Campus Estate Management Summer 2020

Summer 2020

Turned on its head What University Energy Managers are saying about the impact of COVID-19

8 Industry News The latest news and views on campus

22 The bottom line Concerns, caution and costs for unis

26 Futureproofing Universities How can tech help?

30 Heart of Cardiff Cardiff Uni’s new school of Journalism

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Summer 2020

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Turned on its head What University Energy Managers are saying about the impact of COVID-19

8 Industry News The latest news and views on campus

22 The bottom line Concerns, caution and costs for unis

26 Futureproofing Universities How can tech help?

30 Heart of Cardiff Cardiff Uni’s new school of Journalism

Editor Chris Hewett editorial@mebmedia.co.uk Accounts Jay Kempisty accounts@mebmedia.co.uk Publisher Wayne Banks +44 (0)1622 201207 wayne.banks@mebmedia.co.uk

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Website and Circulation Manager Kevin Villa website@mebmedia.co.uk Design and Production Charles David production@mebmedia.co.uk Campus Estate Management Magazine is published 4 times a year

by MEB Media Publishing (UK) Ltd 13 Princes Street Maidstone Kent ME14 1UR United Kingdom Tel: +44 (0)1622 201207, info@mebmedia.co.uk www.mebmedia.co.uk Articles and art may not be reproduced or reprinted without the express written permission of the publisher.

Exclusion of Liability Although every effort will be made to ensure the accuracy of all materials published, the publisher takes no responsibility for errors or omissions.

Copyright © MEB Media Publishing (UK) Ltd 2020, all rights reserved.

Contents 4 Cover Story Turned on its head What University Energy Managers are saying about the impact of COVID-19 8 Product & Industry News The latest news and views on campus

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30 The heart of Cardiff Cardiff University’s new school provides a highly professional environment 34 Condition, cost-certainty and compliance Proactive asset management

22 The bottom line Concerns, caution and costs for reopening UK universities

38 Protection against infection How door hardware can help to slow the spread of bacteria

26 Futureproofing Universities How can tech help?

42 Catering during COVID Tech that allows for social distancing to be observed CAMPUS | Summer 2020 | 3

COVER STORY

Turned on its head

What University Energy Managers are saying about the impact of COVID-19 by Simon Burgess, Siemens • Energy consumption falls by at least a third, “a normal day now is like Christmas” • Uni’s gas prices double • Huge effort to get ready for new term with lots of challenges like ventilation • “Everything we’ve been doing for years has been turned on its head” The International Energy Agency (IEA) called Covid-19 the “biggest shock to the global energy system in more than seven decades”; precipitating a fall in energy demand that would “dwarf the impact of the 2008 financial crisis and result in a record annual decline in carbon emissions of almost 8 per cent”.

Universities own and operate energy systems of such scale and complexity that they closely resemble an energy system of a small town.

Many people would be surprised at just how big the higher education (HE) sector is in terms of energy.

4 | Summer 2020 | CAMPUS

Last year for instance universities consumed more electricity than the iron and steel sector, and they produced more emissions than the ceramics industry.

The 100-odd energy managers that work in HE have a unique perspective on how Covid has impacted universities. They have data from meters, control systems and buildings; but they also have practical experience of locking down the campus, and the complications this presents.

I spoke to five energy managers to see how the crisis had affected them, and how they’re planning for September.

Energy demand down, but not as much as you’d think The five energy managers I spoke to all saw a big decline in energy consumption across their estates. On average they saw a 30% reduction in electricity and a 50% reduction in

gas. “From a power perspective, a normal day in the lockdown is like a Christmas day,” said one.

The fall in demand was not evenly spread across each building type.

“In teaching, we saw a much larger drop, but in accommodation it was less dramatic because we still have a few people living on campus, so the whole building was being heated or cooled.”

But the fall in consumption has left many of the energy managers I spoke to feeling underwhelmed.

“I’ve been surprised by how much equipment is still running in buildings, despite no-one being in them.” This was echoed by another energy manager who said “it certainly demonstrates what your baseload is. We are still consuming 1MW electricity at any one time despite there being no users!”

With the buildings being empty, some energy managers are using Covid as a chance to consider what

impact energy efficiency can have.

“Covid-19 shows you that users can’t change that much. Energy efficiency is great but there comes a point where you need fundamental changes like a major renewables project.” This is a sentiment many others shared. “I’ve been an energy manager for 20 years,” one remarked, “and in that time I’ve never made a permanent impact on carbon from energy efficiency interventions. It has only come with a major renewables project.”

So how do you switch off a university?

Turns out there isn’t a big red button.

The energy managers I spoke to were having to work through a series of challenges to switch off equipment on their estates. All of them shared the common ambition of reducing cost, but the practicalities of shutting down a university aren’t straightforward.

“We had issues actually locking the estate down. Many buildings are still under lock and key, so it was a laborious task. Also, there are nonestates staff like academics who have keys, so we didn’t know if someone was in a building or not. This was a big problem both for safety, and in terms of whether the building needed heating and lighting or not.”

Most of the group said their BMS (Building Management System)

had been a vital tool in avoiding unnecessary energy use and switching equipment off remotely.

I asked them who they thought had the most vital job during Covid. The energy managers all agreed. “The BMS Engineer,” they said, had been “supremely important.”

But the BMS isn’t a panacea.

“We’ve done everything from a BMS point of view, but there is a limit to what it can control,” was a sentiment shared by the group. Many systems within buildings are not controlled by the BMS so estates staff have had to walk the corridors to switch off lights and devices or investigate exceptions in energy reports. And not every university has a fancy new BMS with zillions of sensors.

“If you’ve already got a good BMS and energy management system, Covid-19 is a great opportunity. But if you don’t have these it is a big problem.” Energy managers reeled at the number of things that they discovered on site walkarounds. “We noticed there were computers left on in the library. Why was this? Is it a technology issue or are we lacking good processes?”

Universities are reacting and adapting really well Most of the universities seem to have embraced the crisis and are demonstrating real adaptability.

“We’ve been forced to become more agile. Before the crisis we thought it would take two years to transition to Office 365, but we’ve just completed it in two days.”

As you’d expect all the energy managers and estates staff I spoke to are preparing extensively for September. One university has conceived 16 different scenarios with varying student numbers and space regulations. All 16 showed a major reduction in revenue and a big increase in remote teaching with the only contact time being in small group seminars.

One thing seems to be certain about the future – many university estates will get smaller. “We see Covid-19 as a catalyst for something that has been moving slowly for years. We hold 25% excess estate, we didn’t utilise our existing buildings as it was, and Covid has put this in the spotlight.”

How estates are gearing up for the new term “It’s like everything we’ve been taught, everything we’ve been practicing for years has been thrown out of the window,” was how one energy manager described it.

He, like the others I spoke to, had thrown the rule book in the bin as he manually overrode control systems and set points that were designed to

CAMPUS | Summer 2020 | 5

minimise energy use.

Take the ventilation system as an example. Universities are now adapting to guidance from CIBSE and REHVA on how to ventilate buildings in readiness for September. These include some major changes, such as venting a building for two hours before and after it opens/closes and running ventilation systems at full power continuously. Another rule is that only fresh air can now be used to ventilate a building, meaning no thermal recovery (usually, hot or cold air would be continuously recirculated around the building, so the energy isn’t wasted). This equipment is energy hungry and come winter, buildings will be sucking air in at say 2°C, heating it to 20°C, then expelling that warm air back into the atmosphere, which of course means added costs (not to mention carbon).

“Our gas price has doubled during Covid” Some universities have been stung by their energy suppliers, with the price for each unit of gas doubling to around 6p/kWh. This is because they took out long-term contracts with fixed prices, but to get the best price they had to guarantee a minimum purchase volume. With demand falling, several universities I spoke to had not been able to meet their obligations and so the remaining surplus had to be sold back to the market at a loss.

To understand this problem, I spoke to an energy market expert 6 | Summer 2020 | CAMPUS

within Siemens. He said this was a double-sided problem: “The gas market is fundamentally weak at the moment, irrespective of Covid, and we have seen multi-year lows in prices.” The crisis just added greater uncertainty, and global gas demand is now even lower than before.

“Because of the way the gas market is trading currently, it’s likely some universities will be losing money. If they were forecasting to use 1000 therms of gas in a month but only used 500, they may be liable for the unused capacity they bought. If they fixed at 40p/Therm and the market is now trading at half that price, they will have to cover the difference.”

Some universities are in the middle of multi-year contracts, and a second peak or deep recession could send gas prices tumbling even further. “What would you do in their shoes?” I asked him. “The first thing I’d do is check their contract and weigh up all the options.

These types of contracts are very complex,” he said, “so you need to go through it very carefully and then start a discussion with your energy supplier.”

What will change as a result of Covid?

Every energy manager I spoke to said they expected September to bring changes in working practices for staff and students. These changes present opportunities for estates teams to adopt new technology. “I think working patterns will change – more teaching and working remotely –

these are new drivers for things like additional sensors in a building.”

As we have heard, many estates teams had limited ability to remotely control systems and devices across the estate. This will lead to changes in the way universities procure new buildings. The design of controls will be different: “We always used to ask for integration of systems like lighting. We always asked for that, but it was value engineered out. I think this will change in the future.”

One energy manager told me: “When we issue a procurement spec for new builds and refurbs, I will want them to include technology that gives me more granularity of data and better controls. I want a supervisory control system that brings all traditional building services into one place e.g. lighting, heating as well as occupancy and ventilation.

“I want all local control systems to be able to communicate with and take instructions from the supervisory system. I don’t necessarily want to be able to change the logic of the local controller, but I do want to be able to switch all lights off in a building remotely, for instance.”

About the Author Simon works for engineering company Siemens and is supporting several universities in their transition to net zero.

Further information is available at www.siemens.com

Desigo – the state-of-the-art building automation system One system for all requirements of an intelligent building

siemens.com/desigo

CAMPUS | Summer 2020 | 7

PRODUCT & INDUSTRY NEWS

Prevent the spread of Covid-19 when your facility re-opens Thermavis Release A Commercial Multi-Person Thermal Monitoring System For ÂŁ1600 Being able to scan all employees and visitors to your premises as they enter with a thermal imaging camera gives a non-invasive way to identify persons who may have Coronavirus Covid-19.

This allows for entrance to the building to be denied to that person so that further action, can then be carried out.

This stops potentially infected people entering into a building, or coming into contact with other customers, students, employees or staff members, preventing the spread of COVID-19.

Thermavis Products scan with a thermal imaging camera from a distance of 2 meters, to detects whether someone’s core body temperature is elevated past normal body temperature of 36.5 degrees. This being a warning sign of an individual with coronavirus.

Thermavis Multi-Person scanner can accurately read the temperature of up-to 6 persons at any one time, designed for areas with high traffic, such as entrances, lobbies, gates etc.

According to NHS guidance, a high temperature is the main symptom of COVID-19. While other symptoms such as a persistent cough are much easier to observe 8 | Summer 2020 | CAMPUS

without the use of specialist equipment, it’s impossible to know if someone is entering your building with a fever.

How to deploy a thermavis solution in your facility Thermal imaging cameras are most effective at protecting your workplace when placed at the entrance way to a building, workplace, event-space or estate.

Smaller businesses and spaces can scan with a handheld device, giving instant notification of temperatures which could be a cause for concern.

Larger spaces can use tripod-mounted multi-person cameras to scan persons as they are enter, giving instant notification with a visual and audio alarm. Up-to 10 persons can be screened once.

A small investment to enable a safe environment Organisations all over the world are using thermal cameras and have applied this methodology to screen people entering and leaving the premises. It is a quick, non-contact method that is safe for both the camera operator and the people being screened, reducing the risk of the spread of Covid-19.

For further information visit https://thermavis.com

Flexible education space in a post-virus world

Given the current social restrictions imposed by the UK government in order to manage the spread of the coronavirus, education estate managers need to urgently implement plans that will allow pupils and students to return to learning as quickly as possible, whilst being able to maintain safe social distancing guidelines. Part of the solution is to replace the dividing wall between classrooms with a moveable wall, allowing sufficient space for a class of 30 students to spread out and be safely taught by a single teacher.

These past few months have shown just how quickly and dramatically our world can change. Improving space flexibility today, through the intelligent application of moveable walls, will help future-proof schools, colleges and universities, ensuring they can adapt facilities to meet the shifting needs of a post-Covid19 world.

Partitioning expert Style, has a wide range of costeffective solutions, ranging from manually operated systems to market leading fully automatic systems, with some packages available on short lead times for rapid installation. Classroom animation - partitioning solutions “We have been installing high quality moveable wall systems in education establishments nationwide for

over 20 years,” said Julian Sargent, group managing director for Style. “As the UK’s sole distributor for Dorma Hüppe, Skyfold and SWG, we are able to offer a truly comprehensive range to meet all budgets and location requirements.”

There is no doubt that the closure of education facilities has helped reduce the spread of the virus within the community, but it is also clear that without a vaccine in place there can be no completely safe reopening. Using moveable wall systems to modify existing spaces to ensure social distancing is maintained whilst education continues, is going to be crucial in minimising the impact of Covid-19 on the development of young people today.

A market leader in operable wall solutions, Style operates nationally through four regional offices, and a London showroom. Winner of multiple awards over two decades in the UK moveable wall sector, Style offers market leading products, and prides itself on its people, systems and processes as well as its high attention to detail, sustainability and health and safety.

Further information can be found at www.stylepartitions.co.uk/social-distancing-solutions-from-style

CAMPUS | Summer 2020 | 9

Water system checks vital for safe return, says Rada Businesses re-opening after the Covid-19 closure must undertake infection control practices and check water systems, says washroom controls specialist Rada.

The Covid-19 lockdown has seen many businesses close their doors to people, and their water systems become dormant for several weeks. This can provide the perfect environment for harmful pathogens such as Legionella to grow, potentially putting people at risk of serious illness.

In many cases taps and showers may have not been used for several weeks as well. It is important that any form of thermostatic equipment used to deliver safe water temperatures is also checked to ensure it is in full health and working safely.

Matt Whiting, service manager at Rada, comments: “It’s vital that people returning to work have easy access to safe and hygienic washrooms. Businesses can take steps to put infection control measures in place now, and to ensure that their taps and showers are functioning safely and at their optimum.

Handwashing remains one of the simplest but most effective tasks in helping to control the spread of Covid-19. We want to help businesses create environments that encourage this and help them keep people safe. Providing water at a comfortable, safe temperature will help encourage the handwashing that’s so important to maintaining a Covid-secure environment.

All thermostatic valves, taps and showers are 10 | Summer 2020 | CAMPUS

designed to deliver water to users to a safe and comfortable temperature therefore removing the risk of scalding. As should be the case with any equipment that performs a safety function, products should be regularly tested and serviced if required. This is especially important after a long period of down-time.

We know that water systems and unused outlets must be flushed regularly to help manage legionella and flushing water at a high temperature – called thermal disinfection – will further support in effectively help remove bacteria. Flushing can be done manually by turning on a tap and running it for the correct amount of time, or a digitally controlled tap or shower can be programmed to flush automatically at a pre-set temperature and time period whilst also offering easy thermal disinfection activation and operation.

Rada is a leading manufacturer of specialist taps and showers that have been designed to meet the demands of infection control and user safety offering precise temperature control, non-touch functionality and easy-to-clean designs. Its range includes digitally controlled taps that unlock new levels of control over infection control regimes and data logging.

Rada understands the challenges and demands businesses face, we are always happy to provide advice and support through both our customer and field service teams to them as they re-open and maintain Covid-secure buildings.”

For more information, visit: www.radacontrols.com

Club Car takes to the streets

Club Car is now street legal in every country in the EU. Club Car’s electric utility vehicles offer an attractive alternative to traditional petrol-powered vehicles.

For a start there’s no petrol costs – and zero emissions.

Club Car’s vehicles have the power to perform numerous campus tasks, from mail delivery to security and maintenance.

Want to know more?

Contact your Club Car representative today.

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CAMPUS | Summer 2020 | 11

Daro UV Systems partners with HBS Group Collaboration sees leading education supplier supporting distribution of Hand Inspection Cabinet British manufacturer Daro UV Systems (part of the Daro Group), is pleased to announce its partnership with HBS Group. The partnership aims to support the widespread distribution of the company’s Hand Inspection Cabinet into the education sector.

The hand inspection unit is designed to encourage good hygiene practices. It provides a striking visual and educational aid for schools, and other educational establishments by using safe Ultraviolet light and light responsive Glitterbug lotion to highlight areas where handwashing should be improved. Users first apply the lotion to hands, then, after washing, hands are placed in the inspection cabinet. Any remaining lotion, in areas where washing was not sufficient, will fluoresce under the ultraviolet lamp, thus demonstrating flaws in the hand washing technique of the user. By helping pupils, teachers and support staff identify where they need to improve handwashing technique, more effective infection control can be achieved.

NHS approved supplier Daro UV has been working with the NHS and schools to help teach really effective hand hygiene and has been a trusted specialist in ultraviolet (UV) systems since 1985. The company specialises in the design and manufacture of UV products for water, air and surface disinfection and hygiene equipment – using UV light.

HBS is a family business, founded in 1973 and is focused on providing exceptional value in educational supplies and resources for schools, nurseries and teachers, backed up by great customer service and next day delivery. The company has always had a focus on hygiene but has had to grow this side of the business 12 | Summer 2020 | CAMPUS

since the onset of Coronavirus. Since the pandemic began, their team has worked hard to source a range of effective, affordable products during this period.

Following feedback from one of the schools supplied to, HBS heard about the Daro Hand Inspection Cabinet and contact was initiated.

Mervyn Douglas, managing director at Daro, said: “The education sector is a key one for us when it comes to teaching life-long hand hygiene habits with the aid of the Hand Inspection Cabinet. We are therefore delighted to have HBS Group on board.

“We’ve received very positive feedback from trusts and schools’ heads about how the Hand Inspection Cabinets have really helped at such a trying time. Not just in demonstrating to school children the value of good hand hygiene, but also in increasing confidence in staff and parents in a safer return to school. There is no better teaching aid, and we’re keen for schools up and down the country to embrace what it has to offer.”

Selwyn Doouss, director of sales and marketing at HBS Group, added: “When schools return in September 2020, we are well-positioned to really support their every stationery and hygiene need.

“The Hand Inspection Cabinet is not an impulse buy, but an ongoing, longlasting tool to support the improvement of handwashing and hygiene in schools.

Its reasonable pricing should see it being well received by teachers and parents alike. Pupils need to wash their hands properly, and this is a fun way of introducing this requirement into the classroom.”

For details of how to order through HBS, please visit www.hbsgroup.net

Traka integrates with Honeywell Enterprise Platform to extend access control functionality from one central platform

Traka, part of ASSA ABLOY Global Solutions, announces the integration of its key and equipment management solutions with the Honeywell Enterprise Buildings Integration (EBI) R600 building management system, extending its reach to help secure, manage and audit physical keys and equipment across a business.

The integration allows administrators to enrol Honeywell EBI users into the Traka database, grant access levels to key cabinets and intelligent lockers, and receive Traka events and alarms in the integrated EBI platform. This improves day-to-day operational monitoring and provides heightened asset control via Traka’s key and equipment management solutions.

The integration allows administrators to receive real-time state change information from the latest version of TrakaWEB to the Honeywell EBI R600 platform, to track the removal of keys or assets in real time for improved asset return assurance. The benefit of asset return assurance means that users cannot leave the premises if they have not returned the keys or assets they removed earlier. Administrators of the system can also grant or revoke access to premises based upon the current status of the keys or assets held by the user.

Martin Woodhouse, Traka Head of Asia Pacific, Middle East, India and Africa (APACMEA), says: “Part of Traka’s continued success globally is in the ease of developing integrated solutions with key leading technology providers like Honeywell. This integration

aims to provide benefits and value to existing and potential customers alike.”

The integration enables organisations to drive improved critical processes with greater control and achieve optimised performance and operational synergies.

“This is a great example of the open IoT platform of Honeywell EBIR600 which allows for integration with third-party systems, equipment and applications to provide more comprehensive and secure building systems for our customers,” said Paul Meikle, EBI Global Offering Leader, Honeywell Connected Buildings.

Honeywell EBI R600 helps connect, monitor and manage core building functions, from comfort to security to safety, and can help reduce upfront capital costs. With more than 24 years of implementation, EBI has more than 150 million IoT connections in buildings worldwide.

Traka is the global leader in intelligent management solutions for keys and equipment. Through our global organisation and continuous development of our technology, our experts help all types of organisations better control their important assets, improving productivity and accountability, and reducing risk in critical processes.

For more info: www.traka.com

CAMPUS | Summer 2020 | 13

Konica Minolta transforms workplace productivity at Writtle University College with managed print solution Konica Minolta Business Solutions (UK) Ltd today announced that it has deployed 42 Multifunctional Devices (MFDs) and associated software at Writtle University College in Essex. The College is transforming its workplace productivity and is on track to save more than £50,000 over five years.

Writtle University College, which has been producing leaders in the land-based industries for more than 120 years, recently renewed Konica Minolta’s contract and agreed the installation of 42 MFDs and PaperCut print management software, under a managed service programme, scheduled for deployment across its 220-hectarecampus.

When the Covid-19 restrictions were introduced earlier this year the College was closed to students and it operated a reduced team to mitigate the spread of the virus. Therefore, the deployment looked set to be postponed, possibly indefinitely. However, these restrictions did not deter Konica Minolta Mike Coe, IS&T Operational Manager at the College explains, “Despite the Covid-19 lockdown, the Konica Minolta team planned and executed the deployment like a military operation. In just three days, one engineer installed all 42 MFD devices. It was incredibly well planned and completely seamless. Everyone knew what they were doing each day, they all respected the social distancing rules and worked as a single team.”

Steve Doust, Director of Sales and Marketing at Konica Minolta adds, “We aim to provide comprehensive customer focus and support, even during the most challenging of times. This project is a perfect example of the flexibility of our business and expert team, which 14 | Summer 2020 | CAMPUS

are prepared for virtually any eventuality to meet our customers’ needs.”

To minimise the time required for anyone to be on-site at the campus, a detailed installation plan was agreed with Writtle University College in advance, including a timed schedule specifying devices, locations, and preparation. Software was installed and tested by Konica Minolta before the devices were packed up and transported to Writtle.

Physical implementation involved the removal of the legacy equipment and the installation of the new systems. In just three days, Konica Minolta worked with a third-party logistics company and Mike Coe to transport and install 42 MFDs across the campus.

Along with projected cost savings of more than £50,000 over five years, the new managed service programme enables increased productivity, with support for mobile and BYOD printing, along with automated print queues for faster and smarter working. The new devices improve reliability and security is enhanced through secure release of documents.

Mike concludes, “Considering the difficult circumstances of lockdown owing to Covid-19, Konica Minolta achieved what we all believed was impossible. I was exceptionally pleased with the skills of the service delivery team and the expert professionalism of the Konica Minolta engineer. As a company, they do what they say they will do. This is a trusted partnership which is set to run and run.”

For further information visit www.konicaminolta.co.uk

Ask

about our cooling and heating solutions for your university Today’s Estate Managers face the challenges of complying with legislation, whilst delivering comfortable, energy-efficient buildings with lower running costs.

As manufacturers of innovative HVAC systems that deliver controllable comfort, we can help you reduce your running costs and energy consumption across your entire campus estate.

Find out more about Mitsubishi Electric’s HVAC solutions at: solutions-me.co.uk/CEM

COOLING | HEATING | VENTILATION | CONTROLS

Forbo’s Modul’up provides a fast fit solution for Edinburgh College For the refurbishment of Edinburgh College’s busiest campus, its FM team called upon Forbo Flooring Systems’ Modul’up adhesive free sheet vinyl for its unique ability to be installed quickly and easily, while reducing downtime and disruption to day-to-day college life – as the floor covering could be walked on immediately after installation.

Based in the North of Edinburgh, Edinburgh College Granton Campus is the largest of the college’s four campuses. A modern, practical and accessible building packed with state-of-the-art facilities, the building spans over 30,000 sqm of space across three floors and sees 1,800 students and staff come through its doors every day.

Dave Keen, Estates Services Manager at Edinburgh College, said: “Our Granton Campus has been open for 14 years and the carpet tiles that were originally laid in the main circulation areas and walkways were becoming increasingly dirty and difficult to clean. As the building is open 50 weeks of the year and seven days a week, we therefore needed to find a flooring solution that was quick and easy to install whilst the college was still open.

“We have used a lot of Forbo’s floor coverings throughout all of our campuses over the years and we are always keen to look at their new products. We worked closely with the Forbo team, who provided us with lots of samples, information and advice, which allowed us to explore the various options that were available. We soon realised that the new Modul’up adhesive free sheet vinyl was the perfect solution for us, as it ticked all of the boxes in terms of design, installation, performance and sustainability.”

Modul’up - part of Forbo’s Fast Fit collection - is a unique adhesive free floor covering that offers excellent dimensional stability and 19 dB impact sound reduction.

Installed without the need for adhesives, tackifier or double-sided tape, it is ideal for high traffic applications, 16 | Summer 2020 | CAMPUS

as it is easy to clean and provides outstanding indentation resistance. Thanks to the double structural stabilisation system, whereby two layers of fibreglass fleece are incorporated within the construction (compared to only one layer in standard vinyl), the sheet vinyl will not curl, ruck or roll once installed.

Dave continued: “We chose the Medium Grey colourway from the Modul’up Cement range, as the contemporary concrete design provided a fresh, clean and modern look. The team at Gordon and Halliday Flooring completed the work during normal college hours, while students and staff were on site. This was done with minimal disruption to daily operations and the fact that the floor could then be walked on immediately after installation really was a great advantage for us.

With there being no adhesives, this eliminated the emission of dust and odours, which was particularly important for the wellbeing of all that use the building.”

In addition to Modul’up, Forbo’s Tessera Inline carpet tiles in Onyx were installed in the circulation spaces and communal study areas with raised access floors.

The rich differential linear texture of the multi-pile height loop pile carpet tile allowed for a flexible design, seamlessly complementing the Modul’up sheet vinyl.

Dave Keen, Estates Services Manager at Edinburgh College, concluded: “We are absolutely delighted with the results. The combination of Modul’up and Tessera Inline work really well together and have completely transformed the various spaces. My cleaners are extremely happy with how easy the floors are to clean, too. With the help of Forbo and Gordon and Halliday Flooring, we have designed an interior scheme that will work for Granton Campus now and into the future.”

For more information on Forbo’s Fast Fit range, visit www.forbo-flooring.co.uk/education

Kura launches contact tracing reporting for schools to boost parent confidence

As schools across the UK prepare to welcome pupils back to the classroom, a free contact tracing reporting service has been launched to support schools and parents.

Leading home to school transport management provider Kura, which provides school travel for over 7,000 pupils a day, across more than 30 schools and 300 routes, is introducing the complimentary reporting benefit from the Autumn. The reporting is being offered as part of Kura’s wider software service, to provide parents and pupils with the reassurance they need to safely use school transport.

If a confirmed or suspected case is reported, Kura’s contact-tracing report provides schools with the data they need to quickly identify those in contact with the student showing COVID-19 symptoms during the journey to and from school and alert parents swiftly.

The introduction of the service follows a surge in searches around track and trace measures being implemented in schools. For example, Google searches for “school track and trace” have jumped by 79% over the summer months of June and July, compared with the previous period.

Increasing numbers of parents are also concerned about tracking their children during the school run.

When asked about their child’s journey to and from school, one in five parents (21%) reported that they would be reassured if they were able to track their child’s journey each day.

The research, which surveyed parents of school-age children attending state schools, independent schools and academies across the UK, was conducted as part of Kura’s Green School Run Guide – a new resource created to support parents and schools looking to create a safer, greener school run.

Independent modelling and research published in August 2020, originally published in medical journal The Lancet Child And Adolescent Health, also found that reopening schools without scaled-up track and trace systems may lead to a damaging second wave of COVID-19. Recent news also highlighted feeling that current track and trace measures are inadequate, incentivising schools to explore providing their own solutions.

Kura’s research revealed a number of other parental fears around daily school travel. Over a third of parents (34%) report feeling stressed about the school run, and 28% said that the school run often makes them late for work or important appointments – a critical consideration as the nation continues to return to work following lockdown.

Godfrey Ryan, CEO of Kura, said: “Despite Government reassurance that pupils and staff will be safe once at school, there is still parental concern over the safety, reliability and availability of public transport for the school run, especially as workers are encouraged to return to the office.

“Many children will simply not be able to walk, cycle or car share to and from school, meaning parents must either risk public transport or drive their kids to school themselves – both potentially disrupting their day and increasing traffic and emissions outside the school gates.

“Our existing, proven Kura technology can enable this contact tracing on school journeys providing parental reassurance and, along with other preventative measures, ensure children can travel to school safely.”

For more information on Kura’s contact tracing visit www.ridekura.com/blog/contact-tracing CAMPUS | Summer 2020 | 17

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New Visusafe personal protective range for improved COVID-19 protection A new range from industrial visual communication solutions specialist Beaverswood provides improved levels of workplace protection during the COVID-19 pandemic.

Visusafe Personal Protection combines a host of safety first features with high performance materials, comfort and durable design to offer improved levels of safety for people.

The range includes transparent anti-fog and scratch-resistant protective face shields approved to UK National Healthcare Service standards. Designed to prevent the spread of virus by protecting the eyes, nose and mouth, while also preventing the user from touching their face, the lightweight, easy-to-clean and reusable shields feature an adjustable retaining strap for enhanced comfort and ease-of-use.

A protective clear plastic curtain, which can be cut to fit individual requirements and is easy-to-clean, is available for doorways and to clearly separate rooms, areas or shelving and racking systems. Lightweight yet robust, the curtain can be quickly secured in place using either magnetic strips or pre-drilled holes to ensure that strict social distancing between people in the workplace is observed.

A freestanding transparent heavy-duty plastic screen to segregate workstation areas and provide a high

protection level for employees and customers, as part of effective social distancing measures, is included in the range. Easy to install and clean, the screen measures 2000mm height and is available in a selection of widths: 800mm, 1200mm and 1500mm. A 2000mm height x 1200mm width rotational plastic screen, mounted on a two-way spring, is a further option to allow rapid and safe access along fire and emergency routes.

To limit the risk of infection spreading through coughing and sneezing on point-of-sale areas, a transparent, freestanding protective counter screen is available. Measuring 960mm height x 700mm width, and incorporating a 180mm x 590mm integrated serving hatch, the screen offers an easy-to-install, durable and stable protective option for both employers and customers.

The Visusafe Personal Protection range is manufactured from good quality, high performance materials, helping businesses to comply with Public Health England guidelines, which ensure materials are as robust as possible and cleanable, providing maximum protection.

More at www.beaverswood.co.uk

CAMPUS | Summer 2020 | 19

The Flooring Show announces new dates The Flooring Show, the UK’s biggest national flooring event, has announced that it is moving dates to 28 February - 2 March 2021 at Yorkshire Event Centre (YEC) in Harrogate.

The government recently announced the reopening of exhibition centres from 1 October 2020. However, prior to the announcement, the organisers had already concluded that September was not a viable option for the show.

“We have been in discussions with our exhibitors and visitors to find a new date for The Flooring Show that will work for the whole industry” said Event Director, Alex Butler. “After listening to key stakeholders, it’s clear that moving to the early part of 2021 is the preferred option for the sector to meet and do business.”

“As well as sourcing the latest products, we know

that networking and making valuable new connections is a hugely important part of The Flooring Show” Alex said. “There is no substitute for those face-to-face interactions, and they will be much easier to facilitate next year.”

As Harrogate Convention Centre remains a Nightingale Hospital, show organisers have also confirmed the move to YEC. The purpose-built exhibition centre is based on the Great Yorkshire Showground just outside Harrogate, with 2,000 free car parking spaces and a complimentary shuttle bus to and from the town centre. Exhibitors and visitors can still use their usual hotels as a base, enjoying Harrogate’s unique charm and plentiful amenities.

The regular autumn edition of The Flooring Show will continue to take place on 19 - 21 September 2021, so the industry has two shows to look forward to next year.

“It’s a very positive outcome for the flooring industry to move the show to early 2021” said Gavin Pugh, UK Managing Director of Associated Weavers. “We’re looking forward to exhibiting at both editions of The Flooring Show next year.”

Registration for The Flooring Show is currently live at theflooringshow.com

20 | Summer 2020 | CAMPUS

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HEALTH & SAFETY

The bottom line

Concerns, caution and costs for reopening UK universities

T

he future looks daunting and uncertain for both university staff and prospective students.

Universities across the UK are facing a huge period of transition, adapting to a ‘new normal’ and negotiating the most safe and productive ways to reopen their establishments for the first semester, beginning next month. Recently, many British universities have

22 | Summer 2020 | CAMPUS

admitted severe funding concerns too, with some being criticised for their over-reliance on fees from international students and many at risk of going bust.

The concerns It’s a difficult time for everyone, and as much as been left to the discretion of individual universities, meaning there have been some huge decisions to make. Despite

a number of universities, such as Cambridge, committing to a full year of online teaching, one UK-wide survey revealed that 97 per cent of universities would in fact offer face-to-face teaching from the start of term this year. The same survey also revealed that 78 universities (87 per cent) are intending to offer in-person social activities, including outdoor events and sporting activities.

While discussing the plan

for reopening universities in the coming months, Alistair Jarvis, Chief Executive of Universities UK, said: “Although their first term will be different from previous years, most students can expect significant in-person teaching and a wide range of social activities and support services. Universities are committed to providing an engaging academic and social experience for all while ensuring the safety and welfare of the whole university community."

It looks like many students can expect to attend their next academic year in person, which will relieve the stress that was felt by many.

In conversation with The Tab, one student expressed her concerns about returning to a university culture that just wasn’t the same: “I have no idea what uni experience I’m going back to. Third year is the biggest year of my university life — what I graduate with will help me to shape my entire life.

It’s my opportunity to give myself the best possible chance of a good graduate job which means I’ll have to study hard. But how can I do that if university facilities are still shut?”

The same student also expressed some serious concerns about the quality of education she would receive in relation to the tuition fees she is set to pay: “I know that the virus isn’t anyone’s fault, but a lack

of facilities and online learning is not the quality of education I’m paying nine grand for.”

The precautions If universities want to commit to in-person teaching next semester, they need to follow the governmentapproved rules and regulations as closely as possible to ensure the safety of both their staff and their pupils. Here are some of the key points that all universities need to consider before welcoming in a new raft of students.

Social distancing on campus It is important to limit the number of students and staff allowed in each learning space and take into account any staff members or students who might be shielding. To find out which of your students and staff members are vulnerable, make sure to conduct an outreach activity that assesses prospective students and conduct risk assessments.

To make social distancing easy and clear, install floor stickers and plenty of signage around your campus.

International students to and from university Although the number of international students might be lower this year than universities have seen in

previous years, there will still be plenty of students heading to the UK from all over the world to begin or continue their studies.

Many countries are now on the exemption list from the mandatory two weeks self-isolation after arriving in the UK. However, there are still many locations that this rule applies to. Make sure that any international arrivals are aware of these restrictions and have somewhere comfortable to spend their self-isolation period.

The costs: providing PPE Providing PPE to students might not be a legal responsibility, but it’s certainly something worth considering. Supplying face masks to your staff and students before they re-enter the lecture halls, seminar rooms, and labs would not only improve their safety, but help put their minds at ease and allow them to better concentrate on their learning.

It is also essential that hand sanitiser is provided in as many common areas as possible, particularly near door handles and on the way in and out of lecture halls.

According to data collated by commercial print company, Where The Trade Buys, these essential PPE items will come at a great cost to UK universities if the number of students and staff members for the 2019/20

CAMPUS | Summer 2020 | 23

period will be similar to the number we saw for the academic year of 2018/19 (2.38 million students and 439,955 staff members). For each university student and staff member to be provided with one facemask, the total combined cost for all the

Gary Peeling

universities in the UK will be around £4,229,933. Furthermore, for each student and staff member to use two squirts of handsanatiser per hour for one day, the overall cost will amount to £355,314. The starting costs might sound staggering but making sure that all members of staff and each individual student feels safe, comfortable, and ready to engage is essential.

Live streaming lectures offers flexibility Finally, it is a great idea to at least offer the option of online teaching.

Most universities already practise this to an extent — recording lectures so that students can watch them back at a later date — but live streaming lectures is a great way forward for the coming academic year as well. This way, students will have the option of whether they want to attend the lecture in person or remain at home, a decision which may vary from day to day. It will also encourage anyone who is showing

24 | Summer 2020 | CAMPUS

any possible Covid-19 symptoms to isolate without worrying that they’ll be falling behind on their education.

There is a lot of uncertainty regarding the upcoming academic year, reopening universities whilst continuing to providing top-class education to students from all over the world. It is most definitely a positive sign that most universities feel able to resume to in-person teaching, and as long as precautions are made and government guidelines are followed, the next academic year should run smoothly.

Gary Peeling, CEO at UK commercial print company: Where The Trade Buys, is currently producing PPE for UK education spaces, workplaces, hospitality venues, retail stores, charity shops, the NHS and more. The company has also been involved in manufacturing face visors for NHS essential workers in the fight against Covid-19.

For further information please visit www.wherethetradebuys.co.uk

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ENERGY MANAGEMENT

Futureproofing universities

How can tech help?

By Kas Mohammed, VP of Digital Energy at Schneider Electric

U

niversities are facing an existential crisis.

Unprecedented technological disruption, internationalisation and cuts to funding, as well as changing student expectations, combine to create a perfect storm for higher education establishments.

Universities that fail to adapt, may become extinct.

To meet these challenges, universities need to make long term decisions. Fundamentally, they must design strategies that factor

26 | Summer 2020 | CAMPUS

in market changes. This means proactively developing a futureproof infrastructure that can adapt and flex to any and all developments.

All universities must question their investments with the future in mind.

Four ways to futureproof universities: Experience Prioritising student experience is critical to securing the future success of universities. With

increased competition, institutions must effectively invest in improving student services.

Increasingly, universities are looking to ramp up their digital offering in line with the wider economy. Online services, such as portals and mobile apps, are key to achieving this goal. Mobile apps can offer admissions information, orientation schedules, activities, and map progress toward academic goals.

Mobile apps are able to empower students to fully control their

university experience. Sophisticated ‘engagement’ apps allow businesses and universities to host internal and external services on one userfriendly platform. For example, this could offer new students’ way-finding functionality, and combined with their induction timetable, can prevent any flustered late entries to their new classmates. Alternatively, catering services could be aligned with lecture timetables and attendance, to strategically forecast the amount of food required and prepare those coffees and toasties ahead of time.

Alongside the academic aspect of university, a student’s social life also plays a pivotal role in their experience. Engagement apps can inform students of social events and provide travel information so they can arrive on time. This common platform can enable students to attend events and meet fellow students that they may not otherwise have.

Students are now digitally native.

Consequently, as technology plays a greater role in our lives, it will also be crucial to improve the student experiences.

Security Universities present a high-value target, as they are responsible for a vast amount of private and personal

data. With cyber threats a growing issue across all sectors, universities must do all in their power to safeguard the data of students and staff.

Many universities remain at risk of cyber-security breaches and attacks, as they often use multiple, disparate and outdated systems. To combat this, they are increasingly partnering to create shared cybersecurity centres that monitor threats around the clock, while encouraging students and faculties to take extra steps to protect data.

However, constantly monitoring for threats takes up huge amounts of labour and can be extremely costly. Therefore, universities should consider emerging tech such as Artificial Intelligence (AI)powered tools to identify suspicious behaviours.

Another option is universities empowering students to wield more control over their academic credentials and data after graduation or using blockchain to create secure digital records of learning and credentials.

In addition to the threats from online hackers, universities need to protect against physical breaches.

Campuses need to carefully consider the physical access controls integrated into buildings, as they play a vital role in the security

of buildings and the people and high-value data within.

IT Infrastructure An IT infrastructure across the scale of a university campus requires continuous investment. It needs to service thousands of staff, and potentially tens of thousands of students. They, in turn, need a 24/7 system with access to links and communication around the world.

Data management at large institutions, with a fluid user base, is especially challenging. Every university department needs to be on board with the most up-to-date systems, from communication to financial management, learning resources to student information.

Modern universities are increasingly turning to advanced analytics systems to inform and improve their decision making. These systems are particularly important as universities switch to smart campus systems. These can tell users where spare parking spaces can be found, allocate meeting rooms, detect a lightbulb failure, or organise campus dorms for new arrivals.

Building Management Almost all universities have a limited amount of space for the demands on their infrastructure.

CAMPUS | Summer 2020 | 27

Many are under pressure to accommodate a growing number of students, along with competing demands for facilities and resources.

Thus, creating spaces that are flexible and reconfigured easily to suit different needs is an important part of the building management

Kas Mohammed

28 | Summer 2020 | CAMPUS

function. They need to make constant changes in the patterns of use.

Facilities are vital to the overall student experience. According to research of 1,000 students carried out by the London School of Economics (LSE) Estates Division and the Higher Education Design Quality Forum (HEDQF), 76% ranked campus facilities as either ‘quite’ or ‘very’ important to student life.

Putting in place the correct Building Management Solutions is critical when it comes to optimising occupant comfort. For students creating comfortable buildings has a hugely positive impact on their experience.

Going forward, technologies such as Virtual Reality are set to unlock a new level of personalised learning experience. Students will no longer have to be in the classroom to receive the classroom experience. By combining digital content, classroom technology, and

faculty training, universities can continue to offer the highest possible level of learning.

Successful futureproofing Universities that design their offerings with the future in mind will be able to take advantage of any and all developments. Therefore, senior leaders must focus on transforming the way academics work, securing data, improving student services, and modernising IT to support future innovation on campus.

Investment in technology alone is not enough. Educational institutions must evaluate the systems that can improve service and efficiency today and tomorrow if they are to meet the challenges of an increasingly digital world.

For further information on the solutions Schneider Electric provides for campuses, visit here: www.se.com/uk/en/work/ solutions/for-business/education

ARCHITECTURE & DESIGN

The heart of Cardiff

Situated within Cardiff’s ground breaking Central Square development and a minutes’ walk from Cardiff Central station, Cardiff University’s School of Journalism, Media & Culture provides a highly professional collaborative environment

H

oused off a traditional university campus setting, the School actively chose to co-locate at 2 Central Square adjacent to the new BBC Cymru Wales facilities. In joining the heart of a vibrant media environment in the city centre, the School sought to strengthen the student experience and add significant value to student professional development and employability skills. The School’s decision transformed 2 Central Square into an interactive, creative and professional learning space.

With the Central Square development led by commercial developer Rightacres and supported

by Foster & Partners, McCann &

30 | Summer 2020 | CAMPUS

Partners, Arup and ISG plc, IBI Group’s architecture and interior design experts delivered an extensive Category B design project fully supporting the School’s pedagogic mission and objectives. The School occupied its new premises in time for the start of the 2018-2019 academic year.

Quote: “The School was ambitious & forward-thinking in taking a Foster-designed commercial space and re-imagining how higher education activities could flourish there. IBI Group were not faced with a straightforward project, and they did well to interpret client needs and worked closely with the base build team to coordinate their efforts

and requirements – it was truly collaboration at its best.” Project Director, Rightacres Property Quote: “This project was based on a genuinely honest, communicative and productive ‘one team’ approach from base build upward. Everyone really understood the timescales involved and whilst there was a relaxed communicative ethos, everyone worked hard and productively to deliver the project on time and to budget.” Operations Director, ISG plc Design for a vibrant professional learning environment Ranked second in the UK for the quality and impact of its research

activity, in 2020 the School celebrates its fiftieth anniversary. Established in the 1970s as a pioneer in journalism education and now with close to 800 students, the School offers a wide range of undergraduate, taught postgraduate and research degree programmes highly-rated in independent surveys.

Over recent decades the School had been located within the Bute Building on Cardiff University’s Cathays Park campus. Designed in the early twentieth century to house a technical college and used as a filming location for the BBC’s Doctor Who drama series, the Grade II-listed neoclassical revival-style Bute Building remains an important element in Cardiff University’s campus estate.

Quote: “Our former home was a very impressive older building on a leafy campus. For a School on the cutting-edge of developments in a brave new digital world, however, our new home is much more closely aligned with our priorities going forward.” Stuart Allan, Head of School, School of Journalism, Media & Culture Space within the School’s former home was insufficient and lacked flexibility. Interaction and creative conversations were not easily facilitated nor could differing operational activities and facilities be conveniently co-located. The School worked closely with staff and students before and during the design consultation phase to ensure that expectations of contemporary learning and social spaces were fully captured and fed into the design process. Careful planning also ensured that central campus facilities including IT and library services were built into the Central Square design brief.

The School had also conducted extensive evaluation of exemplary buildings designed for other Schools of Journalism around the world.

The School fully understood the high expectations held by young people and wanted the learning and professionalisation experience of students to be underpinned by the best possible environment available.

The School made a strong business case for investing in the design of spaces and interiors that invited

students to make effective use of them.

The design brief At the heart of the brief, our client requirements centred upon the creation of a real-world dynamic media industry learning environment focused upon developing highly professional news creation, production, curation and broadcast skills. Across three floors with a total 3900m², IBI Group designed a diverse range of formal, informal, experiential and vocational learning spaces.

A central element in IBI Group’s design response involved deploying our design technology systems.

The IBI Group project team utilised Autodesk Revit to ensure that the fit-out project for 2 Central Square was fully transparent, consistent and aligned with all stakeholder design, construction and maintenance requirements. Development of a fully coordinated Revit model between all design disciplines supported user engagement, where the team were able to generate fully loaded 3 dimensional drawings of all areas.

And working alongside the clients’ furniture provider, IBI Group were able to model specific furniture which better supported user group understanding of the space and the flexibility in use.

This also had a crucial contribution to the effective project management including clash detection and effective cost & risk management. BIM and asset management methodologies are integrated within IBI Group’s certified quality management system and are managed as an integral component of project delivery.

IBI Group’s approach incorporated technically-advanced design features to not only enable students to excel in their chosen subject, but to further raise the profile of the School as a

world-leading centre of journalism.

A 300-seat lecture theatre with a glazed façade speaks directly to the principles of transparency, inclusion and collaboration, whilst a parttraditional library and seminar room area integrates contemporary design for group working and collaboration space.

IBI Group’s Head of Learning+ and School of Journalism Project Director Richard Golledge notes the importance of opening the design of teaching space to create a breakout area for students to filter into from surrounding rooms.

“The central hub is an interactive and collaborative multi-functional space, with visual connectivity and proximity to surrounding newsrooms, TV and radio studios. It also provides the ‘wow’ factor for visitors and prospective students”. Within the hub, a variety of social learning spaces enable working environments for specific needs or tasks. The hub also features soft seating, flexible furniture and media displays for events, presentations, and demonstrations of degree portfolio work.

Media editing suites equipped with state-of-the-art technology facilities, postgraduate research space and ‘innovation lab’ environments were included within the brief. A double-height mezzanine within the large ground floor area

CAMPUS | Summer 2020 | 31

includes a ‘social stair’ providing flexible space for media production, public debates and outreach workshops. Additional study space for quiet individual learning is housed beneath the mezzanine area.

Complementing these teaching and learning spaces, contiguous space was designed to foster social and public engagement.

IBI Group’s design approach focused on creating modern social spaces fully acknowledging that collaborative social learning is increasingly surpassing more traditional self-directed modes of study. 2 Central Square also contains learning spaces intentionally designed to be compact in nature, adding to the sense of real-world newsroom environments. IBI Group also encouraged a strong visual connection to the external environment providing access to the surrounding development as well as daylight. Where that was not possible, strategic use of colour was introduced to help natural wayfinding and identity, but also to stimulate the mind and create a vibrant interior.

Quote: “We’ve never before felt so socially engaged with each other.

Not only can we present ourselves to stakeholders in a fundamentally different way, we’ve deliberately mixed disciplines and people in our new space to prompt creative 32 | Summer 2020 | CAMPUS

conversations that were previously not easily realised.” Stuart Allan, Head of School, School of Journalism, Media & Culture Adding value to the student experience and to world-class teaching and research The School of Journalism, Media & Culture has undergone a profound shift. 2 Central Square looks like contemporary commercial real estate, but fully enables the delivery of world-leading higher education, research and industry engagement co-located with leading Welsh media and creative sector organisations. Whilst the School and BBC Cymru Wales enjoy a strong working relationship thanks to a long-standing programme of professional training & journalism internships, the new School building acts as a shared resource, enabling a continued exchange of knowledge and experience.

But benefits for the School don’t lie just in co-location, in new build, and in proximity to major public transport networks. It’s new home in 2 Central Square delivers modern learning environments required by the subject area including smart integrated technology-led facilities, open line-of-sight collaborative areas, and flexible multi-purpose spaces for journalism and media production.

Quote: “Two Central Square is transparent, literally and conceptually. Not only does the exterior glass façade create a great first impression, the design and layout of interior space enables us to maintain it. Students and visitors can see what we do and how we do it. Our new building is open, inclusive and there’s a real buzz. We see more diversity in our engagement with industry and in our interactions with each other. There is no difficulty at all in persuading prospective students that our School delivers a world-class experience.” Stuart Allan, Head of School, School of Journalism, Media & Culture Quote: “Two Central Square is a fantastic facility that is conducive to outstanding teaching and learning.

It has a range of facilities including newsrooms, broadcasting suites and recording booths - at times you forget you are at University and not at the BBC! Unrivalled location next to the BBC and Media Wales fosters a sense of professionalism and will enable close ties to these organisations.” MA Political Communication student For further information visit www.ibigroup.com/ibi-projects/ cardiff-university-school-ofjournalism-media-and-culturalstudies

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ASSET MANAGEMENT

Condition, cost-certainty and compliance Proactive asset management for educational estates

F

lat roofs on school, college and university buildings are often out of sight, but that doesn’t mean they should be out of mind. Here, Tom Kerr, Sales Director at Langley Waterproofing Systems Limited provides advice on how educational estates can ensure the effective management of their flat roofs. Focusing on how understanding the estate’s condition will help ensure cost-efficiency and compliance, and what to look out for in an asset management partner.

To minimise the risk of costly and potentially disruptive issues occurring, a roof should be viewed as an asset and managed in the same way as other systems and equipment on the building. In its most basic

34 | Summer 2020 | CAMPUS

terms asset management is the process of introducing, operating, maintaining and then upgrading an asset. This allows those responsible for the building to manage costs and repairs more effectively. Asset management of flat roof estates of schools, colleges and universities can be grouped into three drivers; condition, cost certainty and compliance.

Condition It is essential to understand the condition of the flat roof estate to manage the asset more efficiently.

This can be achieved by undertaking a roof condition survey to evaluate and gain data on the current condition and lifespan of each roof

area.

A number of roofing system specialists will offer this service, but it is important to look at what methods they will use and the evidence that will be gathered. The more detailed the analysis is, the more accurate and effective the long-term plans will be.

A comprehensive roof condition survey will detail the roofing systems that have been used, their current condition, the repairs already made and any immediate concerns. Core samples, moisture readings and photography will be used to assess the likelihood of any potential water ingress. For complex or ongoing issues, a non-intrusive method such as a thermographic (infrared) survey

can be adopted.

From this information, the roofing systems specialist will be able to develop a refurbishment specification, if works are necessary, and also a long-term asset management plan. This helps those responsible for the educational estate to proactively manage the flat roof asset as well as their budgets. Refurbishment works can be addressed in order of priority and scheduled for a time that is most convenient for the organisation. Educational facilities have an advantage over those in other sectors in that breaks during the academic year, such as at Easter and during the summer, are ideal opportunities to carry out work with no disruption.

One of the key benefits of a roof asset management plan is that it will help ensure that defects are identified and rectified before they begin to undermine the structure of the roof and affect other areas in the fabric of the building. Often, relatively minor defects can be quickly found and fixed before they develop into more serious issues.

This might be as simple as blocked rainwater outlets or gutters that can cause water to back up into the system causing internal leaks.

It is important for these long-term asset management plans to be combined with a schedule of planned inspections and maintenance. The predicted lifespans of the roofs are

calculated on the current condition and an estimated rate of degradation based on previous experience as well as independent assessment of the lifespan of the material. It cannot take into account any accidental damage to the roof or a lack of maintenance that will shorten the expected lifespan. However, these issues can be identified during planned inspections and addressed.

Cost certainty A typical modern flat roofing system build-up consists of a layer of insulation with membranes above and below. If the waterproofing (upper) layer fails, large volumes of water can leak into the roof structure and become trapped in the internal layers, saturating the insulation and compromising its thermal performance. Once trapped in this area, the water will freeze and thaw, expanding and contracting, placing increased pressure on the components, dramatically decreasing their lifespan and inevitably leading to leaks. When this happens, it must be addressed immediately. At this point finding the root cause of the water ingress and patching the area is unlikely to permanently fix the issue as the water trapped in the system may continue to leak into the building. In addition, any trapped moisture will turn to vapour and has the potential to cause blistering of the roof, again reducing its lifespan.

If the insulation becomes saturated

its performance will be severely limited, increasing operating costs in heating the building.

In addition to their limited effectiveness and the disruption caused, reactive fixes can also prove expensive. This is because the cumulative cost of repeated visits by a roofing contractor to address the problem can quickly accrue. Also, by the time the issue has been identified it may have caused further extensive damage, not only to the flat roof system but also to interior areas of the building.

High quality asset management plans will provide those managing the estate with a costed, long-term maintenance programme that could cover up to 25 years. This provides a clear view of what is needed and when, allowing it to be aligned with projected budgets and factored into financial plans. By minimising the risk of sudden or unexpected costs, financial resources can be allocated more effectively. Furthermore, identifying potential issues quickly and preventing them from escalating over time reduces the overall expenditure and in effect, reduces the lifetime cost of managing the roofs.

Where appropriate, a comprehensive roof condition report can also be used to support funding applications suitable at the time.

Compliance The roof condition survey and annual inspections will also check for

CAMPUS | Summer 2020 | 35

compliance with Health and Safety and Building Regulations. All roofs must be accessed in order to carry out routine maintenance or service of rooftop equipment and as such, those responsible for the building have a duty of care to ensure safe access for people working on the roof. This includes monitoring and maintaining the condition of walkways, guardrails and access systems as well as identifying potential hazards such as fragile roof areas.

Part L (Thermal Efficiency) compliance will also be looked at during the survey by core sampling and calculating the thermal efficiency of the roof. For areas that do not meet the recommended standard, a plan can be made to upgrade the roof insulation. With the Carbon Trust estimating that 22% of heat loss is through the roof, there are significant savings to be made by making the building more energy efficient.

Furthermore, a roof condition survey should also include a full assessment of fire safety compliance for each area of the roof as set out in Approved Document B of the Building Regulations. It is recommended that all flat roof systems meet Broof(t4), the highest fire classification under the European standard system.

A roof survey undertaken by experts can identify any areas of non-compliance, high risk areas, such as emergency exits (both on the roof and below) and highly flammable insulation, such as expanded polystyrene. This will not only start burning easily should a fire occur but will also generate smoke and will 36 | Summer 2020 | CAMPUS

melt, dripping burning droplets that themselves will spread the fire.

If it is determined that works are needed through data gained from the roof condition survey, it is essential that the specification outlines any areas that are a fire risk if a flame applied roofing system is used. This can include areas around clerestory windows, pitched roof abutments or openings. It is critical for these areas that a ‘flame free’ system is installed, including safe methods for drying the roof prior to the application of any waterproofing. Following guidelines developed by the NFRC (National Federation of Roofing Contractors) known as Safe2Torch, it will allow all works to be undertaken safely and without undue risk to the occupants and the building.

Some system suppliers offer an Approved Contractor network that are vetted and then monitored throughout every project. This ensures the specification is followed and systems installed to a high standard.

Choosing the right roofing partner Finally, when selecting a roof asset management partner, it is essential to look carefully at the level of detail and assessment they plan to carry out as part of the initial survey. As the long-term plans will be based on this, it is important to get the most accurate picture possible. The experience of the specialist is also important as the recommendations will be based on knowledge and data gained from previous similar scenarios.

The quality of on-going maintenance inspections and remedial works should also be considered. For example, at Langley we do not out-source any of the work and our team will conduct the initial survey and all annual inspections. Our ‘end-to-end’ approach to any replacement or refurbishment work means we can offer guarantees of up to 30 years.

We carry out all the design work, with the installation completed by an Approved Contractor. The contractor’s operatives are fully trained and carry a card to show they have undergone the training to install the system correctly. We provide a single source of responsibility as our guarantees cover design, materials and workmanship as well as thirdparty consequential damage.

Repeated reactive fixes as issues arise quickly become expensive, putting pressure on financial resources. Managing a roof as an asset using a robust, long-term plan based on detailed analysis will help reduce costs and minimise disruption by proactively addressing any issues before they become critical.

A partnership with the right roofing specialist gives those responsible for managing the estate access to expert advice and ultimately provides peace of mind.

For more on the services Langley provides for educational estates view the ‘Proactive Flat Roof Asset Management Guide’, download www.langley.co.uk/technicaldownloads

The Diplomat™ LMS

Dynamic Self Service Laptop Loan & Charging Locker More and more libraries are offering the opportunity to borrow a laptop or similar device for short periods of time. Offering this type of service is a great way to enhance the users experience and present a value-added extra to your library service.

Manually loaning out the devices is time consuming and often restricts when the device are available. So how can this service be automated?

The LapSafe® Diplomat™ LMS self-service device loan lockers makes device loans easy to manage.

It allows users to borrow devices at any time of the day or night offering 24 x 7 x 365 access whether staff are present or not.

The Diplomat™ LMS integrates with most library management systems including the popular Capita LMS. It always deploys the best-charged device and loans laptops or similar devices just like a library book.

Deploys best charged device

Various ID options

Only issues the device with the most charge.

Biometric, MiFare™, magstripe and barcode.

SmartLine™ with PowaSave™

19” touch screen interface

LapSafe®’s unique integrated charging.

Easy to use and fully customisable.

Manchester Metropolitan University, Oxford Brookes University and Dublin City University are just a few customers using the Diplomat LMS

lapsafe.com/news/case-studies

Call the experts today to book a free demonstration on 0800 130 3456

HEALTH & SAFETY

Protection against infection

With the spread of infection now at the height of concern, Karen Trigg of Allegion UK highlights how door hardware can lend a hand in helping to slow the spread of bacteria

T

he spread of COVID-19 has sent a shockwave of concern across the world.

It has acted as a wakeup call for everyone - from government and healthcare officials to the general public and facility managers. There’s a renewed appreciation for maintaining safe and sterile environments, and this is especially true for facility managers

38 | Summer 2020 | CAMPUS

and their buildings.

Care homes and healthcare environments, in particular, have always been on high alert. With the elderly and ill being at a higher risk of developing severe health problems due to the spread of harmful viruses and bacteria, it’s imperative that their facilities are kept as safe and sterile as possible.

Even before the viral pandemic,

it was known that bacteria could remain active on common contact surfaces for days – including door handles and grab rails, transmitting from person to person. This poses an added challenge for facility managers.

How can facility managers take steps to prevent the spread of bacterial infections such as E.coli, S.aureus and MRSA?

Well, alongside the primary infection control measures, such as hand hygiene and environmental cleaning, there are other ways in which facilities with high footfall can help protect against infection – with door hardware choices.

Bacteria and surfaces Experts say that around 80 percent of infections are transmitted through the environment. Yet, in a detailed 2018 report conducted by Allegion UK, it highlighted that only 71 percent of healthcare facilities use environmental cleaning as a method to prevent the spread of infection.

In addition, only 52 percent of the healthcare respondents believed their existing infection control measures to be robust and effective.

With this in mind, facility managers must look to improve their methods and seek additional ones too. Infection control precautions, including regular and thorough hand washing and surface cleansing, as well as the availability of antibacterial gel, is the first step in preventing the spread of bacteria and microorganisms.

In addition to safe hygiene

practices, decision makers can go one further and take extra precautions by investing in hardware preventatives, such as antimicrobial coatings, that are designed to keep the spread of

bacteria to a minimum – especially in buildings that need it the most such as hospitals, schools and care homes.

How to handle cross-contamination Under The Workplace (Health, Safety and Welfare) Regulations 1992 act, facility managers have a duty to keep inhabitants safe and their environments clean. Now, more than ever, it’s integral for decision makers to think of additional ways to keep their premises hygienic.

The first touch point for anyone entering, exiting or moving around a building is the door hardware, hence why it can be the most contaminated area. So for that extra layer of protection, decision makers can use tailored door hardware with inbuilt antibacterial properties.

Antimicrobial coating for example, is specifically formulated to inhibit the growth of bacteria by interrupting cell multiplication and can go a long way in reducing the spread of bacteria.

Embedded within the nylon during production, anti-bacterial protection can’t be washed away or rubbed off. This provides effective and long-lasting defence, he¬¬lping prevent germ build-up, and significantly reducing crosscontamination from contact areas.

Designed to provide immediate CAMPUS | Summer 2020 | 39

escape in an emergency, exit devices allow people to quickly leave a building without having to unlock the door. Again, some exit devices also include an added antimicrobial coating, which helps provide protection against the growth of bacteria and micro-organisms.

Aside from aiding egress, these products are ideal for use in sterile environments such as operating rooms and cleanrooms.

Karen Trigg

Automating doors can also help to inhibit the spread of infection, especially in facilities with a high footfall. Automatic door sensors are used to activate operator devices fitted to the main access doors. In a surgery for example, these doors allow doctors and nurses to enter and exit the sterile area without touching any door handles or activation switches.

Investing in long-term door

hardware products will help to protect your premises. And knowing that the premises is hygienic and cleaner will also help to improve staff satisfaction and productivity, leading to a well-organised, operated and efficient-running facility.

Invest now for a safer future As a facility manager, it should be a continuous objective to ensure optimal health and safety for all people within your building(s). No matter the size of the premises, especially in the current climate, you should be confident that your facility is equipped to help prevent the spread of infection.

Although antimicrobial coating is not a substitute for good hygiene, by raising the standards of door hardware and infection control, we can fight the invisible threats more effectively. Not only will it help contain the spread of germs and bacteria, but taking this step will help to secure your premises and leave you well prepared for the future.

For further information please visit www.allegion.com

40 | Summer 2020 | CAMPUS

from

REACH out with Samsung.

Grant students access to important campus information, news and updates directly to their in-room TVs with Samsung REACH. The Samsung REACH software on Samsung Hospitality TV is easily updateable and allows you to provide students with informative content on anything from key local contacts and timetables, to student union promotions and society news.

And with Samsung SIRCH, you can manage all this content as well as the TV settings, quickly and easily from one central point. SIRCH provides flexible management and control over groups of TVs across a whole estate or campus. You can control settings such as limiting volume and updating channel lists, even when TVs are in use, meaning no interruption for users.

So SIRCH no longer and REACH out to your students with the Samsung Hospitality Solution.

For friendly, professional advice and a competitive quotation please contact us on 0845 555 1212 or info@airwave.tv

DELIVERING YOUR VISION

I www.airwave.tv

In partnership with

STUDENT TV • DIGITAL UPGRADES • SMART TV • INTERNET • BRACKETS • INFOCHANNELS

CATERING

Catering during COVID Chris Lyons, Group Managing Director at Systopia, believes one of the fundamental ways services can reopen safely is through tech solutions that allow for social distancing to be observed whilst also allowing establishments to start creating revenue again

H

igher education facilities are facing challenging times as they emerge out of lockdown and welcome staff and students back to the post-pandemic environment.

“The past few months have seen unprecedented circumstances across Higher Education facilities. With colleges and universities closing during lockdown, students have

42 | Summer 2020 | CAMPUS

returned home, lecture halls have been left empty, residential dorms unused and catering outlets closed.

“It’s clear that when staff and students do return to campuses, it’s not going to be what it was; at least not for a while. The safety and wellbeing of staff and students will be paramount, as will finding a way to start rebuilding funds as universities have faced significant income losses

and face further financial strain as there may be reduced student numbers returning, particularly overseas students that bring in £7bn to universities .

“One area that delivers muchneeded revenue for any campus is the catering operation. There will still be a need – and a want – from those attending the establishment to purchase food and drink. So it’s not a

question about whether they will do this; it’s a question of how they can do this in a safe and sensible way.

Clearly, campuses will need to adapt in order to serve food and drink as safely as possible and tech is being viewed as holding the key to this change.

“One reason why tech will be so easily embraced within Higher Education is the majority of students belong to Generation Z so, broadly speaking, will have been around digital technology from an early age and are more than comfortable using the internet . Furthermore, the way we purchase goods has been changing in recent years, with debit cards overtaking cash in 2017 and the pandemic only serving to accelerate this trend with the lockdown resulting in a 60% reduction in the number of cash machine withdrawals .

“We understand the pressure Higher Education establishments will be under to serve large numbers of students and staff daily, in an efficient and safe way. As mentioned, payment technology systems are being viewed as essential to getting up and running post-pandemic.

Although which exact systems are

right for each campus will vary dependent on the layout, size and behaviours of those who attend, what is clear is that the systems that allow for social distancing to be observed will be the ones embraced by most.

Online ordering “Online ordering systems allow students to pre-order meals, pay for them online and reserve a specific ‘click and collect/deliver’ time slot.

This removes the need to handle cash payments or wait in queues to order food and allows catering services to manage the number of people to keep within capacity limitations.

Click and collect “Click and collect is available as part of a user-friendly web and mobile app which allows food and beverages to be ordered in advance, meaning consumers can select their collection or delivery time to suit their lecture schedule, avoid queues and make the most of break times. This can also lead to a decrease in operating costs as it can reduce the amount of pre-prepared food required and staffing resources can be optimised.

An optional digital display can also

be positioned at the collection point so consumers can instantly see when their order is ready for collection.

Self-service kiosks “As well as online ordering, self-service kiosks are also a viable option for the ‘new normal’ environment. The kiosks integrate with secure payment services, meaning ordering and payment can all be done as part of one quick and easy transaction. Again, this reduces unnecessary human-to-human contact, as the individual consumer orders their food and drink and then collects it from a counter.

A virtual campus tour “For colleges and universities with multiple food outlets on campus, payment tech also enables consumers to see the full range on offer, view menus and make their selection without physically visiting each outlet. Almost like a virtual campus tour being available at their fingertips. This opens catering outlets up to a much broader audience, who may never have usually discovered their food offering due to its location or simply because they didn’t realise it was there.

CAMPUS | Summer 2020 | 43

Allergen control “In the midst of the pandemic, everyone’s focus has been drawn to how to keep our communities safe from coronavirus. Very understandable, but of course all other pre-existing potential ‘risks’ are still very much in our environment and we need to ensure these remain considered as well. Take allergens for example; in the UK, an estimated 2 million people are living with a diagnosed food allergy . Students going to university are often, for the first time, managing their allergies on their own and 16-24 year olds are a high risk group when it comes to managing allergies .

“Tech can help keep staff and students as safe as possible.

When an online account is set up, any relevant dietary and allergen information can be input too.

Therefore, if a student orders a dish that contains an ingredient they are

Chris Lyons

44 | Summer 2020 | CAMPUS

allergic to, a warning will flash up, preventing them from proceeding and reducing the risk of potentially life-threatening allergic reactions.

Knowledge is power “For pretty much all campuses, rebuilding business and finding ways to drive revenue will be essential to survival over the coming months.

Keeping footfall on campus and ensuring the food and drink offers are hitting the sweet spot for staff and students will keep the lion’s share of spending on-site, as opposed to being spent in other nearby outlets.

“Therefore, understanding the habits and behaviours of the community is essential. What are the most popular meals? When is the peak trading time? Is vegetarian food favoured over meat options? Are students embracing healthier soft drinks over alcoholic beverages?

“This all sounds quite obvious, but gathering this insight can be a time-consuming task and instead anecdotal information is relied upon.

Whilst that does help paint a picture, it doesn’t deliver hard facts around what is actually happening.

“All payment systems allow for valuable data to be gathered

which increases business insight.

Extensive reports can be collated giving complete visibility on the entire operation. This enables colleges and universities to learn about customers’ preferences and behaviours. It also helps inform procurement around which products to increase and equally which products to remove entirely.

Furthermore, it can shape and inform loyalty schemes and targeted promotions that will appeal most to the community.

Building confidence “When campuses do reopen, building consumer confidence and revenue from catering as safely as possible will be paramount. Tech options are not just a solution for operating post-crisis, they are a viable way of operating full stop. Payment technology can provide many benefits across the Higher Education sector, the most important given the current situation is that it helps maintain social distancing; something which will be part of our everyday postcrisis.”

For further information please visit https://systopia.co.uk

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The global leader in door opening solutions

As Europe’s leading supplier, installer and integrator of digital television and audio visual equipment, Airwave can deliver your vision. With a presence in all key sectors including: healthcare, education, retail & leisure, stadia, prisons and transport, Airwave’s customer base is diverse. www.airwave.tv

As the UK’s market-leading provider of technology led compliance and risk management solutions, our purpose is to help organisations be safer, healthier, and stronger. Our guide explains a range of measures and safety commitments so that universities are fully prepared and to keep the spread of the virus under control. www.alcumusgroup.com

The ASSA ABLOY Group is the global leader in access solutions. Our offering covers products and services related to openings, such as locks, doors, gates and entrance automation solutions. This also includes expertise in controlling identities with keys, cards, tags, mobile and biometric identity verification systems.

Buildings today don’t only provide a safe, functional place for people to live and work. They can also cater for – and even respond to – their needs, while helping them work more efficiently and sustainably. At Bosch Building Technologies, we are at the forefront of these new developments. www.boschbuildingtechnologies.com

www.assaabloy.com

Club Car boasts nearly 60 years of industry-leading innovation and design, initially focused on golf cars and then expanding to commercial utility vehicles and personal-use transportation. www.clubcar.com

Our education solutions are developed from the ground up to increase campus security and safety while extending the capabilities of student, faculty and staff ID badges. Our solutions can be used for convenient access to buildings, computer login, cashless vending and campus activities. www.hidglobal.com

Hysopt is unique design software that helps building managers get the most out of their heating and cooling systems. In collaboration with installation companies and engineering firms, we can cut your annual energy bill by 10 to 50%. www.hysopt.com

LapSafe® created its first products to meet the needs of the education market and although we have since expanded into many other sectors, this remains our largest and most established area of expertise. Our products have been thoroughly tested by every type of education and academic institution www.lapsafe.com

46 | Summer 2020 | CAMPUS

Originally founded in 1921, the company known today as Mitsubishi Electric has almost 100 years of experience in providing reliable, high quality products and support to installers, specifiers, corporate clients and general consumers all over the world. https://les.mitsubishielectric.co.uk

With more and more consideration being given to energy usage and the increasing implementation of green legislation, PumpSmart Limited is able to assist with the identification of areas where real energy savings can be made. New products, aimed at energy consumption reduction, are constantly entering the market with potential to improve existing installations. www.pumpsmart.co.uk

From its inception in 2001, SALTO was created with one objective: to devise a world-class access control system that was simple to use and extremely efficient, giving users the ability to control all their access needs and secure all their doors without complex and expensive wiring.

We drive digital transformation by integrating world-leading process and energy technologies to realize the full efficiency and sustainability opportunities for your establishment.

We provide end-point to cloud integration connecting products, controls, software and services.

www.saltosystems.com

https://www.se.com

As a trusted advisor and reliable partner, as a system integrator, service provider and a product vendor, Siemens offers energy-efficient, safe and secure buildings and infrastructure. With our people, our global footprint and our technical expertise, it's our passion helping you to create the perfect place – your perfect place.

Everything we do is about improving people’s daily lives. We believe healthy school meals make kids do better. That relaxed patients recover faster. And organizations with engaged employees perform better. With our unique wide range of integrated services, this is what we do every day. www.sodexo.com

www.siemens.com

Transforming teaching and learning with creative solutions to engage and inspire every student. Learning’s becoming more interactive. More immersive. More collaborative. At Sony we’re working with universities, colleges and schools to create richer, more rewarding educational experiences for today’s students and teaching staff.

Veolia Water Technologies UK (VWT UK) is a leading water treatment solutions and services provider with a unique global presence and 160 years of experience. VWT UK strives to provide innovative solutions such as the new PURELAB Quest compact water purification unit that can generate Type I, II and III water. www.veoliawatertechnologies.co.uk

https://pro.sony.com

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Bosch Commercial and Industrial Heating Solutions for education facilities