What is the Challenges Faced by Video Conferencing Systems? Previously, when a company needed to have a meeting, all the required members and employees had to fly to the destination and the whole process involved a lot more time and expenditure. But, with the emergence of video conferencing, there is no need for longdistance travel. The members just need to reach their device providing a video conferencing system. The main benefit of video conferencing is that it easily replaces the need for expensive faceto-face meetings with a far more efficient and cost-effective alternative while keeping dispersed teams connected and aligned. Interestingly, video conferencing has been around for a long time and even after being a better solution for meetings and live interactions, people still don’t use it that much. The reason for such negligence is some common problems that erupt either due to software or hardware or the people handling the video system.
Complex setup and configuration There are many platforms that provide video conferencing solutions. So, it depends on your requirement and budget. You have to also take into consideration several other factors such as your existing hardware, conference needs and the room dimensions. When you are installing such an expensive platform, you should learn about the complex setup and the configuration. If the staffs are not skilled enough, they cannot operate the system and this leads to the inconvenience. Also, these complex setup and configuration may fail to function optimally on lesser updated hardware. You should always do the research and find the right fit for all of your needs and you will have a video-conferencing solution that is optimally designed to match your hardware structure.
More technical issues Most organizations have the misconception that video conferencing services are prone to technical failures. Such a situation creates a stressed and frustrated environment due to lowresolution videos and delays. The users wish to get consistency across devices, whether they are having the video conference on their laptop or mobile. Sometimes, they have to deal with compatibility issues.
This problem is greatly sorted out by the higher internet speeds and advancements in video transmission technology. There are very less room for errors and the support staff is always ready to fix any setting configuration and technical issues.
Difficult to use The video conference solution providers are working hard to provide the best user experience. The user interfaces are continuously improving to provide better service. So, the users need to be informed about the settings and proper applications of the system. The main problem is that people are not using the system in the correct way. People often fear change and to interact in front of a camera. Training is often overlooked and usually an afterthought due to a failed user adoption. Thus, it’s best to hit the ground running with user adoption. The only solution to address this issue is strong communication. Without proper communication between the service provider and the user, it is very difficult to keep continuing without optimizing the technology.
Why go for video conferencing? Video conferencing is ideally the technology that revolutionized business. This system has made clear audio and high-resolution visuals affordable. It has removed many of the logistical issues for connecting people visually. Apart from quality, there are various other reasons to opt for a video conference. More flexibility One of the advantages of the video conference is that it gives you more flexibility. Even if you are outside for some reason, you can still easily start or join a video conference for an important matter on your laptop and other mobile devices. Higher productivity By eliminating time and space barriers, a video conference can be conducted to communicate with colleagues, customers and partners anytime, anywhere. In this way, meetings could become much shorter and more efficient. More effective communication In comparison to audio-only calls, video conferencing provides participants with a kind of non-verbal communication which is reported to be an effective communication means. Save money and time The tangible advantages of video conferencing include lower costs on business travels and staff training; less time for meetings, training and projects because of improved communication among participants. Good options for remote working
Besides business meeting and staff training, video conferencing can also make remote working like telecommuting, online interview and e-learning possible.