MISSION STATEMENT & CORE VALUES The Village of Mount Prospect’s Mission, Vision and Core Values provide the strategic framework that guides the Department of Public Works to achieve their planned projects and work programs. MISSION: To advance our community’s collective quality of life and potential through adaptive leadership and leading-edge service delivery. VISION: Thriving, proud, diverse and connected – having a rich heritage, strong values and a timeless yet contemporary atmosphere. VALUES: Respect, Listen, Ethical, Positive and Optimistic, Commitment to Service, Sound Analysis & Decision Making, Consensus.
Contents 3............... Director’s Message 4...................... Strategic Plan 6....................... Organization 8...............Financial Overview 10................................Awards 12................. Service Requests 14.......... Resident Satisfaction 16.................................. Build 28............................ Maintain 42................................Sustain 50....................................Plan 58............................ Celebrate 68................... New Initiatives 70..................... Achievements 72..............................Training 75.............. Acknowledgments
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Director’s MESSAGE Preparing an annual report provides us with an opportunity for reflection and goal setting. As a Department, we strive to inform the public on all that we do to beautify, maintain and enhance the functionality of the Village. This report is a way to communicate the department’s ever-important responsibilities and the constant pursuit of improvement and efficiency. This report summarizes the organized efforts and diverse functions of the Mount Prospect Public Works Department. The annual report has been developed to connect the key departmental tasks identified in the Village of Mount Prospect Strategic Plan with the outcomes of the operations conducted by the Department of Public Works. Furthermore, the report evidences the key initiatives, projects, programs and accomplishments that have taken place over the past year by the Public Works Department in an effort to maintain and enhance the quality of life within the Village of Mount Prospect. The Public Works Department will publish an Annual Report on a yearly basis in an ongoing effort to link the results achieved by the Public Works Department with the goals and objectives identified from the Village’s Strategic Plan. Moreover, this document was developed to provide more transparency for Public Works operations and as a communication tool that discusses how municipal service delivery is approached within the Village of Mount Prospect. Sean Dorsey Public Works Director
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Strategic plan DESCRIPTION: The Public Works Department’s Strategic Plan represents a collaborative effort by the Public Works Department staff to identify and organize all major projects, programs, and priorities pursued in FY 2017. This plan identifies the Department’s goals for each budget year and how efforts will be organized to achieve them in order to better serve the Village’s residents and business in the 21st century. In short, it is a vital planning tool that stretches the possibilities of what the Department can and should be doing as an organization vital to the Village’s overall health and prosperity. Schedule: Start – August 2016 / Completion – October 2016 Project Team: Sean Dorsey, Jason Leib, William Stefaniuk, Kristina Jakupovic, Jeff Wulbecker, Dave Hull, Scott Moe and Jim Breitzman.
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ORGANIZATION
VILLAGE MANAGER
The Department of Public Works consists of
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OPERATIONAL DIVISIONS: Administrative Engineering Forestry & Grounds
Streets & Building Vehicle Maintenance Water & Sewer
PUBLIC WORKS DIRECTOR
DEPUTY PUBLIC WORKS DIRECTOR
ADMINISTRATIVE SUPERINTENDENT
FORESTRY/GROUNDS SUPERINTENDENT
STREET/BUILDING SUPERINTENDENT
VEHICLE MAINTENANCE SUPERINTENDENT
CLERICAL FULL TIME (3) PART TIME (2)
FORESTRY FOREMAN (1) GROUNDS FOREMAN (1)
BUILDING FOREMAN (1) STREETS FOREMAN (1)
VEHICLE FOREMAN (2)
MAINTENANCE (9)
ELECTRICIAN
MECHANICS (6)
FORESTRY INTERN
MAINTENANCE FULL TIME (9) PART TIME (1)
MAINTENANCE FULL TIME (1) PART TIME (1)
SEASONAL MAINTENANCE (7)
SEASONAL MAINTENANCE (5)
SEASONAL (1)
RENTAL DRIVER (12)
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By the numbers...
66
Full Time
7
Part-Time
31
Seasonal
ADMINISTRATIVE ANALYST
VILLAGE ENGINEER
PROJECT ENGINEER (3)
ENGINEERING INSPECTOR
CIVIL ENGINEER
DRAFTSMAN PART-TIME
ENGINEERING INTERN (2)
TRAFFIC ENGINEER
WATER/SEWER SUPERINTENDENT
GIS ANALYST
WATER FOREMAN (1) SEWER FOREMAN (1)
GIS INTERN
ELECTRICIAN (2)
The full-time, part-time and seasonal personnel assigned to maintenance functions are interchanged between the Streets, Forestry & Grounds and Water & Sewer Divisions as needed.
MAINTENANCE FULL TIME (10) PART TIME (1)
SEASONAL MAINTENANCE (2)
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Financial Overview
The Department of Public Works manages several types of maintenance operations on a recurring basis. It is the department’s utmost priority to be a responsible fiscal steward of the Village’s assets and resources in order to maintain the high level of service afforded to residents within the Village of Mount Prospect. In keeping with that promise, the Department of Public Works schedules and performs a variety of operational maintenance activities throughout the year in order to accomplish its goals. The following charts display a pictorial representation of the Department’s efforts in 2016 to maintain the visual and structural integrity of Village assets and resources on an annual basis.
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2016 Operating Budget Program Overview
2016 CIP Budget Program Overview 1.5%
.02% 3%
7%
3.6%
3.8%
% 6.3
7%
6.6
%
67.7%
12%
40.2%
11%
12.5% 17.4% Water System Maintenance: $11,937,389 Streets Maintenance: $2,116,559 Building Maintenance: $1,165,813 Urban Forest: $1,119,497 Public Grounds: $635,634 Sewer System Maintenance: $662,925
Street/Sidewalk Improvements: $4,925,400 Public Building Improvements: $2,130,000 Water System: $1,540,000 Storm Sewer:$ 1,350,000 Sanitary System: $875,000 Transportation: $857,000 Reforestation: $377,689 Flood Control Projects: $185,000 Computer Hardware/Software: $2,930
2016 CIP Budget Source of Funding Overview
2016 Operating Budget Source of Funding Overview
1.2%
1.5%
.04%
3%
8%
3% 4% 6% 7%
35%
17%
45%
12%
31% Street Improvement Construction Fund: $3,594,000 Water and Sewer Fund: $3,217,930 Motor Fuel Tax Fund: $1,200,000 Flood Control Construction Fund: $735,000 General Fund: $606,089 Downtown Redevelopment Fund: $430,000 Capital Improvement Fund: $349,000 Village Parking System Fund: $150,000
26%
Water and Sewer Fund: $12,617,248 General Fund: $7,122,148 Refuse Disposal Fund: $4,769,144 Vehicle Maintenance Fund: $2,134,037 Motor Fuel Tax Fund: $911,834 Village Parking System Fund: $333,960 Risk Management Fund: $10,000
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Awards The Public Works Department earned the following awards/recognition in 2016:
Community Rating System (CRS) Class 7 Designation Recognition of the Department’s floodplain management activities resulting in a 15% flood insurance premium discount for property owners. The Community Rating System (CRS) is a voluntary program for National Flood Insurance Program (NFIP) participating communities. The goals of the CRS are to reduce flood damages to insurable property, strengthen and support the insurance aspects of the NFIP, and encourage a comprehensive approach to floodplain management. There are 18 activities recognized as measures for eliminating exposure to floods. Credit points are assigned to each activity. The activities are organized under 4 main categories: Public Information, Mapping and Regulation, Flood Damage Reduction, and Flood Preparedness. Once a community applies to the appropriate Federal Emergency Management Agency (FEMA) region for the CRS program and its implementation is verified, FEMA sets the CRS classification based upon the credit points. This classification determines the premium discount for resident policyholders.
2016 Tree City USA Recognition On Arbor Day in 2016, the Department of Public Works presented the Tree City USA Award to the mayor and trustees. This was the 31st time the Village has received this award. In 1976, this recognition program was established nationally, recognizing communities both large and small, for their efforts in proper tree care and management. The Tree City USA Award has been issued to the Village of Mount Prospect from the Arbor Day Foundation based on a commitment to effective urban forest management and compliance with the Tree City USA Standards. In order to be eligible for this award, the Village must: (1) have a tree board or department; (2) a tree-care ordinance; (3) a community forestry program with an annual budget of at least $2 per capita; and (4) an Arbor Day observance and proclamation.
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Service requests
MOUNT PROSPECT
1,859
ADMINISTRATION
1,304
URBAN FOREST SERVICES
669
ENGINEERING SERVICES
562
PUBLIC BEAUTIFICATION
295
STREET MAINTENANCE SERVICES SOLID WASTE SERVICES
396
WATER SERVICES
SEWER SERVICES
64
2,086
STREETLIGHT MAINTENANCE SERVICE
236
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Service Level Agreements
A Service Level Agreement (SLA) is a contract between the Village of Mount Prospect and its residents that defines the level of service that can be expected from municipal service delivery provided by the Department of Public Works. The Department has established a specific set of SLAs that define the level of service Mount Prospect residents will receive given available resources to perform work. It also defines performance standards that the Public Works Department is obligated to meet and is committed to evaluate on a regular basis in order to maintain and enhance the adopted level of service delivery.
Customer Relationship Management System
Customer Relationship Management (CRM) is a term that refers to practices, strategies and technologies that the Village of Mount Prospect has implemented to manage and analyze resident interactions and data throughout a service lifecycle with residents. In the fall of 2016, the Village of Mount Prospect introduced a new CRM Software for this purpose. By introducing this new CRM, the Village is able to engage with residents in a two-way conversation using the mobile app and/or website to fulfill municipal service delivery in an efficient and effective manner that meets their needs, with the overall goal of improving relationships with Mount Prospect residents.
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RESIDENT SATISFACTION During the summer and fall of 2016, the Village of Mount Prospect had 490 randomly selected households participate in the Community Survey. The survey was designed to gather resident input and produce feedback on Village programs and services. The information collected as means to identify improvements to existing programs and services will provide the Village with a better foundation for long-range planning and investment decisions. The strategic approach the Village is taking will ensure the advancement of Village efforts to be a High Performance Organization and maintain its exceptional customer service. This community survey will help confirm that Public Works services are focused in the right direction and performing effectively.
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Overall Satisfaction with Waste Services by percentage of respondents who rated the item 4 or 5 on a 5-point scale where 5 was “very satisfied” and 1 was “very dissatisfied”
100
20
WASTEWATER
40
YARDWASTE COLLECTION
60
RECYCLING
RESIDENTIAL TRASH COLLECTION
80
0
Overall Satisfaction with MAINTENANCE Services by percentage of respondents who rated the item 4 or 5 on a 5-point scale where 5 was “very satisfied” and 1 was “very dissatisfied”
100
CONDITION OF SIDEWALKS
SNOW/ICE REMOVAL ON NEIGHBORHOOD STREETS
CONDITION OF NEIGHBORHOOD STREETS
MOWING AND TREE TRIMMING ALONG STREETS
SOWN/ICE REMOVAL ON MAJOR STREET
20
MAINTENANCE OF DOWNTOWN
40
CONDITION OF STREET SIGNS AND TRAFFIC SIGNALS
60
CLEANLINESS OF PUBLIC AREAS
80
0 Source: 2016 ETC Institute
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build
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Private Property Development Private property development work conducted by the Department of Public Works has significant impacts on the economic, environmental, and safety conditions for the Village of Mount Prospect community. Public Works is responsible for reviewing site plans for new buildings and additions, garages, utility service improvements and repairs, paving installation and repairs, grading, drainage, and lighting. Department staff is tasked to review and ensure all proposed development complies with Village Codes, other agency requirements (IDOT, MWRD, CCHD, FEMA, IEPA, ADA, etc.), minimizes any adverse impacts to neighboring properties, and follows engineering best practices.
SITE PLANS 448 Site Plans Reviewed
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2016 projects
CDBG Sidewalk Improvement Project Description of Project: Community Development Block Grants (CDBG) provide a funding mechanism for the Village to remove and replace public sidewalk squares that are cracked, trip hazards, or otherwise deteriorated in low to moderate income eligible areas. Public Works engineers developed a plan to choose major routes, surveyed the eligible areas, and identified the most critical areas where sidewalks need to be replaced.
Before
LOCATION: South side of Golf Road, from Busse Road to Elmhurst Road; west side of Elmhurst Road, from Golf Road to Algonquin Road; and on the west side of Busse Road, from Dempster Street to south of Algonquin Road SCHEDULE: Start – June 2016 / Completion – June 2016 BUDGET VS ACTUAL EXPENDITURE AND FUNDING SOURCE: $200,000 vs $197,000 Community Development Block Grant Funds PROJECT TEAM: Donna Brown, Project Engineer Ryan Kearney, Civil Engineer CONTRACTOR: Mondi Construction, Inc.
After
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New Sidewalk Program Description of Project: Install new sidewalk at areas where none exists to complete pedestrian routes. Public Works engineers surveyed the Village to identify where sidewalk does not presently exist. Requests were also reviewed from the public and a plan was developed on where new sidewalk would be installed. Location: South side of Camp McDonald Road, from Burning Bush Lane to River Road; and on Lonnquist Boulevard, from School Street to west of Elm Street Schedule: Start September 2016 / Completion October 2016 Budget vs Actual Expenditure and Funding Source: $208,000 vs 175,000 Village General Funds Project Team: Donna Brown, Project Engineer; Rory Hormillosa, Engineering Draftsman Contractor: Schroeder & Schroeder, Inc.
Shared Cost Sidewalk Program Description of Project: This program provides Village residents the opportunity to replace their broken or displaced public sidewalk, and split the cost with the Village. The Village hired a contractor per the multi-year MPI concrete flatwork joint bid to complete this work. The work involved includes removing the old sidewalk, installing new concrete, and backfilling along the edges with topsoil where necessary. Location: Various locations throughout the Village Schedule: Start – September 2016 / Completion September 2016 Budget vs Actual Expenditure and Funding Source(s): $73,000 vs $73,000 Village General Funds Project Team: Donna Brown, Project Engineer Contractor: Schroeder & Schroeder, Inc.
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Emergency Vehicle Priority (EVP) Project Description of Project: Replacement of Emergency Vehicle Priority (EVP) equipment. EVP had become outdated to the point that it required replacement in order to continue the system’s operation. Public Works engineers reviewed and identified equipment to be replaced at 30 intersections in the Village. Once completed, the Village purchased the equipment and selected a contractor to complete the replacement work. This program is anticipated to be completed in advance within 2 of the 3 year schedule. One of the major goals of this program is to increase the safety of police/fire vehicles, residents, and commuters in emergency situations through traffic lights. Location: 30 Traffic Signals within the Village Schedule: Start – May 2016 / Completion – December 2016 Budget vs Actual Expenditure and Funding Source: $135,000 vs $102,000 General Village Funds Project Team: Matt Lawrie, Project Engineer Contractor: Traffic Control Corporation and Meade Electric Company
Public Works Roof Project Description of Project: Replacement of main garage roof. Replaced roughly 80,000 sqft flat roof over the main garage and mechanics area. Replaced with a firestone 30 year warrantied roof system. Added 2 inch of installation to meet current energy code. Location: Department of Public Works Schedule: Start – April 2015 / Completion – June 2015 Budget vs Actual Expenditure and Funding Source: $478,000 vs $372,000 Capital Improvement Fund
Project Team: Ehlke Longigro Architects, Project Engineer; Paul Fahey, Public Works Building Foreman Contractor: All American Solutions
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Street Resurfacing Program Description of Project: Intermittent curb repair and asphalt resurfacing of 33 streets or 6.8 miles of streets. A testing firm is contracted to perform a visual and structural test of Mount Prospect pavement conditions on a recurring, annual basis. Public Works engineers utilize the test report to schedule and prioritize pavement repair with the goal to resurface each Village street on a 20 year life cycle. Public Works engineers inspect every street at the end of the year to verify and inventory the condition of streets. Plans and specifications are prepared in-house and the project is bid to be completed by the awarded contractor.
Location: Various locations throughout the Village Schedule: Start – April 2016 / Completion – November 2016 Budget vs Actual Expenditure and Funding Source: $3,736,000 vs $3,551,000 Street Improvement Construction Fund Project Team: Joel Michalik, Project Engineer Ryan Kearney, Civil Engineer Contractor: Arrow Road Construction Company
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KBC Bike/Jogging Path and Lighting Improvements Project
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Description of Project: Phase II of replacement of the jogging path and installation of a new lighting system. The KBC Bike/Jogging Path was originally built around the 1980’s and required replacement. The Village hired a consultant, Gewalt Hamilton Associates, to design plans for the path. Two phases were created for 2015 and 2016 work to be completed. The improvements made to the path and lighting system is expected to improve the safety of pedestrians using the path. LEDs were chosen as a green alternative to replace existing lighting and reduce electrical usage/costs. Outdoor fitness equipment to include a rowing machine, balance beam, pull up bars, and sit up board was added to the path at various points to increase the available fitness options afforded to pedestrians frequenting the path. One of the major goals of this project was to eliminate deteriorating pavement, trip hazards, and a less visible pathway.
Location: Center Section of the Business Park Schedule: Start – September 2016 / Completion – March 2017 Budget vs Actual Expenditure and Funding Source: $538,000 vs $489,000 Village General Funds Project Team: Jeff Wulbecker, Village Engineer Gewalt Hamilton Associates, Consultant Contractor: Maneval Construction Company
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Prospect Meadows Drainage Improvements Project Description of Project: Phase II of regrading all roadside swales to improve drainage in the Prospect Meadows subdivision non-curb streets. Public Works engineers surveyed the subdivision, prepared plans, and bid the project to be completed by the awarded contractor. The major goal of providing better drainage of roadside swales in the subdivision is to reduce the potential for flooding and increase quality of life for residents in neighboring properties. Location: Prospect Meadows Subdivision Schedule: Start – October 2015 / Completion – June 2016 Budget vs Actual Expenditure and Funding Source $334,000 vs $331,000 Village General Funds Project Team: Chuck Lindelof, Project Engineer, Jim Picardi, Engineering Inspector Rory Hormillosa, Engineering Draftsman Contractor: Canyon Contracting, Inc.
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26
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Whitegate Watermain Improvements Description of Project: Replacement and upsizing of existing undersized watermain. A study of the entire Village water system was completed by Burns and McDonnell. This part of the system was identified in the study as deteriorating and undersized. Hancock Engineering was hired as a consultant to prepare plans and specifications for the project. The work performed in this project is expected to improve the water system flow and pressure for residents on Whitegate Drive. Reduced potential for broken water mains and water leakage requiring emergency repairs is anticipated to be a direct result of these completed improvements.
Location: Whitegate Drive between We Go Trail and Cathy Lane Schedule: Start – October 2016 / Completion November 2016 Budget vs Actual Expenditure and Funding Source: $274,000 vs $249,000 Water and Sewer Fund Project Team: Jeff Wulbecker, Village Engineer Jim Picardi, Engineering Inspector Hancock Engineering Company, Consultant Contractor: Lampignano & Sons Construction
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maintain
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Solid Waste Services
The Village of Mount Prospect has a comprehensive solid waste management program that promotes waste reduction and resource recovery. The Village’s exclusive residential solid waste contract provides services to both single-family residences (curbside collection) and multi-family (centralized refuse containers). The Public Works Department administers the solid waste contract and serves as the liaison between the resident and refuse hauler. Solid Waste services include commercial, residential curbside refuse and recycling, yard waste, and multi-family collection.
$4,296,058 RESIDENTIAL
3000
4000
2000 1000
2500
DIVERSION RATE
2000
28%
22,182
5000
$1.5 million (amount of waste diverted from the landfill for recycling, which includes yard waste)
2014
0
5,545
COMMERCIAL
2015
TONS OF RESIDENTIAL RECYCLING 6000
$2.8 million
2016
2016
2015
2014
TONS OF YARD WASTE
1500
1000
500
0
1,859
VALUE OF CONTRACT
0
22,980
MULTI-FAMILY HOMES
5,000
5,397
8,351
10,000
2,256
RESIDENTIAL HOMES
15,000
19,125
13,595
20,000
5,355
PROPERTIES SERVICED
25,000
2,094
By the numbers
TONS OF RESIDENTIAL REFUSE SENT TO LANDFILL
2016
2015
2014
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Water and Sewer Services The Public Works department is responsible for managing, maintaining, repairing, operating and improving the Village’s water distribution system and sanitary sewer system in a manner consistent with Village Board policy and regulatory agency requirements. Potable water systems include facilities to supply, storage and pumping systems, and distribution mains. Water is typically received from the Northwest Suburban Municipal Joint Action Water Agency (NSMJAWA), but the Village also maintains ground water wells and interconnections with other water systems to provide water if the agency cannot meet the Village’s needs. Storage facilities include the elevated water tank located on Northwest Highway and Maple Avenue, and five ground storage reservoirs located at the site of each of the booster stations. The network of water mains includes approximately 170 miles of pipe ranging in size from 2 to 24 inches in diameter. Water demand data is reviewed by the Village on a daily basis and the total amount of water to be delivered at each of NSMJAWA’s delivery structures is specified to meet the day’s demands. Water flows through the distribution system to provide service throughout the community. The Public Works department takes a pro-active approach when it comes to maintaining their existing sewer system. An annual inspection of its sewers is conducted to assess their condition and need for repair and maintenance. The Village of Mount Prospect wastewater collection system consists of both combined and separate sanitary sewer systems. These combined systems convey wastewater to the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) interceptors and the Tunnel and Reservoir Plan (TARP) facilities. Combined sewers serve approximately 60 percent of the Village and are primarily found in the central portion of the Village and within developments built around the 1960’s and 1970’s. Separate
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By the numbers 1,224,661,000 GALLONS 2016 RESIDENTIAL WATER USAGE VIA JAWA
3,359,000 GALLONS
2016 UNUSED WATER PURCHASED VIA JAWA
54
WATER MAIN BREAKS
383
SEWER MANHOLE INSPECTIONS
1,182
BUILDING INSPECTIONS
70,550 L.F. SMOKE TESTING
84,613 L.F. TELEVISING
7,957
COMPLETED JULIE LOCATES
storm and sanitary sewers serve approximately 40 percent of the Village and can generally be found in the outlying areas of the Village. As a result of continual inspection of the sewer system on a yearly basis, the Village is often able to identify areas of concern prior to them deteriorating to the point of failure. The Public Works department has also implemented a flow monitoring program, performed in conjunction, and based on the results, of the televising inspection. The flow monitoring program analyzes the amount of stormwater that infiltrates into a sanitary (non-combined) sewer during a significant rain event. When areas of significant infiltration and inflow are identified, steps can be taken to remove these sources from the system and improve its overall health by increasing available capacity and reducing the load on the downstream wastewater treatment plant. Infiltration and inflow is a significant cause of sanitary backups and the Village’s televising inspection and flow monitoring programs are an important countermeasure to maintain the sewer systems.
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Streetlight Maintenance The Village owns approximately 1,200 streetlights that are inspected and maintained by the Public Works Department. The Public Works department conducts streetlight inspections, maintenance, and replacement on a 4-year cyclical basis to ensure all Village streetlight infrastructure is operational.
STREETLIGHT INSPECTIONS 275
INSPECTED
138
STREETLIGHTS REPAIRED
12
STREETLIGHT REPLACEMENTS
34
EXTERIOR STREETLIGHTS PAINTED/ PAINT IT BLACK PROGRAM
33
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NUMBER OF STREET MAINTENANCE WORK ORDERS BY TYPE PROCESSED:
15,150 POTHOLE REPAIRS
3,564 MILES OF STREET SWEEPING
1,250 TONS OF STREET PATCH RESURFACING
970 STREET SIGNS REPAIRED OR REPLACED
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Street Maintenance The Public Works department performs maintenance and related repairs to approximately, 137 center line miles of streets, 274 miles of sidewalks and over 8000 street signs; additionally the Public Works department has maintenance responsibility for IDOT and Cook County roadways that include Central Ave, Northwest Highway, Rt. 83 and Wolf Rd.
NEW PAVEMENT PATCHING PROGRAM The Public Works Department has initiated an asphalt patching program where in-house staff performs pavement grinding operations and the placement of hot mix asphalt on streets where continued pot-hole patching has occurred. Streets identified for this type of maintenance operation include those that are in overall good condition with minor joint deterioration and/or areas where a premature failure has occurred. During the first year of this program (2016) 100 tons of street patch resurfacing was performed by hand, thus improving the overall condition of the street and extending out an improved condition until such a time when the street segment is incorporated into the Villages resurfacing program
SNOW AND ICE CONTROL OPERATIONS The Village responded to 13 snow/ice events during the 2016 winter season removing snow from approximately 300 lane miles of streets, 20 miles of sidewalks and over 200,000 square feet of municipal parking lots.
2,789 tons OF SALT USED
43,824 gallons OF LIQUID ANTI-ICING MATERIALS USED
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Facility Maintenance The Public Works department maintains and performs repairs on 12 Village facilities that include Public Works, Police, Fire (3), Village Hall, Railroad Depot, CCC, Historical Society campus, Parking Garages and other remote storage facilities. The square footage of these facilities is in excess of 410,000 sq. ft. Additionally, Public Works department personnel ensure that all life safety systems are functional, inspected and certified at proper intervals, which may include elevators, fire alarm systems, and sprinkler systems among other items.
500
Number of work orders – In 2016, personnel facilitated the repairs/maintenance ranging from meeting room “set-ups” to full scale remodels of existing spaces.
37
Vehicle Maintenance The Public Works department is responsible for cost effectively managing, maintaining, repairing and improving the Village’s fleet of vehicles and equipment, which will provide each department safe and efficient vehicles/equipment with reliable service lives. The Village of Mount Prospect’s fleet contains over 200 vehicles and 100 pieces of equipment. Public Works manages the preventative maintenance, repair, and replacement of vehicles both small and large, ranging from Village cars up to dump truck vehicles. Special equipment, such as sweepers, loaders and chippers among other items are also maintained and repaired by the department.
Number of Preventative Maintenance Services Performed – 402 Number of Repairs – 1,286 Fuel Usage: Unleaded – 85,336 gallons Diesel – 53,570 gallons Summary of Sale of Vehicles: Vehicles Sold – $90,869.16 Trade-In – $39,000 Total – $129,869.16 Vehicles/Equipment Purchased/Replaced Fire Department Ambulance – 1 Purchased Car – 1 Purchased Fire Engine – 1 Purchased Police Department Car – 5 Purchased SUV – 1 Purchased Public Works Chipper – 1 Purchased Loader – 2 Purchased Sweeper – 1 Purchased Truck – 10 Purchased Van – 1 Purchased
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Storm Sewer Maintenance The existing Village storm sewer system was primarily built in the 1940’s, 1950’s, and 1960’s. The Village of Mount Prospect is progressive and pro-active when it comes to maintaining the existing storm sewer system. Since 2005, the Public Works Department has annually inspected Village storm sewers to assess their condition and need for repair and maintenance. By continually inspecting the storm sewer system on a yearly basis, the Village is often able to identify areas of concern prior to them deteriorating to the point of failure. The Public Works Department has also implemented a flow monitoring program, performed in conjunction, and based on the results, of the televising inspection program. The flow monitoring program analyzes the amount of stormwater that infiltrates into a sanitary (non-combined) sewer during a significant rain event. By identifying areas of significant infiltration and inflow, steps can be taken to remove these sources from the system and improve its overall health by increasing available capacity and reducing the load on the downstream wastewater treatment plant. Infiltration and inflow can be attributed as a significant cause of sanitary backups and the Village’s televising inspection and flow monitoring programs are an important counter-measure to maintain the storm sewer systems. The Public Works department performs routine maintenance and inspection to the Village’s storm sewer system and flood control systems, which includes approximately 115 miles of sewer pipe, 5,100 inlets, catch basins and manholes, and 62 detention/retention ponds. In 2016, the department maintained the storm sewer system by cleaning approximately 4,000 miles of Village streets, collecting 13,900 cubic yards of leaves during the leaf program, cleaning approximately 381 storm sewer inlets/catch basins, and televising and assessing the condition of 70,000 lineal feet of storm sewer mains.
Work orders for storm sewer related repairs and maintenance include the following:
557 Retention pond Maintenance and Repair - 18 Manhole Maintenance and Repair - 19 Storm Sewer Main Maintenance – 44
Storm Structure Maintenance and Repair -
The Public Works department has implemented a televising and assessment program for all storm sewer systems that is on a 10 year cycle. In 2016, 75,147 L.F. of storm sewer pipe was inspected and assessed for condition. The condition assessment evaluates pipe condition via a ranking system from 1 to 5. Based on the pipe ranking staff can initiate repairs or plan for future improvements.
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Storm Sewer Improvements Project Description of Project: Construction of new and companion storm sewers to provide improved drainage within the community. Two locations were identified by residents. A consultant was hired to survey the locations selected to identify sections of our storm sewer with inadequate capacity. Village staff prepared plans and bid the project to be completed by the awarded contractor. One of the major goals of this project is to increase the capacity of the storm sewer system in order to reduce the risk of flooding to private properties and streets. Locations: Lavergne Drive from Willow Lane to Catalpa Lane & Palm Drive from Cherrywood Drive to Oakwood Drive Schedule: Start – August 2016 / Completion – October 2016 Budget vs Actual Expenditure and Funding Source: $346,650 vs $300,000 Village General Funds Project Team: Chuck Lindelof, Project Engineer, Ryan Kearney, Civil Engineer, Jim Picardi, Engineering Inspector and Rory Hormillosa, Engineering Draftsman Contractor: Martam Construction, Inc.
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41
Right-of-Way Management All permit applications for utility work are submitted to the engineering staff at the Public Works Department. The review process begins with project engineers marking the approximate locations of Village facilities on the plans. From there, the plans are routed throughout the department, including the Deputy/ Director of Public Works for them to review. We review to ensure the proposed installations minimize any adverse impacts to our trees and underground facilities, as well as, follow our Village Ordinance requirements. The permit applications we review are submitted by AT&T, Comcast, ComEd, Illinois American Water Company, Nicor Gas Company, Wide Open West, MCI, Level 3 Communications LLC, Zayo Group LLC, and Vinakom Communications. We also review permits from T-Mobile and Sprint, whose antennas are on our water tower located at 112 E. Northwest Highway. Most recently, we have begun reviewing permits for Small Cell Antennas being proposed by T-Mobile, Verizon, and Mobilitie. Following the completion of the review process, engineering staff makes a recommendation to either deny or recommend approval of the permit by the Village Engineer. A denial usually results in the utility companies revising and resubmitting an application per staff comments. For the majority of the permits, the process takes, on average, less than 30 days. The permit review process impacts the lives of our residents by ensuring our public rights of ways are kept aesthetically pleasing while adding economic growth throughout the community. Permits reviewed in 2016 include the following:
AT&T, Comcast, and Wide Open West Permits Reviewed
43 71
Nicor Permits Reviewed
39
ComEd Permits Reviewed
Illinois American Water Company Permits Reviewed
70 4
Miscellaneous Permits Reviewed
42
sustain
43
Forestry The Public Works Department is responsible for the maintenance of approximately 24,000 parkway trees located along the streets of the Village. The Village’s parkway tree population is quite diverse comprising of trees identified as maple, ash, oak, elm and many others in the urban forest. The management of the urban forest is administered through recurring programs, such as cyclical tree pruning, planting and removals. Tree pruning is essential to promote their health, growth and appearance. All pruning is conducted under a systematic process, with the control of structurally weak, damaged or dead branches as the foremost priority. The scheduled tree pruning conducted by the Public Works Department staff is vital to reduce the severity of storm damage events, improves street and sidewalk clearance and reduces the number of resident requests for tree pruning. Likewise, a parkway tree removal of dead, dying and diseased trees is an important component of the forestry services provided to Village residents. The removal of perilous trees in the Village’s urban forest safeguards public safety, improves sanitation through disposal of insect and pathogen infested trees and reduces the intensity and frequency of storm damage events. The proactive tree pruning program led by the Public Works Department also reduces the potential for insect and disease problems that otherwise would cause more tree loss. Public Works arborists aid in the management of the Emerald Ash Borer (EAB), resident requests/tree inspections, insect and disease control, and tree preservation/protection among other items. The Village continues to diversify the urban forest parkways, working closely with residents by planting on parkways that were impacted from various storm events and the continued tree losses due to the emerald ash borer.
1,245 Number of trees removed – 650 Number of trees trimmed – 4,331 Trees treated for EAB – 314 At risk trees evaluated – 89 Number of trees planted –
Annual tree QA/QC - Completed in January of 2016 for 2015 tree removals, information is inputted by the GIS Analyst to update the inventory.
Preventative Emerald Ash Borer (EAB) Treatment Description of Project: In 2016, Public Works crews treated 314 trees, totaling 6,657 diameter inches. Public Works continued to perform ongoing treatment of selected ash trees throughout the Village, which began in 2009. The ash trees are divided into two groups, which are treated every other year depending on Tree-age to protect from EAB. Each year, Public Works has (approximately) half of the trees treated in the identified treatment group.
Location: Various locations throughout the Village Schedule: Start – May 2016 / Completion – May 2016 Budget vs Actual Expenditure and Funding Source: $41,100 vs $28,300 General Fund Project Team: Dave Hull, Forestry/Grounds Superintendent
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Tree Planting Project Description of Project: In 2016, between the spring and fall tree planting seasons 1,245 trees were planted. We used six different contractors to accomplish our tree planting project. The trees planted consisted of EAB tree placements and reforestation plantings, where non-ash trees were replaced. We did offer a full cost tree planting program where residents could elect to upgrade the free 1.5” diameter replacement tree and get a 2.5” diameter tree of their choice. Additionally, a number of the trees were planted at Village grounds sites to replace a number of trees that had been removed from the sites over the past years. In our ongoing pursuit to increase species diversity we planted sixty (60) different species of trees.
Location: Various locations throughout the Village Schedule: Start – May 2016 / Completion – November 2016 Budget vs Actual Expenditure and Funding Source: $259,000 vs $263,000 General Fund Project Team: Dave Hull, Forestry/Grounds Superintendent Contractor: Arrow Road Construction Company
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Creek Tree Trimming Project Description of Project: In 2016, Public Works continued its annual Creek Tree Trimming project on Weller Creek. The creek trimming project is done in an effort to keep the creeks clear from debris and maintain a continuous flow of water. Public Works contracted this work to complete trimming on eight (8) 50ft sections of the creek in 2016. Location: Weller Creek
Cycle Tree Trimming Program Description of Project: In 2016, Public Works contractually trimmed 4,331 trees on our five (5) year cycle trimming schedule. Cycle tree trimming allows the Village to maintain a healthy, safe and vibrant urban forest. Cycle tree trimming is essential to maintain the health of parkway trees and reduce potential damage to private/public infrastructure throughout Village borders during hazardous weather conditions. Location: Various locations throughout the Village Schedule: Start – March 2016 / Completion – October 2016 Budget vs Actual Expenditure and Funding Source: $180,000 vs $163,043 General Fund Project Team: Dave Hull, Forestry/Grounds Superintendent Contractor: R.W. Hendricksen Co.
Schedule: Start – November 2016 / Completion – November 2016 Budget vs Actual Expenditure and Funding Source: $25,000 vs $18,300 Capital Fund Project Team: Dave Hull, Forestry/Grounds Superintendent Contractor: Homer Tree Service
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Public Beautification The Public Works Department maintains over 60 acres of Village-owned turf on an annual basis. Ensuring a well-manicured landscape is vital to public safety and the aesthetic appearance of Village grounds. In addition to turf maintenance, Public Works crews are responsible for other public beautification efforts to include the planting and maintenance of a large variety of flower beds/baskets on display throughout the Village. Public Works also takes the lead to ensure the Village is decorated for each season of the year and displays an aesthetically pleasing array of holiday decorations for our residents.
Acres of turf maintained Approximately 60 acres of turf maintained Number of planting beds 5 acres of perennial beds Number of annuals planted 11,800 annual flowers planted (roughly 5000 sq. feet) Number of perennials planted 2,500 perennials planted Holiday lights installed 1,230 white strands 871 purple strands installed (white lights consist of 50 bulbs and purple strands consist of 70 lights per strand)
Monarch Butterfly Pledge Took the Mayor’s Monarch Pledge in 2016
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Backyard Drainage Program Description of Project: Public Works assists in the construction of a rain garden and outlet pipe to aid residents in reducing backyard flooding. In the past when a backyard flooding concern was reported to Public Works, staff engineers were tasked with surveying the resident’s property to develop a drainage plan. The resident could then use that drainage plan to obtain a permit and conduct the drainage work. Presently, this process and all of the work involved is now completed by Public Works and the resident is only responsible for maintaining the rain garden and outlet pipe. In 2016, there were 7 homes served under the Backyard Drainage Program. This program has been essential to decrease the amount of flooded properties within the community and resulted in less maintenance for Village of Mount Prospect residences prone to indoor/ outdoor flooding. Location: 7 locations across the Village Schedule: Start – September 2016 / Completion – October 2016 Budget vs Actual Expenditure and Funding Source: $158,850 vs $142,000 Village General Funds Project Team: Chuck Lindelof, Project Engineer, Donna Brown, Project Engineer, Jim Picardi, Engineering Inspector and Rory Hormillosa, Engineering Draftsman Contractor: Martam Construction Inc.
Rain Barrel Program The Village of Mount Prospect participated in the Metropolitan Water Reclamation District (MWRD) rain barrel program to distribute free 55 gallon rain barrels to interested Village residents. Rain barrels are a type of green infrastructure that captures rainwater from your roof and then saved for when you need it. By keeping this water out of the sewer system, rain barrels can also help prevent sewer overflows and flooding.
1,337
rain barrel service requests processed
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plan
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Northwest Highway Streetscape Project Description of Project: The Streetscape Improvement Program began as a means to improve the aesthetic appearance, condition, and functionality of the key Village streetscapes. This streetscape project represents one of the two final portions of planned streetscape improvements along Northwest Highway. The scope of this project included decorative brick pavers, landscaping, new sidewalk, pedestrian lighting, bike racks, bus shelters and benches. Location The north side of Northwest Highway between Forest Ave. and Fairview Ave., Maple St. and Louis St., and George St. and Albert St. Schedule Start – May 2015 / Completion – June 2016 Budget vs Actual Expenditure and Funding Source $ 1,506,965 vs $ 1,468,268 ITEP Funds and Village Funds
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Bike Route Sign Project Description of Project: Installation of 350 signs and 2 miles of pavement markings creating 16 miles of bike routes. Public meetings were held with the residents and local biking groups. Feedback from these public meetings was used to develop some of the key recommendations prepared by Village staff and included in the Village’s bike plan that was approved by the Village Board. This plan established designated bike routes throughout the Village to connect destinations for biking with downtown and neighboring community bike routes. One of the major goals of this project is to increase safety and communication for bikers to move between established bike routes.
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Salt Storage Dome Project: Description of Project: Construction of 5,500 ton salt storage dome. Village staff performed extensive research, and sought advice from some of the industry’s most knowledgeable individuals in preparation of a specification for bid to construct the Villages first salt storage dome. It is these very efforts that helped to eliminate design deficiencies and thus resulted in a superior end result. The salt dome was constructed by Dome Corporation of America, was completed on budget ($680,000) and on time to be utilized for the 2016-2017 winter season. The dome is equipped with a conveyor system that maximizes the storage capacity of the building at 5,500 tons, which provides 20% more salt storage capacity than is used in an average winter season. Having this amount of on-site storage has eliminated logistical issues related to trucking and deliveries that are typically experienced throughout a winter season. This resource ensures that personnel will have the materials necessary to meet the primary objective of keeping the Village streets clear and provide for safe passage. Location: Public Works Facility 1700 W Central Schedule: Start – July 1, 2016 / Completion – November 1, 2016 Budget vs Actual Expenditure and Funding Source: On Budget $680,000 Capital Improvement Fund Project Lead: Jason Leib, Deputy Director, William Stefaniuk, Administrative Analyst, and Scott Moe, Streets & Building Superintendent Contractor: Dome Corporation of America
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Information Technology The Public Works Department is focused on using the most advanced and cost-effective technology. The goal is to allow the Department to minimize the amount of staff time dedicated to outdated, time consuming processes and maximizes the value and effective use of Village resources. As new technology continues to be implemented into Public Works operations, it will allow Department staff with the ability to improve the efficiency, effectiveness, and transparency of internal and external communications.
Tablet use The Public Works Department utilizes tablets to collect asset information via asset/work management software and GIS. Employees are able to create/update asset records and establish associations by indicating how assets are related to each other.
GIS • Public Facing GIS on Village Website • GIS Mobile Applications Asset Management/Work Management Mobile Hansen Currently, the Public Works Department is setting up their first tablet with Infor Field Inspector Application which will allow field inspectors to review and update data out in the field. Infor Field Inspector App is enabled with GIS and GPS which will allow inspectors to look up information on a map and search for records within a certain distance of the mobile device’s location.
Two-Way Radio System Upgrade Project Description of Project: Upgrade the current Two-Way Radio System with increased coverage in vehicular communication to a digital duplex repeater system. Also, new control stations and consoles setup and installed, reprogramming of all possible radios to be reused, and the purchase of 50 new mobile radios to replace non-compliant existing radios.
Location: Public Works Facility & Vehicles, Public Safety Building, and Village Hall. Schedule: Start – September 2016 / Completion October 2016 Budget vs Actual Expenditure and Funding Source: $65,000 vs $64,440 General Fund Project Team: Jim Breitzman, Vehicle Maintenance Superintendent Contractor: Alpha Prime Communications, North LLC.
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Business Services The Public Works Department is responsible for procurement services in order to provide Mount Prospect residents with high quality municipal service delivery. Public Works administrative staff also regularly manages a variety of other financial and administrative services, such as creating purchase orders, receiving, processing, verifying and reconciling invoices to ensure service delivery occurs on schedule. All of these business services are essential to ensure that all Public Works municipal services are acquired and delivered throughout the Village on a timely and consistent basis.
1,070
Number of PURCHASE ORDERS
4,906 Number of payments/invoices processed
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celebrate
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Special Events The Public Works department is involved in leading logistical support and setup for many of the Village sponsored events throughout the year. Public Works crews meticulously plan and review needs to ensure our residents and visitors are able to safely enjoy our special events. Here is a recap of the events from 2016:
▲ Earth Day
Earth Day Celebration at Friendship Park Conservatory! Andy Ramel and Kristina Jakupovic – 4/23/16. Handed out literature, answered questions, and had a tree craft for kids. Earth Day Celebration at Bosch! Andy Ramel and Kristina Jakupovic - 4/20/17. Handed out literature and answered questions.
Arbor Day
April 29, 2016 at Forest View Elementary School. The Village held a tree planting ceremony with the school, and presented the Mayor with our Tree City USA award. The Forest View Chorus sang the “What’s Your Favorite Tree” song and students performed a poetry reading for the audience.
▲ Public Works Open House
Annually, Public Works hosts its Open House. This event showcases Public Works professionals who manage water, sewer, roads, and refuse removal systems and are responsible for maintaining forestry, public buildings and grounds. They are, in short, the people who maintain and improve the systems and services vital to a community’s health, safety and comfort.
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Irish Fest
4/29-4/30/2016 Public Works assisted in set up/take down of the Mount Prospect’s 5th 2-day Annual Irish Fest.
▼ Friday’s on the Green
6/13; 6/17; 7/15; 8/5; 8/19/2016 Free concerts on Mount Prospect’s Village Greens.
▼ 4th of July Parade
7/4/2016 Independence Day Celebration
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▲ Block Party
7/22-7/23/2016 – Free Kids’ rides and live bands.
▲ Fall Fest/ October Fest
10/09-10/10/2016 Pumpkin decorating, Trick-or-treat candy line, hay rides & food and music in the downtown area. Celebrating Mount Prospect’s heritage with authentic German food, spirits and music!
Holiday Lighting
11/23/2016
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Fired Up Hydrant Public Art project
Fired Up! is a public art project that took place in the Village of Mount Prospect in 2016. Residents and businesses alike were invited to participate in this fun art activity. Participants had the unique opportunity to make their own creative mark on fire hydrants throughout the Village, while helping decorate for Mount Prospect’s Centennial Celebration.
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Community
Public Works Food Drive Contest
A Public Works Department food drive contest was organized to determine which division could raise the most donated items to support the Mount Prospect food pantry. The contest was held over a 6 week period between Monday, October 10 to Friday, November 18, 2016. The American Public Works Association (APWA) Suburban Branch Community Outreach and Diversity Committee joined the cause as well. In total, the Public Works Department donated 2,005 items and APWA donated 605 items for a combined total of 2,610 items. This contest truly served as an excellent example of the team camaraderie that exists between our Public Works employees. As a result, many more Mount Prospect residents in need will be supported over this holiday season through these donations.
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Public Works Truck Rides
In 2016, PW donated two “A Ride to School in a PW truck” raffle certificates to local schools. In the end, two students were able to enjoy a ride to school in one of our trucks.
Julian!
Winner of Westbrook School’s “Ride to School in a PW Truck” contest.
Vincent!
Winner of Indian Grove School’s “Ride to School in a PW Truck” contest.
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Public Works Facility Tours
Every year, Public Works gets numerous requests from local Cub Scouts and other children groups for tours. In 2016, PW hosted tours to the following groups: Indian Guides, Cub Scouts, Girl Scouts, (2) Fast Thinking Girl Group.
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Newsletters Solid Waste Newsletter Village Newsletter In 2016, the Public Works Department made a commitment to improve their communication with residents and businesses to raise awareness about all the important services the department provides. The following are some examples and tools that were used to provide that information.
Mount ProsPect
Public Works
IN THIS ISSUE:
ELECTRONIC RECYCLING DROP-OFF
Village News .......................... 2-3
Under the Illinois Product and Recycling and Reuse Act, specific electronics are prohibited from being thrown away in the garbage. To assist residents with the proper management of their end-of-life electronics, the Village, in partnership with the Solid Waste Agency of Northern Cook County (SWANCC) has established an Electronics Recycling Drop-off site at the Mount Prospect Public Works Facility, 1700 W. Central Rd. The drop-off site has proven to be extremely successful and has collected over 105,000 pounds of electronics for recycling.
Community Events.................. 4-6 Fire Department ........................ 7 Police Department ................. 8-9 Economic Development.............. 9 Human Services ....................... 10 Sister Cities French Visit ............11
SPRING 2016
OUTREACH
Starting in April (official start date has not been determined; please check the mountprospect.org for official start date), every Wednesday through October, Village residents and SWANCC members can drop-off electronics at the Mount Prospect Public Works Facility, 1700 W. Central Rd. Items for recycling will only be accepted on Wednesdays between the hours of 10 a.m. and noon. Items brought to the drop-off site outside of designated hours will not be collected. Not all electronics will be accepted. Please refer to the acceptable items list (mountprospect.org > Government > Village Departments > Solid Waste > Solid Waste - Additional Recycling Program). Contact 847/870-5640 or publicworksdept@mountprospect.org for more information.
SKIP THE LINES AT THE COMMUTER PARKING LOT Purchase a Monthly Permit at Village Hall Instead of paying for parking at the automated pay machines on a daily basis, commuters are able to purchase a monthly pass through the Finance Department. Permits cover the vehicle for entire the month, regardless of days parked. To learn more, visit mountprospect.org/easypark or call 847/870-5640.
KEEP PET WASTE OUT OF OUR WATERWAYS! Cleaning up after one’s pet is a helpful way to help protect the waterways that run through the Village. Pet waste that enters a creek in Mount Prospect can have a long journey and impact a variety of plants, animals, ecosystems, and even people. Pet waste left on sidewalks, streets or yards contains numerous pollutants such as nutrients and bacteria. These pollutants can easily be washed into nearby storm sewers. Residents should discard pet waste by wrapping it in a plastic bag and throwing it in the garbage.
Press Releases The Public Works Department utilizes press releases to announce information to the residents on current events, emergency matters and/or new programs.
Facebook/Twitter The Public Works Department utilizes its Facebook/Twitter pages to announce information to the residents.
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New Initiatives in Public Works 2017 Water/Sewer Plan
Description: This plan represents an overview of all 2017 water, sewer, and streetlight planned programs that the Water/Sewer Division is responsible for maintaining and performing work on a recurring basis. The work conducted under this plan impacts all residents throughout the Village to ensure proper repair and maintenance of water, sewer, and streetlight infrastructure occurs regularly. The Village owns and maintains over 1,200 streetlights Schedule: Start – September 2016 / Completion – October 2016 Project Team: Sean Dorsey, Jason Leib, William Stefaniuk, and Matt Overeem.
Snow & Ice Control Plan
Description: The Snow and Ice Control Plan is a comprehensive document denoting the primary objectives of the Public Works Department. The Streets division is charged with the management and implementation of the snow and ice control plan in an effort to maintain clear and safe passage of all Village streets throughout the winter season. The plan is comprised of Policies, Planning, Strategies, Route Maps, Training, Maintenance/Repair and Risk Management. Each of these components incorporates best management practices and industry standards. Schedule: Start – November 2015 / Completion – October 2016 Project Team: Sean Dorsey, Jason Leib, William Stefaniuk, Scott Moe, Jim Breitzman, and Dan Jones.
APWA Accreditation
Description: American Public Works Association (APWA) Accreditation is the mark of professionalism that indicates that a public works agency has made the commitment to continuous improvement in the delivery of public works operations and services to their community. Accreditation recognizes that the Village of Mount Prospect’s Department of Public Works policies, procedures, and practices have been evaluated against nationally recognized, recommended practices. Schedule: Start – January 2016 / Completion – December 2018 Project Team: Sean Dorsey, Jason Leib, William Stefaniuk, Kristina Jakupovic, Jeff Wulbecker, Dave Hull, Scott Moe, Jim Breitzman, Matt Overeem, and all Public Works Foremen.
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Onvia DemandStar
Description: The Public Works Department has transitioned to a free e-procurement platform for bids/RFPs known as Onvia DemandStar. This electronic, streamlined process expands the reach/amount of qualified bidders; reduces the administrative burden placed on staff mailing paper copy bids/RFPs; and will eliminate the financial costs associated with advertising in the newspaper. Onvia DemandStar connects businesses with nearly 400 government agencies that input bids and quotes directly into their system. Schedule: September 2016 Project Team: Sean Dorsey, Jason Leib, William Stefaniuk
Municipal Partnering Initiative
Description: The Public Works Department entered into joint purchasing contracts with the Municipal Partnering Initiative (MPI), which consists of suburban Chicago communities that form a group bidding process for a variety of shared, recurring contractual work. This partnership resulted in the following program savings for the Village of Mount Prospect in 2016: ASPHALT RESTORATION: $17,400 (or 25%) total savings. CONCRETE FLATWORK: $60,975 (or 54%) total savings. CRACK SEALING: $2,120 (or 2%) total savings. GENERATOR MAINTENANCE: $10,687 (or 19%) total savings.
New Partnerships
Illinois Public Works Mutual Aid Network (IPWMAN) The Illinois Public Works Mutual Aid Network (IPWMAN) provides a formalized system for government agencies to enter into a written mutual aid agreement to provide and receive emergency assistance in the event of natural or man-made disasters or other situations that require action or attention beyond the normal capabilities of an agency. This organization embodies the concept of “community helping community� by providing an organized process for response to an emergency. An agency requesting assistance receives the type of equipment, materials and personnel services that are needed to react to the event.
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PERSONNEL & ACHIEVEMENTS
By the numbers
8 5 1 1
CERTIFIED ARBORISTS PROFESSIONAL ENGINEERS CERTIFIED PARTS SPECIALIST EMERGENCY VEHICLE TECHNICIAN
6 2 1 13
CERTIFIED MASTER MECHANICS CERTIFIED LANDSCAPE TECHNICIANS CERTIFIED VEHICLE PAINTER WATER LICENSE HOLDERS
4 4 4 1
CERTIFIED (PACP) PIPELINE ASSESSMENT CERTIFIED (MACP) MANHOLE ASSESSMENT CERTIFIED (LACP) LATERAL ASSESSMENT CERTIFIED COLLECTION SYSTEMS OPERATOR
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Newly Certified Personnel Maintenance Worker, DAN MURPHY, obtained his IEPA Class C Water Operator certificate. Maintenance Worker, KYLE ENDERLE, obtained his IEPA Class C Water Operator certificate; a CIEPA Class C Water Operator (In-Training) certificate; and a NASSCO PACP/MACP certificate. Maintenance Workers, DOUG PETRO and JACOB SPROW obtained their NASSCO PACP/MACP certificate.
Leadership in Professional Associations RYAN KEARNEY – Civil Engineer, volunteers as the American Public Works Association (APWA) Suburban Branch President. WILLIAM STEFANIUK – Administrative Analyst, volunteers as the American Public Works Association (APWA) Suburban Branch Community Outreach & Diversity Chair and serves as a member on the Illinois Association of Municipal Management Assistants (IAMMA) Next Generation Committee. JEFF WULBECKER – Village Engineer, volunteers as the Lower Des Plaines River Watershed Planning Council Vice-Chairman and serves as a member on the Des Plaines River Advisory Committee. MATT LAWRIE – Traffic Engineer, serves as a member on the Northwest Municipal Conference (NWMC) Bike and Pedestrian Committee.
Professional Awards WILLIAM STEFANIUK – Administrative Analyst, in completion of a Master of Public Administration (MPA) degree from Northern Illinois University, William was recognized for a Model Public Administrator Award by the Department of Public Administration for outstanding leadership and performance as a Mid-Career Administrator in Fiscal Administration during the 2015-2016 academic year.
Promotions JUDY BALAZS – In March of 2016, Judy was promoted from P/T Secretary of the Forestry/Grounds Division to Administrative Coordinator for the Public Works Department.
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Training Overview The Department of Public Works is committed to ensuring a safe working environment for our employees. In 2016, Public Works employees completed over 4,500 hours of safety training. Here is a summary of the Public Works Safety Program trainings that were conducted in 2016:
Village of Mount Prospect Public Works Safety Program 2016 Schedule January
Blood Borne Pathogen Training (Fehr Graham)
February
Hazard Communication (Fehr Graham)
March
Hearing Conservation Program(Fehr Graham)
April
Excavation Training (Site Worker & Competent Person) (Fehr Graham)
May
PPE Initial Program Training (Fehr Graham)
June
Fire Prevention & Fire Extinguisher Training Confined Space Equipment Training (Water/Sewer Department)
July
CPR-First Aid Training (Fire Dept.)
August
Backhoe and Loader Safety
September
Emergency Action Plan Initial Program (Fehr Graham) Electrical Safety Initial Program (Fehr Graham)
October
Municipal Storm Water Pollution Prevention Training (PW)
November
Snow School (PW)
December
Respirator Training (Fehr Graham)
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Acknowledgements We would like to thank all the individuals who assisted with and contributed content to this report. Project Lead: William Stefaniuk Project Team: Sean Dorsey, Jason Leib, Kristina Jakupovic, Jeff Wulbecker, Dave Hull, Scott Moe and Jim Breitzman. Report compilation and graphic design by MECO Consulting.
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1700 W Central Rd MOUNT Prospect, IL 60056 (847) 870-5640 www.mountprospect.org/departments/public-works