Mount Prospect Public Works Department 2017 Annual Report by VOMP

MOUNT PROSPECT PUBLIC WORKS

2017 | ANNUAL REPORT

MISSION STATEMENT & CORE VALUES The Public Works Mission, Vision, and Core Values provide the strategic framework that guides the Department of Public Works to achieve our planned projects and work programs throughout each year. Our mission is to advance our communityâ&#x20AC;&#x2122;s collective quality of life and potential through adaptive leadership and leading-edge service delivery. Our vision is one of a thriving, proud, diverse, and connected culture which features a rich heritage, strong values, and a timeless yet contemporary atmosphere. We uphold and improve our community through positive and optimistic shared core values of respect, listening, and ethics with a commitment to serve through sound analysis and decision making. MISSION Advance our communityâ&#x20AC;&#x2122;s collective quality of life and potential through adaptive leadership and leading-edge service delivery. VISION A thriving, proud, diverse, and connected community which features a rich heritage, strong values, and timeless yet contemporary atmosphere. CORE VALUES We uphold and improve our community through positive and optimistic shared core values of respect, listening, and ethics with a commitment to serve through sound analysis and decision making.

Contents 3............... Directorâ&#x20AC;&#x2122;s Message 4...................... Strategic Plan 6....................... Organization 8...............Financial Overview 10................................Awards 15................. Service Requests 16...... Centennial Celebration 18.................................. Build 30............................ Maintain 50................................Sustain 58....................................Plan 62............................ Celebrate 75..................... Achievements 76..............................Training 79.............. Acknowledgments

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Directorâ&#x20AC;&#x2122;s MESSAGE 2017 was a landmark year for the Village of Mount Prospect. Notably, we celebrated the 100th anniversary of incorporation as an Illinois municipality. Since that moment of inception a century ago, the Village has grown from a stalwart collection of 300 intrepid souls to a thriving community of over 54,000 residents and host to a vibrant business sector. It was a year that afforded myriad opportunities to appreciate our collective history and recognize the indelible contributions of our forebears. As the year waned, we were able to reflect with pride on our past buoyed by confidence that the groundwork has been laid for a bountiful second century. 2017 was also a watershed year for the Public Works Department. A lot of work was done. It is the goal of this report to elucidate these accomplishments as a means to affect better communication with our stakeholders and render an accounting of the public stewardship we have been entrusted. However, as you peruse these pages, I am hopeful you will glean the scale and scope of high quality, cost effective, and customer oriented contributions delivered by the redoubtable men and women who have forged careers among our ranks. Personally, I am filled with gratitude for the opportunity to work alongside this unparalleled group. They are the most skilled, resourceful, dedicated, flexible, and genuinely kind public works professionals I have ever known. They bring their best every day. Most importantly, weâ&#x20AC;&#x2122;d like to thank the Village Board, residents, and businesses for their continued support. To a very large extent, the work we do reflects the values and priorities of our community.

Sean P. Dorsey Public Works Director

2017 ANNUAL REPORT 3

Strategic plan The Public Workâ&#x20AC;&#x2122;s first Strategic Plan was produced and executed in 2017. The Strategic Plan outlines the implementation process and highlights the milestones established to track and monitor progress for major projects, programs, and key initiatives for each division of Public Works. It guides employee actions, determines resource allocation, and stimulates meaningful collaboration across the organization. Moreover, the Strategic Plan was developed to establish realistic expectations and act as a blueprint for the Public Works operations to be more effective, efficient, and creative in terms of how municipal service delivery is approached. Accordingly, the plan is reviewed and revised on an annual basis to ensure that innovative thinking remains a continuous effort for the Department.

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TOTAL PROJECTS PER DIVISION

7 ADMINISTRATION 16 ENGINEERING 14 FORESTRY & GROUNDS 28 STREETS & BUILDING MAINTENANCE 34 WATER & SEWER 7 VEHICLE MAINTENANCE

TOTAL PROJECTS COMPLETED IN 2017 PER DIVISION:

5 ADMINISTRATION 13 ENGINEERING 13 FORESTRY & GROUNDS 28 STREETS & BUILDING MAINTENANCE 29 WATER & SEWER 7 VEHICLE MAINTENANCE

2017 ANNUAL REPORT 5

ORGANIZATION The Department of Public Works consists of

OPERATIONAL DIVISIONS:

VILLAGE MANAGER

Administrative Engineering Forestry & Grounds

PUBLIC WORKS DIRECTOR

Streets & Building Vehicle Maintenance

DEPUTY PUBLIC WORKS DIRECTOR

Water & Sewer

ADMINISTRATIVE SUPERINTENDENT

FORESTRY/GROUNDS SUPERINTENDENT

STREET/BUILDING SUPERINTENDENT

VEHICLE MAINTENANCE SUPERINTENDENT

CLERICAL FULL TIME (3) PART TIME (2)

FORESTRY FOREMAN (1) GROUNDS FOREMAN (1)

BUILDING FOREMAN (1) STREETS FOREMAN (1)

VEHICLE FOREMAN (2)

MAINTENANCE (9)

ELECTRICIAN

MECHANICS (6)

FORESTRY INTERN

MAINTENANCE FULL TIME (9) PART TIME (1)

MAINTENANCE FULL TIME (1) PART TIME (1)

SEASONAL MAINTENANCE (7)

SEASONAL MAINTENANCE (2)

SEASONAL (1)

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By the numbers...

Full Time

Part-Time

Seasonal

ADMINISTRATIVE ANALYST

VILLAGE ENGINEER

PROJECT ENGINEER (3)

TRAFFIC ENGINEER

ENGINEERING INSPECTOR

WATER/SEWER SUPERINTENDENT

DRAFTSMAN PART-TIME

GIS ANALYST

WATER FOREMAN (1) SEWER FOREMAN (1)

GIS INTERN

ELECTRICIAN (1)

CIVIL ENGINEER

MAINTENANCE FULL TIME (10) PART TIME (1)

ENGINEERING INTERN (2)

SEASONAL MAINTENANCE (2)

2017 ANNUAL REPORT 7

Financial Overview

The Public Works Department encompasses a vast amount of projects relating to infrastructure, health, safety, and well-being of the greater community. The Departmentâ&#x20AC;&#x2122;s assets and resources are of the utmost importance to these facets of the Village. Because the Public Works Department manages several types of maintenance operations on a recurring basis, the financial aspects are a top priority. Like every successful operating business, the Department effectively functions by working within a budget. Each division Fleet Maintenance $2,174,423 7.84%

2017 OPERATING BUDGET

Administrative Support $1,624,660 5.85%

Parking Maintenance $274,525 0.99%

Solid Waste Services $4,504,265 16.23%

Water System Maintenance $11,399,528 41.08%

Street Lighting $549,990 1.98% Urban Forest $1,049,318 3.78% Storm System Maintenance $115,320 0.42% Building Maintenance $1,165,813 4.20% Public Grounds $705,813 2.54% Streets Maintenance $2,001,239 7.21% Engineering Services $984,157 3.55%

Sewer System Maintenance $1,200,786 4.33%

FUNDS

Refuse Disposal Fund $4,504,265 16.23%

Risk Management Fund $10,000 0.04% Water & Sewer Fund $12,600,314 45.41%

General Fund $7,206,239 25.97% Risk Management Fund $10,000 0.04% Village Parking System Fund $110,766 0.40% Vehicle Maintenance Fund $2,174,423 7.84%

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Motor Fuel Tax Fund $980,071 3.53%

and some sub-divisions are allotted a fixed amount each year. The charts differentiate between the Operating Budget and the Capital Improvement Budget (CIP). The difference being that most day-to-day expenses are covered under the Operating Budget, whereas most projects that effect our assets use the Capital Budget. Both are well planned and managed very closely to ensure positive growth and success for the Village.

2017 CIP BUDGET

Other Improvements

$90,000 0.71%

Vehicle Replacements $2,124,000 16.66% Technological Enhancements $30,000 0.24% Transportation $50,000 0.39% Public Building Enhancements $263,000 2.06% Public Beautification $42,500 0.33% Street/Sidewalk Enhancements $5,815,700 45.62%

Sanitary System Enhancements $900,000 7.06%

Storm System/Flood Control Enhancements $1,870,542 14.67%

Water System Enhancements $1,278,250 10.03%

FUNDS

Reforestation $283,000 2.22%

Vehicle Replacement Fund 4,000 16.66% Water and Sewer Fund $2,988,250 23.44%

Flood Control Construction Fund $790,542 6.20%

General Fund $1,115,700 8.75%

Motor Fuel Tax Fund $917,000 7.19%

Street Improvement Construction Fund $4,012,000 31.47%

Capital Improvement Fund $784,500 6.15% Refuse Disposal Fund $15,000 0.12%

2017 ANNUAL REPORT 9

2017 Tree City USA Recognition For the 33rd year in a row, the Forestry & Grounds Division accepted the Tree City USA Recognition Award during the Arbor Day Celebration. This national program recognizes communities for their efforts in proper tree care and management. The Tree City USA Award is issued by the Arbor Day Foundation and is based on a commitment to effective urban forest management in compliance with the Tree City USA Standards.

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Awards Each division is encouraged to seek and apply for awards. In 2017, The Engineering Division was awarded the Community Rating System Class 6 Designation. The Forestry & Grounds Division won both the Growth Award and Tree City award. This year was a particularly special year for the Vehicle Maintenance Division. Two of their mechanics won first place in the APWAâ&#x20AC;&#x2122;s annual Snowplow Roadeo Competition.

Community Rating System (CRS) Class 6 Designation The Community Rating System (CRS) is a voluntary program for participating communities for the National Flood Insurance Program (NFIP). The incentives of the CRS are to reduce flood damages to insurable property, strengthen and support the insurance aspects of the NFIP, and encourage a comprehensive approach to floodplain management. There are 18 activities recognized as measures for eliminating exposure to floods. Credit points are assigned to each activity. The activities are organized under four main categories: Public Information, Mapping and Regulation, Flood Damage Reduction, and Flood Preparedness. FEMA sets the CRS classification based upon the credit points. This classification determines the premium discount for resident policyholders. In 2016, the classification was rated a 7 with a 15% discount. A year later, in 2017 the Engineering Division were able to reduce the classification to Class 6. The Engineering Division works diligently to safeguard against natural disaster. By reducing the classification, it subsequently resulted in a 20% flood insurance premium discount for the property owners in Mount Prospect, which is an additional five percent flood insurance discount compared to the previous year.

2017 Growth Award For the 14th time, the Forestry & Grounds Division applied for and received the Growth Award. Municipalities seek this state level award when tree services in their division are proven to be expanded. The Forestry & Grounds Division enhanced the forestry program by initiating a new structural tree pruning program. The Structure/Transaction Pruning program was created in the absence of a pruning program for trees that fell outside of the normal pruning programs already in place. This program has proven successful, now moving into its third year. The Forestry & Grounds Division has been able to improve the structure of many trees that would could have led to problems in their maturity.

2017 American Public Works Association (APWA) Snowplow Roadeo The Snowplow Roadeo is a two-day event open to the public. The event is a conference and equipment show and includes a competition among municipal agencies in the Chicago APWA Chapter. The competition tests operator knowledge of equipment, safety and mechanical operations for both a loader and snowplow. In addition to the physical competition, there is also a written exam. The Mount Prospect Public Works Department proudly earned first place in the roadeo thanks to two crew members from the Vehicle Maintenance Division, Kevin DeLuca and Sean Eisen. This is the fifth time in the past eight years that a Mount Prospect Public Works employee has won first place. Bravo!

2017 ANNUAL REPORT 11

GRANTS Similar to awards, each division is encouraged to seek and apply for grants in order to fund projects. Grants are a key component in several of the projects that each division oversees. Many projects are either fully funded or partially funded by grants. On occasion, grants can even be awarded retroactively, after a project is complete. Several divisions utilized grant funds in 2017.

Covered Bike Parking Project This project was funded by two separate grants - a federal grant, Congestion Mitigation and Air Quality (CMAQ), and a grant from the Regional Transit Authority (RTA) through the Access to Transit Improvement Program.

DECO Path Lighting In 2017, the Engineering Division received a grant from the Metropolitan Mayors Caucus Public Sector Energy Efficiency Program for exterior lighting at the Kensington Business Center.

DECO HVAC Replacement Mount Prospect was the recipient of another grant from Metropolitan Mayors Caucus Public Sector Energy Efficiency Program. This grant was retroactively given for the update and improvement of the heating and cooling system at the Public Works building which was replaced in 2016.

Community Development Block Grants (CDBG) Grant The Engineering Division received funding from the CDBG grant for the Sidewalk Improvements Project. The Streets & Buildings Maintenance Division also received funding from this grant for the remodel project conducted at the Community Connections Center building.

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2017 ANNUAL REPORT 13

Service Level Agreements

A Service Level Agreement (SLA) is a contract between the Village of Mount Prospect and its residents which defines the level of service provided by the Department of Public Works. The Department has established a specific set of SLAs that define the level of service Mount Prospect residents will receive given available resources to perform the work. It also defines the performance standards that the department is obligated to meet. Mount Prospect Public Works Department is committed to evaluate these standards on a regular basis in order to maintain and enhance the community and the services we provide.

Customer Relationship Management System

Customer Relationship Management (CRM) refers to practices, strategies, and technologies that Public Works has implemented to manage and analyze resident interactions and data. The CRM Software has been in use for one year. Each of the divisions have readily engaged and maintained a two-way conversation with residents in an effort to improve reporting and efficiency.

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MOUNT PROSPECT

1,940 1,422 829

SOLID WASTE SERVICES ENGINEERING SERVICES

783

WATER METER

101

FORESTRY AND GROUNDS

STREETS & BUILDINGS MAINTENANCE SEWER SERVICES

513

1,940

WATER AND SEWER

7,528 TOTAL SERVICE REQUESTS 2017 ANNUAL REPORT 15

Centennial Celebration The Village of Mount Prospect proudly celebrated its Centennial birthday on February 3, 2017. After 100 years, the Village has experienced exponential growth and success. To help plan, facilitate and celebrate the entire years’ worth of events, a volunteer Centennial Commission was established. Public Works staff worked with the commission to assist in various events throughout the year. Each division in the Public Works Department contributed in some way to the year-long celebration. The Streets & Buildings Maintenance Division excavated the old time capsule and buried the new one. They also rehabbed the Schoolhouse in preparation of the reenactment of the signing of the Village incorporation documents. Additionally, Centennial celebration signs were installed along major Village corridors. Founding family bronze plaques and informational signs noting the history of each founding family were installed at the newly named “Centennial Green at Village Hall.” The Forestry & Grounds Division held their Arbor Day Event at the Historical Society. They also installed purple and white themed holiday lights for the Christmas Tree Ceremony, as well as the installation of the roof line lighting on the Historical Museum and Schoolhouse where the signing reenactment took place. The Water & Sewer Division prepped fire hydrants for the Centennial hydrant painting contest. They also participated in the excavation of the time capsule. The Vehicle Maintenance crews were responsible for removing the cover of the time capsule that was retrieved. Finally they created the floats in the parade for the founding families. All of the Public Works Department employees took pride in assisting in these various events to help contribute to this very special milestone.

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2017 ANNUAL REPORT 17

BUILD

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2017 Engineering Projects The Engineering Division is responsible for the planning and design management of all public infrastructure and to oversee the construction of streets, sidewalks, water main, sewers, bridges, traffic signals, street lights and drainage ways. Additionally, the Engineering Division is responsible for the review and inspection of all private development and public utility construction to ensure its conformance with Village Code. The Engineering Division also provides traffic engineering management, floodplain, and stormwater management to all of Mount Prospect.

Private Property Development Private property development encompasses work that impacts the economy, environment, and the safety conditions for our community. The Engineering Department of Public Works is responsible for reviewing site plans for new buildings and additions, garages, utility service improvements and repairs, paving installation and repairs, grading, drainage, and lighting projects that are being completed within the Village. By reviewing the plans to ensure all proposed development complies with Village Codes and other agency requirements such as IDOT, MWRD, CCHD, FEMA, IEPA, ADA, they help to minimize any adverse impacts to neighboring properties as well as follow best practices set forth by our engineers. AVERAGE REVIEW TIME BY PW: 4.65 days TOTAL NUMBER OF REVIEWS: 436

Addison Court Improvements The Village of Mount Prospect annexed Addison Court, in 2017. This street is located in the industrial section of town. When the Village decides to annex a street, they acquire the ownership of it. In turn, it then becomes part of the Village. In doing so, the 1,110 ft. long sections of the Addison Court needed redesign, repair, and improvement. This project entailed resurfacing the road, new curbs, storm sewer construction, and the design and creation of 51 offstreet parking spaces. The engineers put this project out to bid after design. Johnson Paving was awarded the bid. SCHEDULE: August â&#x20AC;&#x201C; November PROJECT COST / FUNDING: $295,165.92 / Village Funds CONTRACTOR: Johnson Paving

BEFORE

AFTER 2017 ANNUAL REPORT 19

Covered Bike Parking Project The Village’s Community Development Department and traffic engineer determined there was a need for adequate bike parking around the Metra Station. This collaboration led to the development of three bike shelters. The shelters can be found at the West Commuter Lot, East Commuter Lot, and on Prospect Avenue east of Emerson Street. Each shelter provides solar powered lighting inside for increased safety. Each shelter ranges in the amount of parking spaces they offer. The Prospect Avenue shelter contains the most parking spaces, allowing a maximum of 30 bikes at a time. The West Commuter shelter is equipped to hold 20 bikes and the East Commuter shelter allows 10 bikes. This project was predominately funded by two grants: Congestion Mitigation and Air Quality (CMAQ), a federal grant, and the Regional Transit Authority (RTA) through the Access to Transit Improvement Program. SCHEDULE: March – November PROJECT COST / FUNDING: $202,200 / Congestion Mitigation and Air Quality (CMAQ) Grant, Regional Transit Authority (RTA) Grant & Village Funds CONTRACTOR: Sumit Construction Co.

EAST COMMUTER BIKE PARKING

WEST COMMUTER BIKE PARKING

PROSPECT AVENUE BIKE PARKING 20 MOUNT PROSPECT PUBLIC WORKS

Critical Intersections Analysis and Plan In 2017, analysis of the Rand, Central, Mount Prospect Road triangle intersection was in its first phase and took place from May through December. The Village engineers worked with consultants from Christopher Burke Engineering on this feasibility study to determine roadway improvements. In part, intersections deemed problematic, are modified to improve for two main attributes — blocked intersections and delays during peak hours of the day. The consultants provided several alternatives. After much deliberation as well as meetings with the property owners and the public, the engineering team will ultimately choose the best preferred alternative. At the end of Phase 1, the team will refine the plans and present the alternative to the Village Board for approval. Phase 2, the design phase and Phase 3, the construction phase are pending per the Village Board’s decision. SCHEDULE: May – August 2018 PROJECT COST / FUNDING: $316,899 / Village Funds CONSULTANT: Christopher B. Burke Engineering 2017 ANNUAL REPORT 21

2017 Traffic Calming Project Several factors are assessed in order to adequately provide public safety for pedestrians and vehicles in transit. Predominately, the issue of speeding arises. In order to prevent speeding, the traffic engineer can use a combination of effective tools to manufacture improvements. In 2017, construction began on Highland Street that spanned for four blocks from Route 83 to Rand Road. The main concern was speeding down this unlined side street. With a combination of signs and pavement markings, they successfully lowered the rate of speeders down Highland Street. The project was completed by our in-house Streets & Buildings crew along with the contractor, Marking Specialist Corporation. The modification effectively eliminated parking on the south side of Highland Street, stripped a parking lane on the north side of Highland Street, added a yellow center lane, added crosswalks at both Maple and Highland Street, painted the word “SLOW” on both ends of the Highland Street, and added 10 new additional signs along the Highland indicating, “No Parking”, “No Through”, and “Slow Down.” SCHEDULE: April – June PROJECT COST / FUNDING: $4,179.70 / Village Funds CONTRACTOR: Marking Specialist Corporation

Street Resurfacing Program The annual street resurfacing program ensures that Village streets are inspected and managed on a 20 year life cycle. Each season the engineers complete a thorough inspection of all the streets to verify the condition standards against their master list. Then they create a sectioned map outlining the streets that require resurfacing. The work is put out for bid. The bid is awarded and the project commences in spring and ends typically in the fall. In 2017, it was completed between the months of April and November. In all, 43 streets were resurfaced with asphalt equaling 7.45 miles total. Occasionally and when necessary, curb and sidewalk repair is also competed. SCHEDULE: April – November PROJECT COST / FUNDING: $3,813,626.58 / Village Funds CONTRACTOR: Arrow Road Construction Company

BEFORE 22 MOUNT PROSPECT PUBLIC WORKS

AFTER

CDBG Sidewalk Improvements Each year the Engineering Division determines where sidewalks need to be replaced. They choose a major route and survey the eligible area to identify the most critical places in need of repair. This is a project funded by Community Development Block Grants (CDBG). The criteria for replacing public sidewalks are typically due to cracks, trip hazards, or deterioration. LOCATION: Algonquin Road from Elmhurst Road to the western Village limits SCHEDULE: June PROJECT COST / FUNDING: $198,218 / Community Development Block Grant Funds CONTRACTOR: Schroeder & Schroeder, Inc.

2017 ANNUAL REPORT 23

New Sidewalk Program The Engineering Division implements and designs the installation of additional pedestrian routes. In doing so, they survey the areas where there are no sidewalks. The public can also submit requests for new sidewalks and the Engineering Division takes those into consideration as well. In 2017, sidewalk installation began on the south side of Gregory Street, between Oak Street and Meadows Park and the east side Rand Road, north of Highland Avenue. SCHEDULE: August – October PROJECT COST / FUNDING: $137,058 / Village Funds CONTRACTOR: Schroeder & Schroeder, Inc.

EMERGENCY VEHICLE PRIORITY (EVP) Upgrade Project The Engineering Division identified the need for repair and replacement of 27 traffic signals within the Village. This required the intersections to have their Emergency Vehicle Priority (EVP) equipment upgraded with new detectors and LED lamps. The EVP admits a signal to the detector on the light, allowing the emergency vehicle to have a green light while traveling through the intersection. The project began in 2016 and was expected to take three years to complete. The contractors finished the project in only two years and under budget. SCHEDULE: August – September PROJECT COST / FUNDING: $111,700 / Village Funds CONTRACTOR: Traffic Control Corporation, Meade Electric Company and H&H

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2017 Backyard Drainage Program Some residents encounter issues with backyard drainage after heavy rains. The Engineering Division assists to survey the land, then designs and constructs a plan for an outlet pipe which reduces the flooding. The Forestry & Grounds Division assists with the implementation of a rain garden which includes plants that reduce flooding by absorbing excess water. The resident may then take the drainage plan and obtain a permit and contract the work. The resident is responsible for maintaining the outlet pipe and the rain garden. In 2017, four locations took part in the Backyard Drainage Program. SCHEDULE: January – September PROJECT COST / FUNDING: $92,431 / Village and Resident Funded CONTRACTOR: Martam Construction

Kensington Business Center - Pond 8 Dredging

The Village annexed an area of land in the 1970’s that is now known as the Kensington Business Center. The Village of Mount Prospect was deemed responsible for maintaining the retention ponds depth, shorelines and inlet/outlet structures located on the property. The Engineering Division created plans to dredge pond #8 to its original depth and to restore the shoreline stabilization with stones. SCHEDULE: December 2017 – May 2018 PROJECT COST / FUNDING: $199,559 / Village Funds CONSULTANT: Ciorba Group, Inc. CONTRACTOR: Martam Construction Inc.

2017 ANNUAL REPORT 25

Well #5 & #8 Paving Improvements The well sites in Mount Prospect are surfaced with pavement. In 2017, two of the well sites, Well #5 and Well #8, required repaving. The engineers put the bid out and managed the project. SCHEDULE: November – December PROJECT COST / FUNDING: $127,611 / Village Funds CONTRACTOR: A Lamp Concrete Contractors, Inc.

Central Road Pedestrian Crossing Study Pedestrian safety is one of many facets of the Engineering Division’s responsibility. This responsibility includes reevaluating crosswalk safety throughout town. In 2017, the entire limits of Central Road within the Village of Mount Prospect were evaluated in this study. Safety recommendations for pedestrian and bicycle crossings were provided by the consulting firm, Ciorba Group. The Village Engineer present the findings to the Village Board before the implementation of the project. SCHEDULE: April 2017 – December PROJECT COST / FUNDING: $38,147 / Village Funds CONSULTANT: Ciorba Group

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Route 83 Resurfacing (IDOT PROJECT) This multi-village project conducted by IDOT certainly impacted the drivers in Mount Prospect in 2017. Though the Engineering Division was not responsible for this project, they worked closely with IDOT and the contractor, overseeing the completion of this roadwork to ensure standards were met. SCHEDULE: August â&#x20AC;&#x201C; November PROJECT COST / FUNDING: (IDOT) $3,100,000 / (Village) $2,070 / Village Funds CONTRACTOR: Arrow Road Construction Company.

2017 ANNUAL REPORT 27

as an arterial road. The purpose • Upgrade roadway features of an arterial road is to deliver to meet current design traffic between urban centers standards or to a freeway at the highest level of service possible. The • Address existing roadway/ study will examine improvements drainage deficiencies to accommodate existing and Phase 1 of 2040 the Busse Road Reconstruction to project included the on analysis ofand the existing roadway projected travel demands, obtain feedback issues as as evaluate pedestrian and Roadneeds, and Road held atopublic open house andwell intersection deficiencies on Busse from Golf Central Road. In turn, potential Inside this Issue bicycle accommodations to provide to receive input. (Learn more about development of proposed improvements are provided. Phase 1 will conclude in 2018 and the study will safe access for all users. what we heard in this newsletter!). Page move into Phase 2, Project Design in the coming Residents of Mount Prospectmidare encouraged to Theyears. study will continue through Project Overview and Schedule 1 Over the past year,discussion the project withDepartment a public hearing taking and Highways participate in public withteam the Cook2018, County of Transportation Public Meeting Recap 2 has analyzed existing conditions place in spring 2018. The result and Village Engineers. on the corridor, met with multiple of this study will be a preliminary What We Heard from You! 2-4 stakeholders in the community design report for an improved SCHEDULE: January – August Next Steps 4 Busse Road. CONSULTANT: HNTB Corporation

Busse Road Reconstruction – Phase 1 Study (Cook County Project)

Project Schedule PHASE I Preliminary Engineering and Environment Study

PROJECT KICK-OFF

2017

PUBLIC MEETING #1

PUBLIC HEARING

PHASE II Contract Plan Preparation and Land Acquisition PHASE I COMPLETE

2018

2019

Funding

PHASE II COMPLETE

2020

Durations are approximate. This is a tentative timeline and will be adjusted throughout the project.

PHASE III Construction Pending Funding Availablity

PHASE III COMPLETE

Phase I is locally funded by the Department’s Illinois Motor Fuel Tax. Funding sources for future phases have not yet been identified.

2021

Durations are approximate. This is a tentative timeline and will be adjusted throughout the project.

Elm Street Water Main Replacement

The Department of Transportation and Highways maintains and helps support the development of a world class transportation system that spurs economic growth and creates more livable communities.

Through a study conducted by Burns and McDonnell that identified deteriorating and undersized water main. The Engineering Division along with the Water & Sewer Division have been working tirelessly to update and improve the identified water main. The potential for a broken water main or leakage requiring emergency repairs is considerably lower as a result of these completed improvements. This year the improvements were located on Elm Street, between Central Road and Thayer Street. SCHEDULE: September – December PROJECT COST / FUNDING: $488,903 / Water & Sewer Fund CONSULTANT: Hancock Engineering Company CONTRACTOR: Patnick Construction

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Storm Sewer Improvement Project In order to provide improved drainage within the community, Village engineers plan for the construction of new and companion storm sewers. Locations are identified and a consultant is hired to design the improvements. In 2017, one of the storm sewer projects took place on the 1400 block of north Park Drive. The goal of this project is to increase the capacity of the storm sewer system in order to reduce the risk of flooding to the private properties as well as the street. SCHEDULE: June â&#x20AC;&#x201C; August PROJECT COST / FUNDING: $144,135.39 / Village Funds CONTRACTOR: A Lamp Concrete Contractors

2017 ANNUAL REPORT 29

MAINTAIN

30 MOUNT PROSPECT PUBLIC WORKS

Solid Waste Services Being environmentally conscious is very important to the Village of Mount Prospect. The Village adheres to standards and best practices set forth in the understanding that solid waste can have adverse environmental impacts. The potential of environmental effects have been the guiding force in implementing a comprehensive Solid Waste Program for the residents of Mount Prospect. The Villageâ&#x20AC;&#x2122;s program offers a vast amount of environmentally sound options. The Public Works Department has a long-standing working relationship with Republic Services, spanning more than a decade. The Village is extraordinarily proud of the comprehensive Solid Waste Program offered to residents which promotes and effectively reduces the amount of landfill waste Mount Prospect produces. Mount Prospect services both single family residents with curb side collection and multi-family centralized collection as well. The Administrative Division serves as the liaison between residents and Republic Services. When any refuse related issue arises, staff requests for

RECYCLING By the numbers ELECTRONICS 250,567 lbs. DOCUMENTS DESTRUCTION 25,160 lbs. MEDS 742 lbs. HOLIDAY LIGHTS 2,996 lbs

the replacement, repair, or exchange of a cart. They are also able to look up information such as scheduled garbage days, to assist new residents. In 2017, the Administrative Division successfully re-negotiated the solid waste contract for another ten years, and the contract was approved by the Village Board on March 21, 2017. This negotiation included a decrease in collection rates and included unlimited amounts of organics/yard waste pick-ups for single family homes. Included in the yard waste portion of the contract, residents are no longer required to buy and place stickers on their yard waste, as opposed to previous years, when stickers were required on every bag or yard waste container. This improved method enables a more convenient and cost effective means for residents to recycle yard waste and organics. Furthermore, the inclusion of organic material with the yard waste collection has also proven to encourage less waste sent to landfills. Notably, most table scraps are permitted in this collection which creates more compostable material. Mount Prospect is proudly leading the movement in the state of Illinois by including organics recycling with yard waste.

VALUE OF CONTRACT

$4,296,058 RESIDENTIAL

$2.8 million

SHARPS 1000 lbs.

COMMERCIAL

$1.5 million

BULBS 5987 (count)

DIVERSION RATE

(amount of waste diverted from the landfill for recycling, which includes yard waste)

35%

PUMPKIN COLLECTION 2,180 lbs

TONS OF RESIDENTIAL REFUSE SENT TO LANDFILL 25,000

20,000

2500

5000

2000

4000

15,000

TONS OF YARD WASTE

TONS OF RESIDENTIAL RECYCLING 6000

1500

2015

2,373

2016

2017

2,256

2017

500

2,094

5,397

2015

1000

5,491

2016

1000 2000

5,355

2017

22,980

19,125

5,000

21,750

3000 10,000

2016

2015

2017 ANNUAL REPORT 31

32 MOUNT PROSPECT PUBLIC WORKS

Water and Sewer Services The Water & Sewer Division at Public Works is responsible for managing, maintaining, repairing, operating and improving the Village’s water distribution and sanitary sewer systems in compliance with the Village Board policy as well as regulatory agency requirements. Mount Prospect receives water from the Northwest Suburban Municipal Joint Action Water Agency (NSMJAWA). Based on data that is reviewed on a daily basis, the total amount of water delivered at each of NSMJAWA’s delivery structures is specified to meet each day’s demands. If for some reason NSMJAWA cannot meet the Village’s needs, the Water & Sewer Division maintains ground water wells and interconnections with other water systems that can provide water to the Village. The storage facilities include the elevated water tank located on Northwest Highway and Maple Avenue and five in ground storage reservoirs. The water flows through the distribution system to provide service throughout the community. Mount Prospect’s network of water mains includes approximately 170 miles of pipe ranging in size from 2 to 24 inches in diameter. Additionally, The Village of Mount Prospect wastewater collection system consists of both combined and separate sanitary sewer systems. These combined systems convey wastewater to the Metropolitan Water Reclamation District of Greater Chicago (MWRDGC) interceptors and the Tunnel and Reservoir Plan (TARP) facilities. Combined sewers serve approximately 60 percent of the Village. Separate storm and sanitary sewers serve approximately 40 percent of the Village. The Public Works department takes a pro-active approach when it comes to maintaining their existing sewer system. An annual inspection of its sewers is conducted to assess their condition and need for repair and maintenance. The Water & Sewer Division distribute their daily maintenance duties throughout the season. These day-to-day tasks completed by maintenance workers include: valve operating, B-Box maintenance, leak detection, flushing and replacement of fire hydrants, televising sewer lines, manhole inspections and repairs, lift and relief stations maintenance, water sampling, and lastly well house maintenance. The Water & Sewer Division maintains 2,500 fire hydrants. Each hydrant must be inspected and flushed. To do so, the crew must listen to the hydrant. The crew members are trained to hear a leak in the main line. They must also flush the lines every three months to keep the hydrant active. In doing so, they check the flow and measure for adequate pressure of the hydrant. In the event that a replacement is necessary, it is completed immediately. A manhole inspection is simply a visual assessment of opening the lid of the manhole. In conjunction with manhole inspections, crews conduct televising of the lines. The televising program entails cleaning and inspecting the sewer condition with the use of a camera. Finally, the Water & Sewer Division maintains 10 pumping stations and two times a month throughout the year they must operate and check the pumps, control cabinets, and run the generators. In addition, the division maintains five well houses. Each of the well houses require maintenance and cleaning during the winter months.

By the numbers

1,208,079,000 GALLONS

2017 RESIDENTIAL WATER USAGE VIA JAWA

WATER MAIN BREAKS

122

MILES OF SANITARY SEWER

HYDRANT REPLACEMENTS

8,364 LF

OF SEWER LINE REHABED

2,000

B-BOX INSPECTIONS

290

B-BOX REPAIRS

301

METER REPLACEMENTS

2017 ANNUAL REPORT 33

Sewer Main Project A rehab of sewer mains throughout the Village was completed in March – April 2017. The Water & Sewer Division maintains a master list and compares the condition of the inspection based on the National Association of Sewer Service Companies (NASSCO) standards. In 2017, approximately 9,000 linear feet of sanitary sewer was replaced or lined. SCHEDULE: March – April PROJECT COST / FUNDING: $696,875.30 / Village Funds CONTRACTOR: Hoerr Construction

Station 11 Project Located in the middle of the Mount Prospect golf course is Booster Pumping Station 11. The facility houses several high service pumps and a backup deep well. This location was in need of rehabilitation in 2017 because the roof of the facility was leaking. The Water & Sewer Division secured the services of a roofing contractor to complete the work. SCHEDULE: October – November PROJECT COST / FUNDING: $105,547 / Village Funds CONTRACTOR: Riddford Roofing

Reservoir 11 Project Located at Booster Pumping Station 11 is an above ground steel storage tank capable of holding 1,000,000 gallons of water. A recent structural inspection of the tank indicated corrosion on the interior of the tank that need addressed. Repairs included the replacement purlins that provide lateral support to the roof joists. In addition, the interior of the tank was painted. Minor touch ups were completed on the tanks exterior. The Water & Sewer Division bid out the work for the rehabilitation. SCHEDULE: June – August PROJECT COST / FUNDING: $201,715 / Village Funds CONTRACTOR: Jetco

Louis Street Relief Station This relief station is over 30 years old and was in need of rehabilitation in 2017. For this project, the contractor replaced the control cabinets, pumps, and all of the electrical. They also re-piped the pump discharge, lined the wet well, and installed a new hatch. SCHEDULE: November PROJECT COST / FUNDING: $196,295 / Village Funds CONTRACTOR: Kresmery Construction

Melas Park Project Melas Park runs all of its electrical grid on one panel. The electrical panel was in need of replacement in 2017. The job was bid out and completed in May through June. This job was completed just in time for the Fourth of July celebration held at Melas Park. SCHEDULE: May – June PROJECT COST / FUNDING: $61,430 / Village Funds CONTRACTOR: Utility Dynamics Corporation

34 MOUNT PROSPECT PUBLIC WORKS

WATER AND SEWER RATE STUDY In 2017, the Public Works Department completed a water and sewer rate study. The study is the first comprehensive, formal analysis the Village has performed to assess the water and sewer revenue stream. To a large extent, the study was precipitated by the expiration of the revenue stream from Special Service Area (SSA 5). SSA 5 annually generated approximately $1.5 million to fund capital improvements. SS A 5 expired at the end of 2017. A continuing decline in water demand along with a marked increase in the cost of water also contributed to the need for the rate study. The water/sewer rate study presents a financial plan that phases in water and sewer main renewal funding at a pace that accommodates an average life of 130 years by 2025. It also includes funding for water system improvements to mitigate significant pressure variances, surges, as well as volume, and velocity problems in portions of the service area furthest from the mitigating influence of the existing elevated tank.

Lead and Copper Sampling The Illinois Environment Protection Plan (IEPA) requires the Village to collect Lead and Copper Samples from 30 various homes in Mount Prospect. Since this is a large undertaking, it is only required every three years. The lead and copper samples are collected from residentsâ&#x20AC;&#x2122; homes and sent in for testing. Results are then returned to the Water & Sewer Division in a report from the IEPA. The Village has never had an issue with lead and copper levels.

2017 ANNUAL REPORT 35

Streetlight Maintenance Helping to illuminate Mount Prospectâ&#x20AC;&#x2122;s streets and sidewalks are approximately 1,200 streetlights throughout the Village. To ensure these infrastructures are maintained and operational, the Water & Sewer Division must inspect and replace them yearly. The inspections are accomplished by splitting them up into a four year cycle.

STREETLIGHT INSPECTIONS 209

INSPECTED

253

STREETLIGHTS REPAIRED

STREETLIGHTS KNOCKED DOWN

36 MOUNT PROSPECT PUBLIC WORKS

LED Program Striving to be more economically and environmentally conscious, Mount Prospect has created an LED program for streetlights. As a result, in 2017 35 high pressure sodium streetlights were replaced with LED Cobra head fixtures along Wheeling Road and around Boxwood Drive. These notably new streetlights improve overall illumination as well as significantly keep electrical and maintenance cost down. The cost to maintain a high pressure sodium fixture is essentially cut in half by switching to LED. Each of the LED fixtures purchased have a 100,000 hour lifetime rated power supply with a 10 year standard warranty. In comparison to high pressure sodium, LED street light fixtures are expected to burn five times longer which equates to less maintenance. SCHEDULE: November PROJECT COST / FUNDING: $17,452.90 / Village Funds CONTRACTOR: Public Works

Paint it Black Program In 2013, Public Works crews began a program to clean and paint all of the light poles, fixtures, pedestrian poles, sign posts, and electrical cabinets in the downtown area that were showing wear and paint degradation. The crew assessed 233 streetlights, 206 pedestrian lights, and 30 controller cabinets. To date crews have addressed 280 issues. The work is contracted out and completed by Bill’s Painting and Tuck-Pointing. This is a budgeted project. Thus, the budget allows for only 30-35 poles and two cabinets a year. In 2017, 36 streetlights were repainted black. SCHEDULE: August – September PROJECT COST / FUNDING: $30,388 / Village Funds CONTRACTOR: Bills’ Painting and Tuck-Pointing

2017 ANNUAL REPORT 37

Street Maintenance The Streets & Buildings Division operates and maintains approximately 137 center line miles of streets and 274 miles of sidewalks. Additionally, Mount Prospect has maintenance responsibility for IDOT and Cook County roadways that include Central Road, Northwest Highway, and Route 83. They also maintain 8,000 street signs in the Village. In addition, to the daily maintenance the crews are tasked with, they also undertake several projects. On a day-to-day basis the Streets & Buildings Division members are inspecting and installing signs per Village sections. The signs must comply with the Retroreflectivity Requirements set forth by the Federal Highway Authority. On average, they replace approximately 1,000 street signs each year. Streets & Building staff members also complete street and sidewalk repairs as needed through routine section inspections or a residentâ&#x20AC;&#x2122;s request. Crews can also be found completing recurring inspections of the four receiving water creeks in the Village. This also includes monitoring and sustaining the 62 retention and detention ponds as well. Crews perform routine storm sewer flushing. More importantly, they implement deficiencies to the storm sewer systems. These areas are identified by a closed circuit TV program (CCT) which identify and remove debris and maximize system functionality.

By the Numbers:

Potholes: 164 Work Orders & 120 Service Requests from Residents Street signs REPLACEMENTS: 1,161 & 29 Service Requests from Residents Leaf Collection: 1,848 tons of leaves collected Miles Driven during leaf collection: 13,968 miles Sidewalks repaired: 2,388 38 MOUNT PROSPECT PUBLIC WORKS

Wayfinding Project To better inform the daily commuter as well as improve identity of local landmarks. The 10 new signs distinguished commonly-used facilities with bold letters and arrows. The Streets & Buildings Maintenance Division prepped the holes and poured the concrete sign foundations. The Sign Shop crew hung 10 metal directional signs from the various light poles throughout the downtown area. SCHEDULE: April â&#x20AC;&#x201C; June 1 PROJECT COST / FUNDING: $85,000 / Village Funds CONTRACTOR: Southwater Signs

2017 ANNUAL REPORT 39

Ditch and Culvert Maintenance Many locations around Mount Prospect have culverts. A culvert is a ditch that runs beside or under a road and allows for excess water to run or drain into sewers. Annual maintenance and repair of ditches and culverts are an essential part of the Streets & Buildings Maintenance Division. Upkeep of ditches and culverts prevents drainage problems, which lead to damaged roads and driveways. In 2017, Public Works crews managed the maintenance of ditch and culverts at six locations around town. SCHEDULE: June â&#x20AC;&#x201C; September PROJECT COST / FUNDING: $30,856 / Village Funds CONTRACTOR: Maxx Construction Corporation

Levee 37 Improvements In August, staff upgraded Pump #2 at Levee 37 with a VFD controller. Before completion, the Army Corps of Engineers approved the work. Staff installed conduit, a custom-made stainless steel enclosure and new wires to prep for the installation. This upgrade to the system effectively discharges water from the neighborhood storm sewer system during times of high river levels. SCHEDULE: April â&#x20AC;&#x201C; October PROJECT COST / FUNDING: $40,000 / Village Funds CONTRACTOR: Xylem Water Solutions / Streets and Buildings Crew

40 MOUNT PROSPECT PUBLIC WORKS

Storm Sewer Maintenance The Streets & Buildings Maintenance Division is also tasked with routine maintenance and inspection of the Villageâ&#x20AC;&#x2122;s storm sewer and flood control systems. These include approximately 115 miles of sewer pipe, 5,100 inlets, catch basins and manholes, and 62 detention/retention ponds. Because the existing storm sewers are roughly 60-80 years old, Public Works staff have been proactively assessing their conditions annually. In order to maintain the storm sewerâ&#x20AC;&#x2122;s integrity, they crews clean approximately 4,000 miles of Village streets by collecting over a thousand tons of leaves by the curb. They also cleaned approximately 381 storm sewer inlets/catch basins in 2017. Staff members televise and assess the condition of the 70,000 lineal feet of storm sewer mains. The televising and assessment program was developed around a 10 year cycle. The assessment evaluates the pipe condition via a ranking system from 1 to 5. Based on the pipe ranking, staff can initiate repairs or plan for future improvements. The department has also implemented a flow monitoring program, performed in conjunction with and based on the results of the televised inspections. The flow monitoring program analyzes the amount of stormwater that infiltrates into a sanitary (non-combined) sewer during a significant rain event. By identifying areas of significant infiltration and inflow, steps can be taken to remove these sources from the system for improvement. By doing so, it increases the available capacity and reduces the load on the downstream wastewater treatment plant. The televising inspection and flow monitoring programs are an important counter-measure to maintain the storm sewer systems.

Storm Sewer Maintenance By the Numbers:

19,156 LF of Storm Sewers Inspected 533 Storm Structure Maintenance and Repairs 12 Retention Pond and Maintenance and Repairs 35 Manhole Maintenance and Repairs 54 Storm Sewer Main Maintenance and Repairs

Storm Sewer Improvements Project Streets & Buildings Maintenance Division assume the responsibility of assessing and repairing storm sewers. In 2017, they repaired storm sewers on both Wheeling Road and Addison Court. These projects were completed in-house by our maintenance crew. They installed new storm sewer pipes in both locations.

2017 ANNUAL REPORT 41

Snow and Ice Operations

One of the primary objectives of the Streets & Buildings Division of Public Works is to provide for the safe and orderly movement of traffic in the village during snow storms. Throughout the winter season, crews successfully facilitate the removal of snow and ice to provide the safe passage of pedestrian and vehicle traffic. Snow operations also include the removal of snow in the business district area, thus maximizing ready access to businesses. As a goal of advancing the collective quality of life for residents, crews strive to effectively manage snow events. The Streets & Buildings Division personnel understand how rapidly weather conditions can change and alter visibility, vehicle traction, and steering. During these events, crews ensure safe transition and adjustment to winter driving conditions for residents, the traveling public and daily consumers. Even though the Midwest experienced a rather mild winter snow season, Public Works staff successfully managed 13 snow and ice events in 2017. In a typical winter season, Mount Prospect experiences on average 25 snow events with a total of 36 inches of snow. However, 2017 brought the Chicago Metro Area comparatively little snow over the winter months. Be that as it may, the dedicated crews worked tirelessly through the snow events to keep the roads and sidewalks clear and safe.

BURNING BUSH

WOLF RD

N TE

WESTGATE

GREGORY

INES

BUS

SEE GWUN

S CE

HIGHLAND

ELMHURST

ISABELLA

EMERSON HUN

C TON

ON S

OM M

COUNCIL

SEE GWUN

LONNQUIST

GOLF RD (RT 58)

HUNT CLUB

S ELMHURST RD (RT 83)

LINNEMAN

WILLOW

DEMPSTER ST

I-9

TING

WILLIAM

MEIER

BUSSE RD

LINCOLN

MT PROSPECT RD

LINNEMAN

WE GO

OWEN

CENTRAL RD

OF SNOW TOTAL

GO N (R T Q U IN 62 ) R D

OAKTON ST

F:\Projects\Snow\2018\SNOWPLOW SECTIONS.mxd Map info as of January 2018

42 MOUNT PROSPECT PUBLIC WORKS

RIVER RD (RT 45)

WHEELIN

DRIVEN TO PLOW

30 inches

GREENWOOD

KENSINGTON RD

34,352 miles

PROSPECT MAN

OF LIQUID ANTI-ICING MATERIALS USED

EUCLID AV

WESTGATE

N ELMHURST RD (RT 83)

OF SALT USED

63,689 gallons

ENBECK

2,549 tons

SEMINOLE LN SEMINOLE

CAMP MCDONALD RD

SCHO

By the numbers:

VILLAGE OF MOUNT PROSPECT SNOWPLOW SECTIONS

(RT 83)

COLLECTOR STREET SNOWPLOW SECTION BLUE BROWN GREEN GREY ORANGE RED YELLOW

Vehicle Maintenance The Village of Mount Prospect has an extensive fleet of vehicles and equipment. All of which are cost effectively managed, maintained and repaired by the Vehicle Maintenance Division. By maintaining and repairing approximately 220 vehicles and 100 pieces of equipment for the Fire, Police, Village Hall, and Public Works Departments, the divisionâ&#x20AC;&#x2122;s knowledgeable mechanics are constantly busy. The Vehicle Maintenance Division electronically tracks and manages the entire life cycle of every vehicle. This includes preventative maintenance like oil changes, fluids, tire rotations, and brake repairs. They also do in-house repairs like removing and replacing transmissions, engine repairs, suspension and front end work, air system repairs, salt spreader calibration, fuel tank repairs and replacements and fire pump repairs. When a vehicle reaches its predetermined lifespan, it is posted for sale on GovDeals.com. The revenue of the vehicle is then placed into a Vehicle Replacement Fund and used to replace that vehicle when necessary. The Vehicle Maintenance staff completes the Illinois State Safety Lane Inspections and Emission testing for all applicable vehicles. They annually perform the Pump Testing for the Fire Department vehicles. The staff are skilled in fabrication and welding which allows them to build dump trucks and upfit them with modified equipment. They also custom paint vehicles in the body shop. New vehicles require additional equipment such as strobe lights, decals, 2-way radios, custom shelves and tool boxes. These skills also permit staff to custom fabricate items for different departments within the Village. One of the special projects the Vehicle Maintenance Division staff was involved in was the Wayfinding Project, in which they collaborated with the Engineering and Streets & Buildings Maintenance Divisions. Vehicle Maintenance Division staff were responsible for fabricating steel rebar in concrete pillars for the project.

2017 ANNUAL REPORT 43

Number of Preventative Maintenance Services Performed – 463 Number of Repairs – 1,074 Fuel Usage: Unleaded – 85,936 gallons Diesel – 45,009 gallons Summary of Sale of Vehicles: Vehicles Sold – $145,038 Trade-In – $48,000 Vehicles/Equipment Purchased/Replaced Fire Department SUV – 3 Purchased Police Department Pickup – 1 Purchased SUV – 9 Purchased Public Works Asphalt trailer heater – 1 Purchased Floor scrubber/cleaner – 1 Purchased Loader – 1 Purchased Truck – 3 Purchased Van – 2 Purchased Community development SUV – 1

44 MOUNT PROSPECT PUBLIC WORKS

Custom Build Projects The Vehicle Maintenance Divisionâ&#x20AC;&#x2122;s budget allows for the build of 2-3 dump trucks per year. The life expectancy for these handcrafted trucks are 17 years. They obtain most of the parts and components from various vendors, including Bonnell, Lindco, Force America, and Flink. In 2017, the crew built two 1-ton dump trucks as well as one Peterbilt model 348. All three builds began in January. The two 1-ton dump trucks were completed in July and the Peterbilt was finished in December. The Peterbilt was crafted for the Water Division and will mainly be used in the winter as a snow and ice emergency response vehicle.

2017 ANNUAL REPORT 45

46 MOUNT PROSPECT PUBLIC WORKS

Right-of-Way Management The right-of-ways of the Village are intended to be aesthetically pleasing, but also contribute to the â&#x20AC;&#x153;curb appealâ&#x20AC;? of the community. All permit applications for utility work in various locations are submitted to the Engineering Division. The review process begins with the Village Engineer as they make the approximate locations of the underground facilities on the plans. From there, the plans are routed through the various Public Works Divisions. Each division, including the Deputy Director and Director of Public Works, review the initial plans. They are reviewed to ensure the proposed installations minimize adverse impacts on our trees and underground facilities as well as follow Village Ordinance requirements. The permit applications we review are submitted by AT&T, Comcast, ComEd, Illinois American Water Company, Nicor Gas Company, Wide Open West, MCI, Level 3 Communications LLC, Zayo Group LLC, and Vinakom Communications. The Department also reviews permits from T-Mobile and Sprint, whose antennas are on the water tower located at 112 E. Northwest Highway. Most recently, the Department has begun reviewing permits for Small Cell Antennas being proposed by T-Mobile, Verizon, and Mobilitie. Following the completion of the review process, staff makes a recommendation to either deny or recommend approval of the permit by the Village Engineer. A denial usually results in the utility companies revising and resubmitting the applications per our comments. For the majority of the permits, on average, the process takes less than 30 days. Permits reviewed in 2017 include the following:

AT&T, Comcast, and Wide Open West Permits Reviewed

41 78

Nicor Permits Reviewed

ComEd Permits Reviewed

Illinois American Water Company Permits Reviewed

Miscellaneous Permits Reviewed

2017 ANNUAL REPORT 47

Facility Maintenance The Streets & Buildings Division is tasked with sustaining and repairing 12 facilities in the Village. The crews inspect all critical life safety systems at Village Hall, the Public Safety Building, Public Works the and Railroad Depot to ensure they are functioning every day. These critical systems include elevators, fire alarm systems and sprinkler systems. On a weekly basis, the same protocol exists for Fire Station #12 and #14 and the Community Connection Center. Staff is also responsible for maintenance of the lighting, plumbing, carpentry, and some HVAC of each facility. Additionally, they are responsible for setting up meetings spaces at Public Works and the Village Hall board room. Two Streets & Buildings Maintenance crew members maintain the Public Works building. The Streets & Buildings Maintenance crew members took on several major projects this year.

Public Works Offices The skilled tradesmen remodeled two offices in the Public Works building. The Public Works office areas have been remodeled slowly over the course of two years. The Forestry & Grounds and Water & Sewer Divisions’ offices were the final portion to the remodel. SCHEDULE: January – March PROJECT COST / FUNDING: $25,000 / Village Funds CONTRACTOR: Streets & Buildings Maintenance Crew

Critical Server Room – Public Safety Building The air conditioning unit in the Critical Server Room located at the Public Safety Building was replaced. Even though it started failing a year prior, it lasted until its scheduled replacement date. Staff removed the ceiling and lighting to assist the contractor’s load.

Community Connections Remodel The Community Connections space was remodeled with the help of a CDBG grant. They enhanced both staff and patron security to ensure the confidentiality of clients receiving counseling services as well as their records. SCHEDULE: May – August PROJECT COST / FUNDING: $27,000 / CDBG grant CONTRACTOR: Streets & Buildings Maintenance Crew

Community Development Department Remodel

SCHEDULE: April PROJECT COST / FUNDING: $18,875 / Village Funds CONTRACTOR: Streets & Buildings Maintenance Crew

The Community Development Department needed a remodel. They added a window to an existing office and then they expanded the breakroom. Next, they revamped an old locker room to create a Mother’s Room. This quiet space is accessible to all nursing mothers at Village Hall. Finally, the crew created a new space for a printer plotter in addition to relocating several file cabinets.

Fire Station 12

SCHEDULE: September – November PROJECT COST / FUNDING: $16,000 / Village Funds CONTRACTOR: Streets & Buildings Maintenance Crew

Fire Station #12 required additional mechanicals for their new gear washer. The Streets & Buildings Maintenance crew ran new water lines and cored the floor for a drain and then ran a circuit for the new washer. SCHEDULE: April PROJECT COST / FUNDING: $1,000 in material / R/M Fund for St #12 CONTRACTOR: Streets & Buildings Maintenance Crew

523

Number of work orders In 2017 that Streets & Buildings Maintenance personnel responded to ranging from meeting room “set-ups” to full scale remodels of existing spaces.

Total square footage of all of the facilities are in excess of 48 MOUNT PROSPECT PUBLIC WORKS

410,100 sq. ft.

Schoolhouse Rehab

Historical Society

The historical landmark known as the Schoolhouse was given a rehabilitation. This landmark is the first schoolhouse in Mount Prospect.

Streets & Buildings crews took on another task for the Historical Society which included relocating historic artifacts to a new location once it was fabricated and modified.

SCHEDULE: January PROJECT COST / FUNDING: $6,000 / Village Funds & Historical Society CONTRACTOR: Streets & Buildings Maintenance Crew

SCHEDULE: June PROJECT COST / FUNDING: Only labor costs (no funds used) CONTRACTOR: Streets & Buildings Maintenance Crew

2017 ANNUAL REPORT 49

SUSTAIN

50 MOUNT PROSPECT PUBLIC WORKS

Forestry There are approximately 24,000 parkway trees located along the streets of Mount Prospect. The Forestry & Grounds Division electronically tracks and maintains them as well as the brush on many ground sites around town. The parkway tree population is quite diverse comprised of maples, ashes, oaks, elms, lindens and many, many more. Forestry & Grounds staff manages the tree population through recurring seasonal programs such as cyclical planting, tree pruning and tree removals. The tree planting program in both spring and fall ensures that for every tree removed, another is planted in its place, so long as the location meets the criteria set forth by our certified arborists. Tree pruning is a year round effort both by our in-house crew and contractors. Pruning is an essential part of tree health which encourages growth and helps improve appearance. Staff members are in the field daily prioritizing the pruning by weak, damaged or dead branches to ensure public safety. Similarly, tree removals are completed year-round. A vast majority of the staff time is spent conducting field inspections and in-house tree trimming upon residentsâ&#x20AC;&#x2122; requests. The certified staff members are trained to recognize dead, dying, or diseased trees. If a tree is scheduled to be removed, then a new tree will be planted in fall or spring. Grounds staff aid in the inspection and maintenance of approximately 62 acres of landscaped areas. They plant and care for flowers at the public buildings in Mount Prospect including Village Hall and Fire Stations #12 and #14, the Train Station, the Historical Society, Moehling Park, Public Safety, and Public Works facilities. During spring and fall, they manage the removal of the stumps of the trees that were removed throughout the year.

738

5,190

436

Number of trees planted

Number of trees trimmed

Trees treated for EAB

Number of trees removed

Number of IN HOUSE trees trimmed

At risk trees evaluated

516

3,459

2017 ANNUAL REPORT 51

Tree Planting Project The Forestry & Grounds Division takes great pride in their tree planting program. They have long kept the diverse population of trees growing. Accordingly, the crew continues to add to that diversity every year. The program has recently been revamped. In the past, if a resident wasn’t pleased with the tree that was going to be planted in the parkway, they were offered a full cost option. As a result, this required them to purchase a tree. Now, instead of obligating residents to pay for tree replacements, the Forestry & Grounds Division devoted their efforts to replace sick, damaged, or dying trees on parkways at no cost to residents. Given the amount of space and size, for every tree removed, a new tree is planted in its place. Because these efforts are so vast, the job is awarded to a contractor. In 2017, the contractors planted 738 trees ranging from 2-2½ diameters. In all, 40 different species were planted throughout the year to further manage and maintain. SCHEDULE: May – November PROJECT COST / FUNDING: $197,566 / Village Funds CONTRACTOR: Suburban Tree Consortium & Various Contractors

Creek Tree Trimming Project Creek maintenance is an on-going effort by the Forestry & Grounds Division to keep the creeks clear of debris. This preservation allows for a continuous flow of water. Each year a different section of the creeks are maintained. In 2017, two sections of Weller Creek were cared for. On both the north and south side of See Gwun, a combination of 350 feet were trimmed. Also, 800 additional feet were trimmed on the north side of See Gwun. In all, 1,150 feet of debris were cleared. SCHEDULE: December PROJECT COST / FUNDING: $21,322 / Village Funds CONTRACTOR: Homer Tree Service & Kramer Tree Service

52 MOUNT PROSPECT PUBLIC WORKS

Cycle Tree Trimming Program The Forestry & Grounds crew has a comprehensive tree trimming program. It consists of several different facets and requires trees to meet several requirements. The trimming of trees larger than 1 inch in diameter is contracted to an outside contractor. Vast records of the assets are maintained, which allows for cyclical trimming each year. In 2017, 5,190 tree were trimmed by the contractor. SCHEDULE: February â&#x20AC;&#x201C; August PROJECT COST / FUNDING: $183,600 / Village Funds CONTRACTOR: RW Hendricksen

2017 ANNUAL REPORT 53

Public Beautification The Grounds Division maintains approximately 62 acres of landscaped area on a yearly basis. The primary focus of the Grounds Division is the maintenance and beautification of the vast ground space in Mount Prospect. Preserving the aesthetic appeal of the ground space is accomplished through turf maintenance, planting and maintaining flower beds and baskets. Likewise, they are responsible for all seasonal decorations/displays throughout the Village. They oversee the Annual Tree Lighting Ceremony and the logistics involved in finding the tree. 2017 was a particularly special year because the Village celebrated its 100 year anniversary. The Centennial Commission chose the color purple to represent the Centennial importance around town and the Grounds Division utilized purple in both the flower displays and purple lighting around the Village. In addition to daily maintenance, the Grounds Division took part in three major projects in 2017.

54 MOUNT PROSPECT PUBLIC WORKS

Number of planting beds 6.3 acres of perennial beds Number of annuals planted 20,836 annual flowers planted Number of perennials planted 1,191 perennials planted

Acres of turf maintained Approximately 56 acres of turf maintained Holiday lights installed 1,348 white strands 888 purple strands installed

Eagle Scout Butterfly Garden This was a collaborative effort with Boy Scout Troop #155. In an effort to become an Eagle Scout, one Boy Scout in particular was the leader of this project. As such, he led the scouts in the design and implementation of creating and planting a butterfly garden. Public Works staff chose the location, obtained the hardscape material, and operated all of the heavy machinery for their project. The scouts successfully planted a lovely butterfly garden which can be found at Centennial Park.

2017 ANNUAL REPORT 55

Retaining Walls Located at the railroad right-of-way are five retaining walls. In 2017, the crew contracted the replacement of three retaining walls. These walls allow for additional flower beds to plant annuals. The walls were built in September – November 2017 as a Capital Improvement Project. SCHEDULE: September – November PROJECT COST / FUNDING: $47,089 / Village Funds CONTRACTOR: Bill Huffman, ALI, & Gambino BEFORE

AFTER

56 MOUNT PROSPECT PUBLIC WORKS

Prospect Avenue Lighting Project In December 2017, the Grounds & Maintenance crew managed the Prospect Avenue Lighting Project. This aesthetic addition provided permanent white lighting which outlines the building scape. The buildings outlined run along Prospect Avenue from Pine Street to Maple Street. SCHEDULE: December PROJECT COST / FUNDING: $14,168 / Village Funds CONTRACTOR: Kinnucan

2017 ANNUAL REPORT 57

PLAN

58 MOUNT PROSPECT PUBLIC WORKS

Information Technology The Public Works Department is focused on using the most advanced and cost-effective technology available in the industry. As new technology continues to be implemented, department staff are trained to improve efficiency and effectiveness of the department. In 2017, the newest addition of technology to the Department assists the Streets & Buildings Maintenance Division through the Automated Vehicle Locator System (AVL). Coupled with the GIS mapping system currently used, staff is equipped with the latest up-to-date technology and information to help handle the severity of any snow event.

AVL The Vehicle Maintenance Division has equipped 23 vehicles with AVL technology. This has proven to be an innovative and versatile management system which allows for optimal management of the fleets. AVL has substantially increased crews’ accuracy, real-time response and monitoring abilities. This system allows for real-time connection from the fleet to the supervisor’s phone or computer system.

Business Services The primary focus of the Administrative Division is to provide informed and thoughtful customer service on a daily basis to Mount Prospect residents. In addition to fielding residents’ inquiries, they are also responsible for the procurement of material for the six divisions of Public Works. To ensure first-rate services are provided to residents, each division routinely requires materials and tools. Thus, a purchase order is an essential part of day-to-day activity for the Administrative Division. Because each division also hires contractors through a bidding process, invoices must be processed regularly as well.

983 Number of PURCHASE ORDERS 4,658 Number of payments/invoices processed

2017 ANNUAL REPORT 59

The shared use symbol, or sharrow, indicates to both motorists and cyclists that cars and bikes should share the roadway.

Welcome to Mount Prospect! Bike planning and safety are important in our town and this bike map is an effort to share the bike network that has been identified as safe for bicycling.

■ Make yourself visible. Wear reflective clothing, especially

SAFETY – SEE, BE SEEN, AND BE HEARD

SHARE THE ROAD

ABOUT MOUNT PROSPECT

VILLAGE BIKE MAP Project Avoid the “door zone.” Ride at least 3 feet from parked cars.

The Village has been working toward the vision of creating a safe, comfortable, and bicycle-friendly environment in Mount Prospect. In 2017, our Traffic Engineer partnered with MECO Consulting Group to create a bike map detailing the bike routes throughout all of Mount Prospect. This two-sided map is a particularly useful tool for all individuals. The back of the map contains instructional and informational diagrams and resources. The bike map can be found at numerous establishments in Mount Prospect, such as Village Hall, Public Works, Mount Prospect Park District, River Trails Park District, Mount Prospect Public Library, Prospect Bike Shop and the Mount Prospect Chamber of Commerce. ■ Stop and yield whenever signs or lights are posted

YES

■ Be careful at intersections and railroad crossings.

Instead, ride in a straight line.

Don’t zig-zag in/ out of traffic.

■ Use Hand Signals

■ Travel in the direction of traffic

Bike Lanes are one way. Travel in the direction of traffic.

■ Obey Traffic Laws, Signs and Signals Same Roads, Same Rules, Same Rights

IT’S THE LAW

HOW TO RIDE SAFELY

BIKES ON PUBLIC TRANSPORTATION

FAMILY BIKE RIDE

Take your bike along for the ride as you commute via public transit. Metra and Pace offer several options to accommodate bikes. Metra’s Bikes on Trains program enables cyclists to bring their standard-form bicycles on board trains during weekday off-peak hours and on weekends. Five bicycles are allowed in the priority seating area in each accessible diesel rail car; two in each electric rail car. There is no additional charge to your Metra fare to take a bicycle on board the train. Bicycle parking is available around the downtown Mount Prospect Train Station.

BICYCLE PRE-RIDE CHECKLIST

Each year in August, this FREE event brings families together in a fun, active way. Families bike together from Melas Park near the corner of Central & Busse Rds. There are three paths to choose from — 1 mile, 5 miles and 10 miles.

Mount Prospect Special Events Commission Mt. Prospect Park District River Trails Park District Mount Prospect Police Department Mount Prospect Fire Department Pace buses are equipped with bike racks that are attached to the front bumper of the buses. The racks remain folded vertically against the bus when not in use. The lightweight rack pulls down into a horizontal position to carry two bikes, which are easily secured by the bike riders. The tires fit into slots, while a spring-loaded support arm is pulled over the front tire. The bikes sit across the front of the bus, and the process of securing or removing a bike takes only seconds. Riders use the bike racks for free. Pace operates more than 200 bus routes throughout Chicago’s suburbs, making connections to hundreds of employment sites, shopping centers, recreational areas and bicycle paths. For more information on commuting with a bike on Metra or Pace, visit www.metrarail.com or www.pacebus.com.

60 MOUNT PROSPECT PUBLIC WORKS

Community Emergency Response Team (CERT)

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LIGHTING

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