MedSIN-Sudan Newsletter.

DECEMBER/JANUARY AND FEBRUARY

Contents: Message from MedSIN-Sudan TO’s Vice presidents for external and internal affairs

Secretary-General and treasurer SCOME SCOPE SCORE SCOPH SCORA SCORP PSD PNTSD TSD

Message from MedSIN-Sudan TO Dear MedSIN-Sudan family, I hope that you are doing well.

On behalf of the whole team of officials for the term 2019/20, I’m more than pleased to share with you the first edition of MedSIN-Sudan newsletter that entails our updates for December, January and February We aim to involve the members in our work as much as we can and we admire the value of transparency that’s why we came up with the idea of having a newsletter that comes out every 3 months updating you on what we have done so far and what are the next plans The first three months were about building a strong base for the term and planning the way forward and thankfully we successfully managed to have a strong start and we hope that we keep the fire up If you have any questions, comments or feedback please feel free to approach the relevant official through his/her official email With love, On behalf of MedSIN-Sudan TO 2019/20 Mohamed Osman Gafar Abdalla | MedSIN-Sudan Secretary General

Vice president for external affairs: Sahar Alhadi

Achievements:

Vice president for internal affairs: Mustafa Aboalgasim

Achievements:

The start of the term was very The term started on a very fast great we have 10 new LMOs beside pace. With a lot of lost time the the 21 old LMOs , I had been National teams were created with focus in preparing the new LMOs the help of the EB during the to have strong base in thier new interview period. Many support LMOs , next we worked together letters were distributed for differ- in forming the teams for these ent external participation activities LMOs and we achieve this goal in including the WHA. The biggest the beginning of March accomplishment thus far was the Then I work in LMOs situation preparation and completion of the , I face problems in some LMOs March Meeting. The delegation, put be the end of February all the along with the NMO out of quota LMOs have clear plans in forming participants, were a total of 35. teams Prior to the meeting, with the help My tasks with National council of the TOs, the NMO report was : we were doing very well in the filled to fulfill one of the require- previous time ments for the voting right. Multi- And I›m pleasure to announce ple delegation meetings were held many faculties and associations to inform the delegates of what ask to join MedSIN family they should expect during the meeting as well as preparing mar- Upcoming plans: keting materials to help showcase I›m focusing in establishing the Sudan. Having a large delegation buddy group system for LMOs and proved to be a a great learning it will be a great opportunity to experience for all those involved. have new challenge and the buddy

Upcoming plans:

Creating MedSIN-Sudan Portfolio Coordinating SWG for MedSIN-Sudan Strategy Preparing Concept Notes with various partners Prepare HLM and Alumnus Database

group is related with my constitutional tasks in LMOs administration manual Providing the new LMOs with all they want and continue to support them untill the moment of having the full membership next term Continue to receive requests to joint our family Supporting the NC and helping the Head of NC in his tasks

officers camp where we had about 250 members from 23 LMOs for three days divided among 8 different sessions discussing the basics of their standing committees/ support divisions and how to run them in your LMO. Hoping to engage the members more and to increase the transparency, for the first time in MedSIN we had observers attending the team of officials meeting and hopefully we would do it again.

Achievements:

I started my term at the 27th of Nov 2019 and it was very hard to adapt with the situation of the organization but I did and I am very proud of my achievements till now.

I worked with the team of officials in the selection of the national teams, I helped the VPE in the selection of the MM 2020 delegation and helped all the delegation in the payment process and make it easy for them, I provided a good financial support for the activities fair (SCOPE, Upcoming plans: SCORE, SCORA, SCORP and April GA preparations.

SCOPH), I was presented a finanWorking on the constitutional cial management and administration changes.

Achievements: workshop for the new LMOs in the Opening call for observers in The beginning of the term was local officers camp, I started the TOM5. very stressful yet successful as Supporting SCORA xchange and registration process in the HAC, but we had to build a base for the their a lot of missing documents, I GoSCORP. whole term. I developed several Facilitating the process of the SRT was part of the financial committee drafts then I proposed them to at the MM 2020 and I develbe adopted by the TO: starting by 20202. oped my skills in all issues related the TO internal regulations, social to finance and I will try to reflect contracts and different templates. Treasurer: my international experiences on a Mohanad Mustafa I personally opened and coordinational level in the upcoming gennated the different calls for the naeral assembly, Finally I updated the tional teams, project coordinators previous financial report template. and PPRC at the beginning of the Upcoming plans: term and afterwards I coordinated April GA preparation with the EB. their capacity building program.

Change the previous signature of the Apart from that, I always keep account . in touch with the TO and follow Organizing Fundraising training and up with them and I had at least financial management workshop. one individual meeting with each Working in the HAC registration one of them beside the 5 team with the president . of officials meeting that we had!

Define the exchange items for the Moreover, I also follow up on associations . the national teams through their Working with the VPE in fundraismonthly reports. The biggest ing . achievement so far was the local Secretary general: Mohamed Osman

MedSIN-Sudan SCOME:

Achievements:

This term started with forming the SCOME National Team , who are dedicated and committed to serve medical education throughout the term. then forming a developmental subteam which consists of representatives for the 3 regions to insure representation and involvement of the regions in order to keep up their development . To sustain our work we started working on SCOME google drive , where you can find everything documented there ; NT information and contacts , Regulations , materials , ...etc and telegram channels beside whatsapp group.

We also established an LCs database which includes basic information about each LC to ease the communication . We conducted online meetings with each LOME to assess their situations . We updated LOME toolkit , forms and templates , and formulated regulations for NT , LOMEs and activities. And in collaboration with TSDD a database and regulations for trainers has been conducted.

On external representation we had meetings with Sudanese Association on Medical Education to have partnership with them , and we’re currently working in preparations for their 4th annual conference which will be held on 27 th to 29th

So far we had 3 national team meetings , and 2 National meetings with LOMEs . We conducted 2 new comers sessions and many medical education trainings that has been facilitated by our amazing medical education trainers . Our first activity was LOMEs camp which was fulfillingly aiming to empower LOMEs so we can insure workflow in LCs

and we’ll establish our National campaign very soon .

- SWG for Medical Education training reform : It’s SWG that aims to standardise materials for medical education trainings to ensure quality and outcome-based training . Also to set regulations for medical education trainings and to revive medical education trainers - Capacity Building Campaigns : Upcoming plans: Camps that aim to build basic As we aim to ensure sustainability knowledge about SCOME and its and impact of our work we set national focus areas that we’ll be align- core work , any region/university ing our activities to , in addition to that wish to host such an activity don’t hesitate to contact your national projects . For upcoming regional representative or you can months we’ll be having : contact developmental assistant - National COVID19- Awaredirectly through medsin.nome.da@ ness Campaign.

As we believe in our role as medical gmail.com - Accreditation of medical schools students in fighting outbreaks and importance of raising awareness we national campaign : joined IFMSA awareness campaign Set of activities that aim to promote

accreditation and help out students to take on their active roles in accreditation process And guess whaaat ?!

We’ll have AME4 this year - Doctor 101 : Set of workshops that aim to empower medical students with basic medical skills that they need - Research in Medical Education campaign : Trainings that aim to raise students knowledge and skills in medical researches , and to enable them to do more researches in medical education - Interprofessional Education advocacy campaign : Advocacy camp that aims to promote importance and benefits of IPE in medical education , in collaboration with other associations from other health professions

SCOME 1st national meeting

SCOME 1st national Team meeting

LOMEs Camp

SCOME LCs new comers session

MedSIN-Sudan SCOPE:

Achievements:

Hey Blue Family! We at MedSIN-Sudan SCOPE have been working on a number of exchange related activities. We’ll outline everything that has been happened in the past few months to keep you in the loop!

We began with the formation of the SCOPE National Team 2019/2020.

This was done using specific criteria to ensure continuity and efficiency of our exchanges and SCOPE as a whole. This team will work on a national level to help develop our standing committee and make sure everything goes smoothly this term.

As for capacity building, we conducted a number of newcomer sessions for all the new members of our Blue Family. Should you want one at your LC, make sure to contact your LEO and we’ll make sure to be there! As you may have heard, we’ve started incorporating medical missions/days in our exchange program for all our incomings. This was presented at the MM2O Rwanda at the SCOPE session in the NMO Glory competition.

We’re glad to say that this was voted as the number one presentation by the attending NEOs. As for the MM20, our national team worked hard to prepare the marketing material to be presented at the Exchange Fair, which was a huge success we hope will be reflected by many new with many more to come from your SCOPE Team!

countries added to our exchange Upcoming plans: roster the next term. This is just a - Upcoming training/sessions for summary and highlight of our major our members. achievements the past few months, - Ensuring safety of all our incomwith many more to come from your ings and outgoings in relation to the SCOPE Team!

COVID19- outbreak.

- National PDT Trainings for our

outgoings.

- National UAT Trainings for our incomings.

MedSIN-Sudan SCORE: Welcome to the Dark Blue side of the world! Where everything is unique, miraculous and informative!

We have been working on many aspects within SCORE, for the benefit of our members and the community as a whole.

Achievements: To begin with we formed the National Team which was based on a highly selective criteria that promotes high standards of work and experience as well as diversity of students. Followed by the conduction of several interactive Newcomers Sessions within different LMOs. We managed to implement a couple capacity building events as well as formation of new partnerships to widen the horizon of our researches that our students and members can make use become a part of to benefit our system as well as themselves. e worked on creating new SCORE social media platforms and still working on it, in order to increase our visibility as well as enable everyone to make use of the available opportunities. New research projects were added to the database after approval by the SCORE Supervising Board. And lastly as part of the external representation the research exchange scientific and social program was promoted in the exchange fair in the Rwanda MM20 which had extraordinary outputs! Looking forward for more achievements very soon.

Upcoming plans: Research-based Corona Virus Awareness Campaign (an online awareness campaign that focuses on the recent COVID-19 outbreak that has had many impacts and still impacting all societies as we speak, a small campaign that targets all groups of the society providing them the necessary information they need to deal with this outbreak. Including statistics and numbers of cases, sources of transmission, new meth-

ods of diagnosis and treatment trials, contents of the latest research papers on COVID-19, and finally general tips and advices).

Exchange fair simulation sessions (An actual representation of what happens in the exchange fairs in international GAs that helps students build up their skill and character when it comes to promoting SCORE exchanges in Sudan, to be conducted in several LMOs that will be announced very soon.

SCORE EXHIBITION National Event (A big diverse gallery explaining the goals and outputs of SCORE and what are the causes and initiatives that it serves, in collaboration with all other Standing Committees) Formation of new partnerships and collaborations with several Organizations and Facilities.

Stay tuned for moreNational Events that shall be announced soon through calls.

MedSIN-Sudan SCOPH: Achievements: In December we did our first physical National meeting with LPOs inside khartoum and we did another one online with LPOs outside khartoum and it was both productive and successful.We also did the interviews for SCOPH NT and now we have first,second,developmental and publication assistant with very good quality.In January we did our first national team meeting to discuss our IOGs and our upcoming plans for the term. Also we did our second national meeting with LPOs attended by SCOPH NT.We did LPOs,NT and TPHF databases.Also we did several meetings with WHO about NTDs project with VPE and project coordinator.NPO and SCOPH NT (first GA, Second GA and DA) will be part of MedSIN-Sudan delegation to the march meeting-Rwanda yaay , and the most exciting thing that is NPO and NPO DA will be part of MM SCOPH sessions team. Most importantly we have 4 projects with 4 project coordinators. Also we did Smart publication for SCOPH NT on social media.We modify and adopted SCOPH IOGs which is the basis of our work organization with LPOs. We Explain and discuss SCOPH strategy with LPOs. also SCOPH manual SWG formulate and work has started.We had a meeting about LO camp topics and agenda which was our main concern. And the outstanding thing is that we

have 6 participants who will attend SCOPH sessions in the MM2020 yaaaay.

our members performance.

National health policies forum workshop.

-we In MedSIN we have a real gap Upcoming plans: between us as medical students and National TPHF workshop. policy makers, with lack of knowl-For the sake of increasing the edge and experience about how to number of national public health facilitators especially in LMOs out- formulate policy. This symposium side khartoum and the newly added will be in 3 days in collaboration LMOs we are planning to do nation- withWHO to capacitate our members about the general knowledge al TPHF to increase the number of about how to formulate policy in public health facilitators with good health then we will do simulation on quality. the last day.

National PHL workshop.

Due to the lack of resources and the CDs CAMP. -we in sudan have faced a lot of difficulties for our members to do communicable disease in the central IFMSA PHLT we decided to do a national PHL workshop which is the and rural area plus several outbreak, so we decided to open call for CDs main content of it the same as the international on ( Activity manage- camp to encourage all LMOs to participate in raising the quality of ment,Leadership and public health awareness all over sudan. knowledge) to raise the quality of SCOPH 101 online sessions

SCOPH 1st national meeting

Public health basic knowledge and principle is like backbone all our members should know about it, so to make it accessible for all we will do SCOPH 101 online sessions to cover ourSCOPHeores members basic needs.

Activity fair and SCOPH fair in the next upcoming MM20.

We will participate in the MM by several national and local activities made our outstanding members and OCs to reflect it to IFMSA members all over the world.

Orange visits.

To analyze, improve,monitor and evaluate our SCOPHeores we will do orange visits in different LMOs in and outside khartoum.

MedSIN-Sudan SCORA:

Achievements:

At the very beginning we formed the team and had a meeting.We met the ministry of health and all the partners to discuss the upcoming strategics in two workshops (FGM and HIV/AIDS) and we form really good plans and potential partners. We launched our first edition of SCORA magazine and the 2nd one too.We had our first National meeting with the Local officers to discuss the regulations and the term plans.We visited some LCs and conducted newcomers sessions.We prepared SCORA database and it›s almost full with the important materials and manuals. we started by the FGM campaign at 4th of February by online campaign (102k) reacts and impressions on Twitter, 30k on radio interview, and 14k on Facebook) then continued with sessions( 9 done more 9 will be). Meanwhile we held the LOC and got accepted to host SCORA exchange for this term too.

Upcoming plans: we are preparing for national PET workshop after the MM

MedSIN-Sudan SCORP:

Achievements:

We started the term by forming SCORP National Team by opening the call for applications and conducting National Teams interviews and after 3 calls the SCORP National Team is officially formed now!

Then we worked intensively to form and finalize SCORP Annual Working Plan for this term and share it with you!

We had our first National Team Meeting & SCORP national meeting with the LORPs of MedSIN-Sudan ( and it was a fruitful one ) !

Moving on we applied for hosting GoSCORP by writing a proposal ( will be shared with you as soon as it’s finalized ) and attended an interview with SCORP Director and SCORP General Assistant, and thankfully we got the chance to host a GoSCORP this year !!!

Yaaaaaay!

We Also worked on preparing & Delivering SCORP Sessions in the Local Officers Camp 2020 ; shout out to all our great participants this year ;) We also worked on Forming SCORP Internal Operational Guidelines for the Term, SCORP Focus Areas and LORPs Drive folder for easy accessibility We also conducted 4 Newcomers Sessions in different LMOs and met some great.

SCORPions there! And to maintain our bond together we established SCORP Telegram for fast communication and updates sharing Link to the channel: https://t.me/ MEDSINSCORP

Link to host KYR Campaign in your LMO: https://docs.google.com/document/d/1RLrWig5pxUrqiSGtVCGnIApsTmZTz1wQ_EvnxmQkm4c

bate, network and most importantly learn !

Stay Tuned for SCORP Weekend call for participants.

GoSCORP Organizing Committee Formation: Don’t forget to subscribe ;) GoSCORP Project is a unilateral exchange for IFMSA members, focused on capacity building, volunteer work and discussions on given Upcoming plans: themes connected to human rights Know Your Rights Campaign ( and peace.

SCORP 101 & SCORP 202 ) : stay tuned for the call for GoSCORP This is a human rights & Peace Sudan 2020 organizing committee capacity building camp that focusmembers (Very SOON) which will es on equipping MedSIN-Sudan be creating the most wonderful exSCORP members with the necessary perience for you and all the particiknowledge about IFMSA & SCORP pants Globally and to advocate for human SCORP Weekend rights related issues in their commu- SCORP Weekend is a 2 days capacity nities. building event focused on uniting Apply NOW to host a KYR CamMedSIN-Sudan Members to discuss paign package in your LMO Now ! several human rights issues and skills that are related to health care, de-

SCORP Manual Small Working Group (SWG) We are establishing this manual to guide MedSIN-Sudan SCORP members in their journey in SCORP and for them to find a sustainable source of information regarding the standing committee Stay tuned for the SWG call to be part of shaping SCORP future resources

1st SCORP National Meeting

LORPs Data Base We are currently working hard to establish a detailed LORPs database to facilitate communication between the national team and the Local Officers.

1st SCORP National Team Meeting

MedSIN-Sudan PSD:

Achievements:

We have more than nine projects undergoing to make actions.In the past three months we held A lot of National Projects meetings for the ongoing projects to finalize with the projects coordinators their plans of action and AWPs.and we selected the team of the projects and we received many applications which reflect how fired up this term will be.Also we facilitated local PSDD sessions in Local officers camp with great efforts.

We hope you enjoy going through our amazing division

Upcoming plans: - we will open the call for April GA projects proposal.

- we will share with you manual about how to write projects proposal -Projects will start their activities -We will do national project coordinators capacity building with their teams.

-we will open the third call for projects team Let Projects lets serve

Projects coordinators meeting

Local PSDDs sessions

MedSIN-Sudan PNTSD:

Achievements:

Hola amigos. For this division, forming a full-complete team was one of the great obstacles in the history of this division for years, but this time we succeed forming the team completely, of course we done this after 2 calls LOL but they say “ Better late than never”. Also, another part of the team was formed successfully whish is the standing committees’ publications assistants. That mean we have our full publication committee there, it’s going to be a happy year for MedSIN-Sudan.

The world changed, so the use of Publication and New Technology became very series and important for almost everyone and everything.

Yet in MedSIN-Sudan, we have a lot of LC’s doesn’t follow this rule, and doesn’t give publication the required focus. And those whom we will be focusing on them the most. Yet the problem may be that its hard to find a medical student with graphic designing skill and ready to serve in non-profit organization like MedSIN-Sudan along with his educational life. so, our plan was concerning about ‘how to improve the publication in MedSIN-Sudan’ and how to build a publication capacity to ensure the quality and the sustainability in the division.

We are now publishing our contents on Facebook, Telegram, Twitter, Issuu, WhatsApp groups, and MedSIN-Sudan server.

We covered almost all the national events till now, and we did a great coverage for MedSIN-Sudan delegation to Rwanda MM2020. And we issued this newsletter that you are reading :). Also, we are working on MedSIN-Sudan certificates, and we are doing our best to make the pro-

cess easier for everyone. Happily, we were able to issue all the certificates requested until now... YAAY. We are doing a HUGE WORK in monitoring all the materials published in the name of MedSIN-Sudan, and we are working on theming the published materials to preserve

the visual content of MedSIN-Sudan.

Upcoming plans: Issuing MedSIN-Sudan corporate identity guideline.` Publication capacity building for MedSIN-Sudan members.

MedSIN-Sudan Magazine.

MedSIN-Sudan Website.

PNTSD

MedSIN-Sudan TSD:

Achievements:

Our start into the term began by the formation of the national team and the training committee, afterwards we started taking our first steps into the shift towards capacity building by opening a call for MedSIN Sudan Trainers Database that included soft skills trainers “IFMSA Trainers�, Human Rights Trainers, medical education trainers & exchange trainers and opening a call & selection of SWG on training national facilitators workshop to regulate their work and help the Standing committees increase the quality of sessions.

We also worked on updating TSDDs IOGs and training request & post training forms to have a clear line of work with the local TSDDs, IOGs were shared in the first TSDDs national meeting on the 4th of February, furthermore we designed and facilitated sessions within the Local Officers camp that was on the 6th -8th of February for the TSDDs as well.

As for the follow up on new trainers, as a division we supervised graduation training of a total of 10 trainers with the help of cooperating old trainers of the division.

Last but not least, as we are concerned with the quality of the next generation of trainers we opened a call for TNT support Letter, we made sure the application process is clear formulating a booklet to help guide applicants on what they need to know about TNT support letter.

Upcoming plans: Support letter Interviews SWG on Trainers IOGs Finalizing the draft for the trainers database

SWG on reforming MedSIN Sudan Trainings topics MedSIN Sudan SRT 2020 preparations “ finalizing proposals & Selection of OC�

TSD