103rd nmc adminsitrative instructions

NATIONAL MANAGEMENT WING

JOINING AND ADMINISTRATIVE INSTRUCTIONS

103rd NATIONAL MANAGEMENT COURSE (Monday, 10 August 2015 to Friday,08 January 2016)

`

Issued by Coordination Wing National Management Wing, NMC

1

TABLE OF CONTENTS

Ser #

Contents

Pages

1.

Table of Contents

2

2.

Joining/Arrival Instructions and Registration Process/Formalities

3

3.

Administrative Instructions

5

4.

List of Important Telephone Numbers

11

5.

Form-A

13

6.

Form-B Registration Form for National Management Course *

7.

Form-C

Bio Data Form for National Management Course *

Performa for Provision of Transport to Participants of National

Management Course *

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* there is no change in the Proformae already uploaded on the website

2

Joining/Arrival Instructions and Registration Process/Formalities

3

Joining/Arrival Instructions 1.

Nominated participants are required to join National Management Course as per following schedule: a.

All out station participants are required to report and join College Saturday, 08 August, 2015 and Sunday, 09 August, 2015. However, owing to flight schedule they may arrive earlier with intimation to the college for advance b.

accommodation arrangement.

Participants who would need transport at Lahore Airport/Railway Station/Bus Stand MUST PLACE THEIR REQUEST WITH THE COLLEGE IN

c.

ADVANCE. Lahore based participants may join the college latest by 0800 hrs on Monday,

d.

10 August, 2015.

The first session will commence at 8:25 am on Monday, 10 August, 2015, for which all participants are required to be seated in National Management Hall by 0820 hrs positively.

Registration Process/Formalities 2.

Registration process and formalities will be completed as under: a.

All participants will report at the Reception Counter for confirmation of their b.

arrival and joining.

They will submit their Registration Form and Bio-Data Form duly completed to

c.

the Officer/Official at the Reception Counter.

They will fill I.T Performa and Administrative Performa and hand these over to

d. e.

the Officer/Official.

Fill in Registration Form and Bio-Data Form, in case not done earlier.

Submit Latest Annual Medical examination Report as per paragraph 2 of Cabinet Secretariat, Establishment Division No.F.1/4/2015.T.1 dated

f.

05 August, 2015 Islamabad.

Have the College Medical Performa filled in by the College Medical Officer,

g.

who will be present at the Reception Counter and on Monday, 10 August 2015.

Exposing of photograph is done by an IT Wing Official and participants are

h.

required to have it done immediately on arrival/joining.

In order to recheck and have entries completed, if any incomplete, in the above

i.

Performa, 01 hr will be dedicated on Monday, 10 August, 2015.

Every participant will be given a College Bag, which will contain few documents including Program for the First Week. Participants are required to follow the events mentioned in the Program.

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ADMINISTRATIVE INSTRUCTIONS

5

Administrative Instructions 1.1

Pay and Allowances a) Participants shall draw their Pay and allowances from their parent departments/organizations according to the stipulated procedure throughout their stay at NMC. a) The foreign participants of NMC will be provided pocket money equivalent to $150 per month.

1.2

Residence a)

On Campus residence for the whole duration of the Course is compulsory station participants.

for out

b)

Each participant not having residence in Lahore is provided with furnished accommodation with all basic facilities. Bedding and linen is made available.

c)

Breaks during the academic session shall be provided at reasonable intervals during the session to enable the participants to visit their families in their hometowns.

d)

Personal servants/attendants are not permitted to stay in the College for reasons of security and decorum. Permission for part time attendants may be given only in rare cases of illness or some serious emergency. The room bearers allocated to various participants by the College have been trained to take care of basic needs of the participants and maintenance of their rooms.

1.3 Mess

1.4

a)

Mess arrangements are available for provision of bed-tea, breakfast, and refreshments during break, lunch, afternoon tea and dinner for the participants.

b)

Dining hall remains closed when the classes are in progress.

c)

Meals are only served in the dinning hall.

d)

Meals are only served at the stipulated timings on all days.

Visitors Lectures, panel discussions, syndicate and group discussions, workshops and seminars are all restricted to the participants, the faculty and the visiting faculty. Visitors are not permitted to attend these sessions.

1.5

Sports a)

Sports facilities like tennis, badminton, volleyball, table tennis, billiards, chess and gymnasium etc. are available on the Campus. Squash courts and golf ground are however outside the Campus. Markers will facilitate the participants in availing of the Squash Courts.

b)

It is mandatory for the participants to engage in games/physical activities for which various clubs have been formed. Participants are expected to take part in games for at least three days in a week. There would also be competitions of each club during the course. Secretary of the sports committee would regulate all the sports activities, in coordination with the Sponsor DSs.

c)

All participants are expected to come equipped with sports gear, shoes and equipment for the sports facility that they want to avail. However, the participants are expected to bring their own rackets for tennis and squash as well as squash balls.

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d)

Dress for sports: i)

Track Suit Joggers/ Tennis Shoes Shorts/Sports T Shirts

ii)

iii) e) 1.6

Markers are available for billiards, tennis and squash.

Sports Committees a)

Sports Committee is constituted from amongst the participants with following appointments: i) Chairman Sports Committee ii) Secretary Sports Committee (responsible for organizing all sports events.

Tasks of the Sports Committees    

1.7

1.8

Secure membership from each participant for sports of their liking.

Ensure organizing regular games for the participants as per timing reflected in the weekly programme.

Organize sports competitions for all the sports in consultation with the administration.

Organize prize distribution ceremony at the end of the course under coordination of Admin Wing.

Telephone a)

The NMW of NMC has PABX telephone exchanges, numbers of which are +92-42-99202943-44 &+92-42-99203883-4. Telephone sets have been made available in all the hostel rooms.

b)

The participants are not expected to make or receive telephone calls or messages when the classes are in session.

c)

Telephone messages are not supposed to be communicated to the participants in the classrooms except in rare cases of emergency with the permission of faculty member incharge. The messages shall be noted by the Receptionist and promptly communicated to the participants concerned during break or after the conclusion of the session.

d)

Mobile Phones are NOT ALLOWED in NM Hall, Syndicate Rooms, Library Auditorium.

and

Locker Facility Locker facility is also available for the participants. Lockers are located outside the Syndicates upstairs NMH in NMW. These will be used to deliver incoming mail, provision of reading/reference material to the participants and notices from the College. The participants are expected to clear their lockers twice a day; once at the start of the session and once in the afternoon. In case locker key is lost, a fine of Rs. 500/- will be administered.

1.9

Postal Arrangements Incoming 12.00 noon

Outgoing 08.00 a.m. to 04.00 p.m.

The incoming post is received by the Receptionist and is distributed among the participants. The participants may receive mail on the following addresses: 1. C/o Dy. Director (Admin) National Management Wing Opposite PC Hotel, Shahrah-e-Quaid-e-Azam, 7

Lahore. 54000 1.10

Fax/E-mail/Website The Fax number of NMW of NMC is +92-42-99201294, which can be utilized for incoming faxes. The NMC e-mail address is info@nspp.gov.pk. The website of NMC is www. nspp.gov.pk

1.11

Laundry Laundry services can be availed by the participants for their personal clothing on payment at prescribed rates.

1.12

1.13

1.14

1.15

Medical Facilities a)

Dispensaries are available in NMW with Medical Officer who attend from 08001600 hours daily on working days. The participants are required to pay for the medicines and get reimbursement from their departments and organizations.

b)

Serious cases are referred to the local hospitals/specialists and payment, if any, has to be made by the participants and reimbursement claimed from the respective department/organization.

c)

The expenses of all the medical facilities provided to the foreign participants, will be borne by the college.

Private Use of College Vehicles a)

There is a heavy pressure on College vehicles. However, these shall be made available for departure/arrival and medical purposes. For private use, staff car will be detailed on payment (including overtime) but subject to availability.

b)

Requests for casual use of College transport may be addressed to the Additional Director (Administration) on a requisition form available at the reception, who will keep the DS (Admn.) and DS (Training & Coordination) informed of such demands.

Car Parking a)

Cars are to be parked, by observing the designated areas outside of the campus, as marked on the ground.

b)

All concerned are required to observe the speed limit of 20 Km/h while driving within the college premises: they are also requested to advise their guests to observe the speed limit.

Smoking As per the government policy, smoking is not permitted in any covered area within the campus, particularly Class Rooms, Library, IT Lab. Syndicate Rooms and Offices. Participants may, however, light up in their residential rooms.

1.16

Prohibition to use Mobile Phones The use of Mobile Phones during classes, syndicate activity and during all official events is strictly prohibited. Any violation will be liable to a penalty of Rs. 2000/- for first time, Rs. 4000/- for second violation, and Rs. 6000/- for third and more violation.

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1.17

Dress Code Winters Monday to Thursday: 

Lounge Suit.



National Dress (Black Sherwani, Shoe with Socks)



Lounge Suit.



White Shalwar Qameez with black waist coat. (Shoe with Socks)

Friday:

1.18

Flash Drives In their own interest, the participants may bring with them their personal flash drives which will be of great utility to them in collection of data for their research topics and preparing presentations etc.

1.19

Passports All participants of National Management Course MUST BE IN POSSESSION OF OFFICIAL PASSPORTS before joining the college.

1.20

Photographs Each participant of National Management Course must bring 15-passport size (with white background) photographs for Foreign Study Tour requirements.

1.21

Other Administrative Formalities a) The Form-A - Bio-Data Form(applicable to participants of 103 rd NMC) in duplicate and Form-B (Registration Form) &Form-C (transport) may please be filled in and mailed/faxed on the following address:Addl. DS (T&C) (Training & Coordination) NMW National Management College, Shahrah-e-Quaid-e-Azam, Lahore.

Fax No. 042-99201294 b)

Form-C (transport) may be copied and faxed or posted “well in time”, if the facility is

to be availed by NMC participants.

1.22

Weekend and Leave Policy a)

Request for weekend or leave through SMS or on telephone will not be entertained, except in case of Emergency/extreme compassionate grounds; as explained in paragraph (c) below.

b)

Participants desirous to avail Weekend and proceed out of Lahore may apply on Weekend /Leave Register and also put up Weekend /Leave application.

Leave during class days is only permitted on extreme compassionate grounds i.e. marriage or demise of only blood relations.

Leave on personal medical grounds (sickness) can also be availed subject to the recommendation of the Medical Officer.

For any kind of above leave, participants may have to apply by endorsing in the weekend/leave register along with weekend/leave application form.

Leave state of participants will be counted against 7-days leave as stipulated in the college attendance policy as under: Any participant who misses a total of 7 days of course studies (whether with permission or otherwise) would be liable to be withdrawn from the course. Genuineness of the

c) d) e) f)

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g)

1.24

reason cannot compensate for the loss of learning. Therefore, no exceptions are allowed.

Weekend/Leave Register and Application Forms would be available in the participants Tea Lounge in the National Management Hall, Building.

Prohibition to Call/Take Computer Operators in the Participants’ rooms or outside NMW The responsibility to complete computer related work lies on the participants, however the institution has arranged services of the computer operators to assist the participants. The participants are not allowed to carry computer operators outside the campus. The computer operators are prohibited to attend to the participants in the participants rooms. Sufficient computers are provided in the computer lab, in the syndicate rooms as well as the simulation exercise area, accordingly participants will utilize services of the computer operators on duty in the computer lab or attached to the syndicate rooms or a simulation exercise group. Due to administrative reasons it is not always possible to continuously attach one specific computer operator to a specific participant or a group of participants, the participants must not insist on provision of a specific computer operator. The participants are prohibited to direct computer operators to find websites or research material for them, this must be done by the participants themselves.

List of Forms i)

Form-A (Bio-Data Form) For NMC is also available on NSPP Website

ii)

Form-B (Registration Form) For NMC is also available on NSPP Website

iii)

Form-C (Transport Performa) (For NMW)

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LIST OF IMPORTANT TELEPHONES NSPP Secretariat PABX NOS: +92-42-99202943-44; 99203883-84 FAX NO. 99201294 Website Address: nspp.gov.pk E-mail Address: info@nspp.gov.pk Name

Designation

Telephone No. City Code (042)

Ext (Off)

Res. Phone

99201181

Mr. Muhammad Ismail Qureshi

Rector NSPP

99202906

301

Khawaja Samiullah

SO to Rector

99202906

356

Administration Wing Mr. Ahmed Yar Khan

DG (Admn.)/DS(NMW)

99202909

330

37597888

Dr. Syed Asim Hussain

DS (Admn.)

99203887

351

36665999

Mrs. Sumera Ayub

Addl. Dir (Admin)

99202904

361

37247579

Admin Wing

Superintendent Admin

Mr. Manzoor Ahmed

Admn. Officer

99205358

277

36638448

Mr. Habib Ahmed Khan

Transport Incharge

99202944

354

03334290704

Rana Akbar Ali

Care Taker Hostel

299

258

Coordination Wing Mr. Muhammad Akram Khan

DDS (Coord)

99205342

323

0314-4099643

Mr. M. Nadeem Khan

AVO

99205342

323

Mr. Asim Rizwan

PO

99205345

358

0300-8411182

Mr. Salman Khalid

APO

366

03004791244

National Management Wing PABX NOS: +92-42-99202943-44; 99203883-84 FAX NO. 99201294 Faculty Members Mr. Naeem Aslam

DEAN

99202908

305

35880576

Mr. Shafiq Hussain Bokhari

Chief Instructor (NMW)

99202907

355

0346-4140023

Brig. Anwar ul Haq, SI (M), ndc, psc, (Retd)

DS (T&C)

99202913

304

Mr. Hafeez-ur-Rehman

DS

99204323

292

0321-5692855

Mr. Shahid Rahim Sheikh

DS

992022924

344

0300-4888377

Rai Ijaz Ali Zaigham

DS

99202918

397

36650522

Mr. Ahmed Yar Khan

DG (Admn.)/DS(NMW)

99202909

Rao Manzar Hayat

DS

99202910

313

99214235

Capt. Saeed Ahmad Nawaz (R)

DS

99202905

303

0321-4733148

Mrs. Iram Adnan

DS

99203815

345

330

99202917

37597888

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Name

Designation

Telephone No. City Code (042)

Ext (Off)

99202912

312/333

Res. Phone

Library NMC Mrs. Naeema Naeem

Research Librarian

Medical Centre Dr. Shahid Iqbal

Medical Officer

99202935

395

Mess Mr. Ahmed Ali

Mess Incharge

264

03214088255

Miscellaneous Rana Akbar Ali

Hostel Incharge

258

Mr. Muhammad Ashiq Bhatti

Works Supervisor

357

Mr. Muhammad Babar Shafi

Electric Foreman

295

Main Gate & Davis Road Gate National Bank of Pakistan Reproduction

99202943-44 PASC Branch

271/272

99202927 99203381 269

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NATIONAL MANAGEMENT COLLEGE NATIONAL MANAGEMENT WING 103rd NMC PARTICIPANT’S BIO DATA FORM

FORM “A”

Important Notes:  To be copied and filled in duplicate.  No column to be left blank. Please give reason in case it is being left blank.  Form should be typed or filled in LEGIBLE HAND WRITING.  Please staple twelve (12) copies of your recent passport size photographs with white background.

1.

2.

3.

4.

Name: Occupational Group/Cadre: Date of Birth: Place of Birth:

6.

City: Province: Domicile (Province):

7.

Father’s Name:

8.

Marital Status:

9.

10.

11.

12.

13.

14.

18.

19.

Passport Size (White Background)

Unmarried / Married / Separated / Divorced / Widow (Circle or Tick the relevant one) Date of Entry in the Present Grade or Equivalent: No of Children:

Son(s):

Daughter(s):

Date of Joining Service: Designation (before joining the Course): Date of appointment to the designation before joining the course: Brief description of responsibilities of the designation before joining the course:

Date of Promotion:

BS-18

BS-19

BS-20

______________

______________

_____________

Last Four Positions held to BS-19 and BS-20 or equivalent, in Government or other organizations: 13

Grade or Equivalent

Assignment/ Designation

Ministry/Division/ Department/ Organization

From

To

Duration (months /years)

BS-19 (Ascending order)

BS-20 (Ascending order)

20.

Educational qualifications (Post Graduate, Graduate and Diploma) with disciplines and years starting with highest qualification) Diploma /Degree

Subject

Institution

Year

14

21.

Training Received in Pakistan (CTP/STP, MCMC, NIPA/SMC and other during entire service: Name of Course

Duration (weeks/months)

Dates From

Name of Institution To

CTP/STP: MCMC: NIPA: SMC: Others:

22.

23.

24.

Training Received Abroad (with name of the Country): Name of Course Duration Dates (weeks/months) From To

Area of Specialization (if any): Additional technical or professional qualifications (if any):

25.

Published/unpublished work: (books, articles, reports)

26.

Membership of official and unofficial committees /commissions: Membership of academic/

28.

Name of Country and Institution

15

30.

31.

32.

literary/professional associations: Name of the nominating Ministry/Department/ Organization for this Course: Name and designation of the authority which maintains your PER and to whom the Course Report is to be sent: Addresses  Official: & Contact Numbers:

______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ Contact#: _____________ Fax#: _______________ ______________________________________________  Mailing: ______________________________________________ ______________________________________________ ______________________________________________ Contact#: _____________ Fax#: _______________  Permanent: ______________________________________________ ______________________________________________ ______________________________________________ ______________________________________________ Contact#: _____________ Fax#: _______________

Station: Lahore Date:

August, 2 015

Signature: _____________________________ Name (Capital words): ____________________________ Service Group: _____________________________

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NATIONAL MANAGEMENT COLLEGE NATIONAL MANAGEMENT WING

Form-B

103rd NMC: REGISTRATION FORM 1.

2.

3.

4.

Note: Please make all entries in CAPITAL LETTERS using INK. Do not use lead pencil.

Full Name: _____________________________________________ Father’s Name: _____________________________________________ Service Group: _____________________________________________ Last Posting as/Designation held _____________________________________________ before Joining the Course: _____________________________________________

5.

Date of Birth: rd

6.

7.

Date of Registration for 103 NMC: Age as on 10th August 2015:

Date

Months (in digits)

Year (in digits)

______ ______ Years

______ ______ Months

______ ______ Days

______ ______ ______ National Identity Card #: _____________________________________________ Official Passport Details: Yes ______ No ______  Do you have official passport (tick): a. Passport #: ____________________  Give details if Yes: b. Date of Issue: ____________________ c. Date of Expiry: ____________________ 10. Important Address &Contact Numbers: ________________________________________  Personal Cell #: ________________________________________  Personal Email Address:  Emergency Contact #:  Name (Person for contact): _______________________________  Relationship: __________________________________________  Cell/Land Line #: _______________________________________ ________________________________________________________  Residential Address where family is residing: ________________________________________________________ 8.

9.

__________________________________________________ Lahore Base Hostel Room# Yes/No ________________



11. Resident Status:

Date: _____ August, 2015

Signature: ___________________________ Form-C

PROVISION OF TRANSPORT TO PARTICIPANTS OF NMC (ON ARRIVAL AT LAHORE)

1.

Train/Flight number ------------------------------------------------(by which you intend to reach Lahore)

2.

Date of arrival at Lahore railway station/airport

3.

Expected time of arrival

4.

Would you require NMC’s vehicle to receive you at the airport/railway station?

------------------------------------------------------------------------------------------------Yes

No

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------------------------------------------------Signature of participant & date Full Name: --------------------------------(in Block Letters) Designation: -----------------------------Organization: ----------------------------Address

-------------------------------------------------------------------------------------------

Tel. No. (Office)--------------------------(Residence)-------------------Fax No:

------------------------------

To, The Additional Directing Staff (T&C) National Management College, National Management Wing, For 103rd NMC Fax: 042-99201294 Ph: 042-99202055, 99202914

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