Gourmet M.I.C.E.

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All the right ingredients!

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Editorial The term “Gourmet” is a cultural idea associated not only with the culinary arts of fine cuisine, but also with people of refined taste and passion.

Our experience and love for the “Gourmet” philosophy of life, has guided us with success since 1983 to the best solutions at the M.I.C.E. industry.

We are always ready to offer first class service along with excellent proposals to meet our clients’ expectations.

Many people might think that the term “Gourmet” means expensive and intangible recipes, made mostly by rare ingredients, using complicated procedures and techniques to achieve special meals of several contrasting features.

For our people at MidEast, Imagination, Creativity, Aesthetics, Punctuality and above all Passion in what we do, are among the main ingredients needed to create the most unique “Gourmet events”, your own events...

We invite you to have a “taste” of our “Gourmet” philosophy and let us identify together the best ingredients, necessary to prepare the most delicate and exceptional recipe cut just for your taste!

Katerina Souha Mousbeh Managing Director

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Following its restoration in 2003, the Hotel Grande Bretagne, Athens has further enhanced its reputation as the ultimate choice for sophisticated business meetings and lavish social affairs. Featuring over 1,100 square meters of refined function space, the hotel has repeatedly hosted Athens’ most important and glamorous events.

life is a collection of experiences let us be your guide luxurycollection.com/grandebretagne

Š2011 Starwood Hotels & Resorts Worldwide, Inc. All Rights Reserved. The Luxury Collection and its logo are the trademarks of Starwood Hotels & Resorts Worldwide, Inc., or its affiliates.

Right to the target!

Index Editorial . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 03

Events . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Why MidEast for M.I.C.E. . . . . . . . . . . . . . . . . . . . . 10

Business Travel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Why Greece for M.I.C.E. . . . . . . . . . . . . . . . . . . . . . . 24

Business & Leisure . . . . . . . . . . . . . . . . . . . . . . . . . . . 71

Meetings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36

A Special Thank you . . . . . . . . . . . . . . . . . . . . . . . . . 72

Incentives . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 46

M.I.C.E. Planning Checklist . . . . . . . . . . . . . . . . . . . . 74

Congresses . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Gourmet M.I.C.E. requires the right partner When you love what you do, you want to do it better and better...

It requires not only special attention to the preparation of a meal but an extra effort in order to achieve the best possible result in terms of presentation and styling!

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Why MidEast?

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

People work with people they want to work with...

(Paul Cunningham, MPi)

# | 11

Only the best is good enough!

Why MidEast?

With its long history of local expertise, since 1983, and 45 talented professionals, MidEast can organize and manage any project planning, development of conventions, congresses, product launches, corporate incentives, team building activities and special event production.

If you are looking for something different, MidEast has the answer for creative and dynamic solutions.We can realize even what seems to be impossible and create an impact that is simply unforgettable.

needs of our M.I.C.E. customers, will ensure that we not only meet your requirements, but exceed your expectations in Greece and any other exciting destination around the world.

The art of program planning.

MidEast associates are drawn from a wide variety of industry backgrounds including hospitality, event management, travel and communications, which brings a unique perspective to the development of customized programs for our world-class client base.

Our global management team, entirely focused on the

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Our relationships.

Our excellent relationships across the world with hotels and other suppliers who make up this labyrinth of a destination allow us to be one of the best.What we offer is our reputation for care, integrity, creativity, attention to detail and ability to customize every project to perfection.

We have the resources to place our own managers on every project rather than using outside staff.

Our continual process of HR skill development ensures our team members are always vibrant in their thought processes. From site inspections to risk assessment in

order to execute a one of a kind event, we take our job of supporting our partners very seriously.

We are in the business of details.

Events, conferences, conventions, meetings, incentives, all of them require exceptional experience and the ability to recognize that the smallest detail makes the difference between being good and being great, and we at MidEast will not settle for anything less.

Let us make a job well done with true Greek spirit of silently making it happen!

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We care!

Why MidEast?

We make it our business to understand yours Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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A few months ago, Greece for me was just a Country or at best a Destination & I knew there was a DMC MidEast and the Rest was Greek!

My awareness of Greece was limited to Mythological Greek Gods & Goddesses,Alexander the Great, Socrates, Hippocrates, Democracy & Aristotle & Jacqueline Onasis!

And Olympic Games motto “Faster, Higher, Stronger” was an Inspiration for every one!

The fascinating world of travel has many components and we as service providers are often faced with challenges... and when overcome, the same challenges eventually make us Smile and help make our world a friendlier place.

Ask me to expand on how I feel and I will fumble for words. Ask me to narrate examples and I wouldn’t know when to stop!!!

One of the best testimonials (by Mr. Suresh Puri, Spice Travel, India)

Enriched by experience of having visited Greece a few times and having returned after a job well done in close co-operation with Your Team, I realize it is time to scream “Thank You”.

I am remembering... people I am truly fond of, ... people I love... people I care to share thoughts with when it comes to Greece... let me try & express with gratitude.

Meeting all you lovely people must have been preordained and it is my fortune indeed to hold you close to my Heart - after all we did the Heart Conference!

Before you wonder, where this is going, let me add in plain English: God Bless you with Grace that is Rare, Emotional Exuberance that is pure and a Class par Excellence and I salute you, my Greek Icon & MidEast for all that you do so well!!!

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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meet you at the

Hilton Athens

Hilton Athens is a contemporary conference hotel, located within 10’ walk from the city centre and 30’ drive from the airport.

• 6.150 square meters of function space split in 22 meeting rooms, all with natural light & outdoor terrace • Ballroom with maximum seating capacity of 1.100 persons • 506 rooms, all with private balcony & city view • 163 rooms with Acropolis View • 4 restaurants and 2 bars, including the famous Galaxy Bar & Restaurant with breathtaking Acropolis view • The largest outdoor pool in town

46, Vasilissis Sofias Avenue, 11528 Athens, Greece Tel.: +30 210 728 1000, Fax: +30 210 728 1111 e-mail: sales.athens@hilton.com www.hiltonathens.gr

Our target: Your Success!

Why Mideast?

A team set to win!

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

A Mediterranean touch...

We combine a Mediterranean temper with the best of ingredients our land has to offer.

We spice it up with imagination, hard work and achieve a result as colourful as the Greek sky and as tasty as the salty sea!

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Why Greece for M.I.C.E.?

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Totum Graecorum Est Nothing more human than Greece, nothing more divine (Everything is Greek)

Marcus Tullius Cicero, Roman philosopher # | 25

Welcome to Greece!

The destination of your dreams...

Challenging your imagination...

Sciences... It is the country where the great minds of the Ancient Greeks gave birth to the sciences... put the foundations for the universe theories, the mathematics, the alphabet...

“Greece has always been the mother of science and the source of Knowledge” Armenian Historian 4th 5th century A.D.

Philosophy... Meet the Greek spirit... where the ancient Greek philosophers Plato, Socrates and Aristotle invented philosophy, the mother of all sciences, inspiring great minds for centuries.

Medicine... Hippocrates... the ancient doctor and father of Western Medicine was Greek, born at Kos island.The Hippocratic Oath is still taken by doctors all over the world till today...

Olympic Games...

Where religious beliefs gave birth to the world famous global event of the Olympic Games, enlighted by the Greek torch every four years at the old Olympia Stadium. Olympic Games’ motto “Faster, Higher, Stronger” became an inspiration for everyone.

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Democracy... It is by all means the birthplace of Democracy... of the constitutional laws... of human rights respect...

“Greece made me free and complete” Enry Miller, American writer.

Mythology... The world-wide famous ancient Greek Mythology...The worshiping of the twelve gods of Mount Olympus including the great Zeus, Hera,Athena,Aphrodite, Poseidon and Hermes...

The legendary stories of Odyssey, Hercules,Achilles, Jason and the Argonauts and so on have inspired the arts throughout the centuries...

Arts... Greece gave birth to the arts... to the theater... to the masks worn until today in carnivals around the whole world.

Shipping... Greece...

A maritime nation by tradition... Shipping has been a key element of Greek economic activity since ancient times...

The country’s geographical position let Greeks dominate the maritime trade in region, gradually expanding to other regions as well.

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Would any other country be a better choice for you to host your special event?

Hospitality...

Experience the genuine Greek hospitality and the passion of the people which are part of their culture. Treating our world-class guests the same way we have worshiped our Gods... Meet the Greek spirit... Meet the warm hospitality and the genuine friendliness to guests... Experience with them great emotions and intense delight... It is all about the Greek people...

Hotels & Venues...

State of the art facilities and luxury resorts...

International hotel chains and traditional Greek houses to host your events and give a special Greek touch...

Shopping...

Enjoy the best-buy shopping paradise at the Modern Malls, the boutiques or at the graphic traditional tourist shops of the old town... Buy good quality at the best rates...

Gastronomy...

Awarded gastronomy, fresh sea food, delicious barbecues, the famous souvlaki with pitta are waiting for you to taste and enjoy the Greek specialties mixed with the Mediterranean flavor.

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Greece is all that... and much more!

Entertainment...

Celebrate life here! Greece is lively, unforgettable, adventurous, unique...

Experience the entertainment with the Greek people, have fun and enjoy nightlife in a country that never sleeps.A world of unique experiences...

Nature... Spectacular by nature... Thousands of coastlines surround the 6000 islands and uninhabited rocky islets...

Greece is the place for all seasons and reasons...

Excellent Mediterranean climate, lovely islands, beautiful sandy beaches, green mountains, winter ski resorts, sea sports, natural spas, hot springs, fascinating contrasts.. A land of dreams...

History... Historically a meeting place... where the past meets the future... where today’s congresses and events get thrilled by meeting their roots and get inspired by their own history of more than 5.000 years...

Archeological sites...

Rich with famous marvelous archeological sites and museums, Byzantine churches and old monasteries...

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Beyond Greece!

Europe

MidEast network of highly-trusted partnerships all over the world, including airlines, hotels, venues, transportation companies and other service providers, constitutes the strongest chain of people, ready to serve your most delicate requests worldwide.

Our 30 years of internationally awarded history guarantee and exceed the expected outcome.

America

Australia

Everything is possible‌ everywhere!

Africa

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Asia

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Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

The recipe of success...

Necessary Ingredients:

• Quality • Experience • Efficiency • Attention to detail • Passion • Flexibility • Reliability • Outstanding performance • Creativity • Extra Care For the exact recipe of success, you can always contact us!

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Meetings Incentives Congresses Events

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Meetings designed your way... # | 37

Meeting your meeting’s objectives Your meeting drives business growth and policies, networking success and future developments.Participants should gain new insights and the energy to create new relations and make things happen.

Meetings Incentives Congresses Events We are fully dedicated to each and every meeting that we organize and we understand the needs of the meeting planner: smarter meetings, strategic thinking, maximum effect for minimum investment.

We carefully listen to our customers’ needs. What are the goals set? Who comprise the audience? What is the primary message? What are the desired results?

We then make use of our long experience and

knowledge, imagination and technology resources in order to come up with fresh ideas, always perfectly customised to your needs.

We strive to create a lasting impression for your meeting…After all,a meeting that lacks an unforgettable element is probably held in vain.

Our aim is to meet…your meeting’s objective… To have your meetings designed… your way.

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Greece...

Historically a meeting place...

Meetings Incentives Congresses Events Where the past meets the future...

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Where a business duty turns into a business bonus

There is a place where comfort, luxury and style are celebrated each and every day.

This is a world full of Athenian Riviera sunlight where inspiration grows.

A resort that offers unique and most outstanding spaces for meetings, events and celebrations.

Europe’s Leading Conference Resort Greece’s Leading Conference Hotel

40th km., Athens - Sounio Ave., 190 10 Lagonissi, Attica, Greece, Tel. +30 22910 76000 Fax +30 22910 76837 www.grandresort.gr e-mail: grandresort@grandresort.gr

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

We offer you a world of fresh ideas and a variety of alternatives, perfectly customized to your needs |

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Meetings Incentives Congresses Events Motivate for success Incentive & Recognition Programs are all about motivating and rewarding valuable employees and customers with an unforgettable experience. They are “key� to your overall business strategy.

All of us at MidEast understand the importance of impressing your attendees while delivering a measurable return on your investment.

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Never been easier to reach your target # | 47

Want to have an incentive you have never experienced before?

Whether you are expressing your appreciation to your staff, rewarding an achievement, celebrating an anniversary or promoting a new product, we have got everything you need in order to offer you an incentive that you have never experienced before!

Meetings Incentives Congresses Events How we work and what we offer: At MidEast, we start by listening.

• We pay attention to your guidelines, rules & budget • Our dedicated project managers communicate personally with you • We have expertise and local knowledge, combined with global vision • We provide you with qualified hospitality staff • We select and inspect for you, every site suitable for your event • We can ensure your private access to museums, historical sites & memorable venues • We negotiate successfully with all suppliers related to your event • We have highly competitive offers

• We organize team building activities and specific programs, customized to your group’s profile • We offer you a variety of special dinning and catering alternatives • We plan events with unique themes and interesting entertainment suggestions • We provide you with audiovisual, photography and multimedia support • We provide you with the translation services needed • We offer you an extended list of leisure activities • We provide you with printed material and other promotional items of your choice • We handle all your transportation requirements • We design your program to the very last detail pre and post the event

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Some people say you can’t have it all...

Obviously they have never used MidEast Services! # | 51

Meetings Incentives Congresses Events

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Conventions don’t have to be conventional # | 53

Through every conference, you are on stage, communicating new ideas, teaching ground-breaking methods, opening up new horizons...

Innovating your conference means increasing effectiveness. But, do you know what the latest trend is?

The ability to expect the unexpected is what makes all the difference... Everything is possible and you have what you need right into your hands...

Let us choose from a wide selection of destinations and venues, the perfect one for you... Let us make all the arrangements, from hotels contracting to on-line registrations and technical support.

Meetings Incentives Congresses Events If you need to create a unique conference, you need a great partner, such as MidEast!

Memorable venues, exceptional facilities, state-ofthe-art technology combined with MidEast quality, creativity, technology, durability, flexibility and teamwork will certainly make your congress a success.

It has never been easier to reach your target. Ours is the commitment to providing you with a congress of great impact.Yours is the joy of experiencing moments that will be turned into long-lasting memories...

Moving Business Forward.

Our company is a preferred partner for many international conference organizers worldwide. With a vast network of outstanding suppliers and partners we will take care of every detail of your program.

Combining our enviable reputation with our commitment to professionalism and quality standards, we guarantee that your event will be a success!

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Messages should last!

For congresses held in Greece and worldwide, MidEast secures that everything will go as planned, satisfying your highest of expectations.

Our global partnerships, strictly selected through our 30 years of experience, all follow our “We Care” philosophy, ensuring the satisfaction of our clientele.

Meetings Incentives Congresses Events Our congress specialists provide professional management and consulting services to companies worldwide: • Project preparation (initial project, bid preparation, local support) • Pre congress management (Finance modeling of the congress, exhibition and sponsors sales management, logistics, participant administrations, scientific program legal advices, media promotion)

•O n site management (hospitality services, handling of transportations, on site registrations, speakers and V.I.P. treatment, F&B functions, security management, social events and programs for spouses) •P ost congress management (final budget set up and accounting closure, final auditing, congress statistics & evaluation and final report)

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Spice up your event!

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Meetings Incentives Congresses Events

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Exceptional venues to host the perfect event # | 61

First we create... ...then we celebrate

www.blastcom.gr

Welcome to MidEast creativity...

Together we build memories!

Not only do we organize events, but we solve your problem in the first place! Innovative ideas, theme events, good value for money. Event Marketing is indeed the best return on investment and as such, every event deserves a great partner to secure the success!

Meetings Incentives Congresses Events Delivering stress-free successful events.

Whether you are looking for the hottest venues or the trendiest destinations for your award ceremony, product launch, important anniversary and so on, MidEast can offer you a number of alternatives and creative solutions!

into a memorable one with lots of fun and glamour‌

We come up with fresh ideas, perfectly customized to your needs, always aiming to making your event unforgettable.

Give us the opportunity to create unforgettable moments for you and your guests!

Our creative talents can transform an “ordinary� event

MidEast can also organize your wedding ceremony, your private anniversary or your special event! MidEast has the power to fulfill your wishes, turning imagination to reality!

It is all about the details... it is all about you...

The only risk is wanting to have your event last forever!

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Make your ideas a success!

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Business travel We ensure the best corporate deal in your favor, nagotiating with the airlines and hotels’ suppliers network.

We service all your travel requirements 24 hours a day, all year round.

We dedicate a professional travel consultant to cater exclusively yours & your company’s travel requirements.

MidEast clients confidently choose us for the benefits of professionally managed group travel, customized solutions, superior attention to detail and exceptional cost management.

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Our vision is to offer exceptional customer service through operational excellence, completed with creative thinking. # | 67

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

There is always time to enjoy yourself after your business commitments! # | 69

Combine business with leisure A world of business in a place always willing to surprise‌ Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

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A Special

ThanktoYou our Esteemed Clientele‌

We would like to deeply thank all our customers for their love and trust over the years of our cooperation‌

chambers of commerce and athletic delegations from all around the world.

Our corporate clientele comprises multinational companies from the marine, pharmaceutical, banking, computer science and telecommunications sectors indicatively, public organizations, foreign embassies,

It will be our honour to become your partner!

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Let us recommend the most appropriate, cost effective solution for you! # | 73

M.I.C.E. Planning Checklist

This is a general checklist created to assist you in seeing what is involved in planning your M.I.C.E. activity but does not list every small detail. MidEast may assist you with any or all details involved in planning your meeting, congress or event.

Please contact us with questions you may have related to this checklist or related to your upcoming M.I.C.E. plans. reate master timeline of due dates leading up to C meeting. ontact appropriate Hotels for space in designated C city.

Conduct hotel site inspections to compare properties.

Review Hotel Floor Plans for meeting space. ork with speakers bureau or research industry W experts for keynote speakers. reate complete meeting Budget based on event C costs, goals, etc.

Reiterate security arrangements with hotel.

Collect AV proposals and compare.

etermine what type of ground transfer is available at D Meeting location.

lan for speaker ready room and promote to P conference speakers.

Assist attendees with travel arrangements/questions.

Plan for press room.

Confirm food guarantees deadline.

Invite press to attend.

esearch Business center capabilities - Confirm prices, R equipment available and hours.

equest hotel pre-con meeting with all key hotel R personnel.

Create RFP for audio visual and production needs.

istribute gifts at registration or arrange to have gifts D dropped in attendee rooms.

Determine Wireless cell points in hotel.

Print copy of Welcome Letter for each attendee.

Write conference marketing plan.

Order computers for computer lab.

Determine fields needed for registration system.

reate memo for attendees providing pick-up times C going to/from airport.

Narrow hotel search and request contract(s).

Negotiate hotel contract.

Request a phone at the Registration Desk (in/out line).

repare envelopes with Attendees’ names for P welcome packets.

Select AV/Production company and secure contract.

Process credit card and check payments.

Research images for marketing pieces.

pdate registration database as registrations are U received.

Determine conference name and/or tagline.

Design and mail “Save the Dates” postcard.

Fabricate/Triple-check table-tents.

Determine pages needed for conference website.

Develop text for registration brochure.

Review BEOs and sign off.

urchase secure server key for secure online P registration.

etermine workshop/breakout session topics and D speakers.

roof final registration list and design/print name P badges.

Build online registration system or outsource need.

Obtain contact information on all speakers.

Forward final rooming list to hotel.

Set up database for registrations.

Research and plan for spouse activities.

Confirm budget for speaker/sponsor/attendee gifts.

Sell sponsorship packages.

eview Room list and notify hotel you need a daily R update.

Contact Travel Company and inform them of meeting.

Plan for theme décor for functions.

ontact Ground Transportation Company selected C and arrange for direct billing and get cost estimate in writing.

urchase/rent/build mailing and e-mail lists to promote P conference and sponsorship.

Verify super-saver ticket deadlines. etermine how credit cards will be processed for D registrations. etermine if welcome gifts will be given out at the D meeting.

Have conference office re-keyed for security.

Forward VIP names to hotel and request upgrades.

Send revised rooming list daily/weekly to hotel. ork with hotel and/or drayage company to map out W exhibit floor plan.

S tuff envelopes with Welcome Letter / Schedule & match up attendees’ personalized letter with envelope.

Manage ground transfers. rovide Ground Transportation Company with P deadlines for first and final manifests.

Hire entertainment for functions.

riple-check each Attendee name badge is complete T and ready.

Establish ground transfer procedures.

F inalize all AV requests, including staging, lighting, sound, projections, etc.

Obtain driving directions to Hotel.

Design and mail registration brochure.

Create sponsorship packages.

Collect bios on all speakers.

ive envelopes to Front Desk of Hotel-distribute to G attendees’ at check-in.

Create list of potential sponsors.

Have exhibit floor plan approved by fire marshal.

Print/Fabricate badges.

Write sponsorship contract.

Communicate all ground transportation options.

F inalize “look and feel” of conference marketing materials.

Draft welcome letter - include schedule.

est all technology for presentations/speakers/sound, T etc.

I nspect all meeting/function rooms set-up prior to each event.

ather hotel contact name - (CSM-conference service G manager) phone/fax numbers.

ommunicate directly with Travel Company by C reviewing flight itineraries for cost of tickets, arrival/ departure times, errors, etc.

Purchase domain for conference website.

Design of table-tents for panel speakers.

Collect evaluation forms/organize.

Sign hotel contract.

Coordinate and track all shipping items.

Coordinate all return shipments from Hotel.

dd deadlines given in hotel contract into master A timeline.

Order gifts and arrange delivery to Hotel.

Obtain final room list from hotel with dates/rates.

Provide Hotel with amenity choices.

reate gift letter insert and business card to C accompany gift.

Create a cost analysis on meeting.

Build conference website.

Input travel itineraries into database.

Create press release schedule and fulfil.

onitor budget and re-evaluate throughout planning M process.

Confirm hotel block - status.

Draft confirmation letter.

Determine shipping methods to and from hotel.

Mail, fax and/or email confirmation letters.

Insure evaluation forms are in place.

Follow up with any outstanding accounting items.

Review corrected bill and cost analysis. eview F & B consumption and compare to billing R after each function. hoa! That was too much - for my next event, I’m W calling Designing Events!

Request Hotel staff pager list.

Arrange BEOs (banquet event orders).

Need help getting all of this done?

Contact us now!

Gourmet M.I.C.E. by MidEast | Meetings | Incentives | Congresses | Events

Call center: +30 211 211 8888 105-107 Vas. Sofias Ave., 115 21 Athens Greece tel: +30 210 6451881, fax: +30 210 6426147 Email: mice@mideast.gr

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