What is an office silent zone?

what is

an office silent zone?

Constant exposure to the hustle and bustle of the world is expected in the modern workplace, but this can have a negative impact on productivity levels. It can even go as far as to cause stress and poor health conditions. But it’s not all bad news.

Everyone needs a bit of quiet sometimes to meet deadlines or concentrate without distraction – even the employees that enjoy a buzzing atmosphere. The silent zone is exactly what it says on the tin – a space dedicated to quiet working. Noisy distractions such as printers, coffee machines, phone calls and music are reduced to a minimum.

A study by Ipsos and Steelcase found that 85% of participants were dissatisfied with their working environment and couldn’t concentrate, while 31% said they had to leave the office to complete their work. Additionally, research conducted by the University of California revealed that the average employee gets distracted every 11 minutes.

Incorporating a silent zone in the office can improve employee wellbeing, increase productivity and reduce stress.

“Many employees have reported being more productive working from home because of the lack of distractions and interruptions and the silent zone in the office should provide this environment in the workplace”. Jenny Hicks, Head of Technology at the Midwich Group PLC. “

What does a silent zone look like? The typical workplace environment is fast-paced and disruptive: imagine the sound of clattering keyboards and overhearing conversations at the opposite end of the office. The purpose of the silent zone is to create a space that feels calming with minimal disruptions. There are two main types of noise in the office that the silent zone must combat – acoustic and visual noise.

Acoustic noise Windows and glass walls are a great way to ensure employees feel connected to the rest of the office and the world, without having to engage with it. Additionally, natural light and views of the outside can increase productivity and improve health.

Implementing desk dividers not only creates personal spaces to provide focus and privacy for employees but also reduces noise by providing an acoustic shadow. Sound-proof pods or booths can be used for confidential phone calls or important meetings.

Visual noise Visuals such as cluttered desks or messy cables can be just as distracting. Silent zones are minimalistic and only feature items that are necessary to complete work – with one exception, the houseplant. Research by Exeter University found that office plants can increase wellbeing by 47%, increase productivity by 38% and boost memory by up to 20%. They help employees feel more at peace, aiding concentration and quality of work. Better yet, plants also absorb sound.

What technology is needed in the silent zone? Individual monitors will undoubtedly be required to complete work. As employees may spend long periods of time staring at a screen, monitors with flicker-free technology and low blue light emissions will prevent fatigue and the risk of eye damage.

Digital signage is also key for communication. Large format displays can highlight brand values, share the latest business news and showcase instructions on how to use the silent zone. Visual noise such as cables and accessories should be tucked out of view.

With activity based working, employees have the freedom to choose the experience that works best for them. Silent zones offer a space in the office to concentrate and drive productivity without distractions.