How to Import QuickBooks Data in to Excel without Installing Excel QuickBooks is a preferred accounting platform for many companies. Due to its ease of operation, flexibility and scalability, QuickBooks helps to streamline accounting procedures without any hassle. If you are trying to import data from QuickBooks to Excel, there are several ways to do it. Users can make use of the standard or advanced import procedure for QuickBooks Excel Import. But, if you do not have an existing Excel or CSV file, you need to follow the Advanced Import option. Advanced Method for QuickBooks Export to Excel Items such as Vendor, Items, Customer and Chart of Accounts can be imported from Excel spreadsheets. But, if you have not yet installed Excel, you can import items by following these steps. Step 1: To import Items, turn on Inventory Preferences on QuickBooks. Sign into your account as Admin. Use the Single User Mode instead of the Multi-user Mode. You can easily change it by clicking on File menu and changing the user option. Go to the Edit Menu of QuickBooks and select Preferences. From the list, pick Items & Inventory on the left pane. You can now click on the Company Preferences tab and select the box next to Inventory and Purchase Orders are Active. Click on OK to complete the operation. Step 2: Setting up Accounts in the Data File Go to the Lists menu and click on Chart of Accounts. Now right click on Chart of Accounts and select New. You can choose the Account Type from here. But, before this you need to create the account types. These will include Income Accounts to track company sales, Inventory Asset Account and Cost of Goods Sold (COGS) Account. Step 3: The data needs to be created for each of the following items. ● ● ● ● ● ● ● ● ● ● ● ●
Item Names Item Type Description of the Item Income Account Inventory Asset Account Name of the COGS Account Cost of Item On Hand Quantity Sales Price Total Value As of Date (indicating the date when the last item was purchased) Is Passed Thru (Mention ‘Y’ in this column to track cost and price of an item)
Step 4: Create Spreadsheet You can now create a spreadsheet in QuickBooks. This will be similar to the Excel file. Step 5: Importing Data
When you import the data, QuickBooks will automatically sync it with the spreadsheet. Start QuickBooks and open the company’s data file. Now Backup the QuickBooks company file without making any changes or overwriting previous backups. Step 6: Importing Spreadsheet Go to the File Menu > Utilities > Import > Excel Files. Select Advanced Import and follow the instructions to complete the procedure. To make your accounting tasks simple, contact MMC Convert now. We help to convert data from any accounting software to a platform of your choice. At MMC Convert, we conduct conversions to and from Xero, MYOB, QuickBooks, Sage, Waves, Netsuite and others. Write to us at info@mmcconvert.com for more information.