PPT
Module 4 Planning, Writing, and Revising Updated by: Eng. Rana AlQurem
McGraw-Hill/Irwin
Copyright Š 2011 by The McGraw-Hill Companies, Inc. All rights reserved.
4-2
Activities of Writing Planning Gathering Writing Evaluating Getting Feedback Revising Editing Proofreading
4-3
Points about Activities of Writing Can come in any order May be done more than once. Can be started while others are still being done. Depending on the task, expert writers may use some or all of these activities when writing.
4-4
A Formula for Using Time ONE THIRD analyzing, gathering, and organizing.
ONE THIRD drafting/writing.
ONE THIRD evaluating, revising, editing, and proofreading.
4-5
Planning Answer the PAIBOC questions Gather information Organize the message
4-6
Post-Writing Activities Revising: making changes that will better satisfy your purposes and your audiences includes: evaluating, Getting feedback, adding, deleting, substituting, or rearranging.
Editing: making changes that make the document grammatically correct.
Proofreading: means checking to make sure the document is free of typos.
4-7
Checklist for Thorough Revision Content and Clarity Does your document meet the needs of the reader? Have you given readers all the information they need to understand and act on your message? Is all the information accurate? Is each sentence clear? Is the message free from contradictory statements?
4-8
Checklist for Thorough Revision continued Organization and Layout Does the design of the document make it easy for readers to find the information they need? Are transitions between ideas smooth? Do ideas within paragraphs flow smoothly? Are the important points emphasized? Are the first and last paragraphs effective?
4-9
Checklist for Thorough Revision continued Style and Tone Is the message easy to read? Is the message friendly and free from biased language? Does the message build goodwill?
4-10
Revising After Feedback When you get feedback that you understand and agree with: make the change.
If you get feedback you don’t understand: ask for clarification.
4-11
Revising After Feedback continued When you get feedback that you don’t agree with, If it’s an issue of grammatical correctness, check this book. If it’s a matter of content, recognize that something about the draft isn’t as good as it could be. If the reader thinks a fact is wrong (and you know it’s right), show where the fact came from. If the reader suggests a change in wording you don’t like, try another option. If the reader seems to have misunderstood or misread the text, think about ways to make the meaning clearer.