POST PANDEMIC STRATEGIES
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POST PANDEMIC STRATEGIES In response to the global pandemic, MOI closed our showrooms, utilized company-wide teleworking, and hosted virtual internal and external meetings to ensure the health and safety of our clients, partners, employees, and communities. During our time at home, MOI developed a team to strategically plan our own safe return to each of our showrooms. This team developed alternate work schedules, signage, sanitation protocols, product recommendations, and additional tips for returning safely to the workplace. As we transition back to our showrooms, we are mindful that this situation is fluid. We encourage our employees and guests to provide feedback frequently to help maintain a safe, healthy, and collaborative environment. This document shares how our showrooms will shift and the strategies we developed in response to the COVID-19 pandemic. We hope to provide guidance as your teams prepare to return to the workplace in a safe and healthy manner. Thank you, as always, for your continued support. Stay safe and six feet apart. - The MOI Family
The guidelines included are based on information from the World Health Organization (WHO), Center for Disease Control & Prevention (CDC), and strategic partners and may not be suitable for application to all office situations. Please follow all local, state, and national guidelines in reopening your office and bringing your team, partners, and clients back into the office space. MOI, Inc. makes no guarantee regarding the accuracy or completeness of this material. MOI, Inc. disclaims all liability arising from use of these materials by others.
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FLOORPLAN PRE PANDEMIC & POST PANDEMIC
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PRE PANDEMIC FLOOR PLAN
COLLABORATIVE
DC SHOWROOM
PRIVATE OFFICE
9,000 SF 44 Workstations
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POST PANDEMIC FLOOR PLAN
SIGNAGE
DC SHOWROOM
WALK THIS WAY
9,000 SF
TREAD CAREFULLY
21 Workstations | Group A
COLLABORATIVE
20 Workstations | Group B
PRIVATE OFFICE GROUP A GROUP B
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WORKPLACE ADJUSTMENT STRATEGIES
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WORKPLACE ADJUSTMENT STRATEGIES SIGNAGE Signage is strategically placed around the office to increase communication regarding policies and protocols for each space type. It is important for employees and guests to follow instructions for the safety and efficiency of the workplace. SIGNAGE OPTIONS » Adhesive vinyl for walls & glass surfaces
» A-Stand signs at entry
» Stickers for labeling storage bins
» Adhesive vinyl for flooring
» Framed signs for table surfaces
» Additional printed signs as needed
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WORKPLACE ADJUSTMENT STRATEGIES SANITATION SANITATION STATION Now more than ever, it is imperative to be diligent with cleaning procedures in the workplace to minimize the spread of disease. Providing sanitation stations with cleaning supplies in meeting spaces and other high traffic areas will encourage employees to sanitize frequently. These stations include the following products: » Hand sanitizer » Disinfectant wipes » Paper towels
FURNITURE CLEANING GUIDELINES Knoll’s recommended cleaning products are listed below. When properly used in accordance with the manufacturer’s directions for use and dilution, these products will not cause harm to the furniture. » Envirox® H2Orange2 Concentrate 117 » Virox™ Accelerated™ Hydrogen Peroxide 5 » Envirox® EvolveO2™ (GNx2 technology) #1, MultiPurpose Cleaner & Degreaser The Center for Disease Control (CDC) advises social distancing and frequent hand-washing to help prevent the spread of COVID-19.
Equipment Rails | OFS
» General cleaning product solution » Screen cleaning product solution » Microfiber wipes Other alternative sanitation stations include mobile sinks, free-standing hand sanitizer dispensers, and mobile carts with cleaning supplies. Additional trash cans placed throughout the office will decrease the amount of interaction between employees.
Mobile Cart | OFS
features to consider:
motion sensor
voice sensor
hands free
Alterna | Kimball
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WORKPLACE ADJUSTMENT STRATEGIES
WALK THIS WAY
WALK THIS WAY & TREAD CAREFULLY
TREAD CAREFULLY
WALK THIS WAY Revised paths of travel are established and monitored to minimize personal interactions. By providing “Walk This Way” signage, employees and guests can safely navigate the modified layout. For example, our MOI DC showroom has vinyl arrows on the hallway floors indicating the clockwise traffic direction throughout the office. TREAD CAREFULLY It is important for employees and guests to be aware of their surroundings when visiting the showroom. Collaborative areas, kitchen/café areas, restrooms, and intersection hubs should be approached carefully to avoid close interaction. Employees and guests will be reminded of these guidelines on a regular basis to ensure a safe environment for everyone.
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WORKPLACE ADJUSTMENT STRATEGIES ALTERNATE SEATING SCHEDULE To comply with the CDC-recommended 6’ social distancing, the workplace requires minimized density. For an open plan environment with benching workstations, an alternative seating schedule will help employees practice social distancing with minimal furniture reconfiguration.
To establish the seating schedule, MOI measured a 12’ diameter around each task chair to determine which workstations fall in Groups A and B. For a 48” work-surface, every other workstation should be vacant. See a portion of MOI’s Workspace Area Social Distancing Plan below.
MOI DC has established an alternate seating schedule. Group A has access to the workplace on Monday and Tuesday, while Group B has access on Wednesday and Thursday. Friday remains a remote workday for all MOI DC employees.
To reinforce social distancing, we have placed screens between workstations and provided space dividers in open areas to clearly communicate which seats are available during the alternate seating schedule.
GROUP A
WORKSPACE AREA SOCIAL DISTANCING PLAN
GROUP B
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WORKPLACE ADJUSTMENT STRATEGIES COLLABORATIVE AREAS Collaborative areas, such as conference rooms and cafés, are densely populated with a variety of touch points. It is important to communicate the adjustment strategies with MOI employees using signage at the entrance of each room and providing cleaning supplies. Excess chairs are removed to avoid the possibility of exceeding the new occupancy limit for the room.
MAXIMUM PARTY OF OCCUPANTS To establish the maximum number of occupants for each space, we established a 12’ diameter around each chair in the room. This ensures that there is adequate distance between chairs and provides the maximum occupancy number. See an example of our Collaborative Area Social Distancing Plan below.
KEY HIGHLIGHTS IN SIGNAGE » Specify the maximum number of occupants » Reiterate social distancing & face mask requirements » Require cleaning area after every use
COLLABORATIVE AREA SOCIAL DISTANCING PLAN
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WORKPLACE ADJUSTMENT STRATEGIES OCCUPANT EXPECTATIONS MOI is dedicated to ensuring the health and well-being of employees and visitors to our showrooms. To protect against the spread of disease, we have established the following policies and protocols.
VISITOR POLICIES & PROTOCOLS
Our employees will remain at home if they do not feel well. Employees will only attend their dedicated showroom so we are able to track contacts if there is any exposure.
MOI is dedicated to ensuring the health and well-being of our employees and all visitors to our facilities. To protect against the spread of the coronavirus COVID-19, please fill out the following form for our records.
These policies and protocols are subject to change based on current scientific reports, local government mandates, and our experiences as we return to the workplace.
01 | PERSONAL INFORMATION
Can you confirm to the best of your knowledge that you have had no interactions with any person with symptomatic laboratory-confirmed COVID-19 infection?
VISITOR NAME
VISITOR EMAIL
YES
OFFICE POLICIES & PROTOCOLS VISITOR PHONE NUMBER
MOI is dedicated to ensuring the health and well-being of our employees and all visitors to our facilities. To protect against the spread of the COVID-19, please abide by the following policies and protocols. 01 | PERSONAL PROTECTIVE EQUIPMENT REQUIREMENTS »
Masks must be worn when visiting any MOI showroom. •
Gloves are not required.
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Masks may be removed for short periods while eating and drinking.
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Paths of travel in a clockwise direction will be delineated in each office to minimize physical interaction.
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Avoid touching doors with your hands. If unavoidable, please wash your hands or use hand sanitizer after opening.
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Limit leaving and returning to the office to once a day if possible. This may include client visits, lunch, coffee etc.
02 | CURRENT HEALTH CONDITIONS CONTINUED
NAME OF MOI POINT OF CONTACT
NO
Are you living in the same household or providing care in a non-healthcare setting (ex: a home) for a person with a symptomatic laboratory-confirmed COVID-19 infection?
YES
NO
REASON FOR VISIT TO MOI
02 | CLEANING PROTOCOLS 04 | SHARED TECHNOLOGY
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Wash your hands when you arrive at any showroom.
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Clean your space using the provided sanitation products throughout the day.
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Use stylus pens or Q-tips on touch screen copiers, printers, shredders, plotters, reservation systems, and conference room equipment.
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Any time you use a communal space, clean thoroughly with provided sanitation products.
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Where applicable please utilize wireless connections to in-room technology.
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Showrooms will be professionally cleaned daily in the evening, prior to visitors, and after visitors.
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Utilize your personal phone at your desk or your cell phone to make phone calls.
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Packages arriving at showrooms will be left at a receiving station at the entrance. The addressee will be responsible for cleaning the package and the contents at the receiving station, then disposing of the packaging in provided waste receptacles.
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Do not touch another employee’s computer, keyboard, mouse, or headphones.
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Clean any technology you have used with provided cleaning supplies. Be mindful not to damage cables or connections.
WHICH MOI OFFICE LOCATION WILL YOU VISIT
02 | CURRENT HEALTH CONDITIONS Do you have any of the following respiratory or flu-like symptoms? Please check the boxes below.
03 | GEOGRAPHIC EXPOSURES Have you traveled Internationally within the past 14 days? If yes, please note which locations below.
FEVER 03 | DENSITY IN THE OFFICE
LIST LOCATIONS
05 | CONTINGENCY PLANS FOR POSITIVE COVID-19 TEST
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Conference rooms will have limited seating identified by occupancy signs. Maintain 6’ social distancing. Excess seating will be removed and stored in some locations.
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Consider holding standing meetings in larger open areas to maintain 6’ social distancing.
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Hoteling stations will not be utilized.
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Tape will be applied on the floor to indicate 6’ social distancing to wait your turn at print and copy areas.
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Snacks, coffee and soft beverages will not be provided until further notice. Please bring your own food and drink. Water will be available from filter units.
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Please do not gather or wait in line near the restrooms if they are fully occupied. Wait for someone to leave and then enter. Maintain distance at sinks.
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If a MOI employee tests positive for Covid-19 the following actions must take place. •
The employee’s manager, HR and the executive team must be notified.
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The employee must self-quarantine for 14 days.
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Tracing of the employee’s most recent office visits and employee interactions will be conducted by HR and the employee’s direct manager.
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All employees on the same rotational schedule will be notified. They must leave the office and work from home for 14 days or until it can be determined if they came in contact with the infected individual.
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The office will be professionally deep cleaned.
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Employees are required to acknowledge these policies and protocols before returning to any MOI office.
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Visitors are required to complete the survey above before entering any MOI office.
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PRODUCT RECOMMENDATIONS
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PRODUCT RECOMMENDATIONS SCREENS
Screen Surround | Knoll
Antenna Workspaces Intermediate Glass Screen | Knoll
Split | Loftwall
Xsede Power Beam | Kimball
Shelter | Loftwall
Freestanding Clip Screen & Clip Screen Surface Mount | AIS
Hitch | Loftwall
Clip | AIS
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BuzziWrap | BuzziSpace
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PRODUCT RECOMMENDATIONS SPACE DIVISION
Leaf Living Walls | Nevins
OTHER SIDE
Flux Lockers | JSI
Shift | Loftwall
Bookcase Planters Lockers | in2design
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Kore | Kimball
Flex Wall | Clarus
Heya | OFS
Hanging Panels | FilzFelt
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PRODUCT RECOMMENDATIONS SOCIALLY DISTANCED WORKING
Anchor Storage & Dividends Horizon | Knoll
Narrate | Kimball
Empower | HON
KORE Work Cart | Kimball
Applause Table with Heya Screen | OFS
Matrix with Tri-wheel Mobile Whiteboard & Calibrate Storage | AIS
Divi Linear with Height Adjustable Table & L Series Storage | AIS
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Agile with Screens | OFS
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STAY SAFE.
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