County Administration

MONTGOMERY COUNTY, VIRGINIA County Administration

VOTERS

Board of Supervisors

County Administrator

Administration

Emergency Services

Human Resources

Management and Budget

Public Information

Budget Summary

EXPENDITURES BY DEPARTMENT

Administration

Emergency Services Human Resources

Management and Budget Public Information

TOTAL EXPENDITURES FY 20 FY 20 FY 21 FY 22 FY 22 FY 22 Change Rec. 22/

Revised Actual Approved Base + Addenda = Recommended App. 21

$793,712 $696,308 $806,784 $826,430 $60,952 $887,382 $80,598 $344,069 $145,400 $146,805 $202,548 $- $202,548 $55,743

$934,920 $661,300 $727,476 $450,238 $- $450,238 $(277,238)

$- $229,070 $- $229,070 $229,070

$303,921 $258,511 $275,723 $335,511

$- $335,511 $59,788

$2,376,622 $1,761,520 $1,956,788 $2,043,797 $60,952 $2,104,749 $147,961

EXPENDITURES BY CLASSIFICATION

Personal Services

Operations & Maintenance

Capital Outlay

TOTAL EXPENDITURES

$1,438,192 $1,319,037 $1,476,193 $1,842,561 $60,952 $1,903,513 $427,320 $884,954 $421,694 $480,595 $201,236 $- $201,236 $(279,359)

$53,476 $20,789

$-

$2,376,622 $1,761,520 $1,956,788 $2,043,797 $60,952 $2,104,749 $147,961

REVENUE BY CLASSIFICATION

Local Recovered Costs

$37,000 $24,985 $37,000 $40,000

TOTAL DESIGNATED REVENUE $37,000 $24,985 $37,000 $40,000

$40,000

$3,000

$- $40,000 $3,000

TOTAL UNDESIGNATED REVENUE $2,339,622 $1,736,534 $1,919,788 $2,003,797 $60,952 $2,064,749 $144,961

TOTAL REVENUES $2,376,622 $1,761,520 $1,956,788 $2,043,797 $60,952 $2,104,749 $147,961

About

County Administration includes Administration, Emergency Services, Human Resources, Management and Budget, and Public Information. The County Administrator, appointed by and accountable to the Board of Supervisors, leads County operations.

Administration

The County Administrator guides and directs the day-to-day operations of County government under the authority of the Board of Supervisors and has ultimate responsibility for all phases of local government. The County Administrator is responsible for recommending policies and implementing programs for the Board of Supervisors, and for ensuring compliance with federal, state and local laws.

Emergency Services

The Emergency Services Office coordinates fire and rescue services throughout the County and staffs the Fire and Rescue Commission.

Human Resources

Human Resources develops, recommends and interprets human resources policies for employees. Recruitment, selection, retention efforts and employee training programs, along with compensation and benefit programs, are managed through this office. The office also handles employee events, wellness initiatives including an on-site clinic, worker’s compensation, employee performance evaluations, incentive programs and employee service awards.

Management and Budget

The Management and Budget Office develops and administers the County’s budget and Capital Improvement Program (CIP). Budget staff perform budget and financial analysis, revenue forecasting, budget monitoring, program analysis, economic analysis, and special studies on County programs.

Public Information

Public Information is the primary resource for information about programs and services. The office encourages citizen input into the local government process and links residents, the news media, and other groups to County government.

Highlights

• Responded to the COVID-19 pandemic by ensuring continued accessibility to citizens and continuity of government. • As one of the founding members of the New River Valley Public Health Task Force, Montgomery County supported the response to COVID-19 in the community, as well as served as the fiscal agent for the task force.

• Facilitated and provided technical support for the Virtual Town Halls hosted by the New River Valley Public

Health Task Force.

• Continued to produce podcasts on a variety of topics to include board meeting summaries, preparing to vote, and responsible pet ownership, resulting in nearly 1,000 downloads on platforms that include

Podbean.com; Apple Podcasts; Google Play; and Stitcher. The most popular podcast was “Facts from the

New River Health District Epidemiologist” with 641 downloads.

• The county’s Facebook and Twitter accounts grew, with Facebook growing 39 percent last fiscal year. • The Public Information Office received five Public Relations Society of America awards – two gold awards for creative content surrounding the county’s Animal Control team and three silver awards for the Rescuing

Shadow video; the new logo and branding efforts; and the community partnership with the New River

Valley Public Health Task Force. • Hosted events for employees last year from health fairs to blood drives, including programs where employees chose to give back to our community in various ways, including food drives. • Conducted employee training sessions on topics that included job-related skills, public services, and both employee and public safety.

Personnel

DEPARTMENT

Administration Emergency Services Human Resources Management and Budget Public Information

TOTAL FY 21 Approved FTE

6 1 4 0 3

14 FY 22 Recommended FTE

6 2 4 2 4

18 Change

0 1 0 2 1 4

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year. • Base Salary and Fringe Benefit Adjustments – The FY 21 approved budget included a 3% compensation increase that was contained in Special Contingencies. These funds were distributed to County divisions off cycle during the budget year. In addition to the 3% compensation increase added to the base budget, the budget also includes an increase in the unemployment insurance rate from 0.23% to 0.53%. All other fringe benefits rates remain unchanged. • Budget Function is Transferred to County Administration – For FY 22, the budget function is being transferred from the Finance Department to a new department within County Administration. $223,070 and 2 FTE are transferred from the Finance Department to a new Management and Budget department in County Administration. This structural change is made for better operational efficiency. • Deputy Emergency Services Coordinator Position (One FTE) Added to the Base Budget – In order to adequately address emergency services needs in the County, $65,367 and 1 FTE were added offcycle in FY 21. This position has become part of the base budget for FY 22 and adds one additional FTE to the Emergency Services Department. This position will assist the County’s Emergency Services Coordinator in hazard mitigation and the implementation of emergency response and coordination throughout the County. This position is supported with $15,000 in grant revenue.

• PIO Administrative Assistant Position (One FTE) Added to the Base Budget – As part of the FY 2021 approved budget, $58,417 was added for an Administrative Assistant to help the Public Information

Office and for the front desk at the Government Center. This position was deferred and held in Special

Contingencies for the FY 21 approved budget due to revenue concerns related to the COVID-19 pandemic.

As revenues stabilized in FY 21, the position was transferred from Special Contingencies to the Public

Administration Office in the County Administration Division and has become part of the base budget for FY 22.

• ($12,000) is Reduced From the Human Resources Revenue Base Budget – The Human Resources

Department provides assistance to the New River Valley Emergency Communications Regional Authority.

The Authority reimburses the County for these services. $12,000 in revenue collections has been reduced in the base budget for FY 22 based on actual collections in FY 20 and anticipated collections in FY 21 and

FY 22.

• ($285,359) is Reduced From the Wellness Base Budget – The County has a base budget of $285,359 to cover the cost of the County’s employee health clinic. Due to favorable experience ratings on health insurance costs within the County’s self-funded health insurance program, the County now has the reserve capacity to fund the costs of the health clinic out of the health insurance fund. This allows the

County to reduce the cost incurred in the County’s wellness budget and transfer these costs to the health insurance fund for FY 22.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $60,952 is Added to Convert the Management Analyst Position to an Assistant County

Administrator Position – As Montgomery County continues to grow and day-to-day responsibilities increase, the County needs additional administrative and executive capacity to help manage operations.

This position will work in conjunction with the County Administrator and the Assistant County

Administrator/CFO to help oversee the various operations of the County and address administrative and executive policy needs.