Electoral Board/Director of Elections

MONTGOMERY COUNTY, VIRGINIA Electoral Board / Director of Elections

Electoral Board

Director of Elections

Budget Summary

FY 20 FY 20 FY 21 FY 22 FY 22 Change FY 22 Rec. 22/

EXPENDITURES BY DEPARTMENT

Revised Actual Approved Base + Addenda = Recommended App. 21

Electoral Bd./Dir. of Elections $530,831 $522,058 $485,484 $431,050 $42,520 $473,570 $(11,914)

TOTAL EXPENDITURES $530,831 $522,058 $485,484 $431,050 $42,520 $473,570 $(11,914)

EXPENDITURES BY CLASSIFICATION

Personal Services $329,628 $323,183 $355,406 $344,472 $- $344,472 $(10,934) Operations & Maintenance $81,921 $79,593 $120,078 $76,578 $39,520 $116,098 $(3,980) Capital Outlay $119,282 $119,282 $10,000 $10,000 $3,000 $13,000 $3,000 TOTAL EXPENDITURES $530,831 $522,058 $485,484 $431,050 $42,520 $473,570 $(11,914)

REVENUE BY CLASSIFICATION

Local Recovered Costs $30,000 $46,126

State Shared Expenses

$49,694 $51,702 $49,694 $49,694

TOTAL DESIGNATED REVENUE $79,694 $97,828 $49,694 $49,694

$- $- $49,694

$- $49,694

TOTAL UNDESIGNATED REVENUE $451,137 $424,230 $435,790 $381,356 $42,520 $423,876 $(11,914)

TOTAL REVENUES $530,831 $522,058 $485,484 $431,050 $42,520 $473,570 $(11,914)

About

The office of the Electoral Board/Director of Elections provides registration and election services to eligible citizens of Montgomery County. These services include supporting and training individuals and groups holding registration drives; providing in-house and high school voter registration; maintaining the Virginia Election and Registration System (VERIS); purchasing, maintaining, testing, and loading ballots on voting machines; taking and processing photo IDs for voters who do not have one; and preparing and conducting fair elections within the guidelines of Virginia Elections Laws, including Officer of Election training, processing candidate filings and petitions, printing of ballots and processing absentee votes.

Electoral Board/Director of Elections

The Electoral Board/Director of Elections division is committed to providing each citizen of Montgomery County with the opportunity to exercise his or her right to vote in an efficient and equitable manner. The Director of Elections registers voters, maintains voting records, and manages elections by staffing polling locations for the County’s 25 precincts. The staff conducts elections, supervises poll workers on Election Day and tallies election results.

Highlights

• Registered 62,966 voters for November 2020 Presidential Election. • Completed three elections in 2020: March, June and November. • In response to the COVID-19 pandemic, implemented the new law changes for the November Presidential Election: in-person early voting sites, ballot drop off locations, and ballot curing process. • Processed the highest number of mailed absentee requests to date due to the

COVID-19 pandemic.

Personnel

DEPARTMENT

Electoral Board/Dir. of Elections

TOTAL FY 21 Approved FTE

4

4 FY 22 Recommended FTE

4

4 Change

0 0

Base Budget Discussion

The base budget is the estimated minimum cost for providing continued services/operations for each division/ department. It is based on the prior year approved budget with adjustments. This budget shows how much it would cost in the next fiscal year to operate the same programs in the current fiscal year.

• Base Salary and Fringe Benefit Adjustments – The FY 21 approved budget included a 3% compensation increase that was contained in Special Contingencies. These funds were distributed to

County divisions off cycle during the budget year. In addition to the 3% compensation increase added to the base budget, the budget also includes an increase in the unemployment insurance rate from 0.23% to 0.53%. All other fringe benefits rates remain unchanged. • ($63,500) in One–time Funding is Reduced from the Base Budget – The total consisted of funds provided during the FY 21 Budget for the one-time costs of the 2020 Presidential Election.

Addenda & Reductions Discussion

Addenda consist of dollars over and above the base budget target for operating and capital outlay expenses. Recommended addenda items are often funding provided for new initiatives or expanded services but may also include normal cost increases. Addenda reductions may reflect reduced revenue and/or expense needed to equalize revenue shortfalls.

• $42,520 is Added for Costs Associated with New Election Laws – Additional funding is added to cover the cost of new election law requirements for FY 22. New laws require additional postage costs ($6,500), updated thumb drives on 70 machines ($9,870), and new state security requirements for electronic pollbooks and voting machines ($26,150).