APPENDIX 17 Stakeholder communications matrix

Audience / Stakeholder Group

TCMG members Responsibility

Chair

Method Timing and Frequency

Phone Email Industry bulletins Media releases Immediately, then every two days, then weekly as required

Emergency service agencies Information Officer Phone Email Immediately, then every two days, then weekly as required

Tourism businesses Information Officer Industry bulletins Media releases Briefings / meetings

Tourism, Events and Visitor Economy Branch Victoria, Chair Phone Email Initially within two days then every 5-7 days as required

Initially within two days then weekly as required

Tourism industry and Travel trade Information Officer Industry bulletins

Intermediaries, eg. VICs, etc. Information Officer Email

Consumer/ General public Media Officer Information Officer Consumer websites (local, regional, state) Travel bulletins Social media

Media Media Officer Holding statement Media release Media interviews Initially within two days then fortnightly as required

Initially within two days then fortnightly as required

Initially within two days then fortnightly as required Information Needs

The nature and extent of the crisis. Industry impact information Communications activities for all audience / stakeholder groups

Key messages to visitors and media

The nature and extent of the crisis and suggested alternatives and key information for visitors Response and recovery activities

The nature and extent of the crisis Industry Impact information Key messages for stakeholder dialogue.

The nature and extent of the crisis and Tourism, Events and Visitor Economy Branch Victoria’s response to the crisis

The nature and extent of the crisis and suggested alternatives and key information for visitors

Up-to-date factual information and alternative activities and locations, preferably within the region

52 Murray Regional Tourism Crisis Communications Plan 2018-19