Eventive Software Information Pack by eventive

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An online tool for Creating, Planning and Managing Events. It helps Events Planners and Organisers to Manage Events efficiently. You want to focus on creating an amazing delegate experience without losing sight of the bigger picture. That's why we provide you with the tools to showcase your brand and focus on getting the details right. w w w . e v e n t i v e . e v e n t s

E M P O W E R I N G

E M E R G I N G

M A R K E T S

SOFTWARE INFORMATION PACK APRIL 2015 - V01.01

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HIGHLIGHTS Software for successful events

We know what goes into a successful event. That's why we've created a tool where you can manage your event from start to finish and share valuable data with those who need it.

Create branded booking forms and websites

Promote your event with email marketing

Manage bookings and reporting with ease

Capture all the information Your team has worked hard Manually add and amend you need from your on your event. Spread the bookings in the system, get delegates on your own word and increase real-time statistics, schedule branded booking form. attendance. Schedule email reports on attendance, send Post details about your event invites and follow-ups, create updates to delegates. on your own website. No a branded website and coding required. embed social links.

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WHY EVENTIVE BELIEVES EVENTS ARE IMPORTANT Face-to-face events allow businesses to connect with their customers and stakeholders on a personal level. This is an opportunity to showcase your business as a thought leader, build valuable relationships and win key clients. We understand that you are often under pressure to deliver outstanding events that fit your company brand and also satisfy the goals of key stakeholders. Whether you are a marketer, HR specialist or are running events for your region, the Eventive team has worked with a wide range of users from large corporations, Diplomatic International Organisations as well as traditional event management companies. Some of the following primarily benefit from the use of our tool; National Tourism Boards Embassies, Consulates, Diplomats & Political Parties International Airlines and Local Airlines Tourism destinations, DMC's and MICE markets Leading Tour Wholesalers, Tour Operators and Travel Agents Leading Hotel Chains of the world Car Hire and Transport Operators Suppliers of goods and services to the tourism industry Investors, Corporates both large and SME's Government Ministries and Parastatals Educational Institutes and Universities Live Concerts and entertainment organisers

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OUR VISION We want event teams to spend less time on administration so they can focus on their objectives and provide a great attendee experience. Eventive releases you from the time-consuming battle with paper forms, lost e-mails and the endless telephone conversations about double bookings and forgotten workshops. The software is quick to set up and its comprehensive management dashboard brings together all your events along with bookings and financial information. We want your team to run more efficiently so your events run more smoothly and attendeesâ&#x20AC;&#x2122; feel taken care of.

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THE PRODUCT Eventive is a toolkit used by event professionals to create events, take online bookings, publicise events and measure success. Over the next 10 years, we expect Eventive software to be used by many events professionals to process over 900,000 attendees and US$ 4,500,000 of ticket sales. We expect that it will grow from a simple online booking portal to a complete toolkit for event managers. Eventive v01 will be totally hosted in the cloud and provides you with full control via a web browser with no need to install any software on your computers.

WHAT MAKES US DIFFERENT? With more than 20 years of combined experience in our team in the events industry we make the transition so smooth and easy. Our team is composed of experienced event managers, communications and marketing professionals together, more than 20 combined years of experience in the events industry. We have come together with usability experts and talented software developers who specialise in cloud software solutions to deliver cutting edge software. We understand that every company is different and many organisations have established processes. This is why we offer services including CRM and intranet integrations together with branded booking forms and high quality templates.

2) Easy to setup No installation, no setup fees. We offer training and help you with your first event setup to make the transition as smooth as possible. Our specialists will analyse your current processes with you and advise you on the best way to use the system with your team.

3) No more spreadsheets Tracking attendees by email and spreadsheets is a thing of the past. Reduce your time on repetitive admin tasks. All registrations are stored in Eventive and you will receive figures on attendance, cancellations, accommodation and session signup in real time.

4) Auto comms emails and schedule follow-up emails for those Use Eventive to set up who don't respond. confirmations, cancellation emails with 5) Resource Planning Create an events calendar personalised booking and view it when your information for your events are taking place. delegates. No more With Eventive you can also manual emails to plan and calculate your delegates with their budget based on fixed booking info. Use our campaign email module and variable costs. With to send out branded invite our task management

system, assign all the tasks related to your event. 6) Support regional, national and international sales operations. Set up different departments within Eventive with appropriate access rights. Separate your internal customers and give access to valued information. Use the â&#x2020;´

WHY YOU SHOULD USE EVENTIVE?

1) Clear and Fair Pricing

Unlike many other leading providers of event registration solutions, we do not charge commission on the charges you process through our system. We offer subscription plans and one-off event plans that are priced based on your expected usage of our system.

Eventive contacts store to keep track of your contacts and which events they have attended. 7) Capture statistics on all your event marketing activities. Through our central repository of data you can access the number of clicks, opens and bounces of your campaign emails. All the information you

capture on the Eventive booking form will be pulled through to our dedicated report system, so you can export the information you need. 8) Make registration and sign-offs easy. Eventive booking forms will automatically prepopulate with information you include in your emails, saving your

delegates time and improving your chances that they will attend. Give your stakeholders a test URL so they can preview booking forms and websites and even make test bookings. 9) Save time by copying existing events. Copy events including booking forms, websites,

marketing emails, confirmation emails and use these as a basis for your other events.

integration. If you are looking for a bespoke solution, please contact the Eventive sales team who will be happy to 10) Custom development assist. We provide a range of development services from adding a new feature into Eventive especially for your needs -6to custom website development and CRM

Creative & Flexible Event Management that Works! How do your clients register for your events? How do you promote your events? How do they pay you for your events?

Create and manage your events in minutes and have your customers register all in one place.

Promote your events to the right people through your website, e-mail marketing and social media.

Have your attendees chose their ticket types and pay you for your events all in one place.

TRUSTED BY & many more..

www.eventive.events Visit our website & sign up to our high quality services and experience stress free events management planning and get your events kickstarted.

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OUR FEATURES FOR YOU AND YOUR DELEGATES These are just some of the features that sets us apart from the rest and make Eventive just great.

CREATE Build branded booking forms, websites and emails. Set up sessions, venues and accommodation.

PROMOTE Schedule branded invites, chase up responses, embed social links in your custom event website.

Online Registration

MANAGE Get statistics on payments, delegate numbers and waiting lists. Schedule reports to your inbox.

Create

Copy from existing events Create online booking forms Incorporate your corporate branding Receive real-time figures and alerts on bookings No Eventive branding on booking forms, emails or event websites Allow group bookings Information is secure Close the registration form before the event Preview the online form and make test bookings Create dynamic registration paths

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Payment and Budgeting Generate invoices in Eventive Integrate with card processing providers (e.g. PostFinance, Paypal, see list) Check which bookings are paid Generate payment reports Set up discounts and multiple ticket types Set up cancellation fees and surcharges Plan budget with the Eventive budgeting module

Sessions Create free and paid sessions Set capacities and waiting lists Send personal itineraries to delegates Upload, Store speaker information and files Export speaker information in accessible formats

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Marketing Emails

Promote

Send personalised emails Track responses Export campaign reports Send branded HTML emails Schedule emails Send automatic follow-up emails Send post-event emails to all delegates that did or did not participate

Website Builder Create a multi-page micro site No technical or coding knowledge needed, just drag and drop Preview content before publishing and make needed adjustments Update content after your site is live whenever the need arises Create corporate branded websites Include your booking form on your website Add interactive maps, videos and images

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Accommodation

Manage

Create rooming lists Set up and reuse hotel information Set up multiple room types Receive payment from delegates Set capacities for room types Get accurate real-time numbers Offer accommodation only to certain delegate types

Attendee Management Distinguish between guests and speakers and set up different attendee types

Restrict session sign-ups to certain attendee types Set up Earlybird tickets and discount Set capacities and waiting lists Send E-tickets Edit bookings manually Keep a log of correspondence with your attendee Create custom bar coded name badges

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Powerful Reporting Customised reports

Compatible format type (csv) Schedule reports to your inbox Give users permission to see only reports Restrict access to sensitive reports Export rooming lists, session lists and information including dietary requirements

FREQUENTLY ASKED QUESTIONS Q. How quickly can I get started with Eventive? A. Once you have found the right plan for your requirements, select Order, follow the on screen instructions to set up your account and log in credentials. Our system has been created to make it easy and straight forward to use. You can be set up with an account in just a few minutes as soon as your payment is approved. We will then provide you with an account manager to conduct an online training session with you if needed and to help you set up your first event. Ensure to indicate the best time to contact you to make that arrangement. Q. How secure is Eventive? A. Eventive is a cloud based software solution deployed on Microsoft Azure, a secure server hosted and managed by Microsoft Corporation in Seattle, USA. Security: We keep our customer data safe Learn more about our security â&#x2013;ş

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Q. Is it possible to integrate Eventive with other applications? A. Yes. Depending on your requirements, We have worked with many organisations in the past to create integrations with CRM systems including Salesforce, as well as integrations with websites and intranet pages. Please see the list of available modules that can be integrated with your account. If an application you require is not listed, please contact our support team or call our helpline for quicker answers. Q. Can I accept online payment through Eventive? A. We pride ourselves on giving users flexibility, especially in how they manage payment transactions. We integrate with secure payment gateways including PostFinance, Paypal, Visa, MasterCard, amongst others. Once you have an account with one of these providers, enter your account key in our system and Eventive will do the rest. Delegates will be redirected to these payment gateways when they register for a paid event. Alternatively you can use our advanced invoicing system which will automatically generate invoices and receipts for each of your bookings. Q. Can I manage group bookings with Eventive? A. Yes. Delegates can register themselves and others on our system. If you have a large group, the group leader can bulk add attendees. Q. Does Eventive handle accommodation rooming lists?

A. Yes. With Eventive, you can ask your delegates to register for hotel rooms and pull off a rooming list of those who have registered for that hotel. It doesn't end there, as an example you may be running a 3 day conference that includes a free day for delegates to take a break one of the days and do an excursion, they can fill out their excursion interest upon registration and you can compile a booking sheet for that excursion too to make your life easier to book the excursion with the provider.

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Q. Can I use my company branding? A. Yes, Eventive is completely white-labelled, which means you can use all your own branding in your emails, booking forms and website. This is your event and we recognise the importance of your delegates understanding this and cementing that trust and professional image. We donâ&#x20AC;&#x2122;t use our corporate identity on any of your forms. Q. Can I get a demonstration of Eventive? A. Yes, We offer free individual online demonstrations of our software for a duration of 14 days upon which you will receive communication to upgrade your account if you wish to do so. We want you to be free, flexible and comfortable to use our system. For details and more answers to questions not listed here, please contact our support team. Q. Do you offer an Events Calendar Site (How can this be done?) A. Yes, We offer free information on forthcoming events globally. Our system will recognise the location address where you have created your event. Based on that location, all published events nearest to that location will be automatically populated. Furthermore our system is so clever that it even suggests flights, event venues, hotels and other accommodation facilities in the area where your events are taking place. " I can't tell you how relieved I am to have chosen Eventives' Events Management System.. I can now set up my events in minutes and focus on my attendees and showcase our brand. "

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TRANSPARENT AFFORDABLE PRICING Transparent and flexible plans for your team. All our plans include the same great features.

Plans to suit your needs

Basic/ Single Event Plan

US$ 295.-

Professional - Paid Monthly from

US$ 270.-

Perfect for conferences From 200 registrations

US$ 1.50. – per registration)

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pm)

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Our most popular plan Includes 500 registrations US$ 0.54. – per registration)

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2 users

From 2 users

Phone & email support

Phone & Email support

2 hours of event setup and online training

US$ 100.- for additional 100 delegates/registrations

Business - Paid Quarterly from U S $ 2 5 0 . - (pm)

Enterprise - Paid Annually from U S $ 2 2 0 . - (pm)

Perfect for Event Planners Includes 750 registrations US$ 0.33. – per registration)

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Perfect for Multiply Events Unlimited registrations

From 4 users Phone and email support

Unlimited users Phone and email support

2 hours of event setup and online training

2 days of event setup support and online training

US$ 100.- for additional 100 delegates/registrations

Assigned account manager

Africa's

Premier Convention Centres