ORGANIZING COMMITTEE
Application Booklet YOUTHSPEAK FORUM 2017 UNIVERSITY OF MEDICINE AND PHARMACY HCMC
EVENTS INTRODUCTION & TIMELINE Kindly read Appendix folder for detailed information, including: • YouthSpeak Platform General Overview • Events Report 2016 & 2017 • Recap Video of YouthSpeak Spring 2017 here Applying for OC means that you agree with MC-OC Working Agreement (See in Appendix folder) `OCP Application Form (10th – 20th Apr)
Interview OCP
(21st – 22nd Apr)
OCP Announcement (23rd Apr)
OC Application Form (10th – 25th Apr)
YS Competition |
OC Announcement (1st May)
YS Fall 2017 (tent.) (Jul – Oct 2017)
YS UMP 2017 (May – Sep 2017)
OC STRUCTURE
OCP (1)
Content Manager (1)
ER Manager (1)
Content Executive (1)
ER Executive (2)
Marketing & PR Manager (1)
Marketing & PR Executive (1)
F&L Manager (1)
Designer (1)
Delegation Manager (1)
JD – OC PRESIDENT MAIN RESPONSIBILITIES • • • • • • •
OC members selection Monthly reporting to MC Project Manager Managing and tracking OC managers Training and coaching for OC managers Ensure communication flow among OC team and MCs in charge YouthSpeak onsite and HR map planning Reporting and transition
BACKGROUND • • •
At least 8 months in AIESEC (required) Have leadership experience (required) Have experience with YouthSpeak (OC Core Team, Coordinator, Supporter, Attendant) (preferred)
COMPETENCIES REQUIRED • • • • • •
Commit to result Resilience Influence and Negotiation Flexible thinking Performance tracking Task delegation
JD – OC CONTENT MAIN RESPONSIBILITIES • • •
• •
Special events planning Define format & timeline for events Ensure communication flow among different stake holders within OC team Special events organizing Reporting & transition
BACKGROUND • •
At least 6 months in AIESEC (required) Have experience with YouthSpeak (OC Core Team, Coordinator, Supporter, Attendants) (preferable)
COMPETENCIES REQUIRED • • • •
Commit to result Resilience Event organizing Flexible thinking
JD – OC EXTERNAL RELATIONS MAIN RESPONSIBILITIES
BACKGROUND
• Market research, sales package building, external relations strategies execution • Conduct sales • Service delivery for partners • Event onsite support • Collect account receivable timely • Reporting & transition
• • •
At least 6 months in AIESEC (required) Have sales experience (preferred) Have experience with YouthSpeak (OC Core Team, Coordinator, Supporter, Attendants) (preferred)
COMPETENCIES REQUIRED • • • • •
Commit to result Resilience Influence and Negotiation Communication Interpersonal skills
JD – OC MARKETING & PR MAIN RESPONSIBILITIES
BACKGROUND
• Developing and managing digital marketing & PR campaigns • Digital marketing & PR plan execution • Design Special event material (for Designer)
• • •
At least 6 months in AIESEC (required) Have marketing experience (preferred) Have experience with YouthSpeak (OC Core Team, Coordinator, Supporter, Attendants) (preferred)
COMPETENCIES REQUIRED • • • • •
Commit to result Resilience Customer centricity Detail orientation Innovation
JD – OC FINANCE & LOGISTICS MAIN RESPONSIBILITIES • • • • •
Special events budgeting and cash flow forecasting with OCP Special events venue & logistics research Logistics & Inventory management Onsite budget and cash flow management Post-event financial reporting
BACKGROUND • •
At least 4 months in AIESEC (required) Have experience with YouthSpeak (OC Core Team, Coordinator, Supporter, Attendants) (preferred)
COMPETENCIES REQUIRED • • • • •
Commit to result Resilience Detailed & solution orientation Critical thinking Event organizing
JD – OC DELEGATION MAIN RESPONSIBILITIES
BACKGROUND
• Manage Special event registration and delegate database • Communicate with Special event delegates • Follow up with delegates for post-event activities (if needed)
• •
At least 4 months in AIESEC (required) Have experience with YouthSpeak (OC Core Team, Coordinator, Supporter, Attendants) (preferred)
COMPETENCIES REQUIRED • • • •
Commit to result Resilience Flexible thinking Interpersonal skills
REQUIREMENT FOR COMPLETE PACKAGE A. COMPLETE PACKAGE: This application is for all Organizing Committee roles (OC President, Managers, Executives): 1. OC Questionnaire: Complete all general questions and specific questions based on your position choicE . The file must not exceed 08 pages at length. 2. One-page Curriculum Vitae 3. Endorsement Letter: You must submit 01 endorsement letter from former/current direct leader. All endorsements must include contact details. B. SUBMISSION: Please convert all documents into pdf format with the title [OC YS UMP Application] Full Name_Position. The complete application have to be sent to vietquang.nguyen@aiesec.net, ha.trinh@aiesec.net, and cc the Project Manager tuanh.luong@aiesec.net before • 23:59 PM GMT+7, Thursday, April 20th, 2017 (for OC President position) • 23:59 PM GMT+7, Tuesday, April 25th 2017 (for OC Members position). C. CONTACTS INFORMATION: For any concern regarding the application process, timeline and requirements, please feel free to contact ha.trinh@aiesec.net and tuanh.luong@aiesec.net for further clarification.
GENERAL QUESTION A. YOU & AIESEC: 1. Brief introduction about your AIESEC experiences (LC, function, position, time, your key learning points). 2. What are your 02 strengths and 02 weaknesses? How does they affect your performance as member of OC YS UMP?
B. YOU & YOUTHSPEAK: 1. Please list down in order of preference 03 roles of OC YS UMP you would like to apply for? Why did you choose them?
2. What do you understand about YouthSpeak Platform & YouthSpeak Forum? 3. Please share 01 UN SDG (Sustainable Development Goals) that you feel most connected with, and why?
SPECIFIC QUESTION A. OC PRESIDENT: 1. Describe a SWOT of YouthSpeak Forum. How do you ultilize strengths/opportunities and mini mize weaknesses/threats? 2. What challenges can you foresee as OCP? What are your solutions to ensure achievement of goals and development of your teammates?
B. OC CONTENT: Define Theme, Format and Agenda for 1-day event, knowing that: • Scale: 400 students from University of Medicine and Pharmacy • Main activities: Forum + Workshop
C. OC EXTERNAL RELATIONS: 1. Build hit-list for this event with 20 prospects, in cluded Company Name and Contact Point (Nam e, Position, Email)
2. Submit video clip maximum 02 minutes to show why does companies should cooperate with AIE SEC in this event? (Vietnamese)
D. OC MARKETING & PR: • Marketing & PR: Submit draft Marketing Plan whi ch must covers these compulsory parts: target au diences, key sellings points, approaching channel, strategies to make it happen.
• Designer: Submit 01 your past product.
E. OC FINANCE & LOGISTICS: Submit budget plan for 1-day event (main activities: Forum + Workshop) for 400 participants.
F. OC DELEGATION: Define your scopes of work and specific timeline.