NZAEP Events Update - March 2017

EventsUpdate MARCH 2017 ETF17’S FIRST KEYNOTE ANNOUNCED — See page 5

editorial@nzaep.co.nz ­— New Zealand Association of Event Professionals, c/o P O Box 3798, Auckland 1140 ISSN 1179-3678 — Subscription is a member exclusive benefit — contact info@nzaep.co.nz for details

NEW CATAGORIES FOR 2017 NZ EVENTS AWARDS — See page 3

IRONMAN NZ VOTED WORLD’S BEST— See page 9

Applications open 1 June to 31 July 2017

FROM THE CHAIR

Plan your entry for the New Zealand Event Awards!

We are excited to announce that the New Zealand Event Awards will be held this October in Auckland.

New Zealanders have a track record of being visionary, innovative and creative.

We approach challenges differently and convert our ideas into unique experiences.

These Awards celebrate the successes across our diverse and inspiring industry. They recognise world class work in events and profile not just the top events but also our

top professionals to the wider New Zealand public.

Applications will be considered for the period from 1 March 2016 to 31 March 2017. Last year’s winners were of an incredibly high calibre and I know looking at the events post our last Awards that there are many of you who should consider entering this year again, or for the first time.

There are new categories also this year to consider, based

upon member and judges feedback we’ve established Awards for Best Business Event for ‘Business to Business’ and a new range of Event Sponsorship categories.

The whole suite of Awards categories will be posted on our website for your review in the weeks that follow so please keep an eye out for them. Entry for applications will open on 1 June through to the 31 July and we strongly urge members to reflect upon their past year of achievements and start

considering their application submissions.

The Awards evening itself brings together suppliers, sponsorships and members from all over New Zealand. It is the networking opportunity of the year for our industry, last year the Awards dinner sold out, so please diarise it now as we would love to see you all there.

Andy Scotland Chair, NZAEP Board.

Ellie Amos and Daryl Cheah from Sidekicker, the 2016 winners of Best Industry Supplier for an Event at the New Zealand Event Awards.

Events Update, March 2017

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Applications Open: 1 June to 31 July 2017 • • • • • • • •

Event Professional of the Year Emerging Event Professional of the Year Best Community Event Best Regional Event Best National Event Best International Event Best Industry Supplier for an Event New Zealand’s Favourite Event

NEW FOR 2017: • Best Business Event • Event Sponsorship Professional of the Year • Best Community Event Sponsorship • Best Arts or Cultural Event Sponsorship • Best Sports Event Sponsorship

Qualifying Period: 1 March 2016 to 31 March 2017 Visit www.nzaep.co.nz/awards for further information.

Members’ Marketplace Two companies, one complete nationwide event solution.

Exhibition Hire and Displayworks are two of NZ’s leading exhibition companies and recent joint ventures with Showlight and Power, Carlton Event Solutions are all about event tech, offering a suite of solutions to designed to streamline online registration and ticket purchasing, onsite check-in and reporting, and attendee tracking. Check out

Party Hire and Carpet and Rug mean we are the true one stop shop for your event.

Working together with your organisation we can create the environment you need to command attention in today’s our event app offering, as well as our scanning options for exhibitor sales lead retrieval, recording session attendance and access control.

Our integrated online and onsite registration and

V3 provide exhibition stand design, construction and installation, as well as Audio Visual, Furniture, Staging and Car turntable hire.

increasingly competitive market. Whether your event is indoor or outdoor, one off or multiple hires, we have the resources and team to fulfil all your requirements. www.exhibitionhire.co.nz ticketing solutions are used by the exhibition and event management industry, with a large customer base and a formidable reputation for service and support. www.eventsolutions.co.nz Farout Showers are proud to be the leaders in supplying showers for events nationwide. Established in 2004, we are now the largest supplier of portable showers throughout New Zealand. www.farout-showers.co.nz

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Flagmakers is the Leading New Zealand Flag & Banner Manufacturer company based in both Auckland and Wellington. We make custommade promotional flags for any business and anyone else who needs a flag.

New Zealand’s largest provider of Security and Events Services. Red Badge Group specialise in customising comprehensive and integrated solutions.

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Visit our website to contact our nearest office, NZ-Wide.

Currently Seeking Volunteers volunteernet.org.nz World Junior Squash Championships 2017, 19th July, 2017 to 29th July, 2017 An amazing opportunity to be involved in this huge Bay of Plenty event. A host of volunteer roles available offering amazing sports event experience – perfect for event management students.

DHL New Zealand Lions Series 2017, 23 June to 9 July, 2017 City Ambassadors are required to assist with wayfinding, city and games information. Be the face of Auckland and enhance the international visitor experience of this event!

Events Update, March 2017

Hutt City Crazyman, 7 May 2017, Wellington One of NZ’s longest running multisport events, based around the iconic outdoor elements of Wellington’s Hutt City. The Crazyman requires around 40 volunteers on race day. Roles vary from marshalling to course set up to car parking to admin. Experience helps but not essential. Fun times with fun people and mostly outdoors.

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Peter Kageyama, Our First NZAEP International Keynote Announced! Facebook Page

2nd 3rd August, New Plymouth Peter Kageyama is a popular Ted talks speaker and author of “For the Love of Cities” a top ten best seller on urban planning and design. He was the opening keynote speaker at the International Festival & Events Association (IFEA) Convention in 2016 and is an internationally sought after specialist in groundup development through partnership with the amazing people who are making change happen in our cities throughout the world. In his spare time he is an avid Lord of the Rings fan and therefore a lover of New Zealand’s great landscapes.

His workshop will describe how best to engage those special and amazing people whom he calls “anchor personas” and grow partnerships with “co-creators” in our events, with the outcome of creating emotionally engaging places that people love to live in.

See what over 480 of your colleagues are liking! Like our Facebook page HERE.

Need

Peter Kageyama A PROGRAMME THAT PROMISES ENGAGEMENT 2017 will include a greater level of engagement and interactivity throughout key sessions with our two international keynotes. To help with this we are pleased to announce a partnership with AudienceA!ive, presentation design and audience engagement specialists.

Topics to be explored at this year’s conference include: • The latest event trends and how to be ahead of the game

• The role of events in increasing amazing and engaging spaces • Event controls and the role of the ‘Fun Police’

on managing

volunteers?

• Showcase of NZ’s ‘Weird, Wacky and Wonderful’ events • Emerging tools for the event sector • Audience engagement techniques The conference will be held over two days with a Leadership Forum and preconference workshops by New Zealand Major Events and Sport NZ. The 2017 ETF programme will feature greater interaction, refreshing ideas, exciting trends and developments and networking opportunities with the industry’s best.

More information and regular updates can be found on the website www.eventingthefuture.co.nz In the next edition of Events Update we will announce the details of our second exciting international keynote!

Events Update, March 2017

guidance

volunteernet.org.nz

Linked In NZAEP Group

Over 250 members have already signed up to the Linked In exclusive NZAEP Group.

Visit www.linkedin. com/groups nzaep-6934807 to get involved.

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Regional Updates

The latest from our team of NZAEP Regional Reps

delivering an unforgettable experience that gets people excited about Whanganui.

Originally from Oxford, UK, Tasha says, “I am extremely proud to be heading up this team and I firmly believe our fabulous River City can become the destination of choice for events in the Lower North Island; though we’re under no illusion, we’ve a big challenge ahead of us”.

Whanganui: Lyn Cheyne, Regional Rep for Whanganui & Palmerston North. Lyn.Cheyne@ whanganuiandpartners.nz Putting Whanganui on the International Stage A newly established Whanganui Venues & Events team brings a wealth of experience from all sides of the globe and will bring together the three venues of Royal Wanganui Opera House, War Memorial Centre, and Cooks Gardens into one portfolio.

Manager Tasha Parker says the team is committed to

Previously Event Manager at Sport Whanganui, Rachel O’Connor joins the team as Team Leader, looking after the day-to-day operations of the venues. She says, “Our purpose is to make the magic happen for our guests, delivering a seamless experience that goes above and beyond their expectations”.

Technical Lead, Jim Wulfsong, brings additional international experience direct from Southern Illinois University. Jim’s vast experience behind the scenes brings a fresh outlook to the complex technical demands of the three venues. He says, “I’m excited to bring my overseas background to the team, helping to make our venues affordable and accessible to all our users”.

The new Whanganui Venues

Christchurch: Jen Beatty, Regional Rep for Christchurch Beatty

The Royal Wanganui Opera House Credit: Visit Whanganui and Events Team will be working closely with the economic development agency for the district, Whanganui and Partners.

Lyn Cheyne, Strategic Lead – Destination for Whanganui and Partners, says she is very much looking forward to the enhanced efforts to bring events to Whanganui. “We work closely with some of the bigger events funded by Whanganui District Council and know we will now be able to maximise the unique opportunities and venues available to events and conferences here.”

Louise Follett, Conference Lead and Promotions for Whanganui and Partners,

the sponsor being Hong Kong Economic Office. This was an extremely successful event for

completes the resources available to groups, associations and business events in engaging conference facilities and activities in Whanganui.

Working together, all facets of event attraction and development are covered and a dedicated team promoting the Royal Wanganui Opera House, the Whanganui War Memorial Centre and Cooks Gardens is a significant step forward.

With such a diverse portfolio of venues, the two teams look forward to hosting, nurturing, and growing a multitude of high quality events and putting Whanganui on the national and international stage.

Christchurch and one that will continue to grow and evolve in 2018.

Jennifer.Beatty@ccc.govt.nz Christchurch Lantern Festival & South Island Business Forum A South Island Business Forum was implemented as part of the Christchurch Lantern Festival. 180 people attended the forum with key note speakers being John O’Loghlen from Alibaba and

Events Update, March 2017

Credit: Christchurch City Council

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SOURCE: NZ Herald, 27 February 2017 Crankworx organisers are over the moon after the Government announced it would invest up to $1.7 million in five years into the mountain biking festival and Enduro World Series.

Rotorua: Martin Croft, Regional Rep and NZAEP Board member for Rotorua Martin.Croft@rotorualc.nz Rotorua Crankworx mountain biking festival gets $1.7m boost

Economic Development Minister Simon Bridges made the announcement last month.The Government also invested $420,000 in the 2015 and 2016 Crankworx events.

Crankworx, the world’s biggest mountain bike festival, will be held in Rotorua from March 25 to April 2. It has previously been hosted in Whistler,

Auckland: Donna Buchanan, Regional Rep for Auckland DonnaB@aucklandlive.co.nz Mental Health support for Performing Arts practitioners.

Whariki Hauora is an initiative set up to support performing arts practitioners (performers, crew, and other practitioners) Tauranga over the next six months.

Tauranga: Jenna Quay, Regional Rep for Tauranga Jenna.Quay@tauranga.govt.nz New events coming to Tauranga Source: Bay News, Tauranga, 16 Feb 2017 An array of diverse new events will be coming to

Events Update, March 2017

Tauranga City Council strategic and city events acting manager Jenna Quay says the city is set to host a range of sporting, arts and cultural events including the much anticipated Paradox: Tauranga Street Art Festival that is expected to bring thousands of visitors (opens on March 28 and runs through to June 15).

Other new events include the World Junior Squash Championships in July, complemented by the city’s well established events such as the NZ International Tattoo & Art Expo, Tauranga Half Marathon, National Jazz Festival Tauranga, Easter in the Park and the Anzac Day commemorations, she says.

Canada, and the French Alps.

“Crankworx provides a fantastic opportunity to showcase the Bay of Plenty as one of the best mountain biking venues in the world, attracting the world’s best pro-athletes,” Mr Bridges said.

“This event is expected to inject millions into the Rotorua economy and lead to wider economic benefits for New Zealand economy as a whole.”

Crankworx event director Tak Mutu said the announcement was huge for the future success of the event.

“We produce one of the highest quality events in the

who may be struggling with mental health issues.

Whãriki Hauora offers a public page on Facebook where practitioners can be connected with others in the industry to listen, offer or seek support without judgement.

Also offered are confidential, subsidised professional Tauranga City Council has committed to invest $7.725 million over 10 years into major events in addition to the Community Events Fund and increased internal resources to support events in the city.

One Love Festival director praises Tauranga community, council and police for their input into trouble-free event SOURCE: Bay of Plenty Times, 9 February 2017 One Love music festival director Pato Alvarez has praised the Tauranga community, council, and police for their co-operation during the sold-out two-day music festival over Waitangi weekend.

Mr Alvarez said the reggae music festival at Tauranga

Thomas Genon throws a tailwhip going to the hut at Crankworx Rotorua last year.

Credit: Clint Trahan world. It takes a lot of work to do it, from manpower to cash.”

Mr Mutu said.

“With the Government committing to five years it means we are able to focus on growing events and eyes on Rotorua.”

mental health peer-support sessions for people working within the performing arts sector who may be struggling or could just do with a bit of extra support.

Donate at: www.givealittle. co.nz/cause/wharikihauora.

100% of donations go directly towards anonymous performing industry one-toone support sessions.

Domain went off without a hitch, and the vast majority of the almost 20,000 attendees were well behaved.

“It went really well. I’m very happy, I’m very pleased, I’m very thankful to the council.

We worked with them all year and to deliver a good event for the community, and I think we did a great job as a team, and with the police as well,” he said.

Tauranga City Council communications manager Aimee Driscoll said 12 noise complaints were made over the weekend stemming from the festival, down from 122 complaints last year.

Mr Alvarez said water stations, shade and free sunscreen around the event managed to keep punters cool in the oppressive heat.

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Events Update, March 2017

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Triathlon: Ironman NZ voted world’s best SOURCE: NZ Herald, 28 February 2017 The Kellogg’s Nutri-Grain Ironman New Zealand, the oldest international event in the sport, is also officially the best in the world.

On the eve of the 33rd running of Ironman New Zealand in Taupo in early March, the event was voted the best in the world, after the Ironman organisation announced its awards based on participant surveys from all 40 global Ironman races in 2016.

The New Zealand event came out the top rated event for 2016, which has delighted the organisation.

“We are driven by our desire to create the best possible athlete experiences at Ironman that result in changing peoples lives, and this award is recognition of

that,” said Ironman Oceania Managing Director, Dave Beeche.

A number of international competitors endorsed the New Zealand event.

“This award is well deserved from the hard work by our team led by Race Director Wayne Reardon, our sponsors, Taupo District Council and the Tuwharetoa Trust Board.

“It is important to emphasize that that this is one of the best races on the circuit,” said five-time winner Meredith Kessler. “The most attractive part is the experience and the Kiwi culture. My husband and I both feel that Taupo is our second home and it is a very special place for us.”

“Especially it celebrates the contribution by our volunteer directors, the incredible 2000-plus volunteers and the wonderful people of Taupo who continue to support and provide such a warm and welcoming experience for athletes and supporters who this year will come from nearly 50 nations.”

“The support of locals in Taupo for the whole race week is amazing. They seem to recognise that you’re not a

local and immediately make you feel welcome, and wish you luck for the big day. For a first timer, I cannot think of a better place than in Taupo,” said Andrew Roberts of Brisbane Ironman New Zealand organisers delivered the 33rd staging of the event this Month. Since its beginning, the event has attracted over 60,000 participants, their families and supporters to the region and the country, bringing in $100 million of new revenue.

The race was also voted best in terms of post-race celebration, while on the course it was voted the sixth best swim and bike and fourth best run, along with the sixth best host city.

Cameron Brown enjoys the cheering thongs at Ironman New Zealand. Credit: Delly Carr

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Events Update, March 2017

Over 1000+ volunteers ready and waiting... volunteernet.org.nz Page 9

Social Media brings back old memories show eventually evaporated.

Because of this history the Winter Show still held many fond memories for thousands of locals.

The Fowler Homes Mega Fun Carnival takes place at TSB Stadium, April 26-30 Credit: Supplied An unlikely partnership between NZ’s largest amusement ride provider and the master mind behind the successful NZ Tattoo and Art Festival sees the return of the Fowler Homes Taranaki Mega Fun Carnival for its second year at a brand new location, the TSB Stadium in New Plymouth this April.

For several years Brent Taylor tried to get Mahons Amusements involved with the NZ Tattoo and Art Festival but due to other

commitments the amusement rides were always unavailable.

Through this contact a partnership formed and the vision of bringing the carnival back to New Plymouth came to life.

The New Plymouth Winter show used to be a major event dating back to the 1940’s. The early days saw the show take place in the Waiwhakaiho valley before it found its home at the Army hall on Gill St, over time the landscape changed and the

Considered Mentoring?

Mentoring is a great way to share the benefit of your experience, contribute to our wider industry and help an up and coming professional achieve their potential.

NZAEP would like to connect potential mentors and mentees through our membership.

Please contact info@nzaep.co.nz to feature here:

Mentor Opportunity Wellington: CFEE Graduate, Intermediate level event professional is looking for a Wellington-based mentor with several years’ experience in economic development and marketing events. Looking for a sounding box to share concept ideas, presentation tips and advice on client relationship management as career progresses.

If you have experience in building new events that financially contribute or meet a client’s objective, please email info@nzaep.co.nz

Events Update, March 2017

2016 saw the launch of the first Taranaki Mega Fun Carnival, which didn’t come about without its challenges, a high profile location was crucial. After months of hunting & negotiations a deal was reached with the owners of the old Countdown car park, located in between the main routes in and out of town from the North, it was the perfect site.

Local sponsors came on board, an eye catching logo was designed and a promotional campaign was launched. The carnival took full advantage of social media as its primary marketing tool, using the existing NZ Tattoo and Art Festival Facebook page as a springboard the carnival Facebook page grew

to over 4,000 likes within 2 weeks. Online competitions for free rides drew thousands of entries and created a great deal of hype for the first time event.

An event that had free entry and brought back memories for young and old was a clearly a winner, the public turned up in large numbers over the 5 days and with plenty of positive feedback, screams and smiling faces, the carnival had found it’s spot on the local event calendar.

In 2017 the event plans to grow in size. Moving to the TSB Stadium allows more space, better facilities and easy parking, all of which were areas that needed improvement from post event debriefs. Growth doesn’t come without its challenges and both Mahons Amusements and Brent Taylor are facing these head on.

WELCOME TO NZAEP’S NEW MEMBERS! Contractors/Sole traders:

Organisations:

Bronwyn Rutland Daniel​Turner Elaine Linnell, Social Gathering Jean-Baptiste de Meester Jody Keehan Jude McNab, McNab Event Management Justine​Francis Megan​Walls Sally Kim Shanelle Barrett, SB Events Limited Toni Stockham

Collective Concepts Ltd Eventlab Ltd Meridian Energy Ltd Thames Coromandel District Council The Skills Organisation World Vision New Zealand RSProductions Group Limited Suppliers:

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Deadly corner to remain in Cliffhanger event SOURCE: Wairarapa TimesAge, 6 March 2017 Shortening a motorcycle hill climb course in rural Wairarapa to cut out a corner that has claimed two lives has been ruled out by coroner Peter Ryan.

In findings just released into the deaths of Malcolm Foster and Kevin Waugh, who died in 2012 and 2014 respectively during the Cliffhanger Hill Climb at Gladstone, Mr Ryan said the dangers of the event course were known to all motorcyclists taking part, and the challenge of overcoming them was an “inherent attraction”.

For that reason he would not consider making a recommendation to shorten the course to cut out “corner 13” where both men had died.

Both riders had failed to negotiate the same moderate right hand bend on the hill climb and had run off the road colliding with a fence and hitting a strainer post.

From evidence given to inquests held into the death of the men it was estimated Mr Foster, of Tawa, Wellington, had been travelling at at least 178kmh on his Ducati 999cc motorcycle when he crashed in March 2012.

Two years later almost to the day, Mr Waugh, of Newlands, Wellington, crashed his Triumph while travelling at a speed somewhere between 188kmh and 218kmh.

Expert evidence was heard from Jim Tuckerman, who has been involved with motor racing for over 40 years and has officiated at road races

Credit: Wairarapa Times-Age and world championship speedway.

Mr Tuckerman believed both riders were “slightly out of line” when they came through corner 12 and into corner 13.

“If you come through that corner slightly out of line the outcome is you are going to hit the fence,” he said.

The coroner’s report concluded that even if the strainer post had been removed after the 2012 crash, it was unlikely that would have saved the life of Mr Waugh two years later.

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That was because the fence itself posed “multiple hazards” to any rider failing to negotiate the corner.

After the 2014 crash the fence to the left of the corner was realigned further away from the road surface.

The strainer had been dislodged by the impact with Mr Waugh’s motorcycle and had not been replaced.

Peter Thompson had written a report for the coronial inquest into the death of Mr Foster on behalf of the event organisers, Cliffhanger Promotions.

This contained two scenarios, one being the mistake of entering the corner on an incorrect line, and the other

being a second event which may have forced Mr Foster into taking the wrong line.

This could have been a bird strike or a rabbit running onto the road forcing the rider to take evasive action.

The coroner said there was a “remote possibility” a bird may have flown into Mr Foster’s motorcycle “at a critical moment”.

Mr Thompson had told the inquest the hill climb was a “very unique event”.

“It’s a great piece of road, if you get it right it’s very satisfying.”

There were a lot of challenging areas throughout the course “and that’s why we do it I think”.

After the 2012 crash the organisers had put some changes into place including specifically referring to the dangers of corner 13 in the familiarisation run and prerace briefing.

Orange cones had also been installed at the entrance to the corner to remind riders of the dangers.

The hill climb, which has been run on the same 6140m stretch of Te Wharau Road since 2001, is due to be raced again later this month.

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Wings Over Wairarapa festival cancelled due to bad weather SOURCE: Stuff.co.nz, 18 February2017 February’s Wings Over Wairarapa was cancelled in its entirety, leaving event manager Jenny Gasson gutted.

Organisers cancelled the day show and night show on the morning of the event. This follows a cancelled practice day on Friday and a cancelled day on Saturday.

Gasson said she was “absolutely devastated” to have to cancel the festival in its entirety, but it was the right decision. The forecast had included showers, and the chance of thunderstorms and small hail, she said.

Coupled with this, persistent rain had fallen since the Friday - creating unsafe

ground conditions. The rainfall was more than the average total monthly rainfall for February.

“This is extremely hard for everyone involved but it’s heartening to know we have the support of our sponsors, our volunteers, our partners and the public that this was the right decision,” she said.

Aerosparx motorised gliders are one of the attractions for this year’s Wings Over Wairarapa. Credit: Wings over Wairarapa organisers of the air show.

Projected numbers for this weekend based on pre-sales had been comparable with the 2015 Air Festival which attracted 24,000 people over the three days.

Wings Over Wairarapa chairman Bob Francis said it was devastating for his team, many of whom had been working on the festival for 22 months.

It’s been a tough weekend for

First, both the first Saturday session and the evening show were cancelled because of poor weather, then a large diesel spill on the Rimutaka Hill Road closed that section of State Highway 2, effectively cutting off Wellington from Wairarapa.

UK-based festival commentator and member of the Flying Safety team Trevor

Graham said he felt for the organisers.

“In nearly 38 years of experience in international air shows and working at 2000 events, this is the first one I’ve been working at that has been completely cancelled. My thoughts are going to out to the volunteers and organisers, who in my opinion, work hard to put on the best mediumsized airshow in the world.”

CAREERS CORNER We’ve recently advertised the following roles: • UC Arts - City Location Manager, The University of Canterbury • Major Events Account Manager, CDC • Major Events Feasibility and Attraction Manager, CDC • Events Coordinator, Christchurch City Council • Events and Sponsorship Coordinator, Porirua City Council • Event Technician - General, H3 • Event Technician - Lighting Specialist, H3 • Conference & Event Coordinator, AUT • Sales Executive - Performance, Venues Wellington • Major Events Prospecting Team Leader, NZ Major Events • Major Events Prospecting Advisor, NZ Major Events • Events Organiser, New Plymouth District Council

NZAEP members receive email notifications of career opportunities as they are listed on our website. If you would like to advertise your vacancy, request for proposals, tender or sponsorship opportunity to our 1,100+ membership base, please email info@nzaep.co.nz

Events Update, March 2017

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