NZAEP Events Update - April 2016

EventsUpdate APRIL 2016

editorial@nzaep.co.nz ­— New Zealand Association of Event Professionals, c/o P O Box 3798, Auckland 1140 ISSN 1179-3678 — Subscription is a member exclusive benefit — contact info@nzaep.co.nz for details

Health and safety at work act: an events industry summary — See page 2

Auckland Transport Update Seminar — See page 3

tasman district council establishes new event fund — See page 10

FROM THE CEO

Health and Safety at Work Act 2015 (HSWA) The new Health and Safety at Work Act 2015 (HSWA) is now in force. Here is some key information to understand the roles defined by the Act, the duties and responsibilities of each role, and the requirements of risk management and focus areas.

Recommended reading is also included.

The Act The Health and Safety at Work Act 2015 (HSWA) is New Zealand’s key work health and safety law, and came into effect Monday 4th April 2016.

company directors and chief executives. PCBUs can have more than one officer.

4. Other Persons at Workplaces include workplace visitors, paying ‘customers’ and casual volunteers at workplaces.

Remember: • Whoever creates the risk manages the risk.

• A PCBU owes its volunteer workers the same duties as other workers

Key roles There are four key duty holders under the HSWA that you need to understand:

• Officers need to exercise due diligence to make sure that the PCBU complies with its health and safety duties.

or outside area when an event is taking place.)

Focus on both work-related illnesses and injuries HSWA requires health and safety work risks to be managed. This means consideration of the potential work-related health conditions as well as the injuries that could occur. Health conditions include both physical and psychological acute and long term illnesses.

Duties are not transferable or able to be contracted out of, but reasonable arrangements can be entered to ensure duties are met.

• Both ‘workers’ and ‘other

• How severe could the harm that might result from the hazard or risk be?

• What a person knows or ought to reasonably know about the risk and the ways of eliminating or minimising it (eg: by removing the source of the risk or using control measures such as isolation or physical controls to minimise it).

• What measures exist to eliminate or minimise the risk (control measures)?

• How available and suitable is the control measure(s)?

Lastly weigh up the cost: • What is the cost of eliminating or minimising the risk?

• Is the cost grossly disproportionate to the risk?

• For other duties such as worker engagement and participation duties, the above definition does not apply.

Duty holders under HSWA and regulations

Risk management Persons conducting a business or undertaking

Workers

1. A PCBU is a ‘person conducting a business or undertaking’. In most cases the PCBU will be an organisation (e.g. a business entity such as a company).

2. Workers include employees, contractors, subcontractors, labour hire workers, apprentices and trainees, and volunteer workers.

3. An Officer is a person who occupies a position that allows them to exercise significant influence over the management of the business or undertaking.

This includes, for example,

Officers

persons at workplaces’, as defined above, also have a duty to take reasonable care for their own health and safety.

Focus on work Most duties under HSWA relate to the conduct of work.

However, while the focus is on the work being carried out and how it can affect workers and others, there are certain duties that relate to the physical workplace. A workplace is a place where a worker goes or is likely to be while at work, or where work is being carried out or is customarily carried out. (This could be the venue

‘So far as is reasonably practicable’ A PCBU must ensure, so far as is reasonably practicable, the health and safety of workers, and that other persons are not put at risk by its work – this is called the ‘primary duty of care’.

When used in this context, something is reasonably practicable if it is reasonably able to be done to ensure health and safety, having weighed up and considered all relevant matters, including: • How likely are any hazards or risks to occur?

Front Cover Photo: Richie McCaw bikes across Rabbit Island on day one of theGodZone Adventure Race. CREDIT: Phil Walter / Getty Images Events Update, April 2016

Other persons at workplaces (eg visitors)

To meet health and safety duties, risks that arise from work must be effectively managed. Risks to health and safety arise from people being exposed to hazards. A hazard is anything that can cause harm.

HSWA clarifies that ‘hazard’ includes behaviour that has the potential to cause death, injury or illness (whether or not that behaviour results from physical or mental fatigue, drugs, alcohol, traumatic shock or another temporary condition that affects behaviour).

Before deciding how to manage work risks PCBUs should think about risks more broadly across the work being conducted and the contributing factors. Risks must be eliminated so far as Continued on page 12

Page 2

Networking Seminar.

Wednesday, April 20th 4.00 – 5.30pm

Important Update from Auckland Transport This networking seminar, for NZAEP members, will provide Event Managers a succinct update on how to best manage your event around the proposed building developments in the CBD over the next couple of years.

With the building of the International Convention Centre, a new Downtown Shopping Centre, the new City Rail Link as well as several apartment and office building construction sites, everything from traffic management to race routes need to be considered and managed in partnership with Auckland Transport.

John Strawbridge, Manager of the Auckland Transport Operations Centre and Logan Christian, Manager of Special Events will both present this update and answer questions.

Auckland, Wednesday 20th April, 3.45pm for 4.00pm start to 5.30pm, FREE to members Venue: The Front Room, Ground Floor, Spark, 167 Victoria St West, Auckland.

Visit www.nzaep.co.nz/seminars to register for this event.

Note these seminars are free to members. 24 hours cancellation notice required otherwise a fee of $25.00 inc GST applies.

Events Update, April 2016

Page 3

"New Zealand's premier conference for the event industry and the official conference of the New Zealand Association of Event Professionals"

INSPIRATION MOTIVATION CONNECTIONS

Special offers include: -3 or more from the same organisation discounts.

-NZAEP member rate.

-Early bird special

EVENTING THE FUTURE Conference August 3-4, 2016 Rendezvous Hotel, Auckland

#ETF16

5 REASONS TO ATTEND ETF 2016

1

Stream content focused on experience levels & role requirements

2

2

Exposure to new thinking & models from within & outside the industry

Dedicated networking & discussion sessions

Exciting line up of speakers

2

Access to the knowledge & skills of top NZ Event Professionals for expert advice

3

Sharing the best of NZ’s Event industry through case studies

Including a line up of top international & national speakers from within & outside the events industry

Vaughn Davis (Keynote)

Scott Davis (Keynote)

Owner & Creative Director The Goat Farm Ltd

Managing Director Spyglass Group Ltd

BE INSPIRED, BE MOTIVATED, BE CONNECTED, BE THERE!!

GET ONLINE AND REGISTER NOW

www.eventingthefuture.org.nz

SUPPLIER FOCUS

Eventing the Future #etf16 3-4, Rendezvous Hotel, Auckland This year ETF turns 15 and the national conference for event professionals, is set to INSPIRE-MOTIVATE-UPDATE & INFORM! From ‘Home Grown’ events to sessions that will challenge current thinking, introduce new modes of operating and give updates on future trends.

Our Event Showcase Taken from the 2015 NZ event award winners, we have a selection of the “best in show” events this country has to offer. Their brief is to share what makes their events successful and what you need to focus on to achieve excellence. Those presenting this year are household names in their regions and

the who’s who of our industry.

They include Balloons over Waikato, Contact Lake Taupo Cycle Challenge, Dick Smith NRL Auckland Nines, and The Partners Life DUAL Motutapu – Rangitoto Traverse. The quick fire format is ensured to inform and entertain.

“This is your chance to be infected by their energy, enthusiasm and success.”

The annual conference is a valuable opportunity to get new information and network with leading professionals who operate in your space.

Registrations are open now so get online at http:// eventingthefuture.org. nz/delegate-information/ registration/ and get the early bird discount! Special rate for NZAEP members and

Who said elephants cant fly? Think BIG! CREDIT: Balloons over Wanaka a discount when 3 or more delegates book from the same organisation.

In the next edition of Events Update we will announce the details on our exciting international keynote!

Qualifying period: 1 March 2015 - 29th February 2016 Applications open: 2 May 2016 Awards dinner: 4 August 2016, Auckland Museum

Events Update, April 2016

Page 5

Official Suppliers

Spark Business – Get your business sorted We’re a local service with one aim: to find the right communication tools for your business. You’ll deal with one person for all of your needs. And get great advice to make sure you have the right mix of phone, mobile and internet. Plus, you’ll get regular tech-checks so you’ll always be on the right plan or package.

Spark.co.nz/business 0800 BUSINESS (287 463)

Contact our official supplier for Insurance, Marsh, to receive details of your membership only offer: clinton.stanger@marsh.com stuart.hartley@mmc.com

Every day 195,000 PwC people in 157 countries work hard to build strong relationships with others and understand the issues and aspirations that drive them. Over and above our traditional service offerings, PwC New Zealand also has a strong industry focus, with multi-discipline teams dedicated to key industry groups in both global and national markets. For our clients, this means the best local knowledge combined with the broadest global experience. Our partners and staff are dedicated to solving the complex problems businesses are facing in today’s changing market place. Now, more than ever, we have the resources to meet these needs through our truly integrated global network. www.pwc.co.nz

Visit our website for all details on all our supplier members for AV/Technical, Business/Insurance/Legal, Entertainment, Equipment Hire, Security, Signage/Marketing, Staging/Stands/Setup nzaep.co.nz/suppliers

Events Update, April 2016

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Auckland shortlisted in top 10 Linked In for Ultimate Sports City Award NZAEP

SOURCE: ATEED Release, 17 March 2016

Auckland has been shortlisted in the top 10 SportBusiness Ultimate Sports Cities Awards, reinforcing its global reputation for hosting international sporting events.

Auckland was listed alongside other great international sporting cities including Calgary, Copenhagen, Glasgow, London, Los Angeles, Manchester, Melbourne, New York and Tokyo.

The short list for the biennial awards is selected from a long list of 30 and an initial selection of 150 cities.

Mayor Len Brown says it is great to see Auckland again recognised on the global stage, holding its own amongst the world’s best.

“Auckland has seen first-hand how events can transform a city. We adopted Auckland’s Major Events Strategy five years ago with a clear vision to build Auckland into a great major events destination, and this recognition supports the strategy and the results it is achieving for Auckland,” he

says.

“It’s no coincidence that the shortlisted cities are not only known for staging great events, but also for their quality of life, transport and infrastructure – they are known internationally for being great places to live, work and visit.

“Our events, from things like last year’s ICC Cricket World Cup and FIFA U-20 World Cup, to the inaugural Tamaki Herenga Waka Festival and Pop-up Globe this year, and the World Masters Games coming up next year, are truly showcasing Auckland as one of the world’s most liveable cities.”

Auckland Tourism, Events and Economic Development (ATEED) Chief Executive Brett O’Riley says: “Acknowledgements like this, and being recognised amongst cities of this calibre, show that Auckland’s Major Events Strategy is returning great results for Auckland.

“Since it was implemented, Auckland has gained a reputation as a world-class

events city, capability in the local events industry has grown considerably, and ATEED-sponsored major events have exceeded their targets, contributing $204 million to the regional economy and generating 1,265,000 visitor nights for the city.

“Major events are a key driver of our visitor economy, and of the economic, social and cultural development of our region.”

ATEED’s 2015/16 major events portfolio includes 34 events, ranging from the Downer NRL Auckland Nines and ITM 500 Auckland V8 Supercars to Pasifika, the Auckland Writers Festival and the inaugural Auckland City Limits, happening this weekend at Western Springs.

The highly successful 2014/15 major events season, which included the ICC Cricket World Cup, FIFA U-20 World Cup and the Volvo Ocean Race Auckland Stopover returned $85 million to the regional economy and generated 426,500 visitor nights.

Group

Over 250 members have already signed up to the Linked In exclusive NZAEP Group.

Visit www.linkedin.com/ groups/nzaep-6934807 to get involved.

NZAEP Facebook Page

See what over 345 of your colleagues are liking! Like our Facebook page HERE.

Upcoming consultation on Companion Card for events The Ministry for Culture and Heritage are assessing the feasibility of introducing a companion card scheme for people with a significant, permanent disability who are unable to access most paidentry events without support from a carer.

Under the scheme, which will likely be similar to the Australian Companion Card scheme, participating promoters/venues issue the Events Update, April 2016

disabled cardholder with an additional ticket for their carer with the promoter/ venue bearing the cost of the extra ticket.

NZAEP have been involved in the initial consultation workshop in October last year, and the Ministry have now asked for input from NZAEP members. In response, NZAEP will be seeking your feedback in a short survey to be sent out mid-April.

Currently seeking volunteers Thai Festival 2016, Wellington Bayleys 80s Bash 2016, Auckland BarberCraft, Auckland Canterbury Fashion Week, Christchurch Hutt City Crazyman, Wellington New Zealand’s Largest Single Environmental Clean-up, Auckland Mercury Bay Music Festival, Whitianga

volunteernet.org.nz Page 7

TDC establishes new fund for big events SOURCE: Nelson Mail, 5th April 2016.

The belt-tightening Tasman District Council has agreed to allocate up to $50,000 a year to a new special grants fund.

Mayor Richard Kempthorne had to use his casting vote to get the draft resolution through last week after a lengthy debate on its merits.

The special grants fund is for large events or projects, with applications of $10,000 or more. It will only be available if growth within the district, and the corresponding general rates revenue, is greater than planned.

“We will know at the financial year-end whether there is likely to be a revenue surplus available for the fund two years out,” strategic policy manager Sharon Flood says

in a report to the council.

“The actual amount will be decided at a council meeting in September/October in any given year.”

Several councillors said they believed there were other priorities for any surplus funds.

“We can’t afford to maintain our roads,” Cr Trevor Norriss said. “It’s all very well to feel fluffy but this is hard-earned ratepayers’ money.”

However, Cr Zane Mirfin said he would like to see the funds “absolutely targeted to Tasman”.

“These sorts of things give this district some heart and some soul,” Mirfin said.

Kempthorne said: “Every now and then, we have someone coming through with an event that’s really good for the

CAREERS CORNER We’ve recently advertised following roles: Technical Manager, Auckland Arts Festival Events Coordinator, Christchurch City Council Special Projects Event Development Manager, ATEED Business Development & Customer Success Rep, Eventfinda Sponsorship Manager, Christchurch City Council Sales Executive, North Port Events

Rugby legend Richie McCaw bikes across Rabbit Island on day one of the GODZone adventure race. Events such as the adventure race may be able to tap into a new Tasman District Council fund. CREDIT: PHIL WALTER/GETTY IMAGES district [but] it doesn’t fit into community grants funds.”

Cup matches and projects such as digital enablement.

He cited the GODZone adventure race, now on in the district, as an example of an event that might fit the criteria.

The policy says the objective is to encourage and support new significant events or projects within the Tasman District that provide residents and visitors access to a range of opportunities and experiences.

Other examples in Flood’s report include Cricket Word

Convene Auckland 2016 Convene 2016 is on at Auckland’s ANZ Viaduct Events Centre on Tuesday 12 April. The exhibitor line-up offers organisers of conferences, meetings and incentives the chance to meet with a broad range of North Island wide operators from regions including Wellington, Wairarapa, Hamilton/Waikato, Taupo, Bay of Plenty, Rotorua, Auckland and Northland.

It’s free to attend to meet with the operators, network and enjoy the Convene Knowledge sharing Seminars and Workshop and sample the catering by Epicure. There are a number of visitor registration options to choose from including local buyer or hosted buyer registrations.

Register online here or email allyssa@promag.co.nz with any questions.

Events Coordinator, Exhibitions and Events New Zealand Senior Sales Executive, Positively Wellington Venues Conference and Functions Coordinator Event and Conference Coordinator, Avenues Event Management

NZAEP members receive email notifications of career opportunities as they are listed on our website.

If you would like to advertise your vacancy, request for proposals, tender or sponsorship opportunity to our 800+ membership base, please email info@nzaep.co.nz

Events Update, April 2016

Page 8

Farmer opens paddocks for multisport event SOURCE: Excerpts from The Northern Advocate, 19 March 2016

I think it’s a fantastic concept for the district and community - it’s a unique little spot here.”

A nice, flowing course with some steep climbs and undulations awaits competitors gearing up for the mountain bike leg of the upcoming Wild Kiwi multisport event at Whangarei Heads this month.

Event director Michael Davis said the response had been one of the best in the history of the event promoter Total Sport’s portfolio.

The second leg of the full event, which encompasses a 12km sea kayak, followed by the 25km mountain bike course, and a 14km run (final 3km completed with all team members if participating in a team), will take place across four private farms - the largest being that of local Taurikura farmer Murray Jagger.

“It’s well over where we expected it to be, and has had incredible local buy in and interest.”

“We used to run a motorbike ride here years ago, so it’s nothing new in terms of using the farm,” Jagger said.

“Compared to a motorbike ride this is way lower impact, and

“Total Sport have been blown away from the engagement and interest,” he said.

With a slight differentiation to most multisport events, the bulk of the Wild Kiwi mountain bike leg takes place on the Jaggers’ working dairy farm but he doesn’t expect it to cause many delays or disruptions to milking.

“Potentially it could do, but we will plan around it. So any stock due to be in paddocks that [competitors] are due to

Taurikura farmer Murray Jagger will have mountain bikes, in place of quad bikes, tearing around his farm when the Wild Kiwi takes place on April 16. CREDIT: PHOTO/ JOHN STONE go through ... we’ll just have them out,” he said.

Outlining the key features, Jagger said “we think it’s got a bit of everything in it”, including plenty of opportunities for views of Bream Head and the surrounding oceanscape to be taken in.

“The thing with the course is

that for the majority of people they like the scenery and views. So there are a number of points on the course to just stop and have a look. There’s two or three, and one of them is the view they’ll get when they look down Ocean Beach when they come out at the end.”

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HALO The Band Entertainment: Formed over a decade ago, HALO have performed internationally and throughout New Zealand for a variety of corporate and private clients. We pride ourselves

on delivering an exciting, high impact show and being able to exceed our clients’ expectations.

awards shows and themed/ costumed party sets, HALO can deliver a wide range of music and entertainment that can be tailored to suit to any event

Events Update, April 2016

From sophisticated cocktail entertainment and dinner sets, through to live stings for

All your transport solutions are only a phone call away. www.pavlovich.co.nz

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Page 9

ATEED announced 16/17 Major Events Portfolio SOURCE: ATEED Release, 24 March 2016 A diverse range of sporting, arts and cultural events will be on offer in Auckland over the next 12 months, including two much-anticipated sporting events that will bring thousands of visitors to the region.

Auckland Tourism, Events and Economic Development (ATEED), which invests in major events on behalf of Auckland Council, last month announced the 27 major events that form the basis of the 2016/17 Major Events Portfolio.

The events supported by ATEED range from the debut New Zealand Flower & Garden Show; Auckland’s cultural favourites Diwali, Pasifika and the Auckland Lantern Festival; and the second edition of the Tamaki Herenga Waka Festival; to sporting blockbusters like the ITM Auckland SuperSprint V8 Supercars at Pukekohe and the NRL Auckland Nines.

Auckland will also welcome tens of thousands of international visitors when it hosts the World Masters Games 2017 and three matches in the 2017 British & Irish Lions Series, including two tests.

“Our local and home-grown events will be a wonderful compliment to the biggest multi-sport event in the world and an old-school international rugby tour,” says Mayor Len Brown.

by Auckland Council in 2011, ATEED-sponsored major events have contributed $204 million to the regional economy and 1,265,000 visitor nights.

ATEED Chief Executive, Brett O’Riley, says ATEED continues to fine-tune its approach to investing in major events in order to deliver the best results for Auckland.

“We can expect to welcome about 25,000 athletes to Auckland for the World Masters Games, as well as their supporters and other spectators, while the 2005 Lions tour brought nearly 20,000 visitors to Auckland.

That’s tens of thousands of people staying in our hotels, eating and drinking in our restaurants, and buying products in our shops, supporting local businesses and jobs.”

“We are halfway through the scope of the 10-year Major Events Strategy, which is delivering great results for Auckland. Since it was implemented, Auckland has gained a reputation as a world-class events city, including the latest announcement of Auckland being shortlisted for the 2016 Ultimate Sports City Award, capability in the local events industry has grown considerably, and Aucklanders have a good awareness of the benefits major events can deliver.

Since Auckland’s Major Events Strategy was approved

“It’s important we challenge ourselves and ask how major

events can play a greater role than they currently do in achieving lasting outcomes for Auckland and Aucklanders. ATEED has a responsibility to ensure that the ratepayer money we invest in major events, on behalf of Auckland Council, generates the maximum possible benefit for Aucklanders and that the strategy is fit for purpose not just now but into the future,” says Brett O’Riley.

“This may mean investing in an events portfolio which not only delivers the immediate economic benefits we have seen to date, but one that has greater emphasis on longterm benefits for Auckland’s people, its profile and its businesses.”

ATEED, with advice from a range of local and international event industry and civic stakeholders, has been refreshing Auckland’s Major Events Strategy and will confirm the updated strategy later in the year.

Insurance insight: Public liability Stuart Hartley from Marsh Insurance explains the role of public liability insurance in the events sector.

the prudent organiser will always take into account the insurance risks when planning an event.

New Zealand is a similar size to Great Britain; and with an uncrowded population of only 4.5 million has become an international destination for events.

Event insurance typically falls outside of the more easily and recognised insurance cover, yet coverage for events has the same potential on the balance sheet as any other traditional insurance risk.

The RWC 2011, Cricket World Cup and Fifa Under 17 World Cup have put New Zealand on a stage proving our industry is capable of delivering truly world class events.

Both large and small events come with their own risks.

Whilst the majority of events go without a hitch,

Events Update, April 2016

No matter what the nature or size of the event is, the organiser has a legal responsibility to ensure the safety and wellbeing of the people who attend.

The various contractors and suppliers assisting with the staging of an event should

have their own liability insurance to cover their activities. However, the organiser also needs public liability cover in case it is deemed to be at fault when an accident occurs.

Public liability insurance covers third party property damage, as a direct result of the organiser’s negligence.

Coverage includes: • All sums for which the organiser becomes legally liable to pay as damages.

• The claimant’s costs and expenses resulting from any claim.

• All costs and expenses for

any claim which may be the subject of indemnity under the policy.

• All costs for representation in any proceedings in a court or similar forum arising out of any death or alleged breach of statutory duty.

For more information on public liability insurance, please email Stuart.Hartley@ mmc.com

Page 10

Board member profile: Allyssa Eastaugh

Allyssa Eastaugh, Events and Business Development Manager at ProMag Publishing, is NZAEP’s newest co-opted board member.

Allyssa joins us to ensure the needs and interests of the exhibitions sector are represented following the merger of the Events and Exhibitions Association of Australasia (NZ Chapter) with NZAEP from 1 January.

Allyssa has what she calls an ‘eclectic’ mix of skills and experience from over 15 years’ working in events, sponsorship, marketing and business development roles.

What do you see are the big opportunities of the NZAEP/ EEAA merger?

EEAA joining forces with NZAEP will deliver the ability to best service the needs of both memberships, offering a platform for knowledge sharing as a wider sector through advocacy, leadership, education and celebration.

This amalgamation gives rise to a true sense of strength and presence to the industry as a whole.

Tell us about how your work has led you to your role on the Board?

I have been seconded onto

Events Update, April 2016

the NZAEP board from the board of the EEAA as part of the merger which took place in January 2016. I had been on the EEAA board for just over 18 months. I am excited about the prospect of being able to continue to contribute to the event sector, which in one way, shape or form I have been part of for the last 15 years.

Being part of the board and in a governance role is exciting as it allows me to grow professionally and personally as I help to give back to our industry sector.

What do you get excited about when thinking about the New Zealand events and exhibitions industry?

For New Zealand’s size, we pack a huge punch and continue to deliver on innovation of thought both on a domestic and worldwide scale. The events industry dynamic is exciting – even the word ‘event’ itself conjures up exciting visual images of what’s possible across a wide range of bodies and spaces, from sports, business to business, and industry to consumer.

What other sector can command that space?

What event, that you have been involved in, has been your standout favourite and why?

It’s hard to single out one event to be honest. I have been part of events that are long standing and I have inherited the running of, I have been part of events that I have introduced to the market and I have been part of events that are mega and major. I have been involved in free community events like Pasifika and Movies in Parks; I have delivered domestic Twenty 20 cricket events; and was part of the legacy

that was Rugby World Cup 2011 for Auckland. I have also helped develop thinking behind the now widely subscribed PWC/Herald Talks sessions. What excites me about all of these is the skill set that’s employed to create the success and legacy of each; sponsorship, commercial management, event management and stakeholder engagement. I love taking the kit of parts, joining the dots and getting the mechanism moving – if a legacy is created that is got to be the bonus. The best example I have of this in my career to date is working with Mike Mizarahy and his team to develop the RWC opening ceremony, the creativity was visionary, the input was months of work across all levels of stakeholders and all levels of planning detail, the outcome was brilliance.

This event is a legacy piece that serves its worth into other events including the Auckland Anniversary weekend firework spectacular. How could you not be proud of that?

From your perspective, what’s one of the biggest issues for the industry currently?

Lack of understanding of

what an event creates.

In my experience events are often interpreted as a ‘flashy’ cost that is not necessary, especially when compared to above the line advertising spend. I believe the opportunity here is to promote events as knowledge sharing forums, enablers for change, the forum for community, a contributor to economic development and a platform on which legacy can be created. Regardless of the style of delivery, the forum for output, or the reason for the event, the above measurements are true. Events bring people together in this day and age of the non-personal people engagement style.

Why do you think anybody involved in events should join NZAEP? In the events industry we are all a kit of parts. From event planners, stakeholders, creative visionaries, operations managers and stage or exhibition builders, being part of a body like the NZAEP gives individual sectors and individuals the opportunity to come together to share successes and learnings, reflect, make change and award efforts.

Where can I get great Guidelines?

Page 11

Health and Safety at Work Act 2015 (HSWA) Continued... is reasonably practicable. If a risk cannot be eliminated, it must be minimised so far as is reasonably practicable.

PCBUs must take these steps to the extent within their ability to influence and control the matter to which the risks relate. The processes or equipment put in place to eliminate or minimise risk are called control measures. For minimising risk, if the risk is well-known and if there are commonly accepted ways to manage it, these control measures should usually be used.

Consulting with other PCBUs PCBUs must, so far as is reasonably practicable, consult, co-operate and co-ordinate activities with all other PCBUs who have health and safety duties in relation to the same matter (overlapping duties).

All PCBUs should: • discuss what work activities are being carried out • agree on the degree of influence and control each PCBU has

• agree on who will manage what and how it will be managed • agree on the use of shared facilities • monitor and check how things are going on an ongoing basis.

Officer due diligence duty Officers must exercise the care, diligence and skill a reasonable officer would exercise in the same circumstances, taking into account matters including the nature of the business or undertaking, and the officer’s position and nature of their responsibilities.

Responsibilities of ‘workers’ • Workers must take reasonable care for their own health and safety, • take reasonable care that what they do or do not do does not adversely affect the health and safety of other persons, • co-operate with any reasonable workplace health and safety policy or procedure that has been notified to workers, • comply, so far as reasonably able, with any reasonable

Where can I get great Guidelines?

instruction given by the PCBU, so the PCBU can comply with HSWA and regulations.

Responsibilities of ‘other persons’ Other persons at workplaces need to: • take reasonable care for their own health and safety, • take reasonable care that others are not harmed by something they do, or do not do • comply, as far as they are reasonably able, with the PCBU’s reasonable health and safety instructions that are given so that the PCBU can comply with HSWA or regulations.

• Other persons need to take reasonable care that anything they do (or do not do) will not cause others harm. They can be held legally responsible if they cause someone harm and did not take reasonable care.

PCBUs should: • engage with workers who carry out work for them on health and safety matters that may directly affect

them • have practices that give their workers reasonable opportunities to participate effectively in improving health and safety in the business or undertaking on an ongoing basis (these are known as worker participation practices).

Recommended reading Click through to Worksafe’s website and read the following summary. Also review the table of: How Officers carry out their duty? Table 4 – page 48 http://www.business.govt. nz/worksafe/informationguidance/legal-framework/ introduction-to-the-hswact-2015/introduction-to-thehsw-act-2015.pdf Also visit NZ Major Events Resource Bank to see guidelines and templates on Risk Management: http://www.majorevents.govt. nz/resource-bank/budgetingfinancial-insuranceand-risk-management/ risk-management-financialand-non-financial Vicki Watson CEO, NZAEP

Over 1000+ volunteers ready and waiting... volunteernet.org.nz

Events Update, April 2016

Page 12

NEWS BRIEFS Sevens stays in Wellington for next three years SOURCE: Stuff.co.nz, 24 March 2016 New Zealand Rugby has confirmed Sevens rugby will stay in Wellington for the next three years.

A statement last month confirmed earlier reports that the capital city had retained the right to host the colourful sporting event but not for the usual four-year term.

“New Zealand Rugby has provisionally confirmed Wellington as host location for the New Zealand round of the HSBC World Rugby

Sevens Series for three more years pending the finalisation of contracts with all partners.”

Wild Dunedin festival released SOURCE: Otago Daily Times, 30 March 2016 The programme for an upcoming nature festival in Dunedin has been announced. Wild Dunedin festival convener Neil Harraway said the inaugural four-day nature festival, which starts on April 22, would have about 50 events. ‘‘There is a good mix of free stuff from community events, which are at the

heart of what we want to be, and great deals from the commercial operators.’’

The festival would celebrate Dunedin’s unique nature and raise awareness of it, by getting local people into it and helping conservation.

See more at www. wilddunedin.co.nz Rotorua Business Events showcase the city by Segway SOURCE: Destination Rotorua Release, 30 March 2016 The Destination Rotorua Business Events team like to roll a little differently to most regional tourism organisations, so when the New Zealand Institute of Medical Laboratory Science wanted to learn more about the city the events team decided to host a tour by Segway.

The institute has confirmed it will hold its five-day annual conference at the Rotorua Energy Events Centre in August 2016.

It’s thumbs up for the Wellington Sevens. Henry Pretorius, Ludovic Dubois, Richard Wade and Brent Thompson at the tournament. Credit: rhiannon mcconnell/fairfax nz

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We’d love to hear which package you use so we can explore the options in a future Events Update article.

Please email editorial@nzaep.co.nz with the name of the package/s, how you use it and your opinion of the pros and cons of the software.

Events Update, April 2016

The Rotorua Business Events team partnered with local operator Rotorua

by Segway to provide a personal, guided tour

through some of Rotorua’s most iconic highlights.

Low numbers behind Mr Gay WLG postponement SOURCE: Excerpts from GayNZ.com, 26 March 2016 Very low numbers are the reason behind the postponement of Mr Gay Wellington, with few men keen to enter the competition this year.

“After many years of running this event this is the first time we have had so few entrants,” says organiser, Steven Mawhinney.

The event will now be held in October, when it is hoped more men will have entered.

“We are still committed to running this event for Wellington,” says Mawhinney. “The reason we have put the date out until October is due to our already very full event scheduled which includes Capital Drag, Urge Black and the New Zealand Comedy Festival.”

“We look forward to working with the guys already interested and getting more guys on board to build a great Mr Gay Wellington in October.”

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