NZEA Events Update August 2017

EventsUpdate AUGUST 2017

editorial@nzea.co — ­ New Zealand Events Association, C/- PO Box 24018, Auckland 1345 ISSN 1179-3678

NZ EVENT AWARDS GALA DINNER TICKETS ON SALE NOW — See page 3

ETF17 ROUND UP — See page 4

TV DEAL A GAME CHANGER FOR WINTER GAMES — See page 6

FROM THE CHAIR

Awards Gala Dinner tickets on sale now!

This month the industry came together in New Plymouth at the 2017 Eventing the Future Conference. As always, the conference offered a great forum for sharing ideas, reconnecting, and for the Board, a chance to connect with our members.

Our thanks, as always, go to Anne Hindson, Peter Burley and their team for their hard work in delivering another successful conference. A

round-up of the keynote speakers’ takeaways is featured on page 4.

Entries for the 2017 New Zealand Event Awards closed at the end of July. We are very pleased with the high number of entries again this year, and also the ever-increasing quality of the entries – the judges are now hard at work and we are looking forward to announcing the finalists on

September 11th.

Tickets are on sale now for the New Zealand Event Awards Gala Dinner, taking place on October 11th at SkyCity Convention Centre. As well as a chance to celebrate the best of our industry, delivery partner Orange Productions are focussed on maximising the amazing networking opportunity this event provides attendees. Early-bird

tickets are on sale now from Eventbrite – grab yours before September 1st to be in the draw to win a night’s luxury accommodation thanks to SKYCITY. We sold out last year so don’t delay in securing your tickets. We look forward to celebrating with you in October!

Andy Scotland Chair, NZEA

Official Suppliers Do you need help with your event planning and development?

Whether you need assistance with event feasibility research, planning and development or conducting an analysis, our team at Visitor Solutions can help.

Being specialists in this field we have been involved with some key major events.

We are pleased to be an Official Supplier of the NZEA and look forward to supporting its members and growing the event sector.

Contact our official supplier for Insurance, Marsh, to receive details of your membership only offer: stuart.hartley@mmc.com

Hirepool Events is one of the most reputable event suppliers in New Zealand.

Part of Hirepool, we have been in business across the country for over 60 years.

We combine great equipment with an efficient and reliable service.

Our comprehensive range of equipment includes chairs, tables, marquees, toilets, sound, lighting, staging, vehicles, fencing, dance floors, portable buildings and full event management services.

No event is too big or too small for our Hirepool Events team. www.hirepool.co.nz/events-and-portables

Visit our website for all details on all our supplier members for AV/Technical, Business/Insurance/Legal, Entertainment, Equipment Hire, Security, Signage/Marketing, Staging/Stands/Setup

nzaep.co.nz/suppliers Front Cover: Julius Solaris’ presents at Eventing the Future 2017 Events Update, August 2017

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Tickets on Sale Now! 11 October, SKYCITY NZEA would like to thank and acknowledge the following Award Category sponsors:

• • • • • •

Eventfinda / Emerging Event Professional of the Year Celebrity Speakers / Best Business Event of the Year Marsh Insurance / Best Industry Supplier for an Event New Zealand Major Events / Best National Event of the Year New Zealand Major Events/ Best International Event of the Year Creative New Zealand / Best Arts or Cultural Event Sponsorship of the Year

Buy your tickets now and be into win!

Tickets purchased before 1 September go in to win a night’s luxury accommodation package for two, courtesy of SKYCITY, to the value of $459, terms and conditions apply* *For full competition Terms and Conditions please refer to Eventbrite website here.

Insights & Learnings from ETF 2017 Keynotes Eventing the Future 2017 bought the industry together in New Plymouth in early August. Thanks to all those who attended and presented ETF17 was a resounding success. We’ve summed up some of the key take-aways from our three keynote speakers: Julius Solaris, Founder & Editor, Event Manager Blog “Design events that are meaningful and have purpose” “Facilitate connections with your audience” “Change the world by means of events” Julius challenged us to think “VUCA” (Volatility/ Uncertainty/Complexity/ Ambiguity) when considering the changing trends in events, he also emphasised that our Millennials need us to put the attendee experience first.

Social media in the context of events was a key focus of Julius’ presentation where there is “no such thing as hype” and where our future

Events Update, August 2017

will include increasing use of technology, and chatbots.

This enlightening session challenged our thinking about sponsorship where tangible, relevant results are all that matters and where we can prove a level of engagement across the 6 P’s (Place/ People/Performer/Public/ Platform/Purpose).

Peter Kageyama, Author & Community Development Consultant, Grassroots Engagement Strategist

When considering new technology and virtual reality, he surmises that event managers are safe in their jobs because nothing replaces the real experience, however they need to be tech-aware and ready when it comes to event safety. All in all, Julius’ talk covered many hot topics for the events industry in a way that exposed us to international thinking on trends, technology and the future.

Peter challenged us to think about our relationship with where we live and how sending “love notes” to our cities through events is a concept that works! He challenged the traditional notion of the event manager as the driver of events asking us to look into our communities to find the ‘cocreators’ the people who will animate cities through the development of space and of new and innovative projects

“We are the authors of our city “love notes” through our events “Love where you live” “All Councils should have a Yes day for creativity”

that increase connection to where we live. Peter provided many examples to reinforce this idea from the “Mice on Main Street” to the The Troll on the Seattle Freemont Bridge, where art installations changed the focus of an area away from crime toward tourism. He used New Zealand examples as well, citing Gap Filler among other initiatives.

He challenged us to use more colour in our physical environments, to connect with artists and young people as they are the ones who are likely to bend and break the rules to get where they want to go. He suggests exploring your town’s rituals and traditions to find ways to reinforce the love of a place, and give people permission to have fun in their spaces.

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In this way events can be more authentic to a place. He cautions us to be aware of the “Cave People” - the ones that stand in the way of ideas and of change and he reminds us that in cities we can fix the potholes, but for a city to be loveable in the eyes of its people we need to create events, send love-notes in the form of art, events and installations that play with our urban environments.

Paul Gunn, Head of Activation & PR, Colenso BBDO The room was full for the last session of the conference reflecting the quality of our final keynote. From outside of events, but activating through them, Paul was able to share great insights and some real gems: Julius Solaris

The marketing world keeps changing! There are three key things that don’t change: 1. Harness the power of advocacy 2. Leverage the reach of social media.

Paul gave lots of examples of how to activate and summarised three great tips…

1. GET YOU MESSAGE STRAIGHT • Know your brand • Stand for something • Be proud to tell your story!

2. SET YOUR MESSAGE FREE! • Let your customers be one of your channels – they are your best advocates • Experiences are for sharing • Collaboration is your friend, not competition - this was reinforced with one of the breakout sessions where three event companies shared their collaboration in delivering the first Ring of Fire Event.

3. DON’T BE AFRAID TO TRY NEW IDEAS! • Fall fast and be prepared to adapt • Act, monitor, measure, react and repeat.

• Have FUN, be BRAVE, be BOLD.

3. Own your message

Peter Kageyama

Events Update, August 2017

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TVNZ deal a game changer for NZEA Audi quattro Winter Games NZ Facebook SOURCE: Press release, 10 August 2017 The national profile and awareness of the Audi quattro Winter Games NZ (August 25-September 10) is expected to dramatically increase this year with the allocation of extended hours for live coverage and highlight programmes on TVNZ1, TVNZ Duke & TVNZ OnDemand.

CEO Arthur Klap said viewing of the Games in New Zealand will be appreciably higher this year than in 2015 reflecting the growing significance of the Games as an important fixture on the international stage.

“We are looking at around 65 hours of television time domestically while for the first time ever live coverage of the four World Cups, which focus on freeskiing and snowboarding, as well as the Olympic ranked curling competition is being distributed internationally.

The interest is huge because the world’s leading athletes in every discipline will be competing as they make their final preparations for the 2018 Winter Olympics in Pyeongchang in South Korea.”

Games NZ and it certainly wasn’t a hard sell. TVNZ immediately understood the value of the event, ranking it alongside Wimbledon and the Commonwealth Games on a viewing scale, so it was really just a matter of deciding what would be produced and how it would be scheduled.”

Klap said the increased domestic television coverage is also good news for New Zealand athletes who will receive a lot more exposure at home.

“One of the objectives of the Games is to help raise the profile of snow sports in New Zealand and make the public aware who our stars are. But just as importantly our Kiwi athletes will be seen internationally through the agreements we have reached with broadcasters offshore and the documentaries and other television features being filmed by a number of overseas media

during the Games.”

One hundred and twenty media have registered for the Winter Games NZ and an unprecedented number of international film crews will be on the ground.

Media Manager George Berry says he’s continuing to field enquiries for accreditation and or access to Games content on a daily basis, “so far we have broadcasters including Korea’s KBS, Spanish Red Bull TV, Australia’s Channel 7 and Fox Sports together with representatives from Japan, America, Estonia and Slovakia joining a big contingent of print and radio media which makes it the largest number of accredited media we have attracted since the Games inception in 2009, we also have the Olympic Channel coming out from Spain who have over 18 million followers on Facebook.”

Need advice on

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Resource Bank

Over 250 members have already signed up to the Linked In exclusive NZEA Group.

Considerable ground work has gone into securing the agreement with TVNZ.

Events Update, August 2017

See what over 520 of your colleagues are liking! Like our Facebook page HERE.

Linked In NZEA Group

“This is a coup for the Games and countries such as Australia, Japan, Italy, Estonia, Korea and the USA have all signed up for the World Cup screenings through separate broadcast arrangements. We expect even more take-up for both the live coverage and the highlights packages as we lead into the event,” he said.

“We made an approach soon after the 2015 Winter

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CREDIT: Hannah Johnston/Getty Images

Visit www.linkedin. com/groups nzaep-6934807 to get involved.

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Tauranga braces for Rhythm & Vines AIMS Games influx documentary series SOURCE: Excerpts from NZHerald.co.nz, 17 August 2017 The story of Rhythm & Vines’ 15 years’ will be documented in an upcoming four-part documentary series for nzherald.co.nz, thanks to funding from New Zealand on Air.

Aims Games director Vicki Semple says the popularity of the Aims Games has been amazing. CREDIT: NZ Herald Source: NZHerald.co.nz

month away.

Tauranga will come alive next month as thousands of intermediate-aged athletes and their supporters descend on the city.

For the first time, 10 paraathletes will compete - five each in cross-country and swimming.

The 2017 Anchor AIMS Games will host a record 10,139 athletes from 303 schools across New Zealand and the Pacific when the week-long event starts on September 10.

Last year 9300 athletes from 271 schools took part.

Te Puke Intermediate principal Jill Weldon said the event offered their students the unique opportunity to experience a taste of competing at an elite national level.

“I think AIMS Games is an awesome event and an important flagship event that Tauranga must work hard to retain,” Ms Weldon said.

An economic impact study found last year’s tournament injected more than $3m into the Western Bay of Plenty and expanded the region’s gross domestic product by $1.98 million.

Tournament director Vicki Semple said it was exciting the AIMS Games were less than a

Events Update, August 2017

Production is underway now and will follow festival founder, Hamish Pinkham and his team throughout this year’s event, before being released next year.

It will also chart the highs and lows of the festival, which began 2003 with just 2000

people seeing in the New Year on a single stage nestled into the grapevines on Waiohika Estate, a small-scale event headlined by The Black Seeds.

It grew and grew, and by 2012, 30,000 people were showing up to the three-day festival.

“It’s a nice chance to reflect on where we’ve come from,” Pinkham says. “We’ve always had the ambition and vision for the festival. Seeing all those people at the venue on a nice summer’s [day], it gets us out of bed each day to keep working.

“It’s a passion and long may it continue.”

“We have seen significant growth in entries for nearly all our sporting codes, including 16 extra netball teams, already New Zealand’s largest netball tournament at any level.”

Ms Semple said 71 new schools registered to compete this year, which meant some teams were having to stay in Waihi Beach and Rotorua and travel to venues each day.

Ms Semple said all conceivable accommodation venues, which include motels, hotels, lodges, marae and private homes had been booked months in advance, and some schools were billeting athletes.

“One of the amazing things about the AIMS Games is that it brings the community closer together and everyone involved owns and supports the iconic event, she said.

The premier sporting event for 11, 12, and 13-year-olds is a strategic partnership between Sport Bay of Plenty, Tauranga City Council and four Bay of Plenty Intermediate Schools.

Rhythm & Vines is set on Waiohika Estate in Gisborne.

CREDIT: NZ Herald

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Eden Park to be transformed into nine hole golf course SOURCE: Stuff.co.nz, 18 August 2017

the event by teeing off onto a ground he first played on as a schoolboy in 1975.

New Zealand’s home of rugby is being turned into a golfer’s paradise.

Fox said he never thought he’d be back on Eden Park hitting golf balls from the stands.

In November 1800 players will get the chance to tee off from nine locations around a stadium golf course, as part of the inaugural ASB G9 event.

“I think the concept is unique and fast paced,” Fox said.

As a grand finale players get to play the final hole inside the All Black’s changing rooms.

Registered teams of four will be given 90 minutes to complete the course with scores tallied on how close each ball gets to the hole.

Balls are hit from various heights and distances, from the stands onto the main field.

All Black legend Grant Fox, who’s son and golfer Ryan Fox is currently ranked 102 in the world, officially launched

The addition of the changing room putt was a key featured of the course also, he said.

“It’s about 10 times bigger in there nowadays. When I played the thing would get smaller with every coat of paint but I think people will love the long flat surface.”

Eden Park general manager commercial Nicholas Sautner said the concept was an “exciting first” for major stadiums in New Zealand and he hoped to expand it going forward.

The event runs for five days

All Black legend Grant Fox took the first shot onto Eden Park at the ASB G9 launch event. CREDIT: Photosport from November 1 and general public sales will be available from 10am, August 24.

Players are able to bring their own clubs, however they will be restricted to only an 8-iron-, 9-iron, wedge and putter.

The park is owned by the Eden Park Trust Board.

down period for the stadium and Saunter hoped the G9 could help keep the facility busy during that period.

Golf Warehouse chief executive Rhys Bishop said there was a perception around golf that it was too slow and he hoped that the format would attract new players to give it a go.

Traditionally, November is a

Currently Seeking Volunteers volunteernet.org.nz Mud Rush 2017, 9th to 10th September, 2017

FEED4ALL 2017 - 17 December 2017

Join the Mud Monster Mud Rush crew and take part in the muddy action on the day. You will get to be a key member of the team and help us assist our muddy participants on the day. www.volunteernet.org.nz/event/mud-rush-2017

Christchurch Casino Golden Oldies Sports Celebration 2018, 1st to 29th April, 2018 A sporting extravaganza with a difference, the Christchurch Casino Golden Oldies Sports Celebration 2018 is due to hit Christchurch in April 2018 and will be the biggest participation event to be staged in the city. www volunteernet.org.nz/event/christchurchcasino-golden-oldies-sports-celebration-2018-0

Events Update, August 2017

Now in its third year, FEED4ALL 2017 is the annual event held in the Auckland CBD that offers volunteers an opportunity to participate in this grassroots arts charity while we create and distribute food parcels with customised inspirational messages for those less fortunate than us.

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REGIONAL UPDATES

The latest from our team of NZEA Regional Reps

CANTERBURY: main works contractor, CPB Contractors Limited. This will be a world-class boutique facility, capable of hosting international conferences as well as community meetings, balls, galas and weddings,” Ms Wagner says.

Jen Beatty - jennifer. beatty@ccc.govt.nz Main works underway for Christchurch Convention Centre SOURCE: Category Media, 10 August 2017 The Government has awarded a $240 million contract to complete the design and construction of Christchurch Convention Centre, Minister supporting Christchurch Regeneration Nicky Wagner says.

“Work on the convention centre will begin shortly with our newly-appointed

Canterbury Truffle Festival Did you know Canterbury is the only place in the country where four premium varieties of truffles or ‘underground mushrooms’ are grown? Well, word is getting out thanks to several passionate locals and foraging-related events.

Truffle Day Out Waipara North Canterbury A freshlydug truffle at Amuri Truffiere The third annual Canterbury Truffle Festival, which wrapped up at the end of July, is fast-becoming a highlight on New Zealand foodies’ winter calendar.

Events Update, August 2017

“The convention centre will be a cornerstone of the revitalised central city and help bring domestic and international visitors back to the central business district.

“The direct economic benefit of the convention centre is estimated to be more than $320 million in the first eight years, and $57 million every year after that.

“It’s also expected to increase private sector investment, open up business networks and opportunities, and create new jobs,” Ms Wagner says.

The convention centre will feature: • Auditorium for 1400 delegates (divisible into two 700-person

auditoria); • 1250 person banqueting hall; • 14 interconnected meeting rooms for up to 1400 people; • 4400 square metre prefunction spaces for up to 1400 people; and • 3600 square metre multiuse exhibition hall for 200 exhibition stalls.

“CPB has committed to completing construction in the first quarter of 2020 and the Government will be closely monitoring its progress,” Ms Wagner says.

“The Government has

invested more than $14 billion in the rebuild and regeneration of Christchurch, and that’s forecast to increase to $17 billion by 2021.

“So far this year, we’ve opened three new schools, completed the $2.2 billion horizontal infrastructure repair programme, unveiled the Canterbury Earthquake National Memorial and put forward a strong offer to support the reinstatement of Christchurch Cathedral.

“We’ve got a number of projects underway and there’s even more to come.”

Its organisers describe it as a food and wine celebration of the “mysterious, seductive and transformative underground fungal treats”, with several truffle growers, chefs, restaurants and top wineries on board.

It is designed to give everyone a chance to taste the gourmet item – from first-time truffle tasters to the aficionado, and also aims to celebrate “the coming of age” of the New Zealand truffle business.

Highlights include truffle tasting at farmers’ markets and truffle hunts with growers and their dogs.

A freshly-dug truffle at Amuri Truffiere CREDIT: ChristchurchNZ

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DUNEDIN: Community Events Funding scheme open for applications

held from January 1 to June 30, 2018.

and from 2015 for the Dunedin Centre.

Local community groups could tap into $750,000 in annual funding through the next round of the Dunedin City Council’s Community Events Funding scheme, which opens soon.

The scheme, which has two funding rounds each year, has an annual budget of $750,000 to assist groups to access venues at the Dunedin Centre (town hall complex) and Forsyth Barr Stadium.

And in the year from July 1, 2016, to June 30, 2017, 43,979 people attended events across all venues.

Applications will be invited from September 1 to October 5 for events to be

The funding has been available since 2013 for Forsyth Barr Stadium events

Dunedin Venues (DVML) marketing manager Kim Barnes said the Community Events funding covered venue hire, cleaning, security if required, and expert support from events

managers Amanda Milne (Dunedin Centre) and Sabine Parry (Forsyth Barr Stadium).

Dunedin Venues spaces were more accessible than most people thought, Mrs Barnes said.

“There is so much scope for community groups to find spaces to use across all of our venues,’’ Mrs Barnes said.

AUCKLAND: Queens Wharf Transition The management of Queens Wharf facilities, which includes Shed 10 and The Cloud, transitioned to Regional Facilities Auckland (RFA) from Panuku Development Auckland on 1 July 2017.

Donna Buchanan donna@womeninevents. co.nz

Auckland Live, a division of Regional Facilities Auckland will deliver events

and activities that enrich Auckland’s flourishing social, arts and cultural landscape, with Panuku continuing to lead in the delivery of place making and the future development of the wharf.

This is an exciting new chapter in the journey of the people’s wharf. Panuku and RFA look forward to working together to ensure greater alignment of events

and activations across the central city, including increased efficiencies and synergies in event and facilities management.

Queens Wharf will join RFA’s suite of iconic venues in the central city that also includes the Aotea Centre, Auckland Town Hall, Aotea Square, The Civic, and ANZ Viaduct Events Centre.

WAIKATO: The NZ Motorhome, Caravan & Leisure Show returns to Mystery Creek Friday 15th - Sunday 17th September. Showcasing major brands, exciting new product launches and great innovations.

Jeanette Douglas janette.douglas@ cyclingnewzealand.nz

The show has grown significantly… with well over 10,000 square metres jam packed full of your favourite brands of motorhomes,

caravans, and a vast array of accessory products.

Come and talk to the experts and get some unbeatable deals, experience amazing seminars, take a walk down memory lane and be in to win your dream Australian Holiday thanks to RV Super Centre… including flights and a 10 day Maui Motorhome rental for 2… all for you at this years show.

If unadulterated leisure is your thing, then this is the show you cannot miss!

Big Show, Big Brands, Big Dreams… it’s all here waiting for you at the NZ Motorhome, Caravan & Leisure Show, Mystery Creek, Hamilton www.nzmotorhomeshow. co.nz or like us on Facebook to find out more.

HAWKE’S BAY: Kevin Murphy kevinm@napier.govt.nz

than 70 events from 52 acts over 13 days.

Harcourts Hawke’s Bay Arts Festival - 26 September to 8 October

A record 11 international acts will form part of this year’s festival, with performers and crew coming from as far afield as Switzerland, Ireland,

The 2017 programme is live and jam-packed with more

Events Update, August 2017

Canada and Australia.

Alongside the international talent, this year’s festival will showcase homegrown talent with at least eight acts featuring current or former Hawke’s Bay artists. http://www.hbaf.co.nz/

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Waitangi event planning starting now SOURCE: WaateaNews.com

community groups.

The Ministry for Culture and Heritage Manatu Taonga is opening the coffers for communities and groups planning events in 2018 that commemorate the signing of the Treaty of Waitangi.

This year the Commemorating Waitangi Day Fund supported music festivals, Maori arts and crafts days, Treaty and rangatahi forums, events for migrant communities, tours, cultural performances, and other community events.

Acting heritage operations manager Imelda Bargas says it is particularly encouraging projects that reflect a partnership between iwi, marae, local government, and

Grants from the fund average about $3000.

Applications close on October 9.

CREDIT: WaateaNews.Com

Urban Polo Extents to Christchurch & Hamilton SOURCE: Heineken Urban Polo Media Release, 21 August 2017

New Zealand’s largest media outlet, NZME, for the 2018 season.

Following the success of their two sold-out inaugural events in Auckland and Wellington, the Heineken Urban Polo has announced the events will extend into Christchurch and Hamilton. Continuing their growth, they have forged a partnership with

The urban event is described by many as the best sporting event of summer, and showcases some of the world’s best Polo players with a fusion of local live DJs. “Urban Polo is in the heart of the city. We sold out in both Wellington and Auckland

last year, and based on that success we know the formula is right to launch in additional cities. More fans will be able to enjoy the mix of music and the exhilarating sport of Polo” says event founder, Simon Wilson.

All locations are in the heart of the city. The Wellington venue will move to Kelburn Park, so guests can hop off

the cable car and go straight into the event, or walk from University; In Christchurch, the Heineken Urban Polo will be held at North Hagley Park; In Hamilton, at Claudelands Arena; And in Auckland, the event will return to Shore Road Reserve in Parnell.

Tickets officially went on sale at 10am on Tuesday 22 August from urbanpolo.co.nz.

Free event waste minimisation eCourse Beyond the Bin, New Zealand’s only dedicated event waste training organisation, have just launched a free video series for event organisers. The eight part video series covers infrastructure, budgeting, vendors and packaging, planning and mapping, volunteers, sponsors and publicity, site operations. To view, see: www.beyondthebin. org.nz Beyond the Bin have worked with some of NZ and Australia’s largest events: developing zero waste

Events Update, August 2017

initiatives, working on the ground in waste operations

and managing big crews of volunteers.

Over 2000+ volunteers ready and waiting... volunteernet.org.nz

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