OCALICON 2012 Marketing Prospectus

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Deadline is September 30.

Marketing Prospectus

conference.ocali.org

November 14-15 | Columbus, OH | conference.ocali.org

What OCALICON 2012 is the nation’s premier event in autism, assistive technology, and low-incidence disabilities.

Join the annual gathering of national leaders, educators, parents, individuals, scholars, policy-makers, and service providers who will examine common concerns and share proven solutions that address issues faced by individuals with autism and low-incidence disabilities across their lifespan.

OCALICON 2012 Features Include: • 150+ sessions by state and national leaders • 4 national summits ·· ·· ·· ··

National Autism Leadership Summit TBI Summit (NEW for 2012!)

UDL Summit University Summit

• Research Symposium • AT Center • Parents’ Corner

Why OCALICON 2012 brings together a cross-section of professionals and parents who utilize a variety of products and services at home, work, and in the community at large.

Showcase your offerings to a passionate and engaged audience in an energized and exciting environment.

OCALICON 2012 offers advanced, on-site, and post-conference options designed to meet the budget and business goals of private companies and non-profit organizations big and small.

Exhibitor and Sponsorship Features Include: • 16 hours of exhibition time over two days ·· Keynote sessions held at the back of exhibit hall ·· 30 minutes between sessions and 75-minute lunch ·· Wednesday afternoon reception open to the public • Registration counters, AT Center, Parents' Corner, and Internet Park located in exhibit hall ·· Features are strategically placed to draw traffic to every corner of the exhibit hall • Most sponsorships include an exhibit booth and other incentives

conference.ocali.org

2011 Companies and Organizations AAPC Publishing ABPathfinder, LLC Accelerations Educational Software Achievement Centers for Children Achievement Products/Discount School Supply Adaptivation, Inc. Agile Disability Solutions, LLC Alerstallings, LLC Assistive Technology of Ohio Autism and Special Needs Furniture Autism Aspirations Autism Certificate/BGSU Autism Classroom, LLC Autism Society of Ohio Autism Speaks Autism Training Solutions Autism Treatment Network at the Child Development Center, Nationwide Children's Hospital Benetech/Bookshare Berkshire Hills Music Academy Bittersweet Farms, Inc. Brave Kid Capes/Shumsky Enterprises Cambium Learning Technologies Camp Echoing Hills Center for Outreach Services, Ohio School for the Deaf Center For Special Needs Populations, The Ohio State University Chapel Haven, Inc. College Internship Program COSI – Ohio's Center of Science and Industry CPI Createable Learning Concepts, LLC Different Roads to Learning Directions Counseling Group DynaVox Mayer-Johnson Easter Seals, Inc. eTech Ohio Fore Hope, Inc. Future Horizons, Inc. Genesee Lake School at ODTC Good Friend, Inc. Got-Autism Great Lakes Collaborative for Autism Hattie Larlham Helping Hands Center for Special Needs Hope Educational Consulting, LLC Hussman Institute for Human Genomics – University of Miami, FL Kentucky Autism Training Center Learning Rx MHS, Inc. Michael Carter Group/Skylight Financial Group Milestones Autism Organization Monarch Center for Autism N2Y, Inc. Nationwide Children's Hospital Center for ASD Nova Southeastern University

Object Symbol Resource, LLC OCALI Ohio APSE Ohio Association for Behavioral Analysis Positive Education Program Praises, Prizes, and Presents Prentke Romich Company ProxTalker.com, LLC Prudential Special Needs Solutions Purple Cherry Architects QBS, Inc. Relate and Grow / The P.L.A.Y. Project Respite Connections, Inc. Rethink Autism, Inc. School Choice Ohio Social Skill Builder Sounds Good Step by Step Academy, Inc. Steps 2 Success Summit Academy Management Sunshine Sweet Mama's Gluten Free Goodies TAP.it/SmartEd Services Texthelp Systems, Inc The Autism Program of Illinois The Center for AAC and Autism The Ohio Center for Deafblind Education The Rich Center for Autism Youngstown State University The Sensory Learning Center The Silver Lady II The University of Toledo Center for Excellence in Autism The Vitamin Shoppe Time Timer, LLC Total Education Solutions University of Cincinnati College of Education, Criminal Justice and Human Services Usborne Books and More Vista Vocational and Life Skills Center VizZle by Monarch Teaching Technologies, Inc. Vocational Independence Program at New York Institute of Technology

OCALICON 2012 exhibitors and sponsors are recognized leaders in the fields of: • • • • • • •

Assistive Technology Behavioral Healthcare Higher Education Publishing Sensory Supports Residential Services Vocational Services

conference.ocali.org

Demographics

The 2011 OCALI Conference and Exposition (now known as OCALICON) was attended by over 2,000 participants from 40 states and Canada.

The annual event draws a crosssection of participants – from early childhood to K-12 education to higher education to adult services.

Percentages of 2011 OCALI conference and Exposition Participants

Teachers, administrators, parents, SLPs, OTs, psychologists, professors, and self-advocates attended over 150 sessions, the National Autism Leadership Summit, UDL Summit, University Summit and Research Symposium.

Related Services 26% Behavior Specialist, Occupational Therapist, Psychologist, SLP, etc.

K-12 Education 24% General Education, Special Education, Transition Specialist, etc.

Administrative 16% Curriculum Director, Principal, Superintendent, etc.

Business 11% Sales/Marketing, etc.

Families 8% Parents, Families, etc.

Higher Education 7% Professor, Researcher, Graduate or Undergrad Student, etc.

Early Childhood 5% Head Start, Preschool, Early Intervention Specialist, etc.

Adult Services 2% Adult Residential Provider, DD Support Service Administrator, Vocational Rehabilitation Counselor, etc.

Individual w/Disability 1% ASD, TBI, etc.

Health Care <1% Nurse, Pediatrician, Physician, etc.

conference.ocali.org

Booth Packages

Premium

Standard

Nonprofit

Our top tier exhibit opportunity.

Experience preferred choice of booth location. Cultivate a rich connection with attendees by showcasing your products and services through the included 75-minute session. Great stuff.

A complete 10’ x 10’ exhibitor package. We provide the space, carpet, table, and chairs – you complete and customize the scene with your products and services, handouts, and takeaways.

Good stuff.

A complete 10’ x 10’ exhibitor package for our 501(c)(3) friends.

Your staff can use the 3 included full-conference registrations to attend conference sessions and further their knowledge and understanding. Smart stuff.

$1,200

$900

Premium

$600

Standard

Nonprofit

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Preferred choice of booth location

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10’ x 10’ booth (8’ back drape, 3’ side drape)

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75-minute session in a private meeting room

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Two chairs and wastebasket

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Black carpet

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4 full-conference registrations

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3 full-conference registrations Booth ID Sign (7” x 44”)

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500-character exhibitor description on conference website

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500-character exhibitor description and logo in conference program

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500-character exhibitor description in conference program Overnight exhibit hall security

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IMPORTANT: Exhibitor Agreements will be processed on a first-come, first-served basis. Booth location/preference is first given to Premium Package exhibitors.

A 50% deposit is required within 30 days of submitting an exhibitor agreement form.

501(c)(3) organizations must submit a copy of 501(c)(3) certificate or equivalent.

Premium package session information must be received no later than Friday, June 22, 2012, to be submitted for continuing education units (CEUs).

Instructions for registering booth staff will be sent upon receipt of full payment for exhibit space. Additional fullconference registrations may be purchased for $50 each.

Additional exhibit hall only registrations are available at no cost to exhibiting organization.

Once agreement has been signed and accepted, Exhibitor is liable for 100% of contracted amount.

Electricity and Internet connectivity are available through the convention center. Details and order forms will be included in the Exhibitor Services Manual, released Friday, June 29, 2012.

Overnight on-site security will be provided starting Tuesday, November 13, 2012. Exhibitors are responsible for insuring and securing their own materials at all times. OCALI does not assume responsibility for lost or stolen materials.

In the event of cancellation, written notice must be given to OCALI. A 50% refund will be granted for cancellation notices received prior to Wednesday, August 15, 2012. No refunds will be provided for cancellations received after August 15, 2012.

The deadline for inclusion of exhibitor information in the conference program is Friday, October 12, 2012.

conference.ocali.org

Exhibit Hall Floor Plan

To Main Stage

Exhibit Hall Hours

13 TUES

14 wedS

15 ThurS

9:00 am - 4:00 pm Exhibitor Move-in Day

9:30 am - 6:30 pm Exhibit Day 1 Open to the Public 4:00 - 6:30 pm

9:30 am - 4:30 pm Exhibit Day 2 Exhibitor Strike 4:30 - 6:30 pm

All times are Eastern Standard Time (EST).

Online floor plan features real-time display of available exhibit booth space conference.ocali.org

conference.ocali.org

Advertising

Pre- and Post-conference Mailing List

Lead Retrieval

Connect with attendees just before the conference and follow up with them immediately afterwards.

Send a personalized invitation to stop by your booth or evening social event. Follow up with post-conference sale pricing or incentives. Oh, yeah.

Never miss another hot lead. Borrow a compact Opticon portable scanner to collect attendee information on-site. Simple one-click operation and beep assures you badge information was successfully captured. A spreadsheet of all scanned data will be sent to you 24-48 hours after the close of OCALICON 2012. Continue the conversation and close the deal. Or cultivate the relationship over the long-term. It’s all good.

Mailing list is opt-in only; all members have agreed to be included on the list. List is in the form of a spreadsheet and includes snail mail and email addresses. The first version will be sent two weeks prior to the conference. The final version will be sent two weeks after the conference. Mailing list may not to be copied or resold to other entities.

$100

On-Site Take One Table

Tote Bag Insert

Can’t attend OCALICON 2012 in person?

No worries. Include your company brochure or swag on the Take One Table. Table is located in a prime spot in the midst of all the action on the exhibit hall floor. Dig it.

Make sure your materials fall into the hands of every attendee by including your insert in the conference tote bag. When the boss asks how many people you connected with at the conference, you can say with confidence, “All of them.”

Company/organization is responsible for the manufacturing and shipping of items for the Take One Table. Items must be received by Thursday, November 1, 2012. Leftover items will be returned at advertiser’s expense.

Company/organization is responsible for manufacturing and shipping of Tote Bag Inserts (flyer, catalog, etc.). Inserts must be received by Thursday, November 1, 2012.

Leftover items will be returned at advertiser’s expense.

$300

$300

Conference Program Advertise in the OCALICON 2012 program. The program is printed in beautiful 4-color matte finish and distributed to all conference attendees. Slick.

Advertising space is available on a first-come, first-served basis. Company/organization is responsible for ad creation. Ad must be submitted as high-quality PDF file with all fonts and images embedded and set to press. Full-page ads will print with .125” bleeds. The deadline for receipt of ad is Friday, October 12, 2012.

Inside Front Cover

$1,000

Inside Back Cover

$1,000

Back Cover

$1,500

Full-Page

$700

Half-Page

$500

conference.ocali.org

Sponsorship

Keynote Speaker

Wednesday Reception

Keynote speakers are recognized national leaders who reaffirm our work, challenge our conventions, and inspire us to think differently about what is possible. Showcase your commitment to excellence by sponsoring the 2012 keynote speakers.

Day 1 of the conference culminates in a late afternoon reception for conference attendees and the general public.

Music, food, and entertainment will contribute to a festive, lively celebration of discovery, learning, and sharing. Be the life of the party by sponsoring the Wednesday Reception.

A gathering of leaders from across the country to share and develop practices that will help improve and refine current systems and bridge policy and practice.

Align yourself with these important efforts by sponsoring NALS 2012.

$6,000

two available

$6,000

Sold

Thursday Afternoon Break

Conference Tote Bag

Whatâ&#x20AC;&#x2122;s more refreshing than a full day of world-class content? Try world-class content and an afternoon snack and beverage. The Thursday break will be set adjacent to your complimentary booth, ensuring you the best seat in the house for meeting grateful attendees.

Your name and logo over the shoulder of every attendee during and after the conference. Tote bag sponsorship is available to a single sponsor, so donâ&#x20AC;&#x2122;t worry about sharing space with another company. The tote bag is made of postconsumer recycled plastic, so you also earn green points.

$4,000

$3,000

Sold

UDL Summit

University Summit

The second annual UDL Summit will gather experts and practitioners from across the nation to focus on UDL research and new technology to support customized student learning.

Support this important work and share your products/services directly with summit attendees.

Reach out to university professors, researchers, and others who are involved with preservice training in ASD. The fifth annual University Summit will continue to connect attendees from across the country with ideas and practices for improving outcomes. Join their efforts through this sponsorship.

$2,000

$2,000

National Autism Leadership Summit

$5,000

Relaxation Park OCALICON 2012 is full of energy and commotion. Help attendees relax and recharge by sponsoring the relaxation park. Complimentary back and neck massages will be offered in a park-like setting right next to your complimentary exhibit booth for which you will surely receive many . . . uh . . . compliments.

$3,000 TBI Summit New for 2012! The TBI Summit is a national forum for addressing challenges and concerns of children/ youth with a traumatic brain injury.

This sponsorship will connect you with national school and community leaders who are developing a plan for infusing evidence-based practices in schools and the community.

$2,000

one available

Connections

General

Volunteer T-shirt

Support the special meeting place for individuals with differing abilities.

Connections is a sanctuary within the exhibit hall where attendees meet to better understand, communicate, support and, of course, connect to each other. Share in their experience through this sponsorship.

Help support OCALICON 2012 through a general conference sponsorship. Your logo and link will be posted on the OCALICON 2012 website and in the conference program.

You also receive complimentary space on the Take One Table. Cheers!

Over 100 volunteers provide essential on-site work and support for OCALICON 2012. Their brightly colored shirts dot the convention center as they circulate among the crowds.

Include your logo on their back, and benefit from roving, on-site mobile advertising.

$2,000

$500

$200 each

12 available

conference.ocali.org

Sponsorship Package Details Keynote Speakers

Wednesday Reception

National Autism Leadership Summit

Premium Booth Package with first choice of booth location ($1,200 value)

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75-minute educational session in private meeting room

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Standard Booth ($900 value) Four full-conference registrations

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Opening remarks from the stage or room

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Name and logo on pre- conference marketing materials (electronic, print, and email)

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Full-Page ad in conference program ($800 value)

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Announcements over exhibit hall PA

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Tote bag insert ($300 value)

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Attendee mailing list ($200 value)

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Custom designed slide on conference website “rotatanator” for 7 days Custom designed 2’ x 3’ on-site signs

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Custom designed placards at refreshment tables

Thursday Afternoon Break

Relaxation Park

UDL Summit

University Summit

TBI Summit

Connections

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Volunteer T-shirt

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Logo on keynote lectern

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Logo on exhibit hall entrance unit

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Logo included in conference program listing

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Logo and link on conference website

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Flyer or brochure on Take One Table

General

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Three full-conference registrations

Custom designed slide on conference website “rotatanator” for 14 days

Tote Bag

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conference.ocali.org

How to Participate in OCALICON 2012

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Select Agreement Form

Complete

Submit

Additions

Interested in exhibiting?

Complete form in its entirety. Be sure to sign and date where indicated on p. 2.

Mail completed form along with payment to:

501(c)(3) organizations must email or fax a copy of 501(c)(3) certificate or equivalent to exhibit@ocali.org or 614.262.1070.

Include 501(c)(3) in the subject line.

Select the Exhibitor Agreement form.

Interested in sponsoring or advertising?

Select the Sponsorship and Advertising Agreement form.

OCALICON 2012 c/o Show Management 470 Glenmont Ave. Columbus, OH 43214

Sponsors should email .jpeg or .gif of logo to exhibit@ocali.org.

Include Sponsorship Logo in the subject line.

Contact Simon Buehrer Conference & Events Manager exhibit@ocali.org 614.410.0995