2014 OCALICON Marketing Prospectus

The Nation's Premier Autism and Disabilities Conference November 19-20 | Columbus, OH

Marketing Prospectus

What OCALICON 2014 is the nation’s premier event in autism, assistive technology, and low-incidence disabilities.

The annual gathering of national leaders, educators, policymakers, higher education faculty, scholars, parents, self-advocates, and service providers provides a forum for examining common concerns and sharing proven solutions that address issues faced by individuals with autism and low-incidence disabilities across their lifespan.

Why OCALICON 2014 brings together a cross-section of professionals and parents who utilize a variety of products and services at home, work, and in the community at large.

Showcase your offerings to a passionate and engaged audience in an energized and exciting environment.

OCALICON 2014 offers multiple options designed to meet the budget and business goals of private companies and non-profit organizations big and small.

OCALICON 2014 Features • 150+ sessions by national leaders and experts • 3 national summits »» National Autism Leadership Summit »» UDL Summit »» University Summit • OCALI Awards – recognizing the outstanding achievements of professionals, parents/families, and individuals with autism or low-incidence disabilities • NEW for 2014! The Exhibit Hall is now known as the Nexus Hall. The Nexus Hall is the central hub where chance meetings, productive networking, and meaningful conversations happen The Nexus Hall features over 70 leading exhibiting companies and organizations, plus, »» Registration and CEUs/Grad Credit »» Research Symposium »» Keynote Speakers »» OCALI Central »» OCALI Lending Library

Nexus

»» Family Corner »» Afternoon Energy Breaks »» Gallery of artwork by individuals with ASD and low-incidence disabilities The Nexus Hall is OCALICON's innovation, idea, and inspiration hub where attendees connect with research, products, services, and solutions -- and the creators, developers, and pioneers who make them happen.

Nexus . . . Connects Us

Nexus

NEXUS – n. a relationship or connection between people and things; a connected group or series ocalicon.org

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OCALICON 2013 Exhibitors and Sponsors

9th Planet, LLC AAPC Publishing ABPathfinder, LLC Achievement Centers for Children ADHD CoachConnect, LLC AERI Behavioral Health Services Aldebaran Robotics Assistive Technology of Ohio Autism and Special Needs Furniture Autism Society of Ohio Autism Speaks AutisMate Autistic Global Initiative/ Autism Research Institute Berkshire Hills Music Academy Bowling Green State University Brain Parade, LLC Cambium Learning Technologies – Kurzweil/Intellitools Cardinal Autism Resources and Education School (CARES) Caregiver Homes Center for Instructional Supports and Accessible Materials (CISAM) Center for Outreach Services/ Ohio School for the Deaf Chapel Haven, Inc. Cincinnati Children's Hospital Medical Center, Division of Child and Adolescent Psychiatry CIP – College Internship Program College Living Experience COSI Ohio's Center of Science and Industry Edward Jones Investments Florida Institute of Technology Food for Good Thought Haugland Learning Center Helping Hands Center for Special Needs Judy Endow Juice Plus+ Mendability Meyer Design, Inc. Milestones Autism Organization Monarch Center for Autism N2Y, Inc. Nationwide Children's Hospital Center for Autism Spectrum Disorders North Coast Tutoring Services Nova Southeastern University

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Ohio Department of Education – Office for Exceptional Children Pamer Family Chiropractic Positive Education Program Praises, Prizes, and Presents Prentke Romich Company ProxTalker.com, LLC Reach Educational Services, LLC Recreation Unlimited REM Ohio, Inc. RoboKind School Choice Ohio Signing Time STAR Autism Support, Inc. Step by Step Academy, Inc. Summit Academy Management SunCastle Technology, LLC Support 4 Teachers and Families, Inc. Talent Assessment, Inc. – TAI TeachTown, Inc. The Dibble Institute The Elijah Glen Center The Ohio Center for Deafblind Education The Sensory Learning Program The Silver Lady II The Watson Institute Toledo Regional Autism Network University of Cincinnati University of St. Thomas Virtual Community School of Ohio Vista Vocational and Life Skills Center Vivana VizZle by Monarch Teaching Technologies, Inc. WASCO's River City Jewelry Westminster Technologies, Inc.

Did you know?

2014 Exhibitor and Sponsorship Features: • Over 16 hours of exhibition time spanning two days »» Morning keynote sessions held in the Nexus Hall each day »» 30 minutes between sessions »» 75-minute lunch »» NEW for 2014! 45-minute Energy Break each afternoon in the Nexus Hall • The Nexus Hall Scavenger Hunt promotes continued interaction with attendees each day -- Hurry! There is no additional cost to participate, but the deadline is August 29!

• Registration counters, Research Symposium, Family Corner, OCALI Central, Gallery, and Internet Park are strategically located to draw traffic to every corner of the Nexus Hall

OCALICON exhibitors and sponsors showcase an array of products and services, including: • Advocacy and Support Programs • Apparel and Gifts • Assistive Technology (AT) • Behavioral Healthcare Programs • Books and DVDs • Educational Products

• Higher Education Programs • Sensory Products and Supports • Software • Residential Services • Vocational Services

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Demographics

OCALICON 2013 was attended by 1,500 participants from 41 states, Australia, Canada, Malaysia, and the United Kingdom.

Teachers, administrators, parents, SLPs, OTs, psychologists, professors, self-advocates, and more attended over 150 sessions, the National Autism Leadership Summit, University Summit, and Research Symposium.

Percentages of OCALICON 2013 Participants

The annual event draws a crosssection of participants – from early childhood to K-12 education to higher education to adult services.

K-12 Education 26% General Education Teacher, Special Education Teacher, Transition Specialist, etc.

Related Services 25% Behavior Specialist, Occupational Therapist, Psychologist, SLP, etc.

Administrative 17% Curriculum Director, Principal, Superintendent, etc.

Business 12% Sales/Marketing, etc.

Higher Education 7% Professor, Researcher, Graduate or Undergrad Student, etc.

Families 6% Parents, Families, etc.

Early Childhood 4% Head Start, Preschool, Early Intervention Specialist, etc.

Adult Services 2% Adult Residential Provider, DD Support Service Administrator, Vocational Rehabilitation Counselor, etc.

Health Care <1% Nurse, Pediatrician, Physician, etc.

Individual w/Disability <1% ASD, TBI, etc.

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Nexus Exhibit Booth Packages Premium

Standard

Nonprofit

Cultivate a rich connection with attendees by showcasing your products and services through a 75-minute educational session in a private meeting room. NEW for 2014! All premium educational sessions are open to conference attendees and the general public.

A complete 10’ × 10’ exhibitor package. We provide the space, carpet, table, and chairs – you complete and customize the scene with your products and services, handouts, and takeaways.

A complete 10’ × 10’ exhibitor package for 501(c)(3) organizations.

Your staff can use the 3 included full-conference registrations to attend conference sessions and further their knowledge and understanding.

$1,000

$1,300 Premium

$700

Standard

Nonprofit

Preferred choice of booth location

l

75-minute session in a private meeting room

l

10’ x 10’ booth (8’ back drape, 3’ side drape)

l

l

l

Two chairs and wastebasket

l

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l

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Nexus Hall Scavenger Hunt

l

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4 full-conference registrations

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l

Black carpet **

3 full-conference registrations Booth ID Sign (7” x 44”)

l

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500-character exhibitor description on conference website

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500-character exhibitor description and company logo in conference program

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500-character exhibitor description in conference program Overnight exhibit hall security

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All-day access to Exhibitor Lounge

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Nexus Hall Scavenger Hunt

**

Nexus

All 2014 sponsors and exhibitors are invited to participate in the Nexus Hall Scavenger Hunt at no additional cost. Simply check the box on the Exhibitor/Sponsorship agreement form if you want to participate. The sign-up deadline is August 29, 2014!

Regulations Exhibitor Agreements are processed on a first-come, first-served basis. Booth location/preference is first given to Premium Package exhibitors. Only 18 Premium Packages are available for OCALICON 2014.

A 50% deposit is required within 30 days of submitting an exhibitor agreement form.

501(c)(3) organizations must submit a copy of 501(c)(3) certificate or equivalent.

Premium package 75-minute educational session information must be received no later than Friday, May 30, 2014. Session information received by this date will be submitted for continuing education units (CEUs).

The deadline for inclusion of exhibitor information in the conference program is Friday, October 10, 2014.

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Instructions for registering booth staff will be sent upon receipt of full payment for exhibit space. Additional FullConference Exhibitor registrations may be purchased for $50 each. Additional Exhibit Hall Only registrations are available at no cost to exhibiting organization.

Once agreement has been signed and accepted, Exhibitor is liable for 100% of contracted amount.

Electricity and Internet connectivity are available through the convention center. Details and order forms will be included in the Exhibitor Services Manual, released Monday, June 30, 2014.

Overnight on-site security will be provided starting Tuesday, November 18, 2014. Exhibitors are responsible for insuring and securing their own materials at all times. OCALI does not assume responsibility for lost or stolen materials.

In the event of cancellation, written notice must be given to OCALI. A 50% refund will be granted for cancellation notices received prior to Monday, September 15, 2014.

No refunds will be provided for cancellations received after September 15, 2014.

Friendly Reminder The deadline for the Nexus Hall Scavenger Hunt is August 29!

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Nexus Floor Plan TO MAIN STAGE

Nexus Exhibit Hall Hours

18 TUES

12:00 pm – 8:00 pm Exhibitor Move-in Day

19 WEDS

9:00 am – 6:00 pm Exhibit Day 1 Open to the Public 5:00 - 7:00 pm

W TH

20 THURS

7:30 am – 3:00 pm Exhibit Day 2 Exhibitor Strike 3:15 - 6:00 pm

All times are Eastern Standard Time (EST).

Online floor plan features real-time display of available exhibit booth space at: ocalicon.org Note: OCALICON sessions continue on Friday, November 21.

However, no exhibit booths are featured on Friday, November 21.

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Grow Your Business Broaden your customer base through OCALICON 2014 Advertising and Lead Retrieval options

Badge Scanner

Tote Bag Insert

Never miss another hot lead. Rent one of our compact Opticon portable scanners and collect attendee information on-site. Simple one-click operation and beep assures badge information was successfully captured. Reserve your scanner by October 10, and OCALI will provide a scan sheet of up to 7 customized bar codes. A spreadsheet of all scanned data will be sent to you 24–48 hours after the close of OCALICON 2014.

Make sure your materials fall into the hands of every attendee by including your insert in the conference tote bag. Tote bags are distributed to all conference attendees, and include the conference program, CD, and other materials.

Company/organization is responsible for manufacturing and shipping of Tote Bag Inserts (flyer, catalog, etc.). Inserts must be received by Friday, October 31, 2014. Leftover items will be recycled or returned at advertiser’s expense.

$300

$100 Take One Table Create your own scan sheet with up to 7 customized bar codes.

Tag your leads, then follow up on specific actions.

Can't make it to OCALICON 2014?

No worries. Send in your company brochure, catalog, or swag for inclusion on the Take One Table. A big hit with attendees each year, the table is located in a prime spot in the midst of all the action inside the Nexus Hall.

OCALI staff will take care of displaying your items on the Take One Table throughout OCALICON 2014.

Company/organization is responsible for the manufacturing and shipping of items for the Take One Table. Items must be received by Friday, October 31, 2014.

Leftover items will be recycled or returned at advertiser’s expense.

Scan Sheet

$300

Conference Program Advertise in the OCALICON 2014 program.

The program is printed in beautiful 4-color matte finish and distributed to all conference attendees.

Advertising space is available on a first-come, first-served basis.

Company/organization is responsible for ad creation. Ad must be submitted as high-quality PDF file with all fonts and images embedded and set to press. Full-page ads will print with .125” bleeds. The deadline for receipt of ad is Friday, October 10, 2014.

Inside Front Cover

$1,000

Inside Back Cover

$1,000

Back Cover

$1,500

Full-Page

$700

Half-Page

$500

Check out the OCALICON 2013 Conference Program at ocalicon.org Click on the About tab, then 2013 Highlights.

November 20 – 22, 2013 Columbus, Ohio Linking Research to Real Life

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Diamond Level Sponsorship SOLD Keynote Speakers

Sponsorship Highlights: •

Speak directly to over 1,000 conference attendees.

Sponsorship includes opening remarks from the main stage on Wednesday and Thursday

•

Your name, logo, and message is shown on the big projection screens each day as attendees enter the Nexus Keynote Hall

•

After the keynote, host a Meet-and-Greet and/or book signing in the provided park space adjacent to your exhibit booth

What is it?

Keynote speakers reaffirm our work, challenge our conventions, and inspire us to think differently about what is possible.

Showcase your commitment to excellence through your exclusive sponsorship of the OCALICON 2014 keynote speakers.

What's Included?

• Extra large 10' x 20' booth with adjoining 10' x 20' park space -Host a Meet-and-Greet in this space immediately following each keynote address • 5-minute opening remarks from the Nexus Hall Keynote Stage on Wednesday and Thursday • Sponsor's name, logo, and message on the Nexus Hall Keynote Stage screens before and after the Keynote • 75-minute education session in a private meeting room • Custom on-site signage • Tote Bag insert • Badge scanner • 760 x 350 sponsor slide on OCALICON 2014 website for two weeks before and after the conference

$7,000

Wednesday, November 19 Meet-and-Greet Park Space

Sponsor Exhibit Booth

Dr. Ami Klin

Chief of Autism and Related Disorders, Marcus Autism Center Department of Pediatrics, Emory University School of Medicine

Thursday, Novmber 20

Dani Bowman

Animator, Illustrator, and founder of Powerlight Studios

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Diamond Level Sponsorship

Wednesday Energy Break Sponsorship Highlights:

What is it?

NEW for 2014! A 45-minute afternoon break inside the Nexus Hall. Attendees grab a high-energy snack and beverage and enjoy some engaging live music as they visit with exhibitors.

•

Energy Break snacks and beverages served in adjoining 10' x 20' park space

•

5 sponsor acknowledgements over Nexus Hall house sound during the Energy Break

What's Included?

• 10' x 10' booth with adjoining 10' x 20' park space where Energy Break snacks and beverages will be served • 5 sponsor acknowledgments over Nexus Hall house sound • 75-minute education session in a private meeting room

W TH

• Sponsor slide on television monitors in the main concourse during the Energy Break • Custom on-site signage inside Nexus Hall • Tote Bag insert • Badge scanner • 760 x 350 sponsor slide on OCALICON 2014 website for two weeks before and after the conference • Full-page ad 4-color ad in the conference program

$6,000

Energy Break Park Space Queuing for door prizes at OCALICON 2013

W TH Sponsor Exhibit Booth

Live music from 15 Strings at OCALICON 2013

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Diamond Level Sponsorship

Thursday Energy Break What is it?

Sponsorship Highlights:

NEW for 2014! A 45-minute afternoon break inside the Nexus Hall. Attendees grab a high-energy snack and beverage and enjoy some engaging live music as they visit with exhibitors.

•

Energy Break snacks and beverages served in adjoining 10' x 20' park space

•

5 sponsor acknowledgements over Nexus Hall house sound during the Energy Break

What's Included?

• 10' x 10' booth with adjoining 10' x 20' park space where Energy Break snacks and beverages will be served • 5 sponsor acknowledgments over Nexus Hall house sound • 75-minute education session in a private meeting room

W TH

• Sponsor slide on television monitors in the main concourse during the Energy Break • Custom on-site signage inside the Nexus Hall • Tote Bag insert • Badge scanner • 760 x 350 sponsor slide on OCALICON 2014 website for two weeks before and after the conference • Full-page ad 4-color ad in the conference program

$6,000

Energy Break Park Space Congratulating the iPad winner at OCALICON 2013

W TH Sponsor Exhibit Booth

One-on-One discussion at OCALICON 2013

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Diamond Level Sponsorship

National Autism Leadership Summit (NALS) What is it?

Sponsored by the National Autism Leadership Collaborative, the Summit is a national gathering of leaders who share and develop practices and initiatives that will help improve and refine current systems and bridge policy and practice.

NALS is a special invitation-only gathering that takes place Tuesday, November 18, the day before the start of OCALICON.

Sponsorship Highlights: •

Speak directly to NALS participants with introduction and opening remarks

•

Your brochure, catalog, or flyer included in all NALS folders distributed to attendees

•

Two exhibit opportunities -- one table display on November 18, and a 10' x 10' booth inside the Nexus Hall, November 19-20

What's Included?

• Sponsor name and logo on the NALS webpage and all materials • Table display outside NALS meeting room on November 18 • 10' x 10' booth inside the Nexus Hall, November 19-20 • 5 minute opening remarks prior to the start of NALS • Sponsor's name/logo on projection screens prior to start of NALS

National Autism Leadership Collaborative

• Sponsor name and logo included on custom-made entrance signs • Tote Bag insert • 760 x 350 sponsor slide on OCALICON 2014 website for two weeks before and after the conference • Full-page ad 4-color ad in the conference program

$5,000

Discussion at the 2013 National Autism Leadership Summit

Lee Stickle from Kansas and Barbara Becker-Cottrill from West Virginia at the 2013 National Autism Leadership Summit

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Gold Level Sponsorship Tote Bags

Charging Station

University Summit on ASD

What is it?

What is it?

Conference tote bags are distributed to every conference attendee and contain the conference program, CD, and other materials. Tote bags are screen printed with sponsor logo.

NEW for 2014! The OCALICON Charging Station is a kiosk in the Nexus Hall where attendees can charge their mobile phones, tablets, laptops, or other electronic devices.

Kiosk includes 4-color panels with sponsor logo.

The seventh annual University Summit is a unique forum designed to address common issues universities face when preparing highly qualified professionals in the area of ASD. The event brings together university professors, researchers, and other leaders from across the nation for an idea and practice exchange.

What's included?

What's included?

What's included?

What is it?

•

•

SOLD

Sponsor name and logo screen printed along with the OCALICON 2014 logo on every tote bag Sponsor catalog, brochure, flyer, and/or business cards included in every tote bag

•

Sponsor name and logo on the charging station kiosk

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5 minute welcome and opening remarks

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Placards with sponsor name and logo at each charging "dock"

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Sponsor name and logo included on custom-made entrance signs

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Sponsor name and logo on the University Summit webpage and materials

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Sponsor brochure, flyer, etc. included in University Summit participant folders

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10' x 10' booth in the Nexus Hall

•

Full-page four-color ad in the conference program

•

Sponsor logo and weblink on OCALICON website

760 x 350 sponsor slide on OCALICON 2014 website for one week

$3,000

$3,000

•

5 promotional messages over Nexus Hall house sound

Sponsor name and logo on custom-made sign near tote bag distribution tables

•

10' x 10' booth in the Nexus Hall near the Charging Station

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10' x 10' booth in the Nexus Hall

•

•

Full-page four-color ad in the conference program

•

Tote bag insert

•

760 x 350 sponsor slide on OCALICON 2014 website for one week

•

760 x 350 sponsor slide on OCALICON 2014 website for one week

•

•

Sponsor logo and weblink on OCALICON website

SOLD

•

Full-page four-color ad in the conference program

$4,000

Did you know?

Sponsorships boost your visibility throughout OCALICON – AND include exhibit booth space, ad space in the conference program, and other incentives.

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Silver Level Sponsorship OCALICON Gallery

Research Symposium

What is it?

What is it?

Artwork by local and national artists is displayed in the OCALICON Gallery, located right next door to OCALI Central inside the Nexus Hall.

A showcase of the latest research and information presented by scholars and researchers from leading universities and institutions.

Results and findings are visually displayed in a poster-style format inside the Nexus Hall. Researchers present their findings during popular lunchtime discussions with attendees.

What's included?

What's included?

•

Sponsor name and logo featured on a custom-made sign in OCALICON Gallery

•

Sponsor name and logo on a custom-made placard at the table of the Artist-in-Residence

•

Sponsor name and logo included on all OCALICON Gallery promotional materials

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Sponsor name and logo featured on custom-made signs inside the Research Symposium

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Sponsor name and logo included on all Research Symposium promotional materials

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10' x 10' booth in the Nexus Hall near the Research Symposium

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10' x 10' booth in the Nexus Hall near the Gallery

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Half-page four-color ad in conference program

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Half-page four-color ad in conference program

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Sponsor logo and weblink on OCALICON website

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Sponsor logo and weblink on OCALICON website

$2,500

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$2,500

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Bronze Level Sponsorship Donation for Nexus Hall Scavenger Hunt

General Sponsorship

Logo on OCALICON T-shirts

What is it?

What is it?

What is it?

The Nexus Hall Scavenger Hunt is a two-day event in which attendees earn stamps on a game card from participating exhibitors. Completed cards are turned in for a chance to win great prizes. Sponsor donates $400 or an item worth $400 or more for the scavenger hunt.

General conference sponsorship of OCALICON 2014.

Sponsor logo included on t-shirts worn by conference volunteers and t-shirts sold on site as souvenirs.

What's included?

What's included?

What's included?

•

Sponsor logo included on all Nexus Hall Scavenger Hunt Game Cards

•

Sponsor logo and weblink featured on the OCALICON website

•

Sponsor name and logo included on the back of volunteer t-shirts

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Custom-made sign with sponsor name and logo where the Scavenger Hunt drawing occurs inside OCALI Central

•

Complimentary space for sponsor catalog, brochure, flyer, and/or business card on the show floor Take One Table ($300 value)

•

Sponsor name and logo included on the back of OCALICON 2014 t-shirts sold to conference attendees

•

Sponsor logo and weblink on OCALICON website

$400 or item worth $400

$400

$200 each

6 available

Sponsor is responsible for the manufacturing and shipping of items for the Take One Table. Items must be received by Friday, October 31, 2014.

Leftover items will be recycled or returned at advertiser’s expense.

Nexus

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Bronze Level

Silver Level

Gold Level

Diamond Level

Sponsorship Comparison Chart Premium Booth Package Plus ($2,000 value)

75-Minute Educational Session

Opening Remarks from stage/room

•

•

•

Wednesday or Thursday Energy Break

•

•

National Autism Leadership Summit

•

•

Keynote Speakers

SOLD

Tote Bags

Promotional Message Over House Sound

Tote Bag Insert

Custom On-site Signage

Logo and/or slide on OCALICON website

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

•

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Full-Page Ad in Program ($700 value)

• •

SOLD •

Charging Station University Summit on ASD SOLD

Standard Booth Package ($1,000 value)

•

Half-Page Ad in Program ($500 value)

OCALICON Gallery

•

•

•

•

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Research Symposium

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•

•

•

•

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Donation for Nexus Hall Scavenger Hunt General Sponsorship

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Company Literature on Take One Table

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OCALICON T-Shirts

How to Participate in OCALICON 2014 1

2

3

4

Complete

Submit

Additions

Contact

Complete agreement form in its entirety. Be sure to sign and date where indicated on page 2.

Mail completed form along with payment to:

Non-profit organizations must email or fax a copy of 501(c)(3) certificate or equivalent to exhibit@ocali.org or 614.262.1070.

Include 501(c)(3) in the subject line.

Simon Buehrer

OCALICON 2014 c/o Show Management 470 Glenmont Ave. Columbus, OH 43214

Sponsors should email hi-res .jpeg or .gif of logo to exhibit@ocali.org.

Include Sponsorship Logo in the subject line.

Conference & Events Manager exhibit@ocali.org 614.410.0995

The Nation's Premier Autism and Disabilities Conference November 19-20 | Columbus, OH

Exhibitor, Sponsorship, and Advertising Agreement Form November 19-20, Columbus, OH

Company/Organization Name:

£

£

Use 2013 Listing

Update with below information

Address: City/Town:

State/Province:

Zip/Postal Code:

Country:

Telephone #:

Website URL:

Exhibitor Description (maximum of 500 characters or 100 words to be published in the OCALICON 2014 program; attach a separate sheet, if necessary or send email exhibit@ocali.org):

Primary Contact Information* Contact Name:

Role/Job Title:

Address: City/Town:

State/Province:

Zip/Postal Code:

Country:

Telephone #:

Email Address:

*Please list one primary contact to receive all communications and information (including the Exhibitor Services Manual) for OCALICON 2014.

Gold Level

Keynote Speakers $7,000

£

Bronze Level

£

Tote Bags $4,000

Wednesday Energy Break $6,000

£

Charging Station $3,000

£

Thursday Energy Break $6,000

£

University Summit on ASD $3,000

£

National Autism Leadership Summit $5,000

Note that sponsorship contributions may be tax deductible. Consult your tax advisor for more information.

£

Badge Scanner $100

£

Tote Bag Insert $300

SOLD

SOLD

Package Type

Cost per Package

Premium

$1,300

Standard

$1,000

Non-Profit **

$700

SOLD

Take One Table $300

£

No. of Packages

£

OCALICON Gallery $2,500

£

Donation for Nexus Hall Scavenger Hunt $400 or item worth $400

£

Research Symposium $2,500

£

General Sponsorship $400

£

Logo on OCALICON T-Shirt $200 (6 available)

SOLD

OCALICON Program

£

Silver Level

£

Inside Front Cover $1,000

£

Full-Page Ad $700

£

Inside Back Cover $1,000

£

Half-Page Ad $500

£

Back Cover $1,500

SOLD

Exhibit Hall space will be assigned on a first-come, first-served basis, with preference given to Premium Booth Exhibitors. Exhibit Hall Management will attempt to accommodate all requests but cannot guarantee booth number or location.

Total

Booth Selection

Exhibit Booths

Advertising

Sponsorships

Diamond Level

Requested Booth # (include choice 1, choice 2, choice 3): Requested proximity to other exhibitors (list by name):

Requested separation from other exhibitors (list by name):

Must submit copy of 501(c)(3) certificate along with Exhibitor Agreement.

**

Order Information Total Amount: 50% Deposit Due: Deposit is due within 30 days of submitting signed agreement.

Payment Information Check

Check #:

Discover

MasterCard

Make checks payable to the ESC of Central Ohio. Returned checks will be assessed a $40.00 fee.

VISA

Expiration Date (MM/YY):

Credit Card #: Card Code***:

Amount Enclosed:

Credit Card Holder Name:

Balance Due:

Billing Address:

City/Town:

State/Province:

Zip/Postal Code:

All payments must be in US dollars.

100% deposit is required after August 29, 2014.

*

Authorized Representative - Please review the Regulations, Terms, and Conditions on p.2, and sign where indicated. Agreement is not considered complete and will not be processed until signed by authorized representative.

Mail both pages of completed Agreement Form to: OCALICON 2014 | Attn: Simon Buehrer 470 Glenmont Ave. | Columbus, OH 43214 USA

Country:

For Show Management Use Only Booth(s) Assigned:

Payment Received:

Balance Due:

Date:

Date:

Balance Received:

Initial:

Initial:

Initial:

Regulations, Terms, and Conditions General Information

Exhibit Manual

Security and Insurance

OCALICON 2014 (“CONFERENCE”) is hosted and managed by the Ohio Center for Autism and Low Incidence (“OCALI”), a project under the governing board of the Educational Service Center of Central Ohio (“ESCCO”). OCALI provides CONFERENCE sponsorship, advertising, and exhibit space – at a cost – to an approved entity (“CONTRACTOR”). Sponsorship, advertising, and exhibit space will be assigned on a first-come, first-served basis as determined by Show Management (“SHOW MANAGEMENT”). Acceptance of CONTRACTOR is in no way to be construed or promoted as an endorsement by OCALI. SHOW MANAGEMENT makes no representation of warranties of any kind regarding the CONFERENCE, the number of attendees, merchantability, and/or fitness for CONTRACTOR purpose. Approval to sponsor, advertise, or exhibit at the CONFERENCE is contingent upon approval by SHOW MANAGEMENT under the guidance of the CONFERENCE Steering Committee (“STEERING COMMITTEE”). An approved CONTRACTOR must fulfill the spirit and intent of OCALI’s Options Policy and its emphasis on informed consumer choice. SHOW MANAGEMENT may restrict, prohibit, or evict any CONTRACTOR whose sponsorship, advertisement, or exhibit does not comply with the rules and regulations outlined in this agreement (“AGREEMENT”) and associated with the CONFERENCE – including, but not limited to those found in the Exhibit Services Manual (“MANUAL”); is misleading or deceptive; is in poor taste or unsuitable to sponsor, advertise, or exhibit; or whose products, publications, or materials may detract from the general character of the CONFERENCE. In such an instance, CONTRACTOR shall cease and desist such action or forfeit the sponsorship, advertisement, or exhibit space, if appropriate, and dismantle, remove and vacate the premises as requested or ordered by SHOW MANAGEMENT.

The MANUAL will be sent to CONTRACTOR no later than Friday, June 27, 2014.

The MANUAL will include, but is not limited to: shipping instructions to advance warehouse, materials handling information, additional CONTRACTOR rules and regulations, move-in/move-out schedules and service agreement forms for the rental or purchase of equipment, furniture, audio/visual equipment, utilities, or Internet access for the Nexus Hall. CONTRACTOR is required to use designated CONFERENCE general service contractors (“GSC”) for services and/or equipment. CONTRACTOR is solely responsible for all arrangements and payment(s) corresponding to services or products included in the MANUAL. SHOW MANAGEMENT assumes no responsibility or liability for the performance, delivery, or suitability of any services or products purchased, rented, and/or secured through the MANUAL.

Twenty-four (24) hour peripheral security will be provided starting Tuesday, November 18, 2014, and continuing through the end of the Nexus Exhibit Hall on Thursday, November 20, 2014. Security personnel will be on duty during move-in, Tuesday, November 18, overnight Wednesday, November 19, and during dismantling of the Nexus Exhibit Hall on Thursday, November 20.

SHOW MANAGEMENT expressly disavows any responsibility for the protection of CONTRACTOR’S booth materials or display prior to, during, or after the CONFERENCE, and CONTRACTOR hereby releases SHOW MANAGEMENT from any and all claims, losses, damages, and expenses arising out of any losses to any thereof. CONTRACTOR shall utilize lock boxes and/or arrange for its own security in its booth, as appropriate, at its own expense. CONTRACTOR shall be able to provide a certificate of insurance to cover exhibit material(s) against damage or loss and public liability insurance against injury to the person and property of others. CONTRACTOR shall certify, at its own expense, the provision of insurance for the protection of CONTRACTOR’S property against fire, theft, vandalism, or destruction by any cause. SHOW MANAGEMENT assumes no risk or responsibility by the acceptance of this AGREEMENT. CONTRACTOR expressly releases SHOW MANAGEMENT from any and all liability for any damage, injury, or loss to any person or goods which may arise from the rental/occupation of exhibit booth and/or participation in CONFERENCE.

Food and Beverage ARAMARK is the exclusive food and beverage provider of the GCCC. All food and beverage must be ordered through ARAMARK. No alcohol is permitted in the Nexus Hall at any time during the CONFERENCE. Preparation and/or serving of any type of food or beverage within the exhibition area is prohibited without the prior written consent of SHOW MANAGEMENT and/or ARAMARK. SHOW MANAGEMENT and/or ARAMARK reserve the right to bill the CONTRACTOR for the actual cost plus a determined fee for any food or beverage item brought into the GCCC without prior written consent from SHOW MANAGEMENT and/or ARAMARK.

Exhibit Rules and Regulations

All times are Eastern Standard Time (EST). Exhibition strike, dismantling and/or packing of booth space will commence no sooner than 3:15 pm, Thursday, November 20, 2014.

Carpeting is provided and required in all booth spaces for the CONFERENCE in order to maintain the professional character and appearance of the Nexus Hall. No items shall be posted on, taped, tacked, nailed, screwed, or otherwise attached to the columns, support beams, walls, floors, doors, or other parts of the GCCC. Caustic or staining fluids/materials are not permitted in the Nexus Hall. Packing, unpacking, and assembly of exhibits shall be done only in the designated areas and in conformity with the directions of SHOW MANAGEMENT and/or the GCCC. CONTRACTOR, its agent, and/or representatives are liable for all damages caused by them to the GCCC, booth equipment, property of SHOW MANAGEMENT, and the GSC for the CONFERENCE. CONTRACTOR employees may install and dismantle their own display as long as forklift, aerial lift, or other equipment assistance is not necessary. Any display of banners, decorations, or theatrical equipment that hangs from the ceiling in the Nexus Hall must be approved and hung by GCCC personnel. All materials or decorations used in CONTRACTOR’S booth must be flame retardant and conform to all Fire Department and/or State/Local Fire Marshall regulations. Required exit doors, exit lights, fire alarm sending stations, wet standpipe hose cabinets, and fire extinguisher locations shall not be concealed or obstructed. Use of open flames, compressed gas, or explosive fuels, heat, etc. is prohibited. Columbus Fire Department inspectors, fireman, State Fire Marshall, GCCC personnel, and SHOW MANAGEMENT will conduct regular and continuous inspections of the exhibit hall and individual exhibit booths throughout the CONFERENCE without any prior notification and will enforce all rules and regulations. CONTRACTOR accepts full responsibility for compliance with national, state, city, and GCCC fire safety rules and regulations. CONTRACTOR will be directly warned and perhaps fined for any violations pertaining to CONTRACTOR’S booth(s) and/or participation in CONFERENCE as determined by appropriate authorities and/or SHOW MANAGEMENT. The GCCC is a smoke-free facility. Smoking is prohibited in the exhibit hall, main concourse, session rooms, entrance ways or dock areas.

Digital devices (computers, printers, monitors, keyboards, etc.) on display must comply with Section 302(b) of the Communications Act and Section 2.803 of the FCC’s rules. All digital devices must have the required FCC certifications, including an FCC Warning and Identification Label. Computers and peripherals are defined as Class B digital devices. All such devices must carry a FCC Warning Label and ID Number. These devices emit radio signals when operating. Uncertified digital devices may cause harmful interference to radio and broadcast communications.

CONTRACTOR shall abide by and observe all federal, state and local laws, rules, regulations, and ordinances applicable to the GCCC, including the rules of the GCCC, SHOW MANAGEMENT, CONTRACTOR, and Labor Unions.

CONTRACTOR shall not discriminate against any person on the basis of age, sex, race, color, creed, religion, national origin, sexual orientation, education level, disability, or in any other manner in connection with or related to the CONFERENCE or use of the GCCC. CONTRACTOR is prohibited from possessing or having under their control, a “deadly” weapon or “dangerous ordnance” (each as defined in Ohio Revised Code Section 2923.11), while conducting business related to this AGREEMENT, or while conducting business in or on state-owned or leased property.

CONTRACTOR Participation

“Good Neighbor” Policy

Any exhibit space not occupied by 8:00 pm EST on Tuesday, November 18, 2014, unless arrangements for delayed occupancy have been arranged with SHOW MANAGEMENT, will be forfeited by CONTRACTOR, and such space may be resold, reassigned or used by SHOW MANAGEMENT without refund of CONTRACTOR payment. CONTRACTOR booth must be staffed and attended at all times during exhibition hours. Abandonment of booth space at any time during exhibition hours is not permitted. No addition or removal of major/large products or materials to or from booth is permitted during exhibition hours.

Demonstrations, distribution of publications, materials and/or samples and any sales activities are permitted only within the confines of CONTRACTOR’S assigned booth. Occupation of exhibition space is solely limited to the CONTRACTOR who signed the AGREEMENT for such space. CONTRACTOR will not assign, sublet, share or allot the whole or any portion of its assigned space or permit representatives, products, publications, or equipment to occupy assigned space other than what is manufactured, provided, distributed, or affiliated with or

by CONTRACTOR without prior written consent of SHOW MANAGEMENT.

CONTRACTOR agrees to adhere to CONFERENCE’S “Good Neighbor” Policy (“POLICY”) as a condition for participation in the CONFERENCE. Display materials and/or products should not obstruct the sight lines of neighboring booths and/or intrude upon or in any way invade the space of neighboring booths. CONTRACTOR’S booth items should not exceed the height of the back drape (8’) or side drape (3’) excluding items which are “flown” or rigged above booth at CONTRACTOR’S expense or those which are approved by SHOW MANAGEMENT. Music, voices (regular and amplified), and booth noise shall be at appropriate sound levels at all times and must not interfere with other exhibitors.

SHOW MANAGEMENT shall determine and enforce acceptable volume levels for all participants in the Nexus Hall. CONTRACTOR is not permitted to leave the CONFERENCE prior to the closing of the Nexus Exhibit Hall on Thursday, November 20, 2014.

Agreement Acceptance Acceptance of CONTRACTOR is at sole and absolute discretion of SHOW MANAGEMENT under the guidance of the STEERING COMMITTEE. An application to sponsor, advertise, or exhibit is not considered accepted until applicant is notified in writing by SHOW MANAGEMENT of the acceptance.

Upon receipt, SHOW MANAGEMENT will review application – including requested sponsorship or advertising package, exhibit booth number, requests for proximity to or separation from other exhibitors, etc. – and assign and/or reserve sponsorship, advertising, and exhibit booth (if applicable). A 50% deposit is required within thirty (30) days of submission of completed agreement. Failure to provide 50% deposit may result in the termination of this AGREEMENT and the reassignment of sponsorship, advertisement, and/or booth space (if applicable) to another entity. Payment in full or 100% deposit is required of CONTRACTOR after Friday, August 29, 2014. CONTRACTOR will not be permitted to erect a display until space rental is paid in full. Checks should be made out to ESC of Central Ohio. All accepted applications are subject to the regulations, terms, and conditions contained within this AGREEMENT, MANUAL and/or set forth by the Greater Columbus Convention Center (“GCCC”). SHOW MANAGEMENT reserves the right to terminate this agreement with written notice if CONTRACTOR breaches any of the regulations, terms, or conditions contained herein and in the MANUAL, including failure to make payment when due under the terms of this AGREEMENT.

Representation CONTRACTOR will name one (1) individual to act as its authorized representative throughout the duration of this agreement.

Nexus Hall Floor Plan The Nexus Hall Floor Plan is developed and maintained by SHOW MANAGEMENT and is the official floor plan for the CONFERENCE. SHOW MANAGEMENT reserves the right to edit or change the Nexus Hall Floor Plan at any time to best accommodate the overall needs of the CONFERENCE. Exhibit space assignments will be determined at the sole discretion of SHOW MANAGEMENT and memorialized in this AGREEMENT. SHOW MANAGEMENT reserves the right to reassign CONTRACTOR booth space with notice if determined by SHOW MANAGEMENT to be in the best interest of the CONFERENCE.

Exhibition Hours Tuesday, November 18, 2014 | 12:00 pm - 8:00 pm (move-in) Wednesday, November 19, 2014 | 9:00 am - 6:00 pm (4:00 - 6:00 pm - Nexus Hall open to general public) Thursday, November 20, 2014 | 7:30 am - 3:00 pm | 3:15 - 6:00 pm (move-out)

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Sales of Products or Services

Photo and Video Release SHOW MANAGEMENT may choose to capture photos or video from CONFERENCE for use on the CONFERENCE website or in promotional materials such as flyers, brochures, newsletters, web videos, and/or the CONFERENCE program. Unless permission is revoked in writing to SHOW MANAGEMENT, by virtue of their attendance, CONTRACTOR consents to the use of their image or likeness in such promotional materials. Furthermore, no financial compensation will be provided for use or publication of photos/images/video.

Print Materials If applicable, CONTRACTOR agrees to provide SHOW MANAGEMENT with a high resolution (.ai, .eps, .tiff or high-quality PDF) logo and/or advertising for use in promotional materials, signs, and publications such as the CONFERENCE program. SHOW MANAGEMENT assumes no responsibility for the print quality of low resolution graphics or advertising.

Sponsorship Disclosure The amount of CONTRACTOR contribution that is deductible for federal income tax purposes is limited to the excess of any dollars contributed over the value of goods/services provided by OCALI. CONTRACTOR agrees to consult tax advisor for specific details or information regarding sponsorship tax deductions.

Indemnification CONTRACTOR releases and waives any claim against ESCCO, OCALI, its governing board, members, agents, GSC, or employees. CONTRACTOR shall indemnify and hold harmless SHOW MANAGEMENT, the GCCC and GSC from any complaints, suits and/or liabilities resulting from negligence, loss, theft, damage, or destruction of goods, or for any injury to itself, its agents, employees, and sub-contractors while in the GCCC or for any damage of any nature or character whatsoever including any damage to its business by reason of failure to provide space for the exhibit or the removal of the exhibit or for any action of any nature by it for failure to hold the CONFERENCE on schedule. CONTRACTOR agrees to indemnify and hold harmless and defend indemnities from any losses, claims, liabilities, damages, and expenses (including attorney’s fees) arising from whatever cause whatsoever, including without limitation property damage or loss and injury or harm to persons arising out of or caused by maintenance, set-up, construction, removal, and operation of its exhibit and booth, or the acts or failure to act of the CONTRACTOR and its officers, directors, employees, agents, sub-contractors, and invitees while in or about the GCCC and from any breach of this AGREEMENT.

Force Majeure In the event of cancellation or postponement of the CONFERENCE due to but not limited to, acts of God (flood, earthquake, tornado, fire, etc.), war, strikes, threats or acts of terrorism or similar acts, disease, U.S. Department of State, U.S. Department of Homeland Security, World Health Organization, Centers for Disease Control and Prevention, or other governmental or international agency travel advisory, civil disorder, non-availability of food, beverages, or other supplies or curtailment of transportation either in Columbus, OH, or in the countries/states of origin of CONFERENCE participants, which deters at least twenty-five percent (25%) of participants from arriving for the first scheduled day of the event, making it inadvisable, impracticable, illegal, or impossible to continue with the CONFERENCE, SHOW MANAGEMENT, under the oversight of the STEERING COMMITTEE can cancel or postpone CONFERENCE without liability.

Cancellation Once AGREEMENT has been signed and accepted by SHOW MANAGEMENT, CONTRACTOR will be liable for 100% of contracted amount. In the event of cancellation, written notice must be given to SHOW MANAGEMENT. A 50% refund will be granted for cancellation notices received prior to September 15, 2014. No refunds will be provided for cancellation notices received after September 15, 2014. No exceptions will be made. SHOW MANAGEMENT reserves the right to resell any cancelled exhibit space. SHOW MANAGEMENT reserves the right to terminate this AGREEMENT immediately by written notice if CONTRACTOR breaches any of the regulations, terms and/or conditions set forth in this AGREEMENT or contained within the MANUAL, including but not limited to, failure to submit payment as stipulated in this AGREEMENT.

CONTRACTOR is responsible for collecting and remitting applicable sales and use taxes to the State of Ohio and/or any and all local jurisdictions for CONTRACTOR’S sales of products or services. CONTRACTOR will submit to SHOW MANAGEMENT a completed sales tax form and/or tax identification certificate within two (2) business days of request. SHOW MANAGEMENT assumes no responsibility regarding CONTRACTOR sales and will cooperate with officials of the State of Ohio to make available requested information and/or to provide Nexus Hall access to such officials.

Required Signature

In signing, CONTRACTOR agrees to abide by the regulations, terms, and conditions as set forth in this AGREEMENT and MANUAL to be released no later than Friday, June 27, 2014. SHOW MANAGEMENT reserves the right to include additional regulations, terms, and conditions as necessary for the benefit of the CONFERENCE as requirements for participation in CONFERENCE. Any additional regulations, terms, and conditions will be communicated to CONTRACTOR in writing in the form of an amendment to this AGREEMENT to be signed by both CONTRACTOR and authorized representative of SHOW MANAGEMENT. The rights of SHOW MANAGEMENT under this AGREEMENT shall not be deemed waived except as specifically stated in writing and signed by authorized representative of SHOW MANAGEMENT. If any terms of this AGREEMENT are declared invalid or unenforceable by a court of competent jurisdiction, the remainder of the AGREEMENT shall continue in full force and effect.

Authorized Representative (print name): Authorized Representative (signature): Date: Authorized OCALI Representative (signature): Date: ESC of Central Ohio Treasurer (signature): Date: