OCALICON 2016 | marketing prospectus

2016 The Nation's Premier Autism and Disabilities Conference November 16-17 | Columbus, OH

MARKETING prospectus

OCALICON 2016 Features

What OCALICON 2016 is the nation’s premier event in autism, sensory disabilities, and low-incidence disabilities.

National leaders, educators, policymakers, higher education faculty, scholars, parents, self-advocates, and service providers gather to examine common concerns and sharing proven solutions that address issues faced by individuals with autism, sensory disabilities, and low-incidence disabilities across their lifespan.

The Exhibit Hall is OCALICON's innovation, idea, and inspiration hub where attendees connect with research, products, services, and solutions – and the creators, developers, and pioneers who make them happen.

Why

• 150+ sessions by national leaders and experts • 2 national summits »» National Autism Leadership Summit »» University Summit • NEW for 2016! The worldwide debut of a new center at OCALI focused on visual impairments (including blindness), hearing impairments, deafness, and those who have dual-sensory impairments • OCALI Awards – recognizing the outstanding achievements of professionals, parents/families, and individuals with autism, sensory disabilities, or low-incidence disabilities The 2016 Exhibit Hall will include over 70 leading exhibiting companies and organizations, plus key features and services: »» Registration and CEUs/Grad Credit »» Research Symposium Poster Sessions

OCALICON 2016 brings together a cross-section of professionals and parents who utilize a variety of products and services at home, work, and in the community at large.

Showcase your offerings to a passionate and engaged audience in an energized and exciting environment.

OCALICON 2016 offers multiple options designed to meet the budget and business goals of private companies and non-profit organizations big and small.

»» Keynote Speakers »» OCALI Central »» OCALI Lending Library »» Family Corner »» Afternoon Energy Breaks from 2:00-2:45 pm »» Gallery of artwork by individuals with ASD, sensory disabilities, and low-incidence disabilities

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OCALICON 2015 Exhibitors and Sponsors »» »» »» »» »» »» »» »» »» »» »» »»

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9th Planet, LLC AAPC Publishing AbleNet ACE ABA Software System Assistive Technology of Ohio AUinspired Autism Certification Center Autism Society of Ohio Bowling Green State University Center for Outreach Services/ Ohio School for the Deaf Chapel Haven, Inc. Cincinnati Children's Hospital Medical Center – Autism Research Group CIP – College Internship Program CPI (Crisis Prevention Institute) Deaf Services Center Defiance College Different Roads to Learning Disability Rights Ohio doTERRA – Essentials 4 Health Down Syndrome Association of Central Ohio Edward Jones Investments Fidget Club Florida Institute of Technology Fluttering Families Good Friend, Inc. Got-Autism Hasbro, Inc. Helping Hands Center Lakeshore Learning Materials LearnTools, Inc. LessonPix, Inc. Lineagen, Inc. Milestones Autism Resources Monarch Center for Autism – A Division of Bellefaire JCB Nationwide Children's Hospital Center for Autism Spectrum Disorders Notre Dame College – Academic Support Center Nova Southeastern University OCALI

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»» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »»

Organization for Autism Research (OAR) Otterbein University Pamer Family Chiropractic Pathways to Independence of Central Ohio Pearson Clinical Assessment Penchura, LLC PLAY Project Training and Development Organization Positive Education Program Praises, Prizes, and Presents Prentke Romich Company PresenceLearning Recreation Unlimited Relias Learning REM Ohio, Inc. Rethink Saltillo Corporation SCSU Center of Excellence on Autism Spectrum Disorders Sheryl's Autistic Impressions Signing Time Snug Vest By Wearable Therapeutics, Inc. STAR Autism Support, Inc. StealthWear Protective Clothing, Inc. Step By Step Academy Summit Academy Management Take One Table TeachTown, Inc. The Horizons School The Ohio Center for Deafblind Education The Silver Lady II Timocco, Inc. Tobii Dynavox Toledo Regional Autism Network (TRAN) TSA Disability Branch University of Cincinnati VizZle by Monarch Teaching Technologies, Inc. We Teach SPED-TPT Westminster Technologies, Inc. WithinU Life Coaching

Exhibit Hall Features: • 15 hours of exhibition time spanning two days »» Morning keynote sessions held in the back of the Exhibit Hall each day »» 30-minute breaks between sessions »» 75-minute lunch »» 45-minute Energy Break each afternoon in the Exhibit Hall • The Exhibit Hall Scavenger Hunt promotes continued interaction with attendees both days -- Hurry! There is no additional cost to participate, but the deadline is August 31!

• Registration, Research Symposium, Family Corner, OCALI Central, and Gallery are strategically located to draw traffic to every corner of the Exhibit Hall

Did you know?

OCALICON exhibitors and sponsors showcase – and sell!

– a wide array of products and services, including: • Advocacy and Support Programs • Apparel and Gifts • Assistive Technology (AT) • Behavioral Healthcare Programs • Books and DVDs

• Educational Products • Higher Education Programs • Sensory Products and Supports • Software • Residential Services • Vocational Services 3

Demographics

OCALICON 2015 was attended by a record 1,700+ participants from 43 states, Canada, Puerto Rico, and the United Kingdom.

Teachers, administrators, parents, SLPs, OTs, psychologists, professors, self-advocates, and more attended over 150 sessions, the National Autism Leadership Summit, University Summit, and Research Symposium.

The annual event draws a crosssection of participants – from families to early childhood to K-12 education to higher education to adult services.

OCALICON 2015 Participants K-12 Education 27% General Education Teacher, Special Education Teacher, Transition Specialist, etc.

Related Services 24% Behavior Specialist, Occupational Therapist, Psychologist, SLP, etc.

Administrative 18% Curriculum Director, Principal, Superintendent, etc.

Business 9% Sales/Marketing, etc.

Families 8% Parents, Families, etc.

Higher Education 6% Professor, Researcher, Graduate or Undergrad Student, etc.

Adult Services 4% Adult Residential Provider, DD Support Service Administrator, Vocational Rehabilitation Counselor, etc.

Early Childhood 3% Head Start, Preschool, Early Intervention Specialist, etc.

Individual w/Disability 1% ASD, TBI, etc.

Health Care <1% Nurse, Pediatrician, Physician, etc.

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Exhibit Booth Packages Choose your booth package.

Standard

Nonprofit

A complete 10’ × 10’ exhibitor package. We provide the space, carpet, table, and chairs – you complete and customize the scene with your products and services, handouts, and takeaways.

A complete 10’ × 10’ exhibitor package for 501(c)(3) organizations.

Bonus: Your staff can use the 3 included full-conference registrations to attend conference sessions and further their knowledge, skills, and understanding.

$1,100

$800

What's Included?

Standard and Nonprofit packages each include: • • • • • • • • •

10' x 10' booth (8' back drape, 3' side drape in blue and white) Black carpet Two chairs and wastebasket 3 full-conference registrations Company listing and description on OCALICON website Company listing and description in OCALICON program* Overnight exhibit hall security All-day access to Exhibitor Lounge Exhibit Hall Scavenger Hunt**

* Add your color logo to your company listing for only $50! See p.8 for details. **Exhibit Hall Scavenger Hunt All 2016 sponsors and exhibitors are invited to participate in the Exhibit Hall Scavenger Hunt at no additional cost. The Scavenger Hunt is an interactive game designed to help attendees connect with exhibitors and develop a better understanding of their products and services. All attendees receive a game card and visit with participating exhibitors to secure a special stamp. Once completed, attendees turn in their game card for a chance to win great prizes. Interested in participating? Simply check the box on the contract.

The sign-up deadline is August 31, 2016!

Exhibitor Regulations Exhibitor Agreements are processed on a first-come, first-served basis.

A 50% deposit is required within 30 days of submitting an exhibitor agreement form.

501(c)(3) organizations must submit a copy of 501(c)(3) certificate or equivalent.

The deadline for inclusion of exhibitor information in the conference program is Friday, October 14, 2016.

Instructions for registering booth staff will be sent upon receipt of full payment for exhibit space. Additional FullConference Exhibitor registrations may be purchased for $50 each. Additional Exhibit Hall Only registrations are available at no cost to exhibiting organization.

Electricity and Internet connectivity are available through the Greater Columbus Convention Center. Details and order forms will be included in the Exhibitor Services Manual, released in early July.

Overnight on-site security will be provided starting Tuesday, November 15, 2016. Exhibitors are responsible for insuring and securing their own materials at all times.

OCALI does not assume responsibility for lost or stolen materials.

In the event of cancellation, written notice must be given to OCALI. A 50% refund will be granted for cancellation notices received prior to Friday, September 16, 2016.

Don't Forget The deadline for the Exhibit Hall Scavenger Hunt is August 31, 2016!

No refunds will be provided for cancellations received after September 16, 2016.

Once agreement has been signed and accepted, Exhibitor is liable for 100% of contracted amount.

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Exhibit Hall Floor Plan

TO MAIN STAGE

Exhibit Hall Hours

15 TUES

SMART CITY EXHIBITOR LOUNGE

GCCC

12:00 pm – 5:00 pm Exhibitor Move-in Day

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FAMILY CORNER

WEDS

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30' OCALI

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ASD STRATEGIES IN ACTION

9:00 am – 6:00 pm Exhibit Day 1 Open to the Public 3:00 - 6:00 pm

CHILL ZONE

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THURS

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LIBRARY

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All times are Eastern Standard Time (EST).

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Energy Break

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Keynote

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Sponsor Booths

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KEYNOTE MEET & GREET

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AISLE 200

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Gallery

Online floor plan features real-time display of available exhibit booth space at:

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Family Corner

9:00 am – 3:00 pm Exhibit Day 2 Exhibitor Strike 3:15 - 6:00 pm

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OCALI GALLERY

20'

300

THINK TANK

20'

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556

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BAG DISTRIBUTION

PRESENTER STORAGE

555

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501

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REGISTRATION

522

Note: OCALICON sessions continue on Friday, November 18.

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However, no exhibit booths are featured on Friday, November 18.

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Grow Your Business with Exhibitor Add-Ons À la carte options help grow your customer base

SESSIONS Exhibitor Sessions Exhibitor sessions provide a private meeting room for your 75-minute session. This is your opportunity to introduce your products/services to an attentive audience, demonstrate their power and significance, and build or extend your fan base. Reserve early to get your preferred date/time.

Exhibitor Sessions include: • • • • • • •

Private meeting room with seating up to 50 (theatre style) LCD projector Projection screen Wired lavaliere microphone Sound system and mixer Basic Wi-Fi connectivity 2 complimentary full-conference registrations

$300 SOLD OUT

8 available sessions

MARKETING Tote Bag Insert

Badge Scanner

Make sure your materials fall into the hands of every attendee by including your insert in the conference tote bag. Tote bags are distributed to all conference attendees, and include the conference program, name badge holder/lanyard, and other materials.

Never miss another hot lead. Rent one of our compact Opticon portable scanners and collect attendee information on-site. Simple one-click operation and beep assures badge information was successfully captured. A spreadsheet of all scanned data will be sent to you 24–48 hours after the close of OCALICON 2016.

Company/organization is responsible for manufacturing and shipping of Tote Bag Inserts (flyer, catalog, etc.). Inserts must be received by Monday, October 31, 2016. Leftover items will be recycled or returned at advertiser’s expense.

$125

$300 Mailing List Connect with attendees just before the conference and follow up with them immediately afterwards. Send a personalized invitation to stop by your booth or evening social event. Follow up with post-conference sale pricing or incentives. Note: Mailing list is opt-in only;

all members have agreed to be included on the list.

$200 OCALICON 2016 T-Shirt Include your logo on the official conference t-shirt worn by volunteers and purchased by attendees. This is a very popular item that sold out in 2015!

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Take One Table Can't make it to OCALICON 2016? No worries. Send in your company brochure, catalog, or swag for inclusion on the Take One Table. A big hit with attendees each year, the table is located in a prime spot in the midst of all the action inside the Exhibit Hall. OCALI staff will take care of displaying your items on the Take One Table throughout OCALICON 2016.

Company/organization is responsible for the manufacturing and shipping of items for the Take One Table. Items must be received by Monday, October 31, 2016.

Leftover items will be recycled or returned at advertiser’s expense.

$300

$200

(6 available)

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Grow Your Business with Exhibitor Add-Ons À la carte options help grow your customer base

ADVERTISING

Conference Program Advertise in the OCALICON 2016 program.

The program is printed in beautiful 4-color matte finish and distributed to all conference participants.

Advertising space is available on a first-come, first-served basis.

Company/organization is responsible for ad creation. Ad must be submitted as high-quality PDF file with all fonts and images embedded and set to press. Full-page ads print with .125” bleeds.

The deadline for receipt of ad is Friday, October 14, 2016.

Inside Front Cover (8.5" x 11")

$1,000

Inside Back Cover (8.5" x 11")

$1,000

Back Cover (8.5" x 11")

$1,500

SOLD

Full-Page (8.5" x 11") Half-Page (8.5" x 5.5")

$700 E XHIBIT OR S

$500

Nova Southeastern University

Pamer Family

310

Quarter-Page (4.25" x 5.5")

3301 College Avenue Fort Lauderdale, FL 33314 954.262.7168 www.nova.edu/dais

CEA-7501-A-A4

Being part of the community means

OCALICON 2015

420

$300

246 W. Olentang Powell, OH 4306 614.798.1419 www.pamerfamily

Nova Southeastern University provides programs in autism and applied behavior analysis at the undergraduate, master's, and doctoral levels. These programs are offered on-site, online, or through blended delivery systems. Also, on the main campus in Fort Lauderdale, FL, there are a range of direct service programs and clinics serving individuals with autism and their families.

Since 2001, Pame been instrumenta people in Centra spinal correction Pamer believes in power that made Come by our boo to see if spinal m affecting your we

Ohio Center for Autism and Low Incidence (OCALI)

Pathways to of Central Oh

470 Glenmont Ave Columbus, OH 43214 614.410.0321 www.ocali.org

7020 D Huntley R Columbus, OH 4 614.378.2498 www.pathways2in

OCALI was established through legislative action to serve individuals with autism and other disabilities and provide them with opportunities for a high quality of life throughout their lifespan. Our efforts focus on building the capacity, knowledge, and skills of families, educators, and other professionals through leadership, professional development, technical assistance, technology, and resource dissemination. Through our ongoing collaboration with local, state, and national partners, OCALI’s world-class tools, products, and publications have made a significant impact in all 88 Ohio counties, all 50 states, and over 200 countries.

Pathways to Inde is a non-profit org vocational and su young adults with functional doggy individuals basic vocational assess interview skills. W provide a sense o our friends with d to our advantage These skills are th settings with an e employment with

OCALI Central

November 18 – 20, 2015 Columbus, Ohio

Visit Lynn in Booth #228!

Lynn R Tramontano Financial Advisor .

1500 W Third Ave Suite 102 Columbus, OH 43212 614-488-4717

www.edwardjones.com Member SIPC

View the OCALICON 2015 program at http://conference.ocali.org/2015-highlights

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Pearson Clini 113

5601 Green Valle Bloomington, MN 800.627.7271 www.pearsonclin

Otterbein University 216

1 South Grove St. Westerville, OH 43081 614.823.1346 www.otterbein.edu

Exhibitor Logo in Conference Program Upgrade your listing in the program by including your full-color logo next to your listing.

$50

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Pearson has a lon assessments used settings to under behavioral, emot occupational stre We have been a and today we are clinical assessme solutions to asses educational, occu outcomes. Our w and intervention 300,000 psycholo pathologists, occ related practition WISC-V, KTEA-3, and Q-interactive

Learn about the latest in teacher education of intervention specialists – both initial licensure and adding licensure candidates. Otterbein University has developed an integrative program, focused on co-teaching and collaboration, a balanced program, focused on leadership, best practices, and research in special education, and an accessible program, supportive of individual learning needs, busy schedules, and investments of one’s time and finances. Visit us to learn more about the intervention specialist programs at Otterbein University.

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SPONSORSHIPS

Keynote Speakers

Sponsorship Highlights: What is it?

Keynote speakers reaffirm our work, challenge our conventions, and inspire us to think differently about what is possible.

Showcase your commitment to excellence through your exclusive sponsorship of the OCALICON 2016 keynote speakers.

•

Speak directly to over 1,200 conference attendees.

Sponsorship includes opening remarks from the main stage on BOTH Wednesday, November 16 and Thursday, November 17

•

Your name, logo, and message is shown on the big projection screens each day as attendees enter the Keynote Hall

•

After the keynote, host a Meet-and-Greet and/or book signing in the provided park space adjacent to your exhibit booth

What's Included?

• 20' x 20' booth with adjoining 10' x 20' park space for hosting a Meet-and-Greet with attendees immediately following each keynote address

MART ITY

• 5-minute opening remarks from the Keynote Stage on Wednesday and Thursday FAMILY

EXHIBITOR LOUNGE

SMART CITY

EXHIBITOR LOUNGE

FAMILY CORNER

CORNER

FERN

• Sponsor's name, logo, and message on the Keynote Stage screens before and after the Keynote address

30' 20'

OCALI

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Sponsor Booths

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CHILL ZONE

• Custom on-site signage

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• Full-page 4-color ad in conference program

527

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Family Corner

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Gallery

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• Tote bag insert

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RESEARCH SYMPOSIUM

Energy Break

105

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OCALI GALLERY

20'

300

THINK TANK

20'

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BAG DISTRIBUTION REGISTRATION

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PRESENTER STORAGE

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• Sponsor logo included on 2016 OCALICON t-shirt 432 232 331 • 2016 mailing list

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• 600230 x 90 329 banner ad 330 in 2 issues 429 of Backstage Pass emails sent to all OCALICON participants 428

• Sponsor logo and weblink on OCALICON website

40'

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Meet-and-Greet126

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CENTER FOR SENSORY Park Space 20' DISABILITIES

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30' KEYNOTE MEET & GREET

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Keynote

AISLE 100

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Family Corner

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20'

Sponsor Exhibit Booth

Energy Break

SOLD $8,000

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Sponsor Booths

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LEARNING LIBRARY

• 75-minute education session in a private meeting room

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LEARNING LIBRARY

CALI

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ASD STRATEGIES IN ACTION

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SPONSORSHIPS

Energy Break

Sponsorship Highlights:

What is it?

Help give attendees a mid-afternoon boost. Held inside the exhibit hall from 2:00-2:45, the Energy Break refreshes and revitalizes with a quick snack – including the convention center's crowdpleasing rich and creamy hot chocolate – live music, door prizes, and much more. Keep the afternoon slump in check and the positive vibe going strong.

• 3' x 6' custom sign rigged above sponsor's booth • 75-minute education session in a private meeting room • Sponsor slide on television monitors in the main concourse during the Energy Break FAMILY CORNER

30' 20'

ASD STRATEGIES IN ACTION

OCALI

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• Sponsor logo and weblink on OCALICON website

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Family Corner

• 2016 mailing list • 600 x CHILL 90 banner ad in 2 issues of Backstage Pass emails sent to all ZONE OCALICON participants

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Energy Break

• Tote bag insert • Sponsor logo included on 2016 OCALICON t-shirt

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KEYNOTE MEET & GREET

AISLE 200

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CHILL ZONE

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ASD TRATEGIES IN ACTION

Snacks and beverages are served near sponsor's booth on Wednesday and Thursday from 2:00-2:45 pm

• 10' x 20' end cap booth adjacent to Energy Break tables where snacks and beverages are served

FAMILY CORNER

OCALI

30'

•

• Full-page ad 4-color ad in the conference program

EXHIBITOR LOUNGE

FERN

LEARNING LIBRARY

Associate your company with the OCALICON Energy Break – one of the conference's most popular features

What's Included?

SMART CITY GCCC

•

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200

OCALI GALLERY

20'

300

THINK TANK

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BAG DISTRIBUTION

PRESENTER STORAGE

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SPONSORSHIPS

Family Corner

Sponsorship Highlights:

What is it?

The Family Corner is an informal 30' x 40' meeting and connection area on the show floor designed by families for families. Offering both town hall-style meetings and casual conversations this special feature gives families of individuals with disabilities a chance to connect with each other and discuss their most pressing issues.

•

Be part of the exclusive area devoted to addressing topics and issues that matter the most to families

•

Sponsor's exhibit space is located inside Family Corner

What's Included?

• Sponsor exhibit space located inside the Family Corner* • 3' x 6' custom sign rigged above Family Corner • Facilitate 2 town hall-style conversations inside Family Corner • Full-page ad 4-color ad in the conference program • Tote bag insert • 2016 mailing list • Sponsor logo and weblink on OCALICON website

SOLD $5,000 SMART CITY EXHIBITOR LOUNGE

GCCC

FAMILY CORNER

FERN

30' OCALI

20'

ASD STRATEGIES IN ACTION

CHILL ZONE

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CENTER FOR SENSORY DISABILITIES

20'

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Keynote

AISLE 100

30'

Sponsor Booths

426

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AISLE 400

KEYNOTE MEET & GREET

AISLE 300

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LEARNING LIBRARY

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RESEARCH SYMPOSIUM

Energy Break

105

101

200

OCALI GALLERY

20'

300

THINK TANK

20'

20'

20'

20'

556

20'

BAG DISTRIBUTION

PRESENTER STORAGE

555

557

501

502

560

559

REGISTRATION

522

520

519

518

517

516

515

514

513

512

511 503

504

505

506

507

508

509

510

PRESENTER LOUNGE

FAMILY CORNER

CHILL ZONE

232

331

332

431

230

329

330

429

2016 226

325

224

323

326 425 ocalicon.org 324

423

432

* OCALI will work with sponsor to design exhibit space that aligns with the relaxed, conversational format of the Family Corner

430 428 426 424

11

SPONSORSHIPS Tote Bags

Gallery

What is it?

What is it?

Conference tote bags are distributed to every conference attendee and contain the conference program, name badge holder/lanyard, and other materials.

Tote bags are screen printed with sponsor logo.

A showcase of artwork by local and national artists who have autism, sensory disabilities, or lowincidence disabilities.

What's included?

What's included?

•

Sponsor name and logo screen printed along with the OCALICON 2016 logo on every tote bag

•

Sponsor catalog, brochure, flyer, and/or business cards included in every tote bag

•

Sponsor name and logo on custom-made sign near tote bag distribution tables

•

10' x 10' booth in the Exhibit Hall

•

Full-page four-color ad in the conference program

•

Sponsor logo and weblink on OCALICON website

SOLD $4,000

•

Sponsor name and logo featured on custom-made banner in OCALICON Gallery

•

Sponsor name and logo on a custom-made sign at the table of the Artist-in-Residence

•

Sponsor name and logo included on all OCALICON Gallery promotional materials

•

10' x 10' booth immediately adjacent to the Gallery

•

Half-page four-color ad in conference program

•

Sponsor logo and weblink on OCALICON website

SOLD $3,000

2016 ocalicon.org

12

How to Participate in OCALICON 2016 1

2

3

4

Complete

Submit

Additions

Contact

Complete agreement form in its entirety. Be sure to sign and date where indicated on page 2.

Mail completed form along with payment to:

Non-profit organizations must email or fax a copy of 501(c)(3) certificate or equivalent to exhibit@ocali.org or 614.262.1070.

Include 501(c)(3) in the subject line.

Simon Buehrer

OCALICON 2016 c/o Show Management 470 Glenmont Ave. Columbus, OH 43214

Sponsors should email hi-res .jpeg, .png, or .gif of logo to exhibit@ocali.org.

Include Sponsorship Logo in the subject line.

2016 The Nation's Premier Autism and Disabilities Conference November 16-17 | Columbus, OH

Conference & Events Manager exhibit@ocali.org 614.410.0995

2016

Exhibitor, Sponsorship, and Advertising Contract

November 16-17 | Columbus, OH

Company/Organization Name: £

£

OR

Use 2015 Listing

Use below information

Address: City/Town:

State/Province:

Telephone #:

Website URL:

Zip/Postal Code:

Country:

Exhibitor Description (maximum of 500 characters or 100 words; attach a separate sheet, if necessary or email to exhibit@ocali.org):

Primary Contact Information* Contact Name:

Role/Job Title:

Address: City/Town:

State/Province:

Telephone #:

Email Address:

Zip/Postal Code:

Country:

Package Type

Cost per Package

£

Standard

$1,100

£

Non-Profit **

$800

£

Take-One Table

$300

No. of Packages

Total

Package Exhibitor Session

Exhibitor Options

*Please list one primary contact to receive all communications and information (including the Exhibitor Services Manual) for OCALICON 2016.

N/A

£

Exhibitor Session $300 SOLD OUT

Note: Exhibitor sessions are only available to exhibitors who purchase a Standard or Non-Profit booth.

Must submit copy of 501(c)(3) certificate along with Exhibitor Agreement.

**

Requested Booth(s) #:

Sponsorship Options

£

Tote Bag Insert $300

£

Mailing List $200

£

Badge Scanner $125

£

Logo in Program $50

£

Keynote Speakers $8,000

£

Gallery $3,000

£

SOLD

OCALICON T-Shirt $200 (6 available)

Energy Break $6,000

£

Payment Information

Total Amount:

Check

50% Deposit Due (please round to whole dollars, if necessary):

Deposit is due within 30 days of submitting signed agreement.

Amount Enclosed: Balance Due: 100% deposit is required after August 31, 2016.

£

Inside Front Cover $1,000

£

Inside Back Cover $1,000

£

Back Cover $1,500 SOLD

£

Full-Page Ad $700

£

Half-Page Ad $500

£

QuarterPage Ad $300

Family Corner $5,000

SOLD

£

Tote Bags $4,000

SOLD

Note: Sponsorship contributions may be tax deductible.

Consult your tax advisor for more information.

SOLD

Order Information

!

£

Program Ads

Marketing Add-Ons

Exhibit Hall Management will attempt to accommodate all requests but cannot guarantee booth number or location.

Make checks payable to the ESC of Central Ohio.

Returned checks will be assessed a $40.00 fee.

Check #:

American Express

Discover

MasterCard

Visa

Credit Card #:

Expiration Date (MM/YY):

Security Code:

Zip/Postal Code:

Credit Card Holder Name:

Authorized Representative - Please review the Regulations, Terms, and Conditions on the back of this document, and sign where indicated.

Contract is not considered complete and will not be processed until signed by authorized representative.

Mail both pages of completed Contract to: OCALICON 2016 | Attn: Simon Buehrer 470 Glenmont Ave. | Columbus, OH 43214 USA

For Show Management Use Only Booth(s) Assigned:

Payment Received:

Balance Due:

Date:

Date:

Balance Received:

Initial:

Initial:

Initial:

Regulations, Terms, and Conditions General Information

Exhibit Manual

Security and Insurance

OCALICON 2016 (“CONFERENCE”) is hosted and managed by the Ohio Center for Autism and Low Incidence (“OCALI”), a project under the governing board of the Educational Service Center of Central Ohio (“ESCCO”). OCALI provides CONFERENCE sponsorship, advertising, and exhibit space – at a cost – to an approved entity (“CONTRACTOR”). Sponsorship, advertising, and exhibit space will be assigned on a first-come, first-served basis as determined

by OCALI as Show Management (“SHOW MANAGEMENT”). Acceptance of CONTRACTOR is in no way to be construed or promoted as an endorsement

by SHOW MANAGEMENT. SHOW MANAGEMENT makes no representation of warranties of any kind regarding the CONFERENCE, the number of attendees, merchantability, and/or fitness for CONTRACTOR purpose. Approval to sponsor, advertise, or exhibit at the CONFERENCE is contingent upon approval by SHOW MANAGEMENT under the guidance of the CONFERENCE Steering Committee (“STEERING COMMITTEE”). An approved CONTRACTOR must fulfill the spirit and intent of OCALI’s Options Policy and its emphasis on informed consumer choice. SHOW MANAGEMENT may restrict, prohibit, or evict any CONTRACTOR whose sponsorship, advertisement, or exhibit does not comply with the policies, rules, and regulations outlined in this agreement (“AGREEMENT”) and associated with the CONFERENCE – including, but not limited to those published on the CONFERENCE website ("WEBSITE"); those published in the Exhibit Services Manual (“MANUAL”); is misleading or deceptive; is in poor taste or unsuitable to sponsor, advertise, or exhibit; or whose products, publications, or materials may detract from the general character of the CONFERENCE. In such an instance, CONTRACTOR shall cease and desist such action or forfeit the sponsorship, advertisement, or exhibit space, if appropriate, and dismantle, remove and vacate the premises as requested or ordered by SHOW MANAGEMENT.

The MANUAL will be sent to CONTRACTOR no later than Friday, July 15, 2016.

The MANUAL will include, but is not limited to: shipping instructions to advance warehouse, materials handling information, additional CONTRACTOR rules and regulations, move-in/move-out schedules and service agreement forms for the rental or purchase of equipment, furniture, audio/visual equipment, utilities, or Internet access for the Exhibit Hall. CONTRACTOR is required to use designated CONFERENCE general service contractors (“GSC”) for services and/or equipment. CONTRACTOR is solely responsible for all arrangements and payment(s) corresponding to services or products included in the MANUAL. SHOW MANAGEMENT assumes no responsibility or liability for the performance, delivery, or suitability of any services or products purchased, rented, and/or secured through the MANUAL.

Twenty-four (24) hour peripheral security will be provided starting Tuesday, November 15, 2016, and continuing through the end of the Exhibit Exhibit Hall on Thursday, November 17, 2016. Security personnel will be on duty during move-in, Tuesday, November 15, overnight Wednesday, November 16, and during dismantling of the Exhibit Exhibit Hall on Thursday, November 17.

SHOW MANAGEMENT expressly disavows any responsibility for the protection of CONTRACTOR’S booth materials or display prior to, during, or after the CONFERENCE, and CONTRACTOR hereby releases SHOW MANAGEMENT from any and all claims, losses, damages, and expenses arising out of any losses to any thereof. CONTRACTOR shall utilize lock boxes and/or arrange for its own security in its booth, as appropriate, at its own expense. CONTRACTOR shall be able to provide a certificate of insurance to cover exhibit material(s) against damage or loss and public liability insurance against injury to the person and property of others. CONTRACTOR shall certify, at its own expense, the provision of insurance for the protection of CONTRACTOR’S property against fire, theft, vandalism, or destruction by any cause. SHOW MANAGEMENT assumes no risk or responsibility by the acceptance of this AGREEMENT. CONTRACTOR expressly releases SHOW MANAGEMENT from any and all liability for any damage, injury, or loss to any person or goods which may arise from the rental/occupation of exhibit booth and/or participation in CONFERENCE.

AGREEMENT Acceptance Acceptance of CONTRACTOR is at sole and absolute discretion of SHOW MANAGEMENT under the guidance of the STEERING COMMITTEE. An application to sponsor, advertise, or exhibit is not considered accepted until applicant is notified in writing by SHOW MANAGEMENT of the acceptance.

Upon receipt, SHOW MANAGEMENT will review application – including requested sponsorship, advertising, or exhibit package, exhibit booth number, – and assign and/or reserve sponsorship, advertising, and exhibit booth (if applicable). A 50% deposit is required within thirty (30) days of submission of completed AGREEMENT. Failure to provide 50% deposit may result in the termination of this AGREEMENT and the reassignment of sponsorship, advertisement, and/or booth space (if applicable) to another entity. Payment in full or 100% deposit is required of CONTRACTOR after Wednesday, August 31, 2016. CONTRACTOR will not be permitted to erect a display until space rental is paid in full. Checks should be made out to ESC of Central Ohio. All accepted applications are subject to the regulations, terms, and conditions contained within this AGREEMENT, WEBSITE, MANUAL, and/or set forth by the Greater Columbus Convention Center (“GCCC”). SHOW MANAGEMENT reserves the right to terminate this AGREEMENT with written notice if CONTRACTOR breaches any of the regulations, terms, or conditions contained herein and in the WEBSITE or MANUAL, including failure to make payment when due under the terms of this AGREEMENT.

Representation CONTRACTOR will name one (1) individual to act as its authorized representative throughout the duration of this AGREEMENT.

Exhibit Hall Floor Plan The Exhibit Hall Floor Plan is developed and maintained by SHOW MANAGEMENT and is the official floor plan for the CONFERENCE. SHOW MANAGEMENT reserves the right to edit or change the Exhibit Hall Floor Plan at any time to best accommodate the overall needs of the CONFERENCE. Exhibit space assignments will be determined at the sole discretion of SHOW MANAGEMENT and memorialized in this AGREEMENT. SHOW MANAGEMENT reserves the right to reassign CONTRACTOR booth space with notice if determined by SHOW MANAGEMENT to be in the best interest of the CONFERENCE.

Exhibition Hours Tuesday, November 15, 2016 | 12:00 pm - 5:00 pm (move-in) Wednesday, November 16, 2016 | 7:00 - 8:30 am (con't move-in; must be set by 8:30 am EST) Day One – 9:00 am - 6:00 pm (3:30 - 6:00 pm - Exhibit Hall open to general public) Thursday, November 17, 2016 | 9:00 am - 3:00 pm 3:15 - 6:00 pm (strike and move-out) All times are Eastern Standard Time (EST). Exhibition strike, dismantling and/or packing of booth space will commence no sooner than 3:05 pm, Thursday, November 17, 2016.

CONTRACTOR Participation Any exhibit space not occupied by 8:30 am EST on Wednesday, November 16, 2016, unless arrangements for delayed occupancy have been arranged with SHOW MANAGEMENT, will be forfeited by CONTRACTOR, and such space may be resold, reassigned, or used by SHOW MANAGEMENT without refund of CONTRACTOR payment. CONTRACTOR booth must be staffed and attended at all times during exhibition hours. Abandonment of booth space at any time during exhibition hours is not permitted. No addition or removal of major/large products or materials to or from booth is permitted during exhibition hours.

Demonstrations, distribution of publications, materials and/or samples and any sales activities are permitted only within the confines of CONTRACTOR’S assigned booth. Occupation of exhibition space is solely limited to the CONTRACTOR who signed the AGREEMENT for such space. CONTRACTOR will not assign, sublet, share, or allot, the whole or any portion of its assigned space or permit representatives, products, publications, or equipment to occupy assigned space other than what is manufactured, provided, distributed, or affiliated with or by CONTRACTOR without prior written consent of SHOW MANAGEMENT.

!

Food and Beverage Centerplate is the exclusive food and beverage provider of the GCCC. All food and beverage must be ordered through Centerplate. No alcohol is permitted in the Exhibit Hall at any time during the CONFERENCE. Preparation and/or serving of any type of food or beverage within the exhibition area is prohibited without the prior written consent of SHOW MANAGEMENT and/or Centerplate.

SHOW MANAGEMENT and/or Centerplate reserve the right to bill the CONTRACTOR for the actual cost plus a determined fee for any food or beverage item brought into the GCCC without prior written consent from SHOW MANAGEMENT and/or Centerplate.

Exhibit Rules and Regulations Carpeting is provided and required in all booth spaces for the CONFERENCE in order to maintain the professional character and appearance of the Exhibit Hall. No items shall be posted on, taped, tacked, nailed, screwed, or otherwise attached to the columns, support beams, walls, floors, doors, or other parts of the GCCC. Caustic or staining fluids/materials are not permitted in the Exhibit Hall. Packing, unpacking, and assembly of exhibits shall be done only in the designated areas and in conformity with the directions of SHOW MANAGEMENT and/or the GCCC. CONTRACTOR, its agent, and/or representatives are liable for all damages caused by them to the GCCC, booth equipment, property of SHOW MANAGEMENT, and the GSC for the CONFERENCE. CONTRACTOR employees may install and dismantle their own display as long as forklift, aerial lift, or other equipment assistance is not necessary. Any display of banners, decorations, or theatrical equipment that hangs from the ceiling in the Exhibit Hall must be approved and hung by GCCC personnel. All materials or decorations used in CONTRACTOR’S booth must be flame retardant and conform to all Fire Department and/or State/Local Fire Marshall regulations. Required exit doors, exit lights, fire alarm sending stations, wet standpipe hose cabinets, and fire extinguisher locations shall not be concealed or obstructed. Use of open flames, compressed gas, or explosive fuels, heat, etc. is prohibited. Columbus Fire Department inspectors, fireman, State Fire Marshall, GCCC personnel, and SHOW MANAGEMENT will conduct regular and continuous inspections of the exhibit hall and individual exhibit booths throughout the CONFERENCE without any prior notification and will enforce all rules and regulations. CONTRACTOR accepts full responsibility for compliance with national, state, city, and GCCC fire safety rules and regulations. CONTRACTOR will be directly warned and perhaps fined for any violations pertaining to CONTRACTOR’S booth(s) and/or participation in CONFERENCE as determined by appropriate authorities and/or SHOW MANAGEMENT. The GCCC is a smoke-free facility. Smoking is prohibited in the exhibit hall, main concourse, session rooms, entrance ways or dock areas.

Digital devices (computers, printers, monitors, keyboards, etc.) on display must comply with Section 302(b) of the Communications Act and Section 2.803 of the FCC’s rules. All digital devices must have the required FCC certifications, including an FCC Warning and Identification Label. Computers and peripherals are defined as Class B digital devices. All such devices must carry a FCC Warning Label and ID Number. These devices emit radio signals when operating. Uncertified digital devices may cause harmful interference to radio and broadcast communications.

CONTRACTOR shall abide by and observe all federal, state, and local laws, rules, regulations, and ordinances applicable to the GCCC, including the rules of the GCCC, SHOW MANAGEMENT, CONTRACTOR, and Labor Unions.

CONTRACTOR shall not discriminate against any person on the basis of age, sex, race, color, creed, religion, national origin, sexual orientation, education level, disability, or in any other manner in connection with or related to the CONFERENCE or use of the GCCC. CONTRACTOR is prohibited from possessing or having under their control, a “deadly” weapon or “dangerous ordnance” (each as defined in Ohio Revised Code Section 2923.11), while conducting business related to this AGREEMENT, or while conducting business in or on state-owned or leased property.

“Good Neighbor” Policy CONTRACTOR agrees to adhere to CONFERENCE’S “Good Neighbor” Policy (“POLICY”) as a condition for participation in the CONFERENCE. Display materials and/or products should not obstruct the sight lines of neighboring booths and/or intrude upon or in any way invade the space of neighboring booths. CONTRACTOR’S booth items should not exceed the height of the back drape (8’) or side drape (3’) excluding items which are “flown” or rigged above booth at CONTRACTOR’S expense or those which are approved by SHOW MANAGEMENT. Music, voices (regular and amplified), and booth noise shall be at appropriate sound levels at all times and must not interfere with other exhibitors.

SHOW MANAGEMENT shall determine and enforce acceptable volume levels for all participants in the Exhibit Hall. CONTRACTOR is not permitted to leave the CONFERENCE prior to the closing of the Exhibit Exhibit Hall on Thursday, November 17, 2016.

Sales of Products or Services

Photo and Video Release SHOW MANAGEMENT may choose to capture photos or video from CONFERENCE for use on the CONFERENCE website or in promotional materials such as flyers, brochures, newsletters, web videos, and/or the CONFERENCE program. Unless permission is revoked in writing to SHOW MANAGEMENT, by virtue of their attendance, CONTRACTOR consents to the use of their image or likeness in such promotional materials. Furthermore, no financial compensation will be provided for use or publication of photos/images/video.

Print Materials If applicable, CONTRACTOR agrees to provide SHOW MANAGEMENT with a high resolution (.ai, .eps, .tiff or high-quality PDF) logo and/or advertising for use in promotional materials, signs, and publications such as the CONFERENCE program. SHOW MANAGEMENT assumes no responsibility for the print quality of low resolution graphics or advertising.

Sponsorship Disclosure The amount of CONTRACTOR contribution that is deductible for federal income tax purposes is limited to the excess of any dollars contributed over the value of goods/services provided by OCALI. CONTRACTOR agrees to consult tax advisor for specific details or information regarding sponsorship tax deductions.

Indemnification CONTRACTOR releases and waives any claim against ESCCO, OCALI, its governing board, members, agents, GSC, or employees. CONTRACTOR shall indemnify and hold harmless SHOW MANAGEMENT, the GCCC and GSC from any complaints, suits and/or liabilities resulting from negligence, loss, theft, damage, or destruction of goods, or for any injury to itself, its agents, employees, and sub-contractors while in the GCCC or for any damage of any nature or character whatsoever including any damage to its business by reason of failure to provide space for the exhibit or the removal of the exhibit or for any action of any nature by it for failure to hold the CONFERENCE on schedule. CONTRACTOR agrees to indemnify and hold harmless and defend indemnities from any losses, claims, liabilities, damages, and expenses (including attorney’s fees) arising from whatever cause whatsoever, including without limitation property damage or loss and injury or harm to persons arising out of or caused by maintenance, set-up, construction, removal, and operation of its exhibit and booth, or the acts or failure to act of the CONTRACTOR and its officers, directors, employees, agents, sub-contractors, and invitees while in or about the GCCC and from any breach of this AGREEMENT.

Force Majeure In the event of cancellation or postponement of the CONFERENCE due to but not limited to, acts of God (flood, earthquake, tornado, fire, etc.), war, strikes, threats or acts of terrorism or similar acts, disease, U.S. Department of State, U.S. Department of Homeland Security, World Health Organization, Centers for Disease Control and Prevention, or other governmental or international agency travel advisory, civil disorder, non-availability of food, beverages, or other supplies or curtailment of transportation either in Columbus, OH, or in the countries/states of origin of CONFERENCE participants, which deters at least twenty-five percent (25%) of participants from arriving for the first scheduled day of the event, making it inadvisable, impracticable, illegal, or impossible to continue with the CONFERENCE, SHOW MANAGEMENT, under the oversight of the STEERING COMMITTEE can cancel or postpone CONFERENCE without liability.

Cancellation Once AGREEMENT has been signed and accepted by SHOW MANAGEMENT, CONTRACTOR will be liable for 100% of contracted amount. In the event of cancellation, written notice must be given to SHOW MANAGEMENT. A 50% refund will be granted for cancellation notices received prior to September 15, 2016. No refunds will be provided for cancellation notices received after September 15, 2016. No exceptions will be made. SHOW MANAGEMENT reserves the right to resell any cancelled exhibit space. SHOW MANAGEMENT reserves the right to terminate this AGREEMENT immediately by written notice if CONTRACTOR breaches any of the regulations, terms and/or conditions set forth in this AGREEMENT, WEBSITE, or contained within the MANUAL, including but not limited to, failure to submit payment as stipulated in this AGREEMENT.

CONTRACTOR is responsible for collecting and remitting applicable sales and use taxes to the State of Ohio and/or any and all local jurisdictions for CONTRACTOR’S sales of products or services. CONTRACTOR will submit to SHOW MANAGEMENT a completed sales tax form and/or tax identification certificate within two (2) business days of request. SHOW MANAGEMENT assumes no responsibility regarding CONTRACTOR sales and will cooperate with officials of the State of Ohio to make available requested information and/or to provide Exhibit Hall access to such officials.

Required Signature

In signing, CONTRACTOR agrees to abide by the regulations, terms, and conditions as set forth in this AGREEMENT, WEBSITE, and MANUAL to be released no later than Friday, July 15, 2016. SHOW MANAGEMENT reserves the right to include additional regulations, terms, and conditions as necessary for the benefit of the CONFERENCE as requirements for participation in CONFERENCE. Any additional regulations, terms, and conditions will be communicated to CONTRACTOR in writing in the form of an amendment to this AGREEMENT to be signed by both CONTRACTOR and authorized representative of SHOW MANAGEMENT. The rights of SHOW MANAGEMENT under this AGREEMENT shall not be deemed waived except as specifically stated in writing and signed by authorized representative of SHOW MANAGEMENT. If any terms of this AGREEMENT are declared invalid or unenforceable by a court of competent jurisdiction, the remainder of the AGREEMENT shall continue in full force and effect.

Authorized Representative (print name): Authorized Representative (signature): Date: Authorized OCALI Representative (signature): Date: ESC of Central Ohio Treasurer (signature): Date: