The Nation's Premier Autism and Disabilities Conference November 15-17, 2017 | Columbus, OH
MARKETING Prospectus
What is it? OCALICON 2017 is the nation’s premier event in autism, sensory disabilities, and low-incidence disabilities. National leaders, educators, policymakers, higher education faculty, scholars, parents, self-advocates, and service providers gather in Columbus, OH, each November to examine common concerns and share proven solutions that address issues faced by individuals with autism, sensory disabilities, and lowincidence disabilities across their lifespan. The Exhibit Hall is OCALICON's innovation, idea, and inspiration hub where attendees connect with research, products, services, and solutions – and the developers, pioneers, and change agents who make them happen.
Why should my organization exhibit? OCALICON 2017 brings together a cross-section of professionals and parents who utilize a variety of products and services at home, work, and in the community at large. Showcase your offerings to a passionate and engaged audience in an energized and exciting environment.
OCALICON 2017 Features • 150+ sessions by national leaders, experts, and practitioners • Keynotes: Patrick Henry Hughes and Peter Vermeulen • National Autism Leadership Summit • NEW for 2017! Ohio Regional Literacy Institutes • Sensory Disabilities Summit • OCALI Awards – recognizing the outstanding achievements of professionals, parents/families, and individuals with autism, sensory disabilities, or low-incidence disabilities The 2017 Exhibit Hall will include over 70 leading exhibiting companies and organizations, plus key features and services: »» Registration and CEUs/Grad Credit »» Research Symposium Poster Sessions »» Keynote Speakers »» OCALI Central »» OCALI Lending Library »» Family Corner »» Afternoon Energy Breaks from 2:00-2:45 pm »» Gallery of artwork by individuals with ASD, sensory disabilities, and low-incidence disabilities
OCALICON 2017 offers multiple options designed to meet the budget and business goals of private companies and nonprofit and government organizations big and small.
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OCALICON 2017 Exhibitors »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »» »»
AAPC Publishing AASCEND ACE ABA Software System American Printing House for the Blind AUinspired, LLC Autism Aspirations Autism Certification Center Autism Society of Ohio Autism Speaks Behavior Analysis Online – University of North Texas Bridgeway Academy Cincinnati Recreation Commission Therapeutic Recreation CIP – College Internship Program Columbus Speech and Hearing Center Community Fund Management Foundation Dayton Children's Hospital Deaf Services Center Disability Rights Ohio doTERRA – Essential Oils 4 Health Dublin City Schools Postsecondary Education FH&L Autism Services Florida Institute of Technology Fluttering Families Golden Child Resources Healthy Relationships Curriculum by Wesley Spectrum
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Hickman and Lowder Co., L.P.A. Independent Living Experience Lakeshore Learning Materials LearnTools, Inc. Letterland MEDomics, LLC Milestones Autism Resources Monarch Center for Autism – A Division of Bellefaire JCB Nationwide Children's Hospital Center for Autism Spectrum Disorders Nova Southeastern University OCALI Ohio Hands and Voices Ohio Treasurer of State – STABLE Accounts Organization for Autism Research (OAR) OYO Camp – Ohio's Camp for Deaf and Hard-of-Hearing Kids! P.A.C.E. at National Louis University Pamer Family Chiropractic Positive Education Program Praises, Prizes, and Presents Prentke Romich Company QBS, Inc. Read Naturally Recreation Unlimited RedTreehouse.org Relax Saunas of Momentum98.com Relias Learning
Exhibit Hall Features • 19+ hours of exhibition time spanning three days »» Morning keynote sessions in the back of the Exhibit Hall Wednesday and Thursday, and Charting the LifeCourse workshop on Friday »» 30-minute breaks between sessions »» 75-minute lunch on Wednesday and Thursday »» 45-minute afternoon Energy Break Wednesday and Thursday »» Door prize give-a-ways inside exhibit hall on Friday • The Exhibit Hall Scavenger Hunt promotes continued interaction with attendees. Hurry! There is no additional cost to participate, but the deadline is August 31! • Registration, Research Symposium, Family Corner, OCALI Central, and Gallery are strategically located to draw traffic to every corner of the Exhibit Hall
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REM Ohio, Inc. RoboKind Saltillo Corporation Sancta Familia Center for Integrative Medicine Sheryl's Autistic Impressions Signing Time Snug Vest By Wearable Therapeutics, Inc. SpedTrack STAR Autism Support, Inc. StealthWear Protective Clothing, Inc. Step By Step Academy Sunshine Communities Superplus AS TeachTown, Inc. The Childhood League Center The Learning Spectrum The Ohio Association for Behavior Analysis The Ohio Center for Deafblind Education The Ohio State University Nisonger Center Timocco, Inc. TippyTalk Toledo Regional Autism Network Transitions University of Cincinnati Westminster Technologies, Inc.
Did You Know? OCALICON exhibitors and sponsors showcase – and sell! – a wide variety of products and services, including: • Advocacy and Support Programs • Adult Services and Supports • Apparel and Gifts • Assessments • Assistive Technology • Behavioral Training and Healthcare • Books and DVDs • Early Childhood Services • Educational Products
• Financial Services • Higher Education Programs • Professional Development Programs • Sensory Products and Supports • Software • Recreation Programs • Residential Services • University Programs • Vocational Services
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Demographics
OCALICON 2016 was attended by 1,683 participants from 40 states, Australia, Canada, Hong Kong, Ireland, Norway, Sweden, and the United Kingdom
Teachers, administrators, parents, SLPs, OTs, psychologists, professors, self-advocates, and more attended over 150 sessions, the National Autism Leadership Summit, Ohio Sensory Disabilities Summit, and Research Symposium.
The annual event draws a crosssection of participants – from families to early childhood to K-12 education to higher education to adult services.
OCALICON 2016 Participants K-12 Education 31% General Education Teacher, Special Education Teacher, Transition Specialist, etc.
Related Services 25% Behavior Specialist, Occupational Therapist, Psychologist, SLP, etc.
Administrative 16% Curriculum Director, Principal, Superintendent, etc.
Business 9% Sales/Marketing, etc.
Higher Education 7% Professor, Researcher, Graduate or Undergrad Student, etc.
Families 6% Parents, Families, etc.
Individual w/Disability 2% ASD, TBI, etc.
Early Childhood 1% Head Start, Preschool, Early Intervention Specialist, etc.
Adult Services <1% Adult Day Program Provider, Job Coach, Vocational Rehabilitation Counselor, etc.
Health Care <1% Nurse, Pediatrician, Physician, etc.
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START HERE
Exhibit Booth Packages
BASIC PACKAGES
STANDARD
What's Included in the Standard Package?
A complete 10’×10’ exhibitor package. We provide the space, carpet, table, and chairs – you complete and customize the scene with your products and services, handouts, and takeaways.
$1,200
NONPROFIT
• • • • • • • •
10' x 10' booth (8' back drape, 3' side drape) Black carpet Two chairs and wastebasket 3 full-conference registrations Company listing/description on OCALICON website Company listing/description in OCALICON program* Overnight exhibit hall security All-day access to Exhibitor Lounge
What's Included in the Nonprofit Package?
A complete 10’×10’ exhibitor package for 501(c)(3) organizations. Bonus: Your staff can use the 3 full-conference registrations to attend conference sessions and further their knowledge, skills, and understanding.
$800
• • • • • • • •
10' x 10' booth (8' back drape, 3' side drape) Black carpet Two chairs and wastebasket 3 full-conference registrations Company listing/description on OCALICON website Company listing/description in OCALICON program* Overnight exhibit hall security All-day access to Exhibitor Lounge
PLATINUM PACKAGES
GALLERY A complete 10’×10’ exhibitor package located next to the OCALICON Gallery – a popular showcase of artwork by local and national artists who have autism, sensory disabilities, or low-incidence disabilities.
What's Included in the Gallery Package? •
Everything in the Standard Package plus: »» Exclusive naming rights to Gallery Area with organization name and logo on all Gallery promotional materials »» Large custom made sign with organization name and logo displayed prominently in Gallery area
$2,500
»» Half-page ad in conference program ($500 value)
1 package available
»» Banner ad in Backstage Pass, the exclusive OCALICON e-newsletter »» Organization name and logo listed as Platinum Supporter on OCALICON website and in print and online versions of conference program »» Logo included next to organization listing in print and online versions of conference program
* Add your color logo to your company listing for only $50! See p.9 for details.
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PLATINUM PACKAGES con't
ENERGY BREAK A complete 10’×20’ booth positioned next to 1 of 3 Energy Break stations. Now in its fourth year, the popular Energy Break happens from 2:00-2:45 each day and gives attendees a chance to refuel for the afternoon with complimentary snacks and beverages. Take advantage of the time to connect with the crowd and build on your relationships.
What's Included in the Energy Break Package? •
A 10'x20' booth next to an Energy Break station, everything in the Standard Package plus: »» Exclusive naming rights to Energy Break station with organization name and logo included on all Energy Break promotional materials »» Large custom made sign with organization name and logo rigged above Energy Break station »» Full-page ad in conference program ($700 value)
$3,500
»» Tote Bag Insert ($300 value) »» Two 600 x 90 banner ads in Backstage Pass, the exclusive OCALICON e-newsletter
1 package still available
»» Organization name and logo listed as Platinum Supporter on OCALICON website and in print and online versions of conference program »» Logo included next to organization listing in print and online versions of conference program
KEYNOTE A complete 10’×20’ booth positioned next to the Keynote Meet and Greet area. The Meet and Greet follows each keynote address and gives attendees a chance for a photo shoot and/or book signing with Patrick Henry Hughes on Wednesday and Peter Vermuelen on Thursday.
$5,000 1 package available
What's Included in the Keynote Package? •
A 10'x20' booth next to the Keynote Meet and Greet area, everything in the Standard Package plus: »» Organization ad (slides or short video) to run each morning prior to keynote address »» Exclusive naming rights to Keynote Meet and Greet area featuring organization name and logo »» Large custom made large sign with organization name and logo rigged above Meet and Greet area »» Full-page ad in conference program ($700 value) »» Tote Bag Insert ($300 value) »» Mailing List ($200 value) »» Two 600 x 90 banner ads in Backstage Pass, the exclusive OCALICON e-newsletter »» Organization name and logo listed as Platinum Supporter on OCALICON website and in print and online versions of conference program »» Logo included next to organization listing in print and online versions of conference program
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Exhibit Hall Floor Plan
TO MAIN STAGE
Exhibit Hall Hours
14 TUES
15 WEDS
16 THURS
17 FRI
12:00 pm – 7:00 pm Exhibitor Move-in Day
9:00 am – 5:00 pm Exhibit Day 1 Open to the Public 3:00 - 5:00 pm
9:00 am – 3:00 pm Exhibit Day 2 Exhibitor Strike 3:15 - 6:00 pm
7:30 am – 1:00 pm Exhibit Day 3 Exhibitor Strike 1:05 - 4:00 pm
All times are Eastern Standard Time (EST).
Online floor plan features real-time display of available exhibit booth space at: ocalicon.org
Exhibitor Regulations Exhibitor Agreements are processed on a first-come, first-served basis. A 50% deposit is required within 30 days of submitting an exhibitor agreement form. 501(c)(3) organizations must submit a copy of 501(c)(3) certificate or equivalent. The deadline for inclusion of exhibitor information in the conference program is Friday, October 13, 2017. Instructions for registering booth staff will be sent upon receipt of full payment for exhibit space. Additional FullConference Exhibitor registrations may be purchased for $50 each. Additional Exhibit Hall Only registrations are available at no cost to exhibiting organization.
Electricity and Internet connectivity are available through the Greater Columbus Convention Center. Details and order forms will be included in the Exhibitor Services Manual, released by Friday, July 14, 2017. Overnight on-site security will be provided starting Tuesday, November 14, 2017. Exhibitors are responsible for insuring and securing their own materials at all times. OCALI does not assume responsibility for lost or stolen materials. In the event of cancellation, written notice must be given to OCALI. A 50% refund will be granted for cancellation notices received prior to Friday, September 15, 2017. No refunds will be provided for cancellations received after September 15, 2017.
Once agreement has been signed and accepted, Exhibitor is liable for 100% of contracted amount.
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ADD A BOOST
Build Your Presence with a Boost À la carte options increase your connections and customer base
EXHIBITOR SESSIONS* Exhibitor sessions provide a private meeting room for your 75-minute session. This is your opportunity to showcase your products/services to an attentive audience and build or extend your fan base. Reserve early to secure your preferred date/time. Exhibitor Sessions include: • • • • • •
Private meeting room with seating up to 70 (classroom style) LCD projector and projection screen Lavaliere microphone Sound system and mixer Wi-Fi connectivity 2 complimentary full-conference registrations
$300
4 still available
OCALICON 2017 T-SHIRT* Include your logo on the official conference t-shirt worn by volunteers and purchased by attendees. This is a very popular item that sold out in 2016!
TOTE BAG INSERT Make sure your materials fall into the hands of every attendee by including your insert in the conference tote bag. Tote bags are distributed to all conference attendees, and include the conference program, name badge holder/lanyard, and other materials. Company/organization is responsible for manufacturing and shipping of Tote Bag Inserts (flyer, catalog, etc.). Inserts must be received by Monday, October 31, 2017. Leftover items will be recycled or returned at advertiser’s expense.
$300 MAILING LIST* Connect with attendees just before the conference and follow up with them immediately afterwards. Send a personalized invitation to stop by your booth or evening social event. Follow up with post-conference sale pricing or incentives. Note: Mailing list is opt-in only;
all members have agreed to be included on the list.
$200 BADGE SCANNER* Never miss another hot lead. Rent a compact portable scanner and collect attendee information on-site. Simple one-click operation and beep assures badge information was successfully captured. A spreadsheet of all scanned data will be sent to you 24–48 hours after the close of OCALICON 2017.
$120
SOLD OUT $200 SCAVENGER HUNT SPONSOR* Increase your exposure and help power the popular Exhibit Hall Scavenger Hunt! Your logo will be featured prominently on the Scavenger Hunt game card given to all OCALICON attendees and included in all advance promotions of the Scavenger Hunt. We'll also include your logo on a custom made sign set near the designated game card turn-in spot.
$200
(2 still available)
TAKE ONE TABLE Can't make it to OCALICON 2017? Sorry you can't join us. Send in your company brochure, catalog, or swag for inclusion on the Take One Table. A big hit with attendees each year, the Take One Table is located in a prime spot in the midst of all the action inside the Exhibit Hall. OCALI will display and replenish your items on the Take One Table throughout OCALICON 2017. Company/organization is responsible for the manufacturing and shipping of items for the Take One Table. Items must be received by Tuesday, October 31, 2017. Leftover items will be recycled or returned at advertiser’s expense.
$300 *Must be an OCALICON 2017 exhibitor
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PROGRAM ADS
Grow Your Business with a Program Ad À la carte options increase your connections and customer base
Conference Program Advertise in the OCALICON 2017 program. The program is printed in beautiful 4-color matte finish and distributed to all conference participants. An electronic version of the program is also posted on the conference website extending your ad's reach to a worldwide audience. Advertising space is available on a first-come, first-served basis. Company/organization is responsible for ad creation. Ad must be submitted as high-quality PDF file with all fonts and images embedded and set to press quality. Full-page ads print with .125” bleeds. The advertising deadline is Friday, October 13, 2017.
Inside Front Cover (8.5" x 11")
$1,000
Inside Back Cover (8.5" x 11")
$1,000
Back Cover (8.5" x 11")
$1,500
Full-Page (8.5" x 11")
$700
Half-Page (8.5" x 5.5")
$500
Quarter-Page (4.25" x 5.5")
$300
More than just data entry
2016 The quality of the curriculum matters
November 16 – 18, 2016 Columbus, Ohio
FREE DEMO Just visit us online
A PRODUCT OF
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View the OCALICON 2016 program at http://conference.ocali.org/2016-program EX HIB IT ORS
Exhibitor Logo in OCALINCON 2017 Program Upgrade your profile in the conference program by including your full-color logo next to your organization listing.
$50
OCALI The Outreach Center for Deafness and Blindness AT & AEM Center OCALI CENTRAL
470 Glenmont Ave. Columbus, OH 43214 614.410.0321 www.ocali.org OCALI was established through legislative action to serve individuals with autism and other disabilities and provide them with opportunities for a high quality of life throughout their lifespan. Our efforts focus on building the capacity, knowledge, and skills of families, educators, and other professionals through leadership, professional development, technical assistance, technology, and resource dissemination. Through ongoing collaboration with local, state, and national partners, OCALI’s world-class tools, products, and publications have made a significant impact in all 88 Ohio counties, all 50 states, and over 200 countries. Stop by to learn about our two new centers – The Outreach Center for Deafness and Blindness, and AT & AEM Center.
Organization for Autism Research (OAR)
Pamer Fam 420
132
246 W. Olenta Powell, OH 43 614.798.1419 www.pamerfa
2000 N. 14th St – Suite 240 Arlington, VA 22201 703.243.9710 www.researchautism.org The Organization for Autism Research (OAR) was created in December 2001 – the product of the shared vision and unique life experiences of OAR’s seven founders. Led by these parents and grandparents of children and adults on the autism spectrum, OAR set out to use applied science to answer questions that parents, families, individuals with autism, teachers, and caregivers confront daily. No other autism organization has this singular focus.
OYO Camp – Ohio’s Camp for Deaf and Hard-of-Hearing Kids! 432
1500 W. 3rd Ave. Columbus, OH 43212 614.224.3667 www.oyocamp.org
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Since 2001, P been instrume people in Cen spinal correcti Pamer believe that made the our booth for spinal misalig well being.
Positive Ed 424
3100 Euclid A Cleveland, OH 216.361.7761 www.pepcleve
PEP helps trou (0-22) success quality educa in partnership communities.
Praises, Pr 324
How to Participate in OCALICON 2017 1
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Complete
Submit
Additions
Contact
Complete Exhibitor Contract in its entirety.
Mail/scan completed form along with payment to:
Non-profit organizations must email or fax a copy of 501(c)(3) certificate or equivalent to exhibit@ocali.org or 614.262.1070. Include 501(c)(3) in the subject line.
Simon Buehrer
Be sure to sign and date where indicated on page 2.
OCALICON 2017 c/o Show Management 470 Glenmont Ave. Columbus, OH 43214 Email: exhibit@ocali.org
The Nation's Premier Autism and Disabilities Conference November 15-17 | Columbus, OH
Sponsors should email hi-res .jpeg, .png, or .gif of logo to exhibit@ocali.org. Include Sponsorship Logo in the subject line.
Conference & Events Manager simon_buehrer@ocali.org 614.410.0995