Sparks Youth Camp 2020 Staff Manual

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2 0 2 0 S PA R K S G U I D E Welcome Letter

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CDC Compliance Measures

Camp Schedule

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Concessions/Merch Menu 9 Camp Guidelines 10 Arrival Information & Coaches Duties

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Room Checks 15 Notes: 16 Youth camp results 18 Youth leader information sheet.

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www.oklahomayouthministrie.com

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Dear Leaders, One of the most significant and life-changing ministries offered by our Fellowship would undoubtedly be Youth Camp and Kids Camp. Many of our churches make reservations for the camp of their choice in January and center their summer activities around that date.

HOWEVER – THE YEAR OF 2020 – HAS NOT BEEN NORMAL! The impact of COVID-19 has forced change not only in Oklahoma but literally around the globe. BREAKING NEWS has never been more consistent or disrupting in day-to-day planning. Our OKAG Team has prayerfully sought for wisdom, and so you will notice some changes made during your days with us this year. We hope you know these are actions taken to combine our heart’s desires to provide still some form of camp, as well as, an attempt to demonstrate our cooperation with Governor Stitt and our local health authorities/CDC recommendations.

We thank you FROM THE BOTTOM OF OUR HEARTS for your extra grace and patience with us as we experience these new, unfamiliar days of camp together. We truly believe that God has allowed us to press forward with this version of camp because He has something special in mind for every student and adult who will be present. Not by accident or coincidence, but BY HIS PLAN!

Our deepest thanks, Frank & Linda Cargill OKAG District Superintendent Heath, Alisha & Lincoln Corrales OKAG District Youth Director

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CDC Compliance Measures for Sparks 2020 •

Prior to departure, each group’s leader will need to complete the screening

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Check-in waiting area will be limited, distanced seating.

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Each cabin is limited to 50% capacity with encouragement to alternate

questionnaire for their group and turn in the form upon arrival at camp.

kids on top and bottom bunks and head to feet sleeping arrangements to maximize distancing.

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Seating will be limited to 50% capacity at the dining center tables. No

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In the Dining Center, you will be handed all utensils, trays, food and drinks.

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Food Service lines will be limited to encourage distancing with delayed entry

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All food service workers will be required to wear masks and regularly wash

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All food service employees will be screened at the beginning of each shift,

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Seating is limited to 50% capacity in the worship center. Every other row

adding chairs to a table or pushing tables together.

There will be no need to reach for any of these items.

to food lines if necessary to limit gatherings.

hands in the cafeteria and concessions stand.

including a temperature check.

of chairs will be removed to promote distancing. Attendees will remain at

their seats for the entirety of service. We encourage groups to sit with their rooms/churches. Prayer times will be held with each room leader, to limit close contact between groups.

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Plexiglas protection will be installed at the concessions and registration

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Facilities will be sanitized by each room’s campers daily and again by camp

areas to limit contact.

staff in between sessions of camp.

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•

Games will be played outdoors, with limited sharing of supplies between

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Hand sanitizing stations are installed in each cabin’s front & back entrances,

groups.

the entrances to the dining center, entrance to food lines and other areas around campus.

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The camp facility will publicly display CDC guidelines across the campus as

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The concession stand will be cashless. We will be using bracelets to limit

reminder to distance and wash hands frequently.

the transfer for money. When you arrive at camp, there will be a window

open at the concession stand for campers/staff to purchase $10 bracelets.

OTHER MEASURES THAT ARE WELCOME MAY INCLUDE BUT ARE NOT LIMITED TO: •

Leaders asking kids to sanitize or wash hands every time they enter or exit a new building.

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Limit use of showers to every other shower stall if desired.

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Limit use of toilets to every other stall if desired.

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Ask and remind students to wash and sanitize hands after using shared equipment.

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Remind students to avoid touching their face with unclean hands at all times.

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2020 CAMP SCHEDULE DAY 1 (Sunday PM / Wednesday PM) 3:00 4:00 4:00 5:00 5:00-6:00 6:00

6:15

7:15

7:30

After Service

10:00ish

Lights out

Registration Opens (Cabin 5) Student Orientation (Worship Center) All Staff Orientation (Dining Center) Team Color Reveal (Worship Center) Get ready for service/Talk time KP/Staff Dinner Dinner Doors Open Service Late Night Rec/Concessions & Merch Big Color Game 1 (Rec Fields) TBD

DAY 2 (Monday / Thursday) 8:00 8:00 8:10 8:30 8:30 8:30 9:00 9:20 9:30-11:15 9:30-11:15 11:30-12:00 11:30 12:00 12-12:45 12:45-1:45 2:00 2:30 3:00-5:00 5:00-6:00 6:00 6:15 7:15 7:30 After Service: Lights Out:

Campers can come out of room RA & Intern meeting (Side Room) KP/Staff Breakfast Coach & Staff Rec Mtg (Worship Ctr) Dean meeting (Side room) Breakfast Campers need to be out of rooms Rally Point (rec fields) Room v. Room Games/Bible Quiz Concessions Open RA/ Intern lunch w/ Guest Speaker KP/ Staff Lunch Lunch Leader’s Session (Worship Ctr) Small Group time/FOF (in cabin room) HYPE (Worship Ctr) BIG Color Game (rec field) Water Rec/Open Rec/Concessions Shower & Dressed for service KP/Staff Dinner Dinner Doors Open Service Concessions/Late Night Rec TBD O K L A H O M AY O U T H M I N I S T R I E S . C O M | 7

DAY 3 (Tuesday/Friday) 8:00 8:00 8:10 8:30 8:30 8:30 9:00 9:20 9:30-11:15 9:30-11:15 11:30-12:00 11:30 12:00 12-12:45 12:45-1:45 2:00 2:30 3:00-5:00 5:00-6:00 6:00 6:15 7:15 7:30 After Service: Lights Out:

Campers can come out of room RA & Intern meeting (Side Room) KP/Staff Breakfast Coach & Staff Rec Mtg (Worship Ctr) Dean meeting (Side room) Breakfast Campers need to be out of rooms Rally Point (rec fields) Room v. Room Games/Bible Quiz Concessions Open RA/ Intern lunch w/ Guest Speaker KP/ Staff Lunch Lunch Leader’s Session (Worship Ctr) Small Group time/FOF (in cabin room) HYPE (Worship Ctr) BIG Color Game (rec field) Water Rec/Open Rec/Concessions Shower & Dressed for service KP/Staff Dinner Dinner Doors Open Service Concessions/Late Night Rec TBD

DAY 4 (Wednesday AM/Saturday AM) 8:00 8:10 8:30 8:45-9:00 9:15 9:15 10:00 10:00

Campers can come out of rooms KP/Staff breakfast Breakfast Check-Out in Cabins (new) Staff/Coaches Meeting (Dining Center) Students meet in Worship Center Wrap Up: Higher Ed showcase Dismiss

CONCESSIONS OPEN 9:30-11:30, 3:00-5:00 & AFTER SERVICE

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CONCESSIONS/MERCH MENU* MERCH

NEW Sparks T-Shirt

$20

Tire Wars T-Shirt

$12

Misc. OYM T-Shirts

Adult sizes Small, Medium, Large, XL, 2XL, 3XL

2020 Fine Arts

OYM Trucker Hat (Red/White)

OYM Dad Hat (all Black/Buffalo)

$12

$10 (last season)

$15 $12

OYM Trucker Hat (Neon Orange) $12 OYM Water Bottle

SNACK ITEMS

Candy

$5

$1.50

Hershey, Snickers, M&M Plain and Peanut, Skittles, Starburst, Sour Punch Straws

Airheads

$0.50

Beef Jerky (Bag)

$3.00

Beef Jerky (Singles) Chips Novelty Ice Cream

$1.00 $1.00 $2.00

Chaco Tacos, Ice cream sandwich, Chocolate/Peanut Covered Cone

DRINKS

Bottled Water

$1.50

Sports Drinks

$2.50

Bottled Soda Bottled Tea & Coffee

$2.00 $3.00

* specific items available are subject to change & based on availability

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CAMP GUIDELINES 1. No swapping or changing of rooms.

2. Campers medication must be checked in to camp Nurse at registration. All medication must be in its original container! This includes over-the- counter and natural remedies such as essential oils.

Camp office and First-Aid will be open during posted hours. (Nurse and Office located in cabin 5) 3. No one is to leave the camp without permission from the camp office staff.

The gate is guarded 24/7 4. Girls and Guys are not allowed in the cabins of the opposite sex.

5. Cars are locked and are not to be entered during the camp.

6. Willful destruction of camp or personal property will not be tolerated.

7. Camp staff vehicles (golf carts & four wheelers) are to be used and driven by executive staff and interns only. Campers are only allowed to ride on these vehicles with permission or in case of emergency.

8. Camp is not a place of public display of affection, unless you are married.

9. All students need to be modest in their apparel. No spaghetti straps, tight fitting clothing, or anything that exposes the midriff. Clothing should not display or promote drug substances or inappropriate language. Skirts and dresses and shorts should be around fingertip length. Casual dress is acceptable for the evening service. Please no pajamas.

10. Water Rec dress code (for the lake and the splash pad) is shirts & shorts for everyone.

11. NO MUD OR ROCKS allowed in the Splash Pad area. Please do not use it to clean off.

12. Shoes and shirts must be worn at all times outside the cabins.

13. No personal electronic devices are allowed in the camp (phones, cameras, tablets, etc.)

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14. No visitors are allowed at camp except credentialed ministers with the Assemblies of God. 15. No pushing or throwing anyone in the water!

16. No throwing rocks. Please keep the rocks on the walkways and out of the grass.

17. No Food or Drink (except water) in the Worship Center or any cabins.

18. Stay in lighted areas of camp at all times.

19. No weapons are allowed at camp including all types of guns, pocket knives, etc.

20. Alcohol, tobacco, vapes and illegal drugs are strictly prohibited.

21. Jewelry should be taken out or covered during competitive activities to avoid injuries.

22. No skateboards, scooters, motorcycles or bicycles are allowed on the camp property.

23. Camp leadership reserves the right to search for and hold and/or dispose of improper personal belongings.

24. Please use habits of personal courtesy and Christian conduct in order to protect and ensure a positive atmosphere at camp.

25. Only one person per bed and one person per shower. No exceptions.

26. Any camper caught out of their room after lights out will be sent home immediately. There is no tolerance for sneaking out.

27. No hazing or bullying of any kind will be tolerated by students or adults.

This includes actions and comments.

28. No towel popping of any kind (using any other materials) anywhere on the campground.

29. No camper should ever be in the coach’s bedroom or bathroom, unless an exception has been approved by the camp director.

30. Camp is not responsible for lost, damaged, or stolen items.

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YOUR ARRIVAL AT CAMP

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The morning you depart for camp, you will need to print and fill out the Camp Health Screening form. This form is to be filled out, one for the whole group, signed and dated, before your group departs from home.

2.

When you arrive at camp you wiil be directed by our staff and interns to the appropriate parking area. From there you will proceed to the office (Cabin 5) where you will be given the key to your room, a staff badge and a concessions wristband.

(Please send ONLY one staff person to cabin 5 to check your group in and pick up staff packets)

3.

Your cabin outside doors will be unlocked at all times, except after lights out each night. You must have a key to get into your individual room (A, B, C, or D). Please keep your room locked any time you are not in it.

4.

At 4:00 PM please plan to attend the staff orientation in the Dining Center to receive further direction for the camp.

5.

During the room talk time on Monday night (5-6pm) you will need to fill out your room list to make sure we have the correct names of the campers in your room.

The deans will pick up the form during your evening room talk time.

DAILY DUTIES WAKE UP – Make sure that all of the campers are out of bed in time to make it to the first activities of the day. No campers may be out of their room before 8:00 am. Campers are not required to attend breakfast, but all campers must be out of the room by 9:00 am.

ROOM ASSESSMENT – Each day the deans will inspect each cabin room. For the preservations and quality of the camp facilities, cleaning your room is mandatory. They will be checking for: 1. Clean floor – pick up trash, sweep and mop the floor if it needs to be cleaned.

2. Beds made – each bed looks neat, no water bottles or trash left in the between mattress & wood frame.

3. Clothes put away – all clothes either hanging in closet or put in personal bags, wet clothes should be hung outside on the clothes lines provided at the back of the cabins to dry.

4.

5.

Bathroom – Clean mirrors, shower clean and rinsed out, toilets flushed & wiped down, sinks and countertops cleaned and wiped down, sweep floor, mop floor (no bleach or heavy cleaners), empty trash cans & replace trash bags.

Clean outside your room – please keep commons area clean and free of trash.

(Each room in your cabin will take a turn cleaning the lobby or commons area.

(See opportunity schedule)

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Points will be given for a clean room and bathroom. These points will contribute to the CAMP CHAMP winner (Rules for Camp Champ games will be given in Coaches Meeting on Monday at 4pm in the Dining Center.)

Serving Opportunities (see information sheet presented to you by Recreation Coordinator) GUIDELINE ENFORCEMENT • Part of your duties as a staff member are to help us enforce the camp guidelines. It is your responsibility as a coach to oversee that the students in your room comply with the camp dress code. Each morning when the students leave the room and each evening when they head to the service please make sure that your students are modestly dressed. It is up to you as a coach to police your own students, deans will no longer be responsible to enforce the dress code. Please lead and guide your students in this area of modesty. If you need assistance with a student, you may need to find the youth pastor for that student or ask for help from your dean that has been assigned to your cabin.

• No food or drinks of any kind except bottled water are allowed in cabin rooms or commons area.

SMALL GROUP TIME – Each afternoon after lunch you and your students have a small group time inside your cabin room. This is the best way for us to make sure that every camper is known and included. It is a great time for you as the coach to encourage your campers to participate in the events of the day and that night’s service. It’s a great time to ask them questions and hear about their lives, and what they are hoping for each day.

Whatever you feel is best as a coach, please have the freedom to do that. We will be providing a leader guide with questions to use if you feel need them. Please do not use this as free time or nap time. We have purposefully built times into the schedule this year for specific purposes. Please do not allow your students to go outside of your cabin room during this time as they may be a disruption to other groups.

FOF– FEET OFF FLOOR – Each afternoon after lunch your students have time for small group discussion. This is also a time that can be used for rest. We want our students to be as rested and alert for each night so they can give their best in service, as well as get the most out of it!! This is the absolute epicenter of the purpose for camp… for students to encounter God! The best way for them to do that is to be awake!!! Encourage your students to use this time wisely!

BIBLE QUIZ – Every morning in the commons of the cabin from 10:30-11:15. The Rec. Coordinator will provide further instruction on this and provide you with a schedule.

• Hebrews 11 (Day 1 verses 1-16) • Hebrews 11 (Day 2 verses 17-31) • Hebrews 11 (Day 3 review the whole chapter) O K L A H O M AY O U T H M I N I S T R I E S . C O M | 1 3

BIBLE READING – Bible Reading points will be awarded if every student in your room reads two chapter from the assigned book of the bible below. Points are awarded on a PASS/FAIL basis. Please be prepared to turn in your points (on an honor system) each day at the afternoon rec meeting. There are a lot of points here that can help a team win Camp Champ, so don’t overlook this, it could be the difference maker for your team.

2020 Bible Reading: Proverbs & Psalms

IN CASE OF EMERGENCY – It is the responsibility of each room coach to know where all their students are, at all times. If an emergency should arise during times that you are in your cabin room please contact your cabin dean. Each dean will have a walkie talkie so they can communicate with the camp nurse if needed. If a storm should pass through the camp with cloud to ground lightning or hail, all campers and staff will remain in the dorms until instructed otherwise. If it is simply a rain storm, we will continue with our schedule.

If there were ever the threat of a tornado, staff and campers will follow serve weather protocol.

CAREFUL PRACTICES AND CONVERSATION – Be careful to guide the subjects that are discussed by the campers in your room. There are many topics that are not appropriate for younger campers to hear discussed by older campers. It is your responsibility to make sure that conversational topics are appropriate. Campers need to wear their clothing in the rooms and bathrooms unless they are in the showers. It is not appropriate for campers to be strolling through the rooms unclothed. Be sure that no pranks are taking place in the cabin room. There are too many “harmless” jokes that can turn into lawsuits if we are not careful with what we allow to happen.

BED TIME – While we do not have a set time for the campers to turn the lights out, it is up to your discretion as the coach when the students must go to bed unless changed by the Camp Director. However, if your room is up after other rooms have gone to bed, you must be quiet and not disturb the other rooms around you. Once the students have been instructed to go to bed, they must all remain in the cabin rooms. Any camper out of their cabin after bed time will immediately be sent home from camp.

Medication – All medication must be turned in to the camp nurse (cabin 5). The only exceptions are students with asthma and some diabetic cases, this is at the nurse’s discretion. Please be sure that they take their medicine before we have the camp closed down for the evenings. All medication must be in it’s original container! This will include all natural and homeopathic methods, including essential oils.

FIRST AID STATION HOURS OF OPERATION 8:30-11:30 AM 2:00- 6:00 PM AFTER SERVICE

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ROOM CHECKS

For Day 2, Day 3 & Day 4 Final Checkout ROOM DETAIL: • Make Beds • Clothes put away/wet clothes on line outside • All trash picked up • Sweep & mop floor if needed (NO BLEACH OR HEAVY CLEANER) • Trash cans emptied & taken out to the front of the cabin in trash can.

• ALL STAFF ROOMS AND BATHROOMS MUST BE CLEANED. BATHROOM DETAIL: • Clean all mirrors • Clean all showers • Clean all toilets (inside & out) & flushed.

• Clean all sinks & counter tops.

• Empty all trash & replace trash bags.

• Sweep & mop floors (NO BLEACH OR HEAVY CLEANER) – USE WATER: Please empty mop water & return supplies to supply closets.

COMMONS AREA DETAIL: • Clean tables, sink, and countertops • Pick up all trash • Empty trash cans & replace trash bags (to the front outside trash cans).

PLEASE CHECK YOUR SCHEDULE FOR YOUR COMMONS AREA CLEANING DAY. END OF CAMP DEPARTURE CHECKLIST In addition to the above checklist, please include the following: • All personal items removed (bedding, luggage, clothing, toiletries, etc.)

• All beds must have a mattress cover on them.

• All windowsills wiped out, blinds lowered and closed.

• All floors swept & mopped (NO BLEACH OR HEAVY CLEANER. ONLY WATER) • PLEASE:

LOOK UNDER TOILET LIDS

LOOK UNDER MATTRESSES

LOOK UNDER BEDS

LOOK IN CLOSETS CUBBYS AND COACHES CABINETS

FOR TRASH AND PERSONAL ITEMS *Start up supplies are located in your bathroom. Deans will be available to unlock the supply closet for mops and brooms. Please fill, empty, and clean your mop bucket using the sink in the supply closet. Let your Dean know if supplies are running low.

Thank you.

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Y O U T H C A M P R E S U LT S This form is to be filled out by room coaches only.

A digital form is preferred. Visit oklahomayouthministries.com/campsurvey Please use this one only if the digital form is not available

Please take a few minutes and interview your room to find out the following information.

Number saved for the first time

Number rededicating their life to Christ

Number baptized in the Holy Spirit for the first time

Number re-baptized in the Holy Spirit

Number called into the full-time ministry

How many of you found purpose in your life this week?

Other outstanding testimonies:

Do you have any practical suggestions to make youth camp more successful?

What can we do to better equip you as a staff member?

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Y O U T H PA S T O R / L E A D E R C O N TA C T This form is to be filled out by only the youth pastor or main youth leader for your church.

A digital form is preferred. Visit oklahomayouthministries.com/campsurvey Please use this one only if the digital form is not available Church Name: ____________________________________________________________ Church Adress: ___________________________________________________________ _______________________________________________________________________ Church Phone: ____________________________________

____ Full time paid staff

____ Part time paid staff

____ Volunteer Leader

Your Name______________________________________________________________ Spouse’s Name___________________________________________________________ Mailing Address___________________________________________________________ _______________________________________________________________________ Mobile Phone _____________________________________ Email____________________________________________________________ Spouse’s Email____________________________________________________ Your Birthday _____________________________________ Spouse’s Birthday__________________________________ Children’s Names & Birthdays _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________ _______________________________________________________________________

Are you currently a part of the “OYM Youth Pastors” private Facebook group? ____ Yes ____No

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