AIESEC IN KYIV
Application booklet for
MANAGERS/ COORDINATORS
Executive board 16-17
Dear applicant, if you are reading this booklet, it means that you are thinking about applying for one of our Managers position of AIESEC in Kyiv and that is great! We, as EB1617, have an updated structure, we are full of new fresh ideas, that will lead the organisation to disruptive growth, and obviously, we are ready to implement them in our LC in order to bring our society the biggest impact and positive change we can. And for that, we need a support - people, who are ready to take the responsibility and who are strongly committed to local committee. We are really excited to have new people in our updates structure and make this future 6 months of our term super impactful and progressive in order to achieve our vision and see Ukraine as a brand - admirable for the world and worth cooperation, also, to give everyone the uderstanding, that Ukraine is made by you, and only you are that drop of water, that will become a part of huge ocean of changes. Hope, you are excited as well :) Good luck in application process! Yours, EB1617.
Content: Application Process iGV oGV iGE&iGT PR B2U TM
15.08 23:59 AF CLOSED
Timelines
16 .08 ELECTIONS
Election process
1. Application form. You can apply for any position you want - there is no limit. (You can choose 2 or 3, but add your priority list in AF). There are general questions and specific (according to the position you are applying to). And you need to create a motivation letter (A4 size). Send this package titled "First_proirity_position_Surname" to office.kyiv@aiesec.net before the DDL. 2. Speech and Q&A session. Elections will happen on 26th of August. That's why for every applicant it's very recommended to be in Kyiv on this date. If there is a reason of not to be present (like internship is still going on), every applicant will apply online. Just be sure, that your connection is good enough. Each candidate will have to present himself/herself in a form of a speech in front of the LC during 5 min. Applicants can use ppts, flipcharts, videos, etc). Then each candidate will have 15 min for Q&A from EB, LC, Alumni. Be ready to answer questions on AIESEC essence, the strategy of LC and your direction and personal motivation. 3. Interview. Right after speeches of all candidates, there will be interviews with every candidate. The duration of each will be 30-40 min.
General questionnaire: Name Surname: Date of Birth: e-mail: phone number: current/last position in LC: priority of positions, you are applying to: Make a table: List your AIESEC positions (date, position, JD, key achievements); List national conferences, you have attended (date, conference, role, key learning point); List local conferences, you have facilitated (date, conference, key learning point). 1. What is AIESEC Way? Describe in detail. 2. Why AIESEC is still relevant for the world? Give any examples or facts. 3. What is the vision of EB1617? Create the initiative/strategy to achieve one (or more) of its statements.
iGV
iGV International Manager Period of work: 9.08.16-31.01.17 Accountable to: VP iGV Functions:
- Establishing international partnerships - Conducted approving manias - Implementation promo updates - Focuses and servicing 5 main country-partners - Promotion iGV opportunities - Education for new teams of processes - Managing weekly skype calls with TLs
Main KPIs: - 3 approving manias conducted - Creation new letters - Weekly skype calls with TLs conducted - Focuses and servicing 5 main country-partners
Skills\knowledge required: - Photoshop (any other graphic designing application) - management skills (basic) - presentational skills (basic) - English - upper-intermediate
Previous experience needed: TL XP
Development area: - Management project teams (especially TLs) - Customer Flow - Servicing international partners - IR experience ¡ Management skills - Leadership development
Specific questions for AF: 1. List the strategies and actions steps, which you'll make as coordinator in order to make international partnerships? 2.Write 3 LCs, which can become partners with LC Kyiv. Why? 3. In your opinion, what changes have to be done in iGV corner during in the next 6 months?
iGV
iGV PR Manager Period of work: 9.08.16-31.01.17 Accountable to: VP iGV Functions:
- Checking promo-matherials for all 6 projects; - support iGV direction with aditional promo and PR; - Promo Hub creation and management; - creation and implementation of design and flow of letters, that are used during approving and VD process.
Main KPIs: % of matherials checked Promo Hub created # of media appearances New letters created
Skills\knowledge required: - Photoshop (any other graphic designing application) - management skills (basic) - presentational skills (basic) - English - upper-intermediate
Previous experience needed: -
Development area: - Customer Flow - Servicing international partners - IR experience ¡ Management skills - Leadership development
Specific questions for AF: 1. List and describe 3 new ways of project promotion for interns. 2. Propose the idea, how to make iGV projects more viral in Kyiv. 3. Create a letter - invitation for the interview for new applied person. (comtent and design is on you)
V G o
Brand Manager Period of work: 9.08.16-31.01.17 Accountable to: VP oGV
Functions:
Main KPIs:
Co-creation of the PR strategy for the product; Strategy implementation; Off-line marketing for GV; Additional tasks may occur if needed
# Opens
Skills\knowledge required: CF in AIESEC How to work with EXPA Basics of e-mailing and SMM
Specific questions for AF: 1. List the bottlenecks in oGV promotion. 2. Define the target audience for off-peak oGV. 3. Film a short promo-video of GV for your friends. (Attach it to the application).
Previous experience needed: TL XP
Development area: Research and development Promotion management Process administration Critical thinking
T G i & E G i Functions:
CX manager Manager Period of work: 9.08.16-31.01.17 Accountable to: VP iGE&iGT
Ensure quality of professional internships NPS (on the beginning, after arrival, during and after experience? Local and expa one's) creation, coordination and analysis Insure 100% S&S Lead for EPs (analyzing current situation, creation clear framework for development every intern to achieve his development as leader according to 4 characteristics, entrepreneurship and business education) Creation and implementation LEAD for companies (in terms of JD plan and working with interns) Final responsible for whole value delivery process Post approving support ( setting expectations, information support , Visa process tracking ) Arrival pick-up Personal coach and host family for iGT&iGE framework creation and management Accommodation situation tracking IPS organization Communication with companies in term of VD process and payments Involving in LC life (LCMs etc) Space for cultural understanding (events, information, weekends plans) Responsibles management Coordination marketing and PR strategy implementation(posts, showcases, videos etc) Coordination of documents checking Corner management support Insure financial sustainability of program Support in strategic decisions Support in corners communication system
T G i & E G i
CX manager Manager Period of work: 9.08.16-31.01.17 Accountable to: VP iGE&iGT
Specific questions for AF: 1. Which bottlenecks do you see in VD process in iGT and iGE (at least 3) and how you can improve them? 2. Which alternatives do you see in accommodation for EPs (now we provide hostel in Vyshneve for 2 month for free) to reduce costs and make it more comfortable for interns? 3. Which result you expect to see after your work and implementing your ideas?
Main KPIs: % NPS
Skills\knowledge required: Customer flow XPP (SnS) Value of GE and GT for OPtakers, EPs, members
Previous experience needed: TL XP
Development area: - Conducting market research - Effective communication and meetings - Presentation skills - Networking - Tracking skills - Leadership upgrade - Deep understanding of EXPA
PR
Media Expansion Manager Period of work: 9.08.16-31.01.17 Accountable to: VP PR Functions:
Writing articles about events happening in LC and making sure they are publsihed Establishing new media partnerships Supporting VP PR in development and implementation of LC’s PR strategy Education for the project teams Additional tasks may occure
Main KPIs: #of articles published #of new stable partnerships #of days between event and postrelease
Skills\knowledge required: English - Upper-Intermediate Ukrainian, Russian - perfect written&spoken Negotiation Conducting presentations Work under deadlines
Previous experience needed: -
Development area: Strategic thinking Copywriting B2B sales Team education&training
Specific questions for AF: 1. What is the brand voice of AIESEC? How can it be described now? 2. Choose 2 media partners you’d like to establish partnership with and describe top selling points for them. 3. Write a press preview for Global Village. Maximum size - 250 words, language - Ukrainian, target audience - Kyiv youth in summer. All the rest for your imagination.
B2U
B2U Manager Period of work: 9.08.16-31.01.17 Accountable to: VP B2U Functions:
Ambassadorship Program Management Developing current LC partnerships with Unies Making new sustainable partnerships with Unies Building AIESEC awareness in Unies Administration Relations Management Student’s Councils Relations Management Partnering Unies events Develop B2U Brand in LC
Main KPIs: # of B2U efficiency points # of initiatives
Skills\knowledge required: oGT, oGV and oGE conditions and timelines How Unies work inside Current LC Unies partnerships AIESEC essence
Specific questions for AF: List 3 ideas of purposeful partnerships of AIESEC and Uni Make a SWOT analysis of Uni work for previous 6 months Describe a concept how you will manage ambassadors
Previous experience needed: Team Member position (at least) or ambassadorship program in past
Development area: Strategy creation Unies logic of work Communication Creating innovations Entrepreneurship
TM
Internal Communication Manager Period of work: 9.08.16-31.01.17 Accountable to: VP TM Functions:
Internal group management (strategy, content plan, realization of it) Newsletter, letter creation Maintaining of LC Kyiv Members Database Designing of all TM materials (application forms, presentations, booklets) Constant improvement of internal communication in LC
Main KPIs: % of open rate newsletters # of posts # of newsletters # of letters # of daily visitors of internal group
Skills\knowledge required: Basis of culture understanding Basis of planning Channels of communication Deep understanding of culture in LC Basic understanding of TM processes Deep understanding of AIESEC essence
Specific questions for AF:
Previous experience needed: -
Development area: Organizational communication Email tools usage Engagement methods and tools SMM Deep understanding of TM processes
1. Please, make a SWOT analyses of our internal group in Vk now and propose 3 new ideas, you’d like to implement in order to make the group more effective communication channel. 2. Create a newsletter for the whole LC with all new updates, that had happened during last 4 weeks. Be creative and use any tool/space for making newsletter. Save it and send the link of the pdf file of it in your AF. 3. Please, explain the AIESEC Way to the external stakeholder. (Be creative and don’t limit yourself: you can make video, presentation, poster, text, etc.)
If you'll have any questions about specific questionnaire approach functional VPs/LCP: VP iGV - Yulia Barkanets: yulia.barkanets@gmail.com VP oGV - Karina Gornostay: karina.gornostay@aiesec.net VP iGE&iGT - Olena Zaiichko: olena.zaiichko@aiesec.net
VP TM - Olya Nagorniuk: olya.nagorniuk@aiesec.net VP PR - Liza Vovchenko: yelyzaveta.vovchenko@aiesec.net VP B2U - Yulia Kutsa: yuliia.kutsa@aiesec.net
If there are questions about application process or general questionnaire feel free to approach olya.nagorniuk@aiesec.net
Good Luck!