Sop by Orange Freight Forwarder

SOP

Standar Operating Procedure

HEAD OFFICE

ORANGE FREIGHT FORWARDER S.A.S NIT : 900.563.564-2

Calle 94 No. 51 B - 43 Of 412 Edificio Movich Burรณ 51

WORKING HOURS Monday to Friday 8:00 to 17:30 Saturday 9:00 to 12:00

( +57) 5 3100700 info@orangefreight.co

Please read the following guidance carefully, in order to avoid any penalties for not complying with Colombian regulations.

STANDARD OPERATING PROCEDURE â&#x20AC;&#x201C; NEW CUSTOMS REGULATIONS AS FROM NOV 1ST 2008 FOR IMPORT CARGO TO COLOMBIA

STANDARD OPERATING PROCEDURE CUSTOMS REGULATIONS SEAFREIGHT CONSOL/FCL SHIPMENTS

1. Master B/L consignment Master B/L must be consigned and notified to: ORANGE FREIGHT FORWARDER SAS Cรณdigo ACI: 726 NIT: 900.563.564-2 Calle 94 No 51B - 43 Of 412 Edif. Movich Burรณ 51

SEAWAY BILL DOES NOT APPLY IN COLOMBIA FOR CUSTOM PORPUSE, BL MUST BE ISSUE AS EXPRESS RELEASE.

BARRANQUILLA, COLOMBIA Phone: (+57-5) 3 100 700 Email: info@orangefreight.co op1@orangefreight.co op3@orangefreight.co

2. Pre-alerts for all consolidations are required, and must be sent to the following fax number or e-mail address:

Mr. Jason Ramirez Operations Director e-mail:

Mrs. Adriana Hernandez Export Specilist e-mail:

Mrs. Maria Jose Mora Import Specialist e-mail:

Mrs. Stephanie Herrera Procurement Director e-mail:

op1@orangefreight.co

op4@orangefreight.co

op3@orangefreight.co

sales2@orangefreight.co

NOTE: ALL PREALERTS MUST HAVE THE CONFIRMATION OF OK FROM ORANGE. IN CASE IT IS NOT RECEIVED OR ANY CHANGES ARE REQUIRED THE PREALERT MUST BE SENT AGAIN ALONG WITH CORRECTED DOCUMENTS.

3. House B/L consignment : »» House B/L must be consigned to each individual consignee but ORANGE FREIGHT FORWARDER SAS must be shown as Delivery Agent.

4. Documents and distribution : Upon sailing of vessel, the following documents must be sent by courier to ORANGE FREIGHT FORWARDER SAS after the OK on the document is given:

REMARKS 1. Original master (ocean) B/L plus 3 non-negotiable copies. 2. Non negotiable copies of each HB/L.

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shipping line.

3. HB/L copy rated, otherwise; We require a manifest stating the ocean freight rate of each HB/L. This is required for Customs purposes only. 4. Cargo Manifest.

As per our request, MBL could be issued at destination by

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If you don’t release Original HBLs to shipper, please send them to us with enough time before vessel arrival. This is required for Customs purposes.

5. General Important Instructions : »»

Specific description of goods must be the same on MBL/HBL

Before delivering the cargo to the carrier, all documentation

body and cargo manifest; Colombian Customs doesn’t ac-

must be sent by e-mail for ORANGE’s checking and appro-

cept references, marks or serial numbers as only description

val. Please note our Customs authorities DO NOT accept SEA

of the cargo, the documents must show the complete infor-

WAY BILL.

mation on goods. »»

»»

Total gross weight and packages on MBL, must be the same to total gross weight and packages shown on HBL(S) invol-

not accepted by customs. »»

ved. Any weight and/or packages differences between MBL/ HBL will cause high fines from our customs authorities which

Please do not amend any house or master documents, it is Original documentation must be at ORANGE at least 72 hours prior to vessel arrival.

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will be transferred to you.

MBL and HBL must show marks, numbers and purchase order or commercial invoice numbers.

»»

All packages must be properly marked to identify the cargo.

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All Pallets must fulfill with IPSM Nº 15, www.ica.gov.co

»»

Please be sure that MBL shows on description of goods

»»

Consignee on HBL must always show Tax ID (NIT or RUT).

“CONSO-LIDATED CARGO” otherwise Customs doesn’t accept the presentation of HBL. »»

Please note that Colombian Customs does not accept “TO THE ORDER” in the consignee box, all details of the client must be shown, Including NIT (Tax ID).

»»

For shipments coming to Colombia and were subject to transshipment in another port, the agent must send in the prealert, copy of the HBL issued in the port of origin; this initial HBL

WE WON´T ACCEPT ANY HBL´S GENERATED IN THE

will be the one that ORANGE FREIGHT will submit to the Co-

PORT OF TRANSHIPMENT

lombian customs data system and the one that the consignee will need in order to release and begin the clearance customs process of the cargo.

6. Terms to clear cargo, and re dispatch, from Colombia : D ocu men tation requ ired ( Man dator y ) for re-export:

»» As per Colombian laws the importers have 1 month after cargo arrival to clear or re-export their cargo.

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Original Mbl and Hbl.

»» If the importer cannot finish the import process during this

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Packing list.

time (30 days), a requirement to Colombian Customs must be

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Commercial Invoices that show currency and incoterms.

filled (15 working days before the expiration of this month), for

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Any other documentation that Colombian customs may

authorization of an extension of one more month to finish the import process. In case cargo is not clear during the given time it will be seized by the Colombian government.

require (depending of the commodity). •

Explain letter from origin agent /Shipper where the reason for the re- exportation process must take place.

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Please take note that in order to re dispatch a cargo; the shipper must to be registered as exporter with Colombian authorities.

NOTE: KEEP IN MIND THAT IF THE CONSIGNEE DOESN´T PAY OUR INVOICE (DESTINATION CHARGES), THESE WILL BE TRANSFERRED TO THE ORIGIN AGENT IN CASE OF ABAN-DONMENT OF THE GOODS, EXPENSES FROM THE PORT AND LINE MUST BE PAID BY THE ISSUING AGENT.

7. Terms and documentation required making trans shipments in Colombia : »» As per Colombian Laws the importers has 1 month after cargo arrival for the trans-shipment to take place, and the following

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Copy of packing list with serial numbers.

information is required from origin office:

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Insurance certificate.

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Legible copy of the HBL and MBL (if we don´t received it

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Full prealert must be received before vessel arrival to Colombian Port in order to check and confirm if all is ok.

legible the Colombian Customs won´t accept the transship-

Copy of the commercial invoice must show currency, inco-

ment).

terms, British Tariff Number.

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All charges must be collect as per agreement.

8. Remarks on trans shipments / to clear cargo / re dispatch from Colombia : »»

If we receive a requirement from your side to re-export or to present to customs any cargo. We will proceed to issue the original hbl in order to save time on this process. It is applied to partners that have sent the Originals format to us.

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We need Insurance certificate.

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Legible copy of the HBL and MBL (if we don´t received it clear the Colombian Customs won´t accept the trans-shipment).

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All charges that we must collect in destination.

9. Inbound transport in Colombia (OTM AND DTA) : »»

The Colombian Customs has 5 working days to approve an inbound transport.

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The issuance of Hbl and Mbl is different, so please ask to us about it.

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We need in advance the following documentation:

Original Commercial invoice.

Original packing list.

Original HBL and MBL.

4. Copy of the on-carriage insurance policy from port to final destination with conditions and restrictions.

»»

If we do not receive the above mentioned documentation in advance we won´t be able to do the Inbound transport.

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f you need more information about the inbound process please contact us.

GENERAL TERMS FOR PAYMENTS TO AGENTS

1. Orange

Freight

Forwarder

SAS will require an original INVOICE stating all charges to be paid for air or ocean shipments. 2. Invoices and Credit notes must be issued in USD. For different currency, the rate of exchange must be stated clearly. 3. All your statements must be sent to:

Mr. Alberto Sulbaram Administrative and Financial Director e-mail: albertosulbaram@orangefreight.co

BANK INFORMATION

BANCO INTERMEDIARIO: CITIBANK N.Y. SWIFT: CITIUS33 Código ABA: 021000089 BANCO BENEFICIARIO: HELM BANK PANAMÁ SWIFT: BCTOPAPA CTA: 36225789 (DE HELM BANK PANAMÁ ENEL CITIBANK) BENEFICIARIO: ORANGE FREIGHT FORWARDER SAS CUENTA DEL BENEFICIARIO: 102044813

KEY STAFF AIR AND SEAFREIGHT General Manager Carolina Baca

carolinabaca@orangefreight.co

Operations Director Jason Ramirez

op1@orangefreight.co

Export Specialist Adriana Hernandez

op4@orangefreight.co

Import Specialist Maria Jose Mora

op3@orangefreight.co

Sales Director Jesus Negrete

sales1@orangefreight.co

Procurement Stephanie Herrera

sales2@orangefreight.co

Accounting Alberto Sulbaram

albertosulbaram@orangefreight.co

Please distribute this document to people involved with Colombian operations.Thanks for your attention. Hoping this Guidance will help you to have a successful and strong relationship with us, and satisfaction in our operations. Best regards,

Mrs. Carolina Baca General Manager

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