SOP
Standar Operating Procedure USA
ORANGE FREIGHT FORWARDER Is an international freight agency, specialized in coordinating the transportation of merchandise, both import and export from and to any point of our coverage. BANK INFORMATION ORANGE FREIGHT FORWARDER INC: 900.563.564-2
PAYMENT IN AMERICAN DOLLARS BENEFICIARY BANK: CITIBANK, N.A.
Address: 12948 SW 113rd CT Miami, FL 33186 Phone: (+1) 786 -749 -7097
ADDRESS: 13430 SW 120TH ST MIAMI, FL 33186 BANK ROUTING NUMBER: 266086554 SWIFT: CITIUS33
Email: rociogamboa@orangefreight.us
WORKING HOURS Monday to Friday 8:00 to 17:30
BENEFICIARY: Orange Freight Forwarder INC ACCOUNT: 9144508319
STANDARD OPERATING PROCEDURE NEW CUSTOMS REGULATIONS AS FROM NOV 1ST 2008 FOR IMPORT CARGO TO COLOMBIA Please read the following guidance carefully, in order to avoid any penalties for not complying with Colombian regulations.
SEAFREIGHT CONSOL/FCL SHIPMENTS 1. Master B/L consignment
2. House B/L consignment:
Master B/L must be consigned and notified to:
House B/L must be consigned to each individual consignee but ORANGE FREIGHT FORWARDER INC must be shown as Delivery Agent.
ORANGE FREIGHT FORWARDER SAS Code ACI:726 NIT: 900.563.564-2 Address: 12948 SW 113rd CT Miami, FL 33186 Phone: (+1) 786 -749 -7097 Email: op3@orangefreight.co
3. Documents and distribution: Upon sailing of vessel, the following documents must be sent by courier to ORANGE FREIGHT FORWARDER INC after the OK on the document is given: 1. Original master (ocean) B/L plus 3 non-negotiable copies. 2. Non negotiable copies of each HB/L. 3. HB/L copy rated, otherwise; We require a manifest stating the ocean freight rate of each HB/L. This is required for Customs purposes only.
SEAWAY BILL DOES NOT APPLY IN COLOMBIA FOR CUSTOM PORPUSE, BL MUST BE ISSUE AS EXPRESS RELEASE.
4. Cargo Manifest. Upon sailing of vessel, the following documents must be sent by courier to ORANGE FREIGHT FORWARDER INC after the OK on the document is given:
REMARKS As per our request, MBL could be issued at destination by shipping line. If you don’t release Original HBLs to shipper, please send them to us with enough time before vessel arrival. This is required for Customs purposes.
4. Pre-alerts for all con solidations are required, and must be sent to the following fax number or e-mail address:
5. General Important Instructions :
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Specific description of goods must be the same on MBL/HBL body and cargo manifest; USA Customs doesn’t accept references, marks or serial numbers as only description of the cargo, the documents must show the complete information on goods.
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Total gross weight and packages on MBL, must be the same to total gross weight and packages shown on HBL(S) involved. Any weight and/or packages differences between MBL/HBL will cause high fines from our customs authorities which will be transferred to you.
Mrs. Adriana Hernandez Operations Director e-mail: op4@orangefreight.co
Mrs. Martha de la Hoz Procurement Director e-mail: procurement@orangefreight.us
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All packages must be properly marked to identify the cargo.
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Please be sure that MBL shows on description of goods “CONSO-LIDATED CARGO” otherwise Customs doesn’t
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accept the presentation of HBL.
Please note that USA Customs does not accept “TO THE ORDER” in the consignee box, all details of the client must be shown, Including NIT (Tax ID).
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Before delivering the cargo to the carrier, all documentation must be sent by e-mail for ORANGE’s checking and approval. Please note our Customs authorities DO NOT accept SEA WAY BILL.
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Please do not amend any house or master documents, it is not accepted by customs.
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Original documentation must be at ORANGE at least 72 hours prior to vessel arrival.
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MBL and HBL must show marks, numbers and purchase order or commercial invoice numbers.
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All Pallets must fulfill with IPSM Nº 15, www.ica.gov.co
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Consignee on HBL must always show Tax ID (NIT or RUT).
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For shipments coming to USA and were subject to trans-shipment in another port, the agent must send in the prealert, copy of the HBL issued in the port of origin; this initial HBL will be
REMARKS All paids must have the confirmation of ok from Orange. In case it is not received or any changes are required the prealert must be sent again along with corrected documents.
the one that ORANGE FREIGHT will submit to the USA customs data system and the one that the consignee will need in order to release and begin the clearance customs process of the cargo.
6. Terms to clear cargo, and re dispatch, from Colombia :
7. Terms and documentation required making trans shipments in Colombia: •
As per USA Laws the importers has 1 month after cargo arrival for the trans-shipment to take place, and the following information is required from origin office:Full prealert must be
Documentation required (Mandatory) for re-export:
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Original Mbl and Hbl.
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Copy of the commercial invoice must show currency, incoterms, British Tariff Number.
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Packing list.
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Copy of packing list with serial numbers.
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Commercial Invoices that show currency and incoterms.
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Insurance certificate.
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Any other documentation that Colombian customs may require (depending of the commodity).
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Legible copy of the HBL and MBL (if we don´t received it legible the USA Customs won´t
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Explain letter from origin agent /Shipper where the reason for the re- exportation process
received before vessel arrival to Colombian Port in order to check and confirm if all is ok. Full prealert must be received before vessel arrival to USA Port in order to check and confirm if all is ok.
accept the transshipment).
must take place. •
Please take note that in order to re dispatch a cargo; the shipper must to be registered as exporter with Colombian authorities.
8. Remarks on trans shipments / to clear cargo / re dispatch from Colombia : •
If we receive a requirement from your side to re-export or to present to customs any cargo. We will proceed to issue the original hbl in order to save time on this process. It is applied to partners that have sent the Originals format to us.
WE WON´T ACCEPT ANY HBL´S GENERATED
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We need Insurance certificate.
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Legible copy of the HBL and MBL (if we don´t received it clear the USA Customs
IN THE PORT OF TRANSHIPMENT
won´t accept the trans-shipment). •
All charges that we must collect in destination.
9. Inbound transport in Colombia (OTM AND DTA) : •
The Colombian Customs has 5 working days to approve an inbound transport.
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The issuance of Hbl and Mbl is different, so please ask to us about it.
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We need in advance the following documentation:
1.
Original Commercial invoice.
2.
Original packing list.
3.
Original HBL and MBL.
4.
Copy of the on-carriage insurance policy from port to final destination with conditions and restrictions.
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If we do not receive the above mentioned documentation in advance we won´t be able to do the Inbound transport.
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f you need more information about the inbound process please contact us.
REMARKS Keep in mind that if the consignee doesn´t pay our invoice (destination charges), these will be transferred to the origin agent in case of aban-donment of the goods, expenses from the port and line must be paid by the issuing agent.
GENERAL TERMS FOR PAYMENTS TO AGENTS Please distribute this document to people involved with USA operations.Thanks for your attention. Hoping this Guidance will help you to have a successful and strong relationship with us, and satisfaction in our operations. 1.
Orange Freight Forwarder INC will
Best regards,
require an original INVOICE stating all charges to be paid for air or ocean shipments. 2.
Invoices and Credit notes must be
3.
issued in USD. For different currency, the rate of exchange must be stated clearly.
4.
All your statements must be sent to:
Mr. Alberto Sulbaram
Administrative and Financial Director e-mail: albertosulbaram@orangefreight.co
Mrs. Carolina Baca General Manager
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