2010
Organicfest Celebrating
®
everything organic
& green!
Saturday
September 11, 2010 Asheville, NC
Join the Organicfest® celebration! Organicfest® is a FUNtastic regional event celebrating and promoting everything organic and green! In 2009, over 9000+ Ashevillians and visitors from surrounding communities and states (South Carolina, Tennessee, Georgia, Virginia, Florida...) gathered to enjoy this special celebration in the beautiful mountain city of Asheville, North Carolina.
75+ vendors 9000+ attendees Arts & Crafts
Prize Drawings Workshops Kids Activities
The mission of the Organicfest® is to grow organics and environmental awareness in our community and beyond. The success and growth of the Organicfest® has made it a much anticipated regional event. Festivities include: live entertainment, delicious organic food and beverage, organic and green vendors, non-profit organizations natural arts and crafts, organic workshops, natural activities for kids and the fabulously fun ~ Organicfest® Kids Parade!
Organicfest is the best festival in Asheville!
The Organicfest® brings the organic community (farmers, producers, merchants, educators, organizations...) together to present an exciting opportunity for people to meet, talk, learn about organic farming, products and services, enjoy organic meals and tastings and be inspired to support and buy organic!
UNCA student
Organicfest® sponsors and vendors are an essential ingredient to the presentation and success of this special event. We invite you to take this opportunity to share your organic and green products and services through this FUNtastic and important festival. Thank-you!
Organicfest rocks! JT Asheville
www.organicfest.org info@organicfest.org 828.253.2267
2010
Organicfest
®
Celebrating
everything organic
& green!
Organicfest® Sponsorship Invitation Join the Organicfest celebration through one of our sponsorship packages and promote your organic or green company and products at one of the largest organic festivals in the United States. Presenting Sponsor ~ $7000.00 • Organicfest Prime Sponsor Corner Booth • Logo Listing on Organicfest Poster • Logo Listing on Organicfest Stage Banner • Premier placement /Organicfest press releases • Premier placement / Organicfest Program Guide • Name and logo listing in the Organicfest program • Name on Organicfest Basket Drawing Tickets • Name, logo, link on Organicfest Website Home Page • Name, logo, link on Organicfest Sponsor Web Page • Full Page Color Ad in Organic Shopper magazine* • 120 x 600 Banner ad on Organicfest Links Page • 120 x 600 Banner Ad ~ Shop Organic! Web Directory
Organic Sponsor ~ $5000.00 • Organicfest Prime Sponsor Booth • Name on Organicfest Poster • Name on Organicfest Stage Banner • Name listed in Organicfest Press Releases • Name listing in the Organicfest Program Guide • Name, logo & link on Organicfest Sponsor Web Page • ½ Page Color Ad in Organic Shopper magazine* • Name, logo and link on Organic Shopper website • 120 x 240 Banner ad on Organicfest Web Site • 120 x 240 Banner Ad ~ Shop Organic! Web Directory
Harvest Sponsor ~ $3000.00
Seed Sponsor ~ $1500.00
• Organicfest Sponsor Booth • Name listed in Organicfest Press Releases • Name listing in the Organicfest Program Guide • Name, logo, link on Organicfest Sponsor Web Page • ¼ Page Color Ad in Organic Shopper magazine* • 125 x 125 Banner ad on Organicfest Links Page • 125 x 125 Banner ad Shop Organic! Web Directory
• Organicfest Sponsor Booth • Name listing in the Organicfest Program Guide • Name, logo and link Organicfest Sponsor Web Page • 1/6 Page Color Ad in Organic Shopper magazine* • 120 x 90 Banner ad on Organicfest Web Site • Name, logo and link Shop Organic! Web Directory
Organicfest Kids Sponsor ~ $1500.00 • Banner on Organicfest Kids Tent • 125 x 125 Banner ad on Organicfest Kids web page • Name, logo and link on Organicfest Kids web page
organic Shopper Fall 2005
10 Reasons to Go Organic! Organic Food and Children Vegetarian Asian Cooking Organic Shopper’s Directory Priceless
www.theorganicshopper.com
Beneficial Supporter ~ $500.00 • Booth space • Name & Logo Listing Organicfest supporter web page • Supporter listing in Organicfest Program Guide • Name listing in Shop Organic! Web Directory
Friend ~ $300.00 Sign up by April 30th to get your ad in the Organic Shopper Organicfest issue!*
• Booth space • Name & Logo Listing Organicfest Supporter web page *Please Note: In-Kind Sponsorships do not include Organic Shopper magazine ads
www.organicfest.org 828.253.2267
TM
Organicfest Celebrating
Office Use Date: Vendor: Total: $
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everything organic!
Check # Booth #
2010 Sponsorship Application
Web
Ad:
Organicfest will be held on September 11th, 2010 in Pack Square, downtown Asheville. Join the celebration and promote your organic and green products at this special event. Complete form, sign agreement, enclose payment and send to address below by April 30, 2010 to get the full benefits of the Organicfest Sponsorship package of your choice. Business / Organization Name: Contact:
Phone: (
)
Email:
Fax:
)
Address:
City:
State:
(
Zip:
Date:
Website: www. Company Description:
Organicfest Sponsor
Sponsorships that include advertising
Partnering Sponsorship:
$7000.00
Organic Sponsorship:
$5000.00
Harvest Sponsorship:
$3000.00
Seed Sponsorship:
$1500.00
Full Page Ad: 7.5 x 10
Organic Kids Sponsor:
$1000.00
1/2 Page Ad: 7.25 x 4.75
Send eletronic ads 300 dpi / CMYK color to: debi@organicfest.org Ad Sizes:
W
H
1/4 Page Ad: 3.5 x 4.75
Organicfest Supporter Organic Supporter
$500.00
Organic Friend
$300.00
Yes! We will have a booth at Organicfest.
1/6 Page Ad: 2.45 x 4.8
orga niperc Shop Fall 2005
10 Reasons to Go Organic! Organic Food and Children Vegetarian Asian Cooking Organic Shopper’s Directory Priceless
www.theorganicshopper.com
Sponsorships that include Web Banners ~ Send Web banners to: debi@organicfest.org
Sponsorships include 1 table and 2 chairs
Yes, we will need electric if available Power is limited to certain booth areas Grand Total: $ _____________ Check # ______________ I agree with Organicfest Vendor Terms: Signature: ______________________________________ Please make checks out to: Imagine Center, Inc. Mail to: 16 Lookout Drive, Asheville, NC 28804-3330
Speaker I am interested in speaking at the Organicfest on the topic of: Organicfest Donation Yes! I would like to donate a gift basket, product and/or gift certificates for the hourly drawings at the Organicfest. Donation Form completed and enclosed. www.organicfest.org
Organicfest Celebrating
®
everything organic!
Organic Product & Gift Certificate Donation Complete form and mail to address below or fax to: 828-253-7537. Your donation will be listed on the Organicfest web site when this completed form is received. Please ship all donations to arrive by August 31st. Company:_____________________________________________ Contact: ________________________________________ Address: ___________________________________________________________________ Zip: _____________________ Email:____________________________________________ Website:____________________________________________ Phone: (
) ___________________________________Fax: (
) _______________________________________
YES! We will donate the following: _________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ Retail value of donation: $ ____________________ We would like to make a cash donation: $ ____________________ Please print or type company / product listing for the Organicfest website: 10 words / up to $50 | 25 word up to $100.00 or 50 word over $100.00 donation (use back or separte paper if needed): _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ This donation is over $100.00 an electronic logo will be emailed to: debi@organicfest.org This donation is over $150.00 include this link: www.__________________________________________________ Please send an Organicfest Sponsorship Packet Please send an Organicfest Vendor Packet
Date: ____________________________ Signature: _________________________________________________________ Imagine is an all-volunteer, non-profit organization. 100% of the proceeds from the Organicfest will be used for “Growing Organics” campaigns and the Organicfest. Please make checks out to: The Imagine Center, Inc. and mail to: Organicfest, 16 Lookout Drive, Asheville, NC 28804-3330
Thank-you for your support!
Organicfest • 16 Lookout Drive • Asheville, NC 28804-3330 Phone: 828-253-2267 Fax: 828-253-7537 www.organicfest.org celebrate@organicfest.org
100% Recycled Paper
Organicfest Organic Basket & Gift Drawings ®
An Exciting Promotion Offer!
The Organicfest Organic Goods & Gift Certificate Drawings has been a big hit at the Organicfest ~ thanks to generous donations of local and national organic and green businesses. What a great way to promote your product and company while supporting the “growth” of organics! Complete Donation Form to participate with this exciting promotion opportunity for your company.
Organicfest Celebrating
®
everything organic!
Company Description for Program & Online Organicfest Listings
Organicfest 2008 Sponsors, Supporters & Friends ®
A special “Thanks!” to Organicfest 2008 Sponsors, Supporters, Friends, Vendors... and everyone who joined the celebration!
Organicfest Supporters • Asheville OrganicAthlete • Bank of Asheville • BackHome Magazine • Natural Awakenings • Yogi Tea • Asheville Now • Sheville.org • Asheville.com •
Hendersonville.com
Organicfest Friends • Great Eastern Sun • Larry’s Beans • Green Sage • Wizard’s Cauldron • AquaPro Solutions • Steaz • L’eau de Vie Salon/Spa • Rising Phoenix Design
Organicfest Celebrating
®
everything organic!
Welcome to the Organicfest celebration! Organicfest 2010 Vendor Information We’re excited about your participation in the Organicfest in downtown Asheville! The Organicfest is one of the fastest growing organic festivals in the country ~ attracting over 9000+ festival goers from as far away as Raleigh, Atlanta, Washington DC and Florida!
Organicfest Mission: The mission of the Organicfest is to celebrate and help grow organics in our community and beyond through fun and festive events. ORGANICFEST IS PRESENTED BY
The Organicfest is presented by the Imagine Center’s Organicfest Team (all amazing, hard working and seriously dedicated volunteers!), Asheville Parks & Recreation and Organic Matters Media, publisher of the Organic Shopper magazine. The Imagine Center is a non-profit organization presenting workshops and events that educate the public about organics and important environmental issues. ORGANICFEST DATE & LOCATION Organicfest Date: Saturday, September 11, 2010 September is National Organic Month! Organicfest Location: Pack Square Downtown Asheville, NC (near the historical Grove Arcade) Organicfest Hours: OPEN to PUBLIC: 10 am ~ 6 pm ORGANICFEST HELD IN PACK SQUARE • The Organicfest will be returning to our original location (now that the park renovations in Pack Square are complete.
ORGANICFEST VENDOR CONTACT On Site Vendor Contact: Tom Athos 828.279.2798
Organicfest Event Director: Debi Athos 828.337.6114 ORGANICFEST EMERGENCY CONTACT Emergency Contact: Tom Athos 828.279.2798 ORGANICFEST OFFICE CONTACT Organicfest Office: 828.253.2267 Organicfest Fax: 828.253.7537 Organicfest Email: celebrate@organicfest.org ORGANICFEST WEB SITE: www.organicfest.or
Sign up early to save money and to secure your booth space... we had a very long waiting list for booth space last year! Please Note: Due to space limitations of the Organicfest location, we will be limiting booth catagories. So sign up early to secure a space for your company!
GREENING ORGANICFEST Help Make Organicfest Green: Please help make Organicfest a green! We have an Organicfest Green Team working with the recycling of paper, plastic and glass throughout the event area. Please help us to present a low impact event.
Organicfest Basket Donations
SIGN UP TODAY Please read Organicfest Vendor Agreenment and Participation Terms, complete application form and mail along with payment. SAVE money by sending application by April 30th for full sponsorship benefits.
Help Promote the Organicfest!
Get extra exposure for your organic products and services by making a donation to the very popular Organicfest Basket and Gift Certificate Drawings.
Join us to make this the best and biggest Organicfest ever by placing an Organicfest Banner on your website and in outgoing emails. Organicfest banners (various sizes) are available on the Organicfest website:
www.organicfest.org/Press/press.html
Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537
Organicfest Celebrating
速
everything organic!
Organicfest Vendor Agreement & Participation Terms:
Please read participation terms and sign agreement on application form for the Organicfest terms herein:
1. Organicfest Vendor Application a) Organicfest vendors application must be completed and submitted with signed agreement to the Organicfest Vendor Participation Terms and full payment. b) Organicfest vendors participation must be in keeping with the mission of the festival to promote and market organic and green products and services. c) Organicfest vendors agree to payment of booth space provided. If payment is not made, organizers have the right to cancel vendor registration. d) Organicfest organizers have the right to refuse any vendors with products or services which do not meet the mission and theme of the event.
2. Organicfest Vendor Booth Sharing
a) Sharing booth space is permitted with prior permission ONLY. Additional vendor application and fee will apply. Contact Debi: 828.253.2267
3. Organicfest Vendor Booth Space
a) Organicfest organizers have sole discretion as to the placement of the vendors booths. b) Organicfest vendors will be provided a 10 x 10 booth space. c) Canopies and signage are allowed in your booth space only. d) Canopies and signage must be secured in case of inclement weather with weights only ( booths will be set up on city streets...no staking canopy into street.) e) Booths must be manned at all times during the event hours of 10am to 6pm. f) Vendors must not break down booth before the closing of the event at 6pm.
4. Placing Rental Orders
a) Tables and chair rental is available. All orders must be placed by August 31, 2010 b) Rented tables and chairs must be picked up at the stage area. Volunteers will be available to help carry tables and chairs to vendor booths. c) Rental tables and chairs must be covered with table covering for the event. d) Rental tables and chairs must be returned to stage area at break down. Volunteers will be available to help carry tables and chairs to stage area.
Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537
Organicfest Celebrating
速
everything organic!
Organicfest Vendor Agreement Terms:
(continued)
5. Organicfest Food Vendors
a) In keeping with the theme of the event all foods and refreshments for sale or tasting at the Organicfest must be organic, especially any foods that contain by products from genetically engineered crops: canola oil, corn, soybean, rice and dairy (rBGH). b) Beverages must be organic and served in paper cups (cans and bottles are prohibited by the City of Asheville at street festivals) c) Organicfest food vendors must comply with the Bumcombe County Health Center Temporary Food Establishment regulations: http://www.buncombecounty.org/governing/depts/health/environment.asp d) Organicfest food vendors must complete the Bumcombe County Health Center Temporary Food Establishment Application included with this packet. e) All food vendors must supply two Certificate of Insurance* certificates for $1,000,000 WITH their Organicfest Vendor application. See Limited Liability section 13 for specific requirements.
f) All food vendors must be set up and ready for inspection by the Buncombe County Health Department by 9:30 am.
6. Vendor Signage
a) There will be no structures to hang signs on. You may hand signage on your canopy or table All signage and merchandise must secured in case of challenging weather.
7. Organicfest Set Up and Break Down
a) Organicfest vendors will be responsible for setting up canopies, tables and chairs. Volunteers will be available to help vendors upon request. b) Organicfest vendor set up and break down instructions will be posted on the Organicfest web site and emailed to vendors two weeks prior to the event.
8. Organicfest Vendor Booth Clean Up and Recycling
a) Organicfest vendors will be responsible for cleaning up their booth space completely including all boxes, canopy weights, trash... If any items or trash is left in or around vendors booth space vendor will be charged a clean-up fee of $50.00. b) Organicfest vendors are expected to support the greening of the event by minimizing waste, using recycled and biodegradable items when possible. Recycling stations will be set up throughout the festival area.
Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537
Organicfest Celebrating
®
everything organic!
Organicfest Vendor Agreement Terms:
(continued)
9. Organicfest Safety and Emergency Plan
a) The Organicfest staff has an emergency plan in place for emergencies that may arrise during the event. First-aid will be available at the Organicfest Information Booth. Organicfest Emergency Contact: Tom Athos 828.279.2798
10. Weather Policy
a) The Organicfest is a rain or shine event. Be prepared for inclement weather with table coverings, secured canopy and signage.
11. Pet Policy
a) We love pets...however the City of Asheville does not allow pets to attend the Organicfest.
12. Vendor Cancellation Policy
a) Cancellation requests must be made in writing. b) There will be no refunds on cancelled vendor spaces after July 31, 2010. Cancelled booth spaces will be donated to local non-profit organization.
c)The organizers of the Organicfest reserve the right to cancel vendor contracts at any time by returning payment.
13. Limitation of Liability
a) Neither the organizers of the Organicfest, the volunteers or Asheville Parks and Recreation are responsible for the theft, loss or breakage of personal or booth materials.
b) All food vendors must include with their application ~ two separate Certificate of Liability Insurance certificates with $1,000,000 in coverage with the following listed as “Certificate Holder” and “Additional Insured” (in the Discription of Operations/ Locations/ Vehicles/Exclusions added by Endorsement/Special Provisions” section): (Sample enclosed in this packet)
1. City of Asheville, PO Box 7148, Asheville, NC 28802 2.The Imagine Center, Inc. , 16 Lookout Drive, Asheville, NC 28804
14. Termination of Event
a) If Organicfest organizers terminates this contract and/or the festival (or any part thereof), then organizers may retain part of an Organicfet vendor rental fee for expenses incurred up to the time such contingency shall have occurred and there shall be no further liability on the part of either party to the other. For purposes hereof, “cause or causes not reasonably within the control of event organizers” shall include, but not be limited to: fire, casualty, flood, epidemic, earthquake, explosion, accident, hurricane, tornado, governmental restraints, declaration of public emergency, strike, lockout, boycott or other labor disturbance, technical or other personnel failure, local, Provincial, or Federal, ordinances, rules, orders, or decrees.
15. Warranties
a) The organizers of the Organicfest make no warranties beyond the terms and conditions of the Organicfest vendor contract.
Thank-you for joining the Organicfest event!
Organicfest | 16 Lookout Drive, Asheville, NC | 828.253.2267 | Fax: 828.253.7537
Date Your insurance company and their address in this box Insurance company Your company and address in this box
Policy Effective Date Here
Add the line: “Certificate Holder City of Asheville is additional insured� above in this box.
Add City of Asheville and their address as shown in this box Authorized Signature
Date Your insurance company and their address in this box Insurance company Your company and address in this box
Policy Effective Date Here
Add the line: “Certificate Holder Imagine Center, Inc / OrganicAthlete is additional insured� above in this box.
Imagine Center, Inc OrganicAthlete 16 Lookout Drive Asheville, NC 28804
Add Imagine Center, Inc OrganicAthlete and address as shown in this box Authorized Signature
BUNCOMBE COUNTY HEALTH CENTER TEMPORARY FOOD ESTABLISHMENT APPLICATION VENDOR NAME: CONTACT INFO:
TELEPHONE NUMBER:
FESTIVAL NAME:
FESTIVAL DATES:
FESTIVAL LOCATION:
1. List foods you will be serving:
2. How do you intend to keep potentially hazardous foods cold (45째F or below) or hot (140째F or above)?
3. Where will food be purchased? [Refer to .2635(9)]
4. Where will food be prepared? [Refer to .2635(10)]
5.
Do you have access to a local, permitted kitchen with a sink large enough to wash utensils, pots, pans, etc.? If so, where?
6.
If you are an out of state vendor, please submit approval from your local or state health authority with your application.
I HAVE READ .2635 AND UNDERSTAND THAT I MUST SATISFY ALL THE REQUIREMENTS OF THIS RULE IN ORDER TO RECEIVE A PERMIT.
NAME:
DATE: A PERMIT WILL BE REQUIRED TO OPERATE! PLEASE SUBMIT APPLICATION AND $50 FEE TO: (Make a check payable to Buncombe County Health Center) Environmental Health Program Attn: Pam Atkins 30 Valley St. Asheville, NC 28801 828-250-5016 REV 10/2008