eHealth Africa - Director, Finance and Administration

Director, Finance & Administration

April 2023

About eHealth-Africa

eHealth Africa designs and implements data-driven solutions and technologies to improve health systems for and with local communities. eHA’s technology works in low connectivity settings, and smartly uses data to drive decision-making by local governments and partner agencies to get optimum results.

We leverage our staff and department expertise across five programmatic areas:

• Health Delivery Systems

• Public Health Emergency Management Systems

• Disease Surveillance Systems

• Laboratory & Diagnostic Systems

• Nutrition & Food Security Systems

In each of these programmatic areas, we partner with governments, communities, nonprofits and other stakeholders to generate holistic solutions, because we believe that every community deserves access to the types of tools that can enable them to lead healthier lives.

The Role

Title: Director, Finance & Administration

Division: Finance and Administration

Reports to: Executive Director

Location: Nigeria

Salary: USD 120k to USD 130k plus benefits

The Director, Finance & Administration is a key member of the eHA global management team, with responsibility for eHA’s Finance, Grants and Contracts, Human Resources, and Procurement Departments. He/She will work closely with the Executive Directors, management team, and country staff to ensure eHA maintains practical and efficient systems that enable the organization to fulfill its mission to improve health systems. He/She will report to the Executive Director, and will directly supervise the department leads for: Finance, Grants & Contracts, Human Resources, and Procurement.

Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Other duties may be assigned:

Leadership and Overall Management

• Provide leadership, guidance, and oversight to the Finance, Grants & Contracts, Human Resources, Procurement and Asset Management departments.

• Maintain departmental structures, personnel, and operating standards and practices that are responsive and adaptable to evolving business needs.

• Provide leadership presence for all staff, including bridging cross-country office issues as well as supporting an open-door policy amongst all staff.

• Lead development and implementation of:

- Annual Revenue plans and budgets.

- Periodic updates of Policies and procedures and ensuring full compliance.

- Risk management strategies.

• Liaise with partners and donors upon request, including providing timely and accurate responses to inquiries.

• Oversee the adequacy and implementation/migration of all ERP systems as they relate to the functional areas of responsibility.

• Work closely with the Executive Director as a strategic partner to ensure continued growth and financial sustainability

• Liaise with the US and Nigeria-based Legal Counsels.

Finance

Directly Supervising and working closely with Senior Finance Managers and Controller, Provide oversight, Leadership, guidance, and ultimate accountability for key finance functions, including:

• Budgeting, accounting, reporting, cash management, accounts receivable, accounts payable, and investments.

• Preparation of financial statements and reports for use by eHA leadership and Board of Directors

• Participating in strategic and management decisions.

• Prudent and strategic management of eHA resources, including identifying potential cost savings and revenue opportunities.

• Development and implementation of operating and capital budgets.

• Continuous improvement and implementation of finance policies and procedures, as well as establishing appropriate internal controls.

• Departmental and monthly approval and processing of revenue and expenditures, cash flow, and capital purchases.

• Compliance with all relevant laws and regulations, including accounting standards (IFRS and/or GAAP) and government funding requirements.

• Ensure completion of the independent annual audits and other periodic audits.

• Ensure timely and accurate tax compliance of all entities.

Grants and Contracts

Directly supervising and working closely with the Grants And Contracts Manager, provide oversight, Leadership, guidance, and ultimate accountability for key Grants and Contracts functions, including:

• All administrative processes, systems, and policies to effectively and efficiently manage eHA grants and contracts.

• Compliance with applicable laws and regulations, as well as funding agreement terms and conditions.

• Closely monitor Grants and Contracts performance:

• Resolution of related administrative problems

• Proactive identification of tools and strategies to improve performance.

• Development and training for programmatic staff on grants and contract management.

• Provide oversight for managing Subcontractors and subgrantees.

Human Resources

Directly supervising and working closely with the Human Resources Manager, provide oversight, Leadership, guidance, and ultimate accountability for key Human Resources functions, including:

• Recruitment and onboarding to ensure attraction and retention of a highly skilled, committed, and motivated workforce.

• Design and administration of compensation and benefits plans including salary scales, medical, disability, and term life insurance, and retirement.

• Implementation of a performance management process, ensuring it is linked to career development and succession planning.

• Design and implementation of employee wellness programs to enhance morale and retention.

• Design and implementation of Human Resources policies and procedures, ensuring labor law and record-keeping compliance.

• Payroll process, time tracking, and benefits administration.

Procurement and Asset Management

Directly supervising and working closely with the Deputy Director For Procurement and Asset Management, provide oversight, Leadership, guidance, and ultimate accountability for key procurement and Asset Management functions, including:

• Improvement and implementation of procurement systems for company and project inventory, assets, supplies, and capital expenditures.

• Risk identification and asset management systems for eHA and its personnel.

• Ensure procurement plans are aligned with project activities and work plans for timely delivery and execution.

• Ensure that all procurements are managed transparently, competitively, and fairly.

• Ensure compliance with national and international procurement policies and processes.

Candidate profile

The requirements listed below are representative of the knowledge, skill and/or ability required to successfully perform this job.

• Minimum of a Bachelor’s Degree in Finance or accounting

• MBA or Masters in Finance preferred

• Minimum of 10 years experience in a senior-level management position of a multi-site nonprofit organization with offices on multiple continents, with global health experience preferred.

• Finance background required, with demonstrated knowledge across finance, grants and contracts, human resources, and procurements.

• Minimum of 8 years with demonstrated experience in USG grants and contracts administration.

• Experience with large foundations and government sources of funding preferred.

• Fluent in written and spoken English, with knowledge of Hausa preferred.

• Outstanding proficiency in Microsoft Word and Excel, including demonstrated proficiency with advanced formulas and formatting in Excel.

• Experience using online administrative and collaboration software (Sage, Asana, Trakstar, etc).

• Ability to set clear priorities, delegate, and guide investment in people and systems required.

• Keen analytic, organization, problem-solving, and decision-making skills.

• Outstanding presentation and communication skills.

• Exceptional people skills are associated with being a pragmatic and creative leader, including political and diplomatic awareness within an organization.

• Team-oriented, data-driven, and intellectually curious.

• Willingness to be flexible in a changing work environment while maintaining effectiveness and efficiency.

• Establishing and maintaining relationships internally and with various organizations and utilizing those relationships to help achieve eHA’s Mission via negotiation or consensus.

• Motivating employees via leadership and optimism.

Certifications and Licenses

ACCA, CFA, ACA, Certified Public Accountant (CPA), or equivalent is preferred.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate but can become louder at times due to group discussions or activities. eHA is a tobacco-free environment.

eHA Gender Diversity Statement

At eHealth Africa, diversity is integral to who we are. We value and honor diverse backgrounds and experiences, strive to create inclusive and equitable working environments that promote Learning, Fairness, and Opportunities for all.

Above All

We believe strongly in our mission and values, and our teams are most successful when they do also.

Impact & Quality

We push ourselves to maintain high standards ensuring that we produce the most meaningful results in everything we do, no matter how big or small.

Innovative Problem Solving

We maintain a worldview driven by possibilities, not limitations. We take smart risks and foster an environment where creativity and innovation thrive.

Integrity

We are honest and truthful in our work. We always do what is right, even when it is not easy. We put our values into practice and hold each other accountable.

Qualified Female candidates are encouraged to apply.

How to Apply

All correspondence, at this stage, should be via Oxford HR. To apply for this post, click on the “Apply” button on the job advert page, complete our online application form, and submit your CV and cover letter as two different documents, which should be prepared before applying as they will be considered in the application process. The cover letter should be no more than two pages long and explain why you are interested in this post and how your skills and experience make you a good fit.

The document should be saved in PDF in the following format: Your First Name-Your Last Name-Document Name-Date (mmyy) e.g., Pat-Jones-CV-042023-eHealth Africa or Pat-Jones-CoverLetter-042023-eHealth Africa.

Timeline

Closing Date: 22nd May 2023

First stage interviews: TBC

Final interviews: TBC

Selection Process

All candidates will receive an update regarding their application after the closing date. We advise candidates to add the role email to their safe senders list and regularly check their spam folder.

Equality Statement

Equality and diversity are at the core of eHealth Africa’s values. Staff are expected to work collectively and individually to promote a constructive and sensitive approach to others from a variety of backgrounds, where the work of others is valued and respected.

Queries

If you have any queries on any aspect of the appointment process, need additional information, or would like to have an informal discussion, please email at ehealthcfo@oxfordhr.com in the first instance.

About Oxford HR

Exceptional leaders can inspire change and propel purpose-led organisations towards reaching their world-changing goals. Finding such leaders can be a challenge; and yet their transition into leadership is vital to an organisations mission and success.

Oxford HR is a global leadership consultancy dedicated to searching for and supporting remarkable leaders and teams in purpose-led organisations.

We understand the nuances of purpose-led leadership because we’ve worked in organisations across the breadth of the sector ourselves. We’ve also worked with such organisations since 1995; so we appreciate just what benefits impactful people can bring.