ASEAN-US Disaster Management Cooperation Program Phase 2 Program Framework
1
1.
Problem to be addressed
The first paragraph of the Project Document will define the problem (s) that the project will address. This section should be limited to a brief statement of the problem, as determined in the problem analysis. In general, one project should focus on one large problem. The statement of a single problem will lead to the statement of a single objective. __________________________________________________________________________________________ _______________
Southeast Asia is exposed to all types of natural hazards including flooding, typhoons, drought, landslide, earthquakes, volcano, fire, and haze, and most recently, a devastating tsunami. These hazards, in combination with population vulnerability, can and often have resulted in catastrophic disasters that have had immense environmental, economic and social impacts. Over the last few decades, human-caused disasters, both accidental and deliberate, have further contributed to the devastation from natural disasters. Rapid urbanization, demographic changes, and environmental changes resulting from human activities also increase the impacts of disasters. ASEAN’s vulnerability to such disasters makes it critical to address its disaster management capabilities, both regionally and within Member Countries. If vulnerability to disasters is not addressed, sustainable development in ASEAN may be hampered and its full potential for economic growth and social development impeded. ASEAN’s efforts to improve economies and attract investors to the region could also be jeopardized. 2.
Background, problem analysis and justification a.
Background
The Background section of the Project Document should provide factual information about the context of the problem that is to be addressed. This section should also include description of the present situation, any related current and past ASEAN activities, and the relevant ASEAN policies and plans of action. __________________________________________________________________________________________
The Declaration of ASEAN Accord signed in 1976 with five signatory countries, identified as one of the eight objectives for ASEAN cooperation that “natural disasters and other major calamities can retard the pace of development of member states; therefore they shall extend, within their capabilities, assistance for relief of member states in distress”. This cooperation was further elaborated in the ASEAN Declaration on Mutual Assistance on Natural Disaster, also signed in 1976. Over the last three decades, the ASEAN Expert Group on Disaster Management (AEGDM) coordinated ASEAN’s disaster reduction efforts. In the 1990’s the group widened its scope to include both natural and man-made disasters. The need for an ASEAN regional program to serve as an integrated framework to guide ASEAN cooperation in disaster management has been recognized since 1996. In 2003, the AEGDM was elevated to an ASEAN Committee and adopted a program-oriented approach. The ASEAN Committee on Disaster Management (ACDM) developed a comprehensive ASEAN Regional Program on Disaster Management (ARPDM) identifying areas to improve the effectiveness of both national and regional level disaster management programs. An assessment of regional needs and capabilities 2
resulted in prioritised areas for bilateral/ multilateral cooperation as follows: training, disaster information sharing, inventory of capacities and resources for disaster response, conduct of joint simulation exercises, flood mitigation and prevention, and criteria for design of specific disaster mitigation structures. The ARPDM has five major program components with the following objectives: cooperation among Member Countries, capacity building, sharing of information and resources, engaging external partnerships, and public education, awareness and advocacy. Each of these components has specific activity sub-components. Sub components under the “cooperation among Member Countries” includes development of an ASEAN Response Action Plan, enhancing quick response capacity of ASEAN Member Countries, and ASEAN joint simulation exercises for disaster relief. The component would include elements of coordination, quick response teams for on-scene command and control, resource and capabilities identification and inventory, mobilization protocols, and conduct of disaster simulation exercises. At the 1st ASEAN Committee on Disaster Management Meeting, held in Brunei Darussalam on 9-10 December 2003, the ACDM formally adopted the ASEAN-US Cooperation on Disaster Management program. The 2nd ACDM Meeting in October 2004 in Kuala Lumpur, Malaysia agreed to pursue the development of a programme proposal for phase 2 and beyond, and requested USDA FS and ASEAN Secretariat to develop the detailed proposal for consideration by the ACDM. The Phase 1 (2004-2005) of the ASEAN-US Cooperation on Disaster Management was already completed. It was funded by the US Department of State and implemented by the US Department of Agriculture Forest Service (USDA FS). The project sought to introduce the ICS to ASEAN, and determine the appropriate and suitable model for the development and implementation of an on-scene disaster response and management system to facilitate joint disaster emergency response among ASEAN Member Countries. Activities that were conducted under Phase 1 included an inception workshop in May 2004 to decide on the mechanism for the ICS introduction to ASEAN; consultation meetings in the United States in September 2004 involving study tour, visits and demonstrations on the use of ICS; a three-day Basic/Intermediate ICS Training in March 2005 in Hanoi to provide further exposure and knowledge on the ICS; an adaptation workshop to discuss the adaptation of the ICS to the ASEAN context, also in March 2005 in Hanoi; and an ACDM-ICS Task Force Meeting held on held on 31 May – 2 June 2006 in Bangkok to develop the initial work program of the ACDM-ICS Task Force. Outputs of Phase 1 included ICS introduced to ASEAN Member Countries through a mechanism agreed by ACDM; provision of exposure and knowledge on the use of the US through training workshop and study tour; tentative road maps for ICS adaptation process by the Pilot Countries; recommendations for subsequent activities under Phase 2; formation of the ACDM-ICS Task Force to help adapt the ICS elements into regional disaster management systems and assist the Pilot Countries in the adaptation process; and a list of initial activities and work program of the ACDM-ICS Task Force. The tsunami has motivated ASEAN Member Countries to come to terms with their individual country’s vulnerability to natural disasters. In that, Member Countries stay committed to implement the ARPDM, and signed an ASEAN Agreement on Disaster Management and Emergency Response on 26 July 2005. The Agreement provides a regional comprehensive framework to strengthen preventive, monitoring and 3
mitigation measures to reduce disaster losses in the region. ASEAN Member Countries have also started formulating standard operating procedures for the development of regional standby arrangements, mobilisation of military and civilian personnel and assets, and coordination of joint disaster relief and emergency response operations. A regional inventory of assets and capacities, entitled the “ASEAN Standby Arrangements for Disaster Relief and Emergency Response”, is being compiled based on earmarked assets and capacities of ASEAN Member Countries. A network of pre-designated areas will also be established as entry points to speed up movement of relief items across borders. ACDM is also committed to conduct regional simulation exercises regularly to enhance regional preparedness and maintain the applicability of the standard operating procedures. The first-ever ASEAN regional disaster emergency response simulation exercise (code-named ARDEX-05) based on an earthquake scenario was held in Selangor, Malaysia in September 2005. The discussions that took place after ARDEX-05 confirmed the need for ASEAN to pursue the development of an ASEANadapted ICS system to ensure interoperability among Member Countries in crossborder resource sharing and terminologies. The ACDM organised the second exercise on 27 September 2006 to test the regional capacities and capabilities for collective humanitarian response in a regional exercise simulating a flood disaster in Cambodia. It is expected that the experience and expertise of the United States will help ASEAN Member Countries in their ongoing efforts to strengthen the on-scene disaster management system at the national level and build the region’s capacity in joint disaster relief and emergency response.
b.
Problem analysis and justification
The Problem Analysis and Justification section is the most important section of the Project Document. The section should present a logical analysis that justifies regional action by ASEAN. The section should discuss the following topics and questions: Problem analysis. What are the underlying causes of the problem to be addressed? Details from the problem analysis should be presented here. __________________________________________________________________________________________
Southeast Asia is exposed to all types and magnitude of disasters and has coped with the effects for centuries. During the monsoon season, floods in the Mekong River and its tributaries are the primary hazard in Cambodia, Lao PDR and Vietnam. Typhoons severely effect the Philippines and to some extent Vietnam. Countries located in the Pacific Ring of Fire endure earthquakes and volcanic eruptions. Occurrences of El Niño, associated with wide-spread land and forest fires, have devastating effects on forestlands, human health, transportation, tourism, and agriculture production. Accidental human-caused disasters occur in industrial areas while terrorist acts constitute another type of disaster and inflict great tragedy. Although there are many issues in addressing the impacts of disasters in Southeast Asia, the proposed project will focus on disaster response. Thus, this section will focus on underlying problems associated only with the response and preparedness aspect of disaster management. In the ARPDM, the ACDM identifies areas to build capacity both nationally and regionally for disaster response. Disaster response requires a recognized and harmonized command and control management structure at the scene of the emergency incident. Although ASEAN Member Countries may have such 4
organizational structures at the national levels, there is a lack of mechanism at the regional level that would allow interoperability of quick response teams across borders. ASEAN Member Countries have also recognized the need for sharing of expensive and highly-trained specialized technical response teams (hazardous materials, search and rescue, etc.). However, in order to share resources, an inventory database of each Member Country’s resources and associated capabilities, and availability status needs to be developed. The regional procedures to facilitate such sharing arrangements have yet to be operationalized. The ongoing development of the regional standby arrangements is an effort to realise the above sharing arrangements. The ACDM has also recognized that jointly conducted disaster simulation exercises are critical in maintaining skills and working relationships, both factors essential in a disaster response environment. Regionality. Is the problem regional in nature? Can the problem and its causes be effectively and appropriately addressed at the regional level? Answers to these questions derived from the regionality analysis exercise should be presented here. __________________________________________________________________________________________ _____
Disasters in Southeast Asia are not contained by international borders and can impact more than one country. Flooding in the Mekong Delta and fires with resultant transboundary haze impacts several countries. Specialized tactical resources are limited and there is expressed interest among ASEAN countries to share resources, thus optimising their use and benefits. Although certainly there is a national role in disaster management, many of the challenges of disaster management in Southeast Asia are regional in nature and appropriately should be addressed at the regional level through the ACDM. Recognizing the regionality of the issues, ASEAN Member Countries developed the ASEAN Agreement on Disaster Management and Emergency Response to provide a cohesive regional framework to address the issues. __________________________________________________________________________________________ Participation. Which ASEAN Member Countries want to participate in this project? __________________________________________________________________________________________
Similar to Phase 1, all ASEAN Member Countries will participate in the subsequent phases of the project. Beneficiaries. Who will be the likely beneficiaries of a solution to the problem or need? __________________________________________________________________________________________
Beneficiaries of the solution to the problems stated above include the ACDM, disaster management responders and trainers, and ultimately victims of disaster in Southeast Asian countries. __________________________________________________________________________________________ Commitment and sustainability. What complementary national actions are interested member Governments currently implementing to address the problem or would be needed along with regional action to fully address the problem? Are the concerned ASEAN member Governments committed to bearing the costs of required complementary national actions and the long-term costs of regional action? __________________________________________________________________________________________
Complementary national actions to address the problem are on-going. ASEAN Member Countries are currently conducting training to raise skills of specialized response resources and purchasing necessary equipment. There are local and provincial level disaster simulation exercises for specialized response resources and national/regional level workshops to address risk, vulnerability, and public awareness 5
aspects of disaster management. The proposed program will significantly enhance achieving objectives of the ACDM and on-going efforts in the region to address disaster management in its entirety. 3.
Possible solutions
The purpose of the Possible Solutions section of the Project Document is to ensure that alternative strategies or approaches to solving the project problem have been identified and assessed. What possible approaches to the problem were identified in the problem analysis? Are there other possibilities? What are the advantages and disadvantages of pursuing each option? What would be the consequences of doing nothing? What strategy has been selected as the best approach to solve the problem? Why is this option regarded as the best approach? __________________________________________________________________________________________
The Incident Command System (ICS), developed and utilized in the United States for all disaster response, has proven to be an effective management tool for response to disaster at the scene level. The ICS has been adopted by a number of other countries and is now emerging as the “common international language” of disaster response. The program of work described below is designed to build capacity for disaster response in a sustainable manner. The principle of adaptive management will be applied to adjust the program to region/country specific needs, depending on the stage of disaster management capacity therein. Based on previous USFS experience in India and other countries, the “people intensive” nature of activities within the ICS framework module fosters partnerships and relationships that extend far beyond the immediate goals of the activity. It is expected that the project will help ASEAN Member Countries in their ongoing efforts to strengthen the on-scene disaster management system at the national level and build the region’s capacity in joint disaster relief and emergency response. 4.
Objective and success criteria a.
Objectives
This section of the Project Document, the highest element in the logical framework, should present the best approach as (1) the statement of the results to be achieved by the project or activity (the objective) and (2) the statement of criteria for successful achievement (the success criteria). In other words, the objective should define a desired solution to the identified problem. __________________________________________________________________________________________
•
•
Build capacity for disaster response within ASEAN regionally and the Pilot Countries (Brunei Darussalam and Philippines) through a program of activities designed to adapt the ICS into the regional disaster management system and individual pilot countries’ existing on-scene disaster response systems. Promote interoperability among ASEAN Member Countries to facilitate crossborder resource sharing using ICS as a model.
__ __________________________________________________________________________________________
b.
Success Indicators
The success criteria will set the qualitative standards for successful achievement. These criteria will enable the measurement of the extent of project success. Such measurement will enable the evaluation of the project in terms of the purpose for which it was formulated. __________________________________________________________________________________________
•
The ICS model will be adapted into the regional disaster management systems and individual pilot countries’ on-scene disaster response systems.
6
•
The adapted-ICS model for disaster response in ASEAN as a region and in Pilot Countries will be implemented in a train-the-trainer fashion to ensure sustainability.
•
The adapted-ICS model will be recognized as a model for ASEAN to promote interoperability and harmonization among Member Countries in terms of cross-border resource sharing and terminologies.
__ __________________________________________________________________________________________
c.
Success Measures
The success criteria will set the quantitative standards for successful achievement. These criteria will enable the measurement of the extent of project success. Such measurement will enable the evaluation of the project in terms of the purpose for which it was formulated. __________________________________________________________________________________________
Some of the quantitative standards include among others: • Trainers will be trained in adapted-ICS training curriculum in a “train-thetrainer” fashion; • Adapted training packages will be delivered to the core training institutions. 5.
Outputs
Outputs are results or products that are produced and utilized in order to achieve an objective. Several outputs may be necessary to enable the achievement of an objective. The vocabulary chosen to define outputs should describe finished products or completed results, e.g., "a feasibility study" or "trained personnel". This section should list and briefly describe the outputs to be produced for the achievement of each project objective. __________________________________________________________________________________________
Outputs for Phase 2 include the following: Phase 2 A: • Inputs on adaptation of the ICS functions into the regional disaster management systems with a view to strengthening the region’s capacity in performing joint disaster relief and emergency response operations; • A conceptual country model for adapting ICS into the existing disaster response system of the pilot countries developed; • A training plan utilising a train-the-trainer approach designed; • Standard operating procedures for specialised disaster management response teams in pilot countries developed. Phases 2B-E: • Trainers trained in adapted-ICS training curriculum using scenarios and exercises relevant to the specific regional/country context; • Finalised adapted training course and reference materials provided to the identified core training institutions and ASEAN Secretariat; • Disaster simulation exercises at the national and ASEAN level for a multicountry response disaster facilitated; • Incident Management Systems established in pilot countries. 6.
Indicative work plan
The indicative work plan should be prepared using scheduling software. This work plan should identify and graphically illustrate the activities in the logical order that is necessary for the production of each output. The vocabulary of activities should describe actions, e.g., "implementation of training" or "consultations with Member Countries’ customs departments". ASEAN cooperation often deals with similar outputs. Therefore, the activity lists for common outputs can be based on some standard models.
7
___________________________________________________________________ PHASE 2A: LAYING THE FOUNDATION FOR SYSTEM ADAPTATION Regional Activity Activity 1 Conduct six ASEAN ICS Task Force meetings over a period of two years with key decision makers from all ASEAN Member Countries, and facilitate the work of the ACDM-ICS Task Force to adapt the ICS within the regional context. As agreed in the ACDM-ICS Task Force Meeting in June 2006, initial work programme of the ACDM-ICS Task Force may include providing inputs on the draft standard operating procedures; further developing the common terminology for the region; providing inputs to the regional standby arrangements and resource typing, reviewing ICS training modules for delivery in the pilot countries; providing inputs to the development of the regional curriculum or training modules to promote basic competency and qualifications among emergency responders and emergency response managers of Member Countries; and serving as resource persons in the implementation of the ICS training courses in the pilot countries. Pilot Countries’ Activities Activity 2 Conduct two consultative visits with counterpart officials to identify and establish linkages with focal points and partner institutions. Activity 3 Conduct a brainstorming workshop with policy and key decision makers to gain an understanding of the existing country systems for disaster response, and explore similarities and differences in government structures and cultural context. Participants should represent all levels of government, academic institutions, and national disaster management authority representatives. Activity 4 Conduct 15-day hosted study tour in the U.S. for ten participants holding key policy and training positions to share information on ICS and other disaster management systems used in the U.S., and further explore similarities and differences in government structures and cultural context. The study tour will include visits to national, state, and local level emergency response coordination centers and an emergency incident managed with the ICS. Activity 5 Conduct a small informal seminar with decision makers and key participants/trainers to jointly develop a conceptual country model for adapting ICS into the existing disaster response system, design a training plan utilizing a train-the-trainer approach, establish ICS position certification requirements, and develop standard operating procedures for specialized disaster management response teams. PHASES 2B – 2E: CAPACITY BUILDING AND SYSTEM ADAPTATION Phases 2B – 2 E will focus on capacity building for both regional as well as country level to facilitate the adaptation of the ICS. This will be done among others through the conduct of an eleven-course curriculum of training in ICS using scenarios and 8
exercises relevant to the specific regional/country context. ASEAN-wide and pilot country academic class size is proposed at 30 persons each. ASEAN-wide activities will be conducted in English and will take a generic regional approach. For the ASEAN-wide training, the class make-up would be four from each of the eight non-pilot countries and two from the ASEAN Secretariat. All classes and training materials would be in English. Pilot country classes will be conducted in the native language through the use of translators to increase understanding and further promote ICS internally. All classes will be taught in the “train the trainer” fashion with class members provided with all instructor materials in electronic format in English or native language as specified above. The participants will be “future trainers” representing the countries in the region. These trainers will serve as the primary repository of ICS expertise within the country/ region and be responsible for institutionalizing the ICS course curriculum. The ACDM-ICS Task Force will monitor initial offerings of courses by “train the trainers” to ensure quality control. The course curriculum consists of the following courses: o Basic / Intermediate ICS o Situation Unit Leader o Resources / Demobilization / Documentation Unit Leader o Planning Section Chief o Operations Section Chief o Logistics Section Chief o Finance/Administration Section Chief o Incident Commander o Advanced ICS (Command and General Staff) o International/Multi Agency Coordination/Area Command Concepts o Creating and Conducting Disaster Simulation Exercises Following the above training courses, the finalized course materials will be provided to all participants and the ASEAN Secretariat. The understanding and knowledge gained through the above courses will be further enhanced through study tours to the U.S. and visits to on-going incidents managed using ICS. Subsequent activities will include facilitate the conduct of disaster simulation exercises at the national and ASEAN level for a multi-country response disaster; and establishment of Incident Management teams in the pilot countries. After each activity (other than consultation), there will be evaluation by participants. These evaluations will be utilized to shape and refine future activities, as per the notion of adaptive management. At the end of the program, an evaluation workshop will be conducted to assess need for follow-on activities and improvements for future similar programs. Meetings with the ASEAN Secretariat, the ACDM and the ACDMICS Task Force, and Pilot Countries provide another information sources to adjust and refine activities to address potential unforeseen issues around program implementation. The following are details of the above activities under Phases 2B-2E: Phase 2B: Training-of-Trainers and Provision of Course Materials Packages to Core ICS Training Institutions – ASEAN-wide and Pilot Countries 9
Activity 6 Adapt course materials to the country context and instruct first six ICS courses. Allow one extra day following course to refine adaptation of course materials in collaboration with key participants. Phase 2C: Training-of-Trainers and Provision of Course Materials Packages to Core ICS Training Institutions – ASEAN-wide and Pilot Countries Activity 6 Adapt course materials to the country context and instruct second five ICS courses. Allow one extra day following course to refine adaptation of course materials in collaboration with key participants. Phase 2D: Training Packages and ICS Study Tours – ASEAN-wide and Pilot Countries Activity 7 Provide finalized training materials packages to focal training institutions. Activity 8 Conduct two additional ten-person, 15-day study tours to the U.S. on disaster management. Phase 2E: Implementation of ICS and Specialized Incident Management Teams – ASEAN-wide and Pilot Countries Activity 9 Monitor first offerings of five key courses instructed by “train-the-trainer” (ASEANwide ONLY). Activity 10 Provide technical consultations to assist with establishing system and Incident Management Teams and facilitate disaster simulation exercises. Activity 11 Conduct evaluation workshop at completion of program. Program Management and Oversight – ASEAN-wide and Pilot Countries Activity 12 Provide program leadership and coordination internally within the USFS and in collaboration with other USG activities, ASEAN Secretariat, Pilot Countries, other donor groups, and DOS. One full-time program coordinator will accomplish the following: ensure ICS program implementation; maintain linkages with the ASEAN Secretariat, ACDM and ACDM-ICS Task Force, Pilot Countries, and other components/ partners; manage budget; recruit and select USFS participants; orient USFS participants to international travel processes, provide orientation and safety and security briefings; prepare and distribute progress reports and other documentation as requested; and provide briefings as requested to DOS and other interested parties.
10
Timeline Phase 2A : Activity 1 : Activities 2-5 :
30 (thirty) months 24 (twenty four) months 6 (six) months
Phase 2B Phase 2C Phase 2D Phase 2E
9 (nine) months 9 (nine) months 6 (six) months 6 (six) months
: : : :
Total estimated time for Phases 2A-2E: 60 months (or 5 years) All activities within the project are flexible in nature. Progress, success criteria, outputs and work plan will be reviewed in the ICS Task Force Meetings as well as ACDM Meetings. Any adjustment to those components will be decided by the meetings. 7.
Management and implementation arrangements a.
Management arrangements
The management arrangements should identify the project’s Sponsoring ASEAN Body, e.g., "the Committee on Social Development" or "the working group on non-tariff barriers". That body has the responsibility to designate a manager for the project who will be responsible for the achievement of the project objectives. The project manager must see that the planned work is actually done and that finished work actually achieves the objective. The management arrangements should specify to whom the project manager must report and with which other ASEAN bodies he/she must coordinate the project’s work. __________________________________________________________________________________________
The sponsoring ASEAN Body for the ASEAN-US Cooperation on Disaster Management is the ASEAN Committee on Disaster Management (ACDM). The linkage with the ASEAN Secretariat is with the Environment and Disaster Management Unit, Bureau for Resources Development.
b.
Implementation arrangements
The implementation arrangements define the organizational unit or the personnel who will actually produce the project's outputs. The implementers, who may be consultants, experts or personnel of ASEAN Governments or the Secretariat, should be identified for each output. Reporting requirements and relationships should be explained as an element of the implementation arrangements. To ensure full understanding of roles and responsibilities, the project manager should identify "parties responsible" for implementation of each activity when he/she revises the indicative work plan into the actual work plan after project approval. __________________________________________________________________________________________
The USDA Forest Service (USFS), with extensive experience developing and using the ICS, serves as the implementing agency. The ASEAN Secretariat will help coordinate the program with the ASEAN Member Countries and provide some administrative/ logistic support as required. Other partners will include the ACDM Focal Points; the ACDM-ICS Task Force; government entities from the identified Pilot Countries of Brunei Darussalam and Philippines; and possible training institution(s) regionally and within the Pilot Countries. The USFS will also partner with ASEAN Secretariat for joint program implementation and monitoring and also explore the possibility of collaborating with other institutions and countries in Asia and the Pacific. These partnerships may include relevant UN agencies, Centre of 11
Excellence in Disaster Management and Humanitarian Assistance (COE-DMHA), Pacific Disaster Centre, etc.
c.
Monitoring and Evaluation Arrangements
Describe the evaluation strategy for this project, including when the review/evaluation is to take place, the key evaluation issues to be addressed, and how it is to be financed. (It is recommended that the project budget include an allocation for the review/evaluation.)
It will be done through mechanism established within the Incident Command System (ICS) Task Force, progress report to the ACDM Meeting and the evaluation workshop at completion of program. __________________________________________________________________________________________
8.
Inputs
There may be many possible combinations of inputs that can produce the proposed outputs. The formulator of the Project Document should seek to identify inputs that will enable efficient project implementation, that are appropriate to the work to be done, and that are cost effective. As an aid to the determination of inputs, the project formulator should refer to the indicative work plan. The questions that project formulators need to consider in regard to the selection of inputs include: -
Which inputs should be used? What kind of inputs? How many? (for consultants or equipment) What duration? (for personnel assignments)
Major inputs required for the production of each output should be presented on a table. This table can be created using word processing or spreadsheet software. The purpose of the table is to facilitate the selection of appropriate inputs and to enable project implementers and appraisers to easily understand the relationships between inputs and outputs. The table should describe inputs in five categories: contracted personnel, contracted organizations, equipment, supplies and services, and travel and per diem. Additional details, such as TOR for contracts, should be provided and attached as annexes.
Pilot Countries (2) – Brunei Darussalam and Philippines INPUTS* OUTPUTS Contracted Organization (USDA Forest Service) Activity 2 Program Foundation Work, Establish Linkages and Partners Activity 3 Brainstorming Workshop Activity 4 Hosted Study Tour on Disaster Management in the U.S. Activity 5 Informal seminar/ consultation
Supplies and Services
2 consultation visits per pilot country, 2 US specialists per trip 1 workshop per Supplies for pilot country, 4 Philippines US specialists per workshop 1 per pilot country Vehicle and supplies 1 per pilot country Supplies for Philippines
Travel and Per Diem (persons other than from contracted organization)
Participants from each pilot country Participants from Philippines (outside Manila)
12
Activity 6 Adaptation and instruction of 11 ICS courses Activity 7 Finalise adapted course and reference materials Activity 8 Hosted Study Tours on Disaster Mgmt. in the US Activity 10 Technical consultations for implementation Activity 11 Evaluation Workshop
11 courses per pilot country
Training materials, supplies
Activity 12 Program Management
25% of 1 person Supplies for total time of 18 months
Participants from Philippines (outside Manila)
11 courses per Supplies pilot country 2 per pilot country Vehicle and supplies
Participants from each pilot country
1 per pilot country
1 per pilot country Supplies for Philippines
Non - Pilot Countries (8) – ASEAN-wide INPUTS* OUTPUTS Contracted Organization (USDA Forest Service)
Supplies and Services
Travel and Per Diem (persons other than from contracted organization)
Activity 1 Support ICS Task Force Meetings
6 meetings
Supplies
Activity 6 Adaptation and instruction of 11 ICS courses
11 courses
Training materials, supplies
Task Force members and ASEAN Secretariat Trainees from each non-pilot country and ASEAN Secretariat
Activity 7 Finalise adapted course and reference materials Activity 8 Two hosted Study Tours on Disaster Mgmt. in the US
11 courses
Supplies
2 tours
Vehicle and supplies
Activity 9 Course Monitoring
5 courses
Activity 10 Technical consultations for implementation Activity 11 Evaluation Workshop Activity 12 Program Management
1 consultation
Participants from each non-pilot country and ASEAN Secretariat
1 workshop 25% of 1 person Supplies for total time of 18 months 13
* Contracted personnel is not applicable to this program – all expert consultants will be provided by the contracted organisation (USDA Forest Service) * Equipment purchase is not applicable to this program * Details of the inputs, including number of participants at the hosted study tour, will depend on the design and mechanism agreed at the Inception Workshop. PROJECTED IN-KIND CONTRIBUTIONS FROM THE HOST PILOT COUNTRIES • Provision of in-country program coordinator • Set up in-country appointments with key counterparts • Arrange logistics as needed and for training and workshops, including meeting room/training facilities gratis or at subsidized cost • Provide audio-visual equipment, copy course materials such as student notebooks, exercises, forms, etc. and ensure copier access during training courses • Provision of salary for participants during formalized training and workshop activities • Translation services for training materials and instructor presentations • Provide office facilities for USFS instructor cadres (desk space, computer with internet access, printer, copier, phone, etc) RESOURCE NEEDS FROM ASEAN SECRETARIAT • Arrange logistics for training and workshops, including meeting room, accommodations and meals for instructors and participants, invitations, etc., for ASEAN-wide classes and other ASEAN-wide activities. • Assist in facilitation in processing of U.S. visas for all participants on study tours to the U.S. • Assist the host Pilot Country(s) in obtaining services not available through the host country.
14