Part of your
SharePoint
1
Quick wins
experience
with Information Sharing
OneDrive for Business
Recommended approach for information sharing When sharing information with others, it is important to identify how much information you would like to share with an individual or group. Access type
Site access
Applies to
Recommendation To share a collection of folders and documents contained in the one site, access permissions should be given for the whole site. The site level is the easiest way to manage access permissions. However, if you would like to keep certain information in the site private, folder access or document access should be utilised. To share a collection of documents contained in the one folder, access permissions should be given for the whole folder.
Folder access
Document access
2
However, if you would like to keep certain information in the folder private, we recommend reorganising your documents so that access permissions can be given for the folder. Otherwise, document access should be utilised. To share the one document, access permissions should be given for the document. However, document access permissions should only be used as a last resort when site access and folder access cannot be applied.
Default setting for information sharing When sharing a folder or document, the following is automatically selected for you. • People in Queensland Health with the link can edit • Allow editing Using these automatic selections will override the access permissions applied at a folder access or site access level.
Part of your
SharePoint
Quick wins
experience
with Information Sharing
OneDrive for Business
3 Changing the default setting for information sharing a People with existing access
b
Creates a link that only people, who have existing access, can open. Specific people Creates a link accessible only to people you specify, although others may already have access. If the sharing invite is forwarded, only those who already have access to it will be able to open it. Allow editing Enable/disable editing Block download Enable/disable downloading of the document
You can find more tips, tricks and quick wins on the Office 365 Learning and Support page. To do this, simply double click on the Office 365 desktop shortcut, log in and select the Queensland Government logo in the top left corner. For more information, contact us on DigitalCollaborationPlatform@health.qld.gov.au.