Wedding Planning Packet by Persimmon Country Club

Congratulations! We are thrilled that you have chosen Persimmon Country Club for your wedding event celebration! We know that there is a lot of thought that goes into such a big decision and we want you to know that we are confident that our team will provide you with a truly memorable day that both meets and exceeds your expectations! We are experts at what we do and will be here for you every step of the way. Now that you have found the perfect place to say “I do,” we can start planning all of the fun details! This packet was created to give you some guidance and assist you in your planning process. There are going to be so many details coming your way in the next few months, so this packet will keep you on track for all of your venue and food and beverage needs. We are excited to partner with you to make this the best day it can possibly be. During this planning process, please don’t hesitate to reach out if we can assist you in any way. Now, on to the exciting details! Warm Regards, Jayde Hall Private Event Director jhall@persimmoncc.com 503.674.3233 Chelsey Talbott Private Event Assistant events@persimmoncc.com (503)674.3250 500 SE Butler Rd. Gresham, OR 97080 | 503.674.3233 | www.persimmoncc.com

Timeline Here, we have provided you with a list of appointments and details that you will need to schedule with us or attend. Please bring this packet, completed, to your detail meeting (or feel free fax or scan and email it in advance of your meeting). Your appointments are as follows:

Food Tastings

Our Private Tastings generally occur on a week day throughout the season. We will call or email you to schedule this date with you & to get your RSVP details for the tastings. You will receive 2 complimentary tickets to attend the tasting, however, additional tickets may be purchase at $20 each. This charge must be prepaid via credit card, cannot be paid at the door and cannot be added to your event bill. If you have a wedding planner, they do not count as one of your 4 guests and can attend the tasting at no charge. Please keep in mind that we are unable to taste the entire menu but you will get to choose a few items for your tasting. We do not offer hors d’oeuvre selections at tastings.

Full Planning Session

Your planning meeting will occur between 30 and 90 days out from your wedding date. During this session we will go over your event timeline, package, meal and bar selections and room set up requirements. Please set aside approximately one hour for this meeting. After this appointment, you will receive a Banquet Event Order and a room diagram that has all of your wedding details. You will be asked to review this document in detail, provide us with any necessary changes and send a signed copy back to our office within 10 days of your wedding date.

Ceremony Rehearsal

You will have a 1 hour time block to rehearse your wedding at your ceremony site. If you do not have a wedding planner, a Persimmon staff member will be onsite at rehearsal to take notes. There will not be any food and beverage service. We would be happy to host your rehearsal dinner (or lunch) at the club following the rehearsal, we have smaller rooms available! Please inquire for menus and availability. If you contract a seperate wedding event like your rehearsal dinner or bridal shower with Persimmon, we will waive the room rental fee.

On Your Wedding Day

When the big day finally arrives, you will be well taken care of! You will have access to the Wedding Suites as early as 9:00am to begin décor, hair and makeup. Please keep in mind that just the linens will be down at this time, and that our staff will be there 3 hours prior to your event to finish the set up, vacuum if necessary, and put on all the finishing touches. If you require more assistance, it is recommended that you get a DayOf Coordinator who will set your place cards, direct vendors, and set what we call “personal items”. We will introduce you, or whomever you place in charge, to our banquet captain, as the Private Events Team is not present at your event. Our Food and Beverage team will communicate with your DJ to stay congruent with your timeline requirements to ensure a smooth and successful event for you and your guests!

Frequently Asked Questions Can we bring our own food or beverage?

All food and beverage must be provided by the Club, unless otherwise arranged with our Private Events Department. We offer a variety of menu selections and packages designed to accommodate any event. Wedding cakes and Candy Buffets are excluded from this policy. Wine may be brought in for a corkage fee of $15 per 750ml bottle. There will be a $100 corkage fee per full keg. If outside liquor is found during your event, it will be confiscated and you will be subject to a fine. Persimmon Country Club offers a full bar selection. Leftover buffet food cannot leave the property, per your contract (with the exception of the cake).

What time can we and our vendors arrive for set up on the day of our event?

You will have the space, beginning at 9am, for set up. Please keep in mind that if you arrive at 9am, your event will not be completely set up, as our staff will arrive 2-3 hours prior to your event to finalize everything. You will have access to the Wedding Suites starting at 9am as well. Wedding Suite packages are available to you for delivery to the Wedding Suites. Outside food and beverage is permitted, previous arrangements must be made with the Private Event Department.

After our event, can we and our vendors leave items at the club overnight?

All personal items that were brought to the club that you wish to keep need to be removed from the property at the end of your event. If you do leave items overnight, we will do our best to recover them, however, Persimmon Country Club is NOT RESPONSIBLE for items left after your event concludes. Vendors need to remove their items on the night of your event, unless other arrangements have been made with our Private Events Department.

Do you have food options for when we arrive on our wedding day?

We do have food options for when you arrive! Our Wedding Suite Packages can be delivered to the bridal suite and grooms room at your preferred time, after 11am. We will add Wedding Suite Packages to your final invoice. Must be preordered 10 days prior to your event Wine may be brought in for a corkage fee of $15 per 750ml bottle. Liquor may not be brought in under any circumstances. If outside liquor is found during your event, it will be confiscated and you will be subject to a fine. The Restauarant Bars in the Clubhouse are for MEMBERS ONLY and we will not be able to serve drinks to your guests if they arrive early for your event.

Do you allow candles?

Yes, we do allow candles as long as they are surrounded and contained by a glass holder. We do not allow taper candles as they do not have a glass holder around them. There are no exceptions.

Frequently Asked Questions When do we meet to go over details?

After the Tasting, we will set up a time to go over all of the details of your event, such as food selections, room set up, linens, time line, etc. Once we have discussed all of these aspects of your event, our Private Events Department will send you a written confirmation, called a Banquet Event Order. Please review the BEO, sign and return to us at least 10 days prior to your event. If you do not sign and return your event order with any changes that you might have, Persimmon Country Club will not be held responsible for any discrepancies.

Who takes care of day of coordination?

You will be responsible to appoint someone to coordinate your Rehearsal and Ceremony, or ask our Private Events team for referrals for this service. You will also need to have a day of coordinator (professional or a friend or family member) assist you with putting out party favors, guest book, etc. Persimmon Country Club will appoint a banquet captian to work with your appointed coordinator to ensure timeline is kept congruent to ensure a smooth and sucessful event.

How much time do we have for the rehearsal?

You will have a one hour rehearsal that is previously scheduled with the Private Events Department. It is important that your wedding party be on time as it is likely that we will have more than one rehearsal scheduled. We do schedule rehearsals around the event schedule for the week, so please contact us to discuss available times. Please keep in mind that unless your rehearsal dinner is booked with us, there will be no food and beverage service available for your rehearsal. Our Clubhouse restaurant and bars are MEMBERS ONLY.

Can we hold our rehearsal dinner or bridal shower at the club?

We do have beautiful private rooms available for smaller groups! Please contact us for more information and menus. Persimmon Country Club will wavie your room rental fee, should you book one of these additional wedding events with us.

Who will be running our event?

Persimmon Country Club has a Banquet Captain that will oversee your event as well as the Food and Beverage team. The Banquet Captain will be your point of contact for the day. They will be using the Banquet Event Order that you have previously approved, so it is very important that all the information is accurate. Our Private Event Sales Team may not be present at your event.

Are golf outings available?

Golf Outings are available if you are with, or are, a member of the Club (guest fees apply). Because we are a private club, there are no exceptions to this policy.

Frequently Asked Questions Can we go out on the golf course for pictures?

At Persimmon, we schedule a 1 hour photo session on our course with the wedding couple and the photographer only. Persimmon Staff Members will lead the photo session, for the safety of your guests. You may not go on the course with out Persimmon Staff. Please make sure that your photographer is aware of this policy in order to ensure that your photography session runs smoothly on the day of your wedding. There are several areas around the Clubhouse and on the property that make for beautiful photos for wedding party or family photos. If you, or your photographer, have any questions, or need ideas, please contact the Private Events Department. Per our photography addendum there is a $1500 fine for attempting to take photos on the golf course or using golf carts, so it is very important that your photographer be aware of this.

Who takes care of day of coordination?

Do you allow sparklers or fireworks?

No, fireworks and sparklers are prohibited from our property. No exceptions. Please ensure Persimmon Country Club is aware of your exit favors and they are approved by Persimmon prior to your event date.

No high heels on the putting green, please! Your Questions:

Wedding Day Responsibilities What is your Event Sales Director will do:

• Act as a menu consultant of all Food & Beverage selections • Detail your Banquet Event Order (BEO) outlining all of your event specifics and ensure that it is commu- nicated to the operations team who will be running your event (your event sales director may not be pres ent at your event) • Provide a detailed diagram of the room • Schedule your rehearsal time around any other booked events • Create an estimate of charges outlining your financial commitments; collect full payment prior to event • Create venue directional signage for guests / Room location signage / wedding suite signage • Print drink tickets, bar signage • Assist with AV setup / testing

What your Persimmon Country Club Banquet Captain will do:

• Arrange the guest tables with house linens, flatware, glassware, etc. • Placement of ceremony chairs, dance floor, tables for your cake, guestbook and gifts (based off diagram provided by the Event Department) • Manage the Food & Beverage portion of your event based on your signed Event Order (i.e. food timing, service staff, etc.).

What a professional wedding planner will do:

• Coordinate your Rehearsal & Ceremony • Create a detailed timeline and manage the flow of events on the wedding day • Set out Personal Items (i.e. Programs, Favors, Place Cards, Photos, Guest Book, Champagne Flutes, Cake Cutting Utensils, etc.) • Manage the check in table (assigned seating, gift collection, & meal tickets) • Collect your personal items at the conclusion of your event from the Banqet Hall, Ceremony Site and Wed ding Suites (Persimmon Country Club is not responsible for any items left on property) • Review the timeline and set up arrival times with all vendors prior to your event • Manage outside vendors and serve as point of contact for all vendors including the banquet manager on the wedding day (photographer, videographer, DJ, cake, rentals not provided by Persimmon Country Club, etc.)

Please Sign & Bring to your Planning Meeting on Signature: Printed Name: Title: (i.e. Bride)

Date:

_________________________

Menu & Bar Details

Guest Count

Estimated Guest Count: Adults______ Kids 0-4 yrs_____Kids 5-12 yrs_____Vendors_____ *Final Head Count is due 10 days prior to your wedding. It can be increased, but not decreased, after this date. **If you have a plated meal, counts on those are due 14 days prior. 10-14 days prior to the event you will also be asked to provide a spreadsheet of meal counts per table, as well as what your place card indicators are for your guests.

Wedding Suite Meal Packages ($19.99 per person) Bridal Suite: Wedding Suite Meal Packages ($19.99 per person) Groom’s Suite: Package Choice (circle one):

Happy Hour

Champagne Brunch

Appetizers (circle one):

Stationary

Passed ($2 pp extra charge)

Hors d’oeuvres Selections (# of selections is based on Package Choice): 1. 2. 3.

Starch Choice: (1) Salad Choice: (1) Entree Choice: (2) Special Dietary Needs: Kid’s Meals: (off adult buffet: 1/2 priced (5-12 yrs)): Kid’s Meals: Choice of 1 for all kids (5-12 yrs): Vendor Meals ($21.00 pp):

Bar

Hosted Wine (Cap?): Hosted Kegs / Beer: Hosted Signature Cocktails or Hosted Liquor? Hosted Sodas on Consumption? Cash Bar (guests pay)?

Timeline & Vendor Information Timeline Preferred Rehearsal Date & Time: Room Ready with Linens: 9:00am (Our staff comes in 3 hours prior to set silverware, vacuum, final details). Bridal Suite Ready: Grooms Room Ready: Wedding Suite Packages Delivered (if ordered): Photos on Course (Bride & Groom only, weather dependant): Family Photos:

Wedding Party Photos:

Guest Arrival/Ceremony Start: Ceremony Set Style: Cocktail Hour Begins: Cocktail Location: (circle one)

Upper Terrace

Reception Hall

Doors open to Recpetion Hall/Guests Find their seats: Grand Entrance of Wedding Couple: Meal Service/Buffet Opens: Toasts:

Cake Cutting:

Slideshows: Event Concludes: 12am (midnight) Additional Hour ($200 per hour) Notes / Questions:

Dancing:

Timeline & Vendor Information Vendor Name & Arrival Time Coordinator: Photographer: Videographer: DJ / Band: Bakery: Florist: Hair & Makeup: Decorator: Photo Booth:

Notes / Quetsions:

Ceremony

Setup and Diagram

Ceremony White Folding Chairs Use of arbor (circle one): Flat Top Rounded Top Ice Water Station (plasticwares, no glass on terrace) DJ Table with Chair: (circle one) Yes

6’ Gift Table Guest Book Table at ceremony: (circle one)

Tall Bistro

6’ Table

Tall Bistro/Short Round table at arbor for Sand Ceremony or Unity Candle? (circle one) Yes Do you need any additional items that are not mentioned above for your ceremony set up?

Reception

Rounds of 8 or 10? Assigned Seating or Open Seating? House Linens in Black, White or Ivory? Napkin Color and Fold (Hanging Fold or Pocketfold)? Head Table Set up (Kings Table, Sweetheart Table, Traditional Head Table, etc)? On a Stage? How many people including Wedding Couple? Cake Table – 60” Round, 6’ Table, or semi circle 30”? Any other tables needed (Sweets Station, Favors, Photo Booth, etc)? Are you providing Table Numbers & Stands, or should we? Regular Reception Chairs or Rented Chairs Chair cover & sash rental? (cirlce) Yes

Cover color:

Sash Color:

Projector, screen for slideshows? *NOTE: Client must provide a PC or Mac laptop with an HDMI, VGA or USB Port.

Here is a layout of our Banquet Hall. There are four separate rooms that have the ability to break down into one large room to accomodate up to 350 guests.

Persimmon Hall

35’

40’

Columbia Gorge Room

Columbia Gorge Room: 1,400 sq ft Mt. Adams Room: 1,400 sq ft Mt. Saint Helens Room: 700 sq ft Mt. Hood Room: 700 sq ft

Mt. Adams Room

40’

Mt. Saint Helens

20’

Mt. Hood

20’

Lower Terrace

Putting Green

Lower Terrace

Stairway

View of Mt. Hood

PRO SHOP

Stairway

Thank you! Thank you so much for taking the time to fill out this packet! Please feel free to reach out to us should you have any other questions or concerns. We look forward to hosting your beautiful wedding!

The Private Event Team

Jayde Hall & Chelsey Talbott

@persimmonccevents | #persimmoncc | #persimmonccevents

500 SE Butler Rd. Gresham, OR 97080 | 503.674.3233 | www.persimmoncc.com | jhall@persimmoncc.com