ROLE PROFILE Title Functional Area Reports to Location Effective Date
Country Accountant Finance Head of Finance Colombo Travel required 11 January 2019 Grade
5 to 10 percent D1
ROLE PURPOSE To provide technical and professional leadership at CO/PU level establishing strategic guidelines for all areas of Finance & Accounts related activities in accordance with Plan’s principles, policies, guidelines, and ensuring fund disbursements complying with Plan’s corporate policies and procedures and Generally Accepted Accounting Principles.
DIMENSIONS OF THE ROLE Under the guidance and supervision of the Head of Finance, the Accountant is responsible for effective delivery of financial services, transparent utilization of financial resources and management of Plan Sri Lanka. He/she analyzes and interprets the financial rules and regulations and provides solutions to a wide spectrum of complex financial issues. The Accountant promotes a collaborative, client-oriented approach consistent with Plan rules and regulations and operations manual. The Accountant supervises and leads the staff of the Finance in country office and support the programme units. The Accountant works in close collaboration with the operations, programme support and programme unit staff in Plan Sri Lanka and ARO finance team ensuring successful Plan Sri Lanka’s performance in Finance.
ACCOUNTABILITIES Ensure all payments are in line with the policies and procedures of the Global Corporate Finance Policy adopted at the IH and proper fund management. Indicators for Success • Review all requests for payments and their support documentation in accordance with the FOB. • Prepare monthly financial reports to verify compliance with reporting standards in FOB. • Review and monitor fund disbursements. • Ensure the online banking system is properly managed and properly authorized. • Managing the cash flows and transactions. • Establish, maintain and develop good customer relationship with bank.
Plan International LOCATION-TITLE-STATUS-CONFIDENTIALITY-LANGUAGE-DATE
Regular, accurate and on time updates of all the transactions to GL, BPC and SAP with the required information to ensure that information are available for any authorized party at a given time. Indicators for Success • Manage and operate the General Ledger & BPC • Ensure all the transactions are regularly and accurately updated to the system. • Reconciliation of GL & BPC to ensure that both reports tally. Budget monitoring, reviewing and ensuring proper information provided to management on the budget variation and alerting management and the relevant parties regarding the budget variations on an on-going basis. Indicators for Success • Attain a highly consistent and efficient level of Treasury Management. • Establish all relevant information and prepare the budget. • Assist CFM in the collection, review and consolidation of budgets. • Prepare monthly budget variation report. • Alert the management and relevant parties regarding the budget variations and recommend appropriate action. Proper project control, good teamwork and cooperation between finance and programme. Indicators for Success • Ensuring programme staffs are trained in relevant aspects of financial management. • Ensuring a proper understanding of field operations, including risks and practical limitations. • PUs are supported in project budget monitoring on a regular basis. • Provides support on partnership and capacitate partners on finance management. Verification of payroll data and ensure the accurate calculation of payroll and other statutory payments. Indicators for Success • Verification and validation of payroll data. • Ensure data and formula accuracy before it is being sent to main accounting system. • Ensure statutory and regulatory payments goes on time. Provide leadership, guidance, coaching, mentoring and capacity building of the team. Indicators for Success • Performance goals of team members are negotiated at the beginning of a review period. • Performance is monitored and reviewed, in particular, holding staff accountable for meeting the success criteria and delivering any improvement goals which have been identified. • Giving corrective feed back where required and taking decisive action in the case of unsatisfactory performance. • Provide coaching and counselling to the team as and when required. • Identifies professional development needs for the direct reports and assist HR for arranging appropriate staff development events. • Other Responsibilities: • Carries out any other duties that may be assigned by the Supervisor within the competencies required by the job. • Provides support and assistance to the CO outside regular hours as and when required.
plan-international.org
Role Profile
1
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
KEY RELATIONSHIPS Internal contacts Position
Reasons for contact
Level (high, medium, low)
Head of Finance
For planning, organizing and decision making.
High
Staff
Financial payment
High
Reasons for contact
Level
External contacts:
Position
(high, medium, low) Banks
To establish, maintain & develop relationship.
Medium
External Auditors
To organize regular audits.
Low
Vendors
Payment process.
Low
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE Essential
• Graduate in Accounting & Finance or professionally qualified. • At least 5 years of management experience in a similar position or Masters degree with 3 years of Management experience.
Desirable NGO work experience and managed grant funded project
PLAN INTERNATIONAL’S VALUES IN PRACTICE We are open and accountable
plan-international.org
Role Profile
2
Promotes a culture of openness and transparency, including with sponsors and donors. Holds self and others accountable to achieve the highest standards of integrity. Consistent and fair in the treatment of people. Open about mistakes and keen to learn from them. Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations. Creates a climate of continuous improvement, open to challenge and new ideas. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises. Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate. Builds constructive relationships across Plan International to support our shared goals. Develops trusting and ‘win-win’ relationships with funders, partners and communities. Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential We respect all people, appreciate differences and challenge equality in our programs and our workplace We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT
Typical office environment, with chance of limited travel to remote areas
LEVEL OF CONTACT WITH CHILDREN Low contact: No contact or very low frequency of interaction
plan-international.org
Role Profile
3