ROLE PROFILE Title
Monitoring and Evaluation Coordinator
Functional Area Reports to Location Effective Date
Monitoring & Evaluation Program Unit Manager - North Mullaitivu Travel required 10th October 2019 Grade
70%
BACKGROUND OF PLAN INTERNATIONAL SRI LANKA Plan International strive to advance children’s rights and equality for girls all over the world. As an independent development and humanitarian organisation, Plan works alongside children, young people, supporters and partners to tackle the root causes of the challenges facing girls and all vulnerable children. Plan supports children’s rights from birth until they reach adulthood and enable children to prepare for and respond to crises and adversity. Plan drives changes in practice and policy at local, national and global levels using our reach, experience and knowledge. For over 80 years Plan has been building powerful partnerships for children, and currently Plan is active in over 75 countries. Plan International Sri Lanka currently works in four Districts. The districts are Monaragala, Ampara, Anuradhapura and Mullaitivu covering nearly 196 Grama Niladhari Divisions in the four Districts. At present Plan Sri Lanka works with a caseload of 20,227 sponsored families. For operational purposes, the program areas are grouped into two main geographical zones as the North-central program area and Uva Programme area. Plan has also moved into the conflict affected Eastern Province as the organization continues to cover the most marginalized children in the country. In FY19 Plan will be phasing in to Mullaitive District as the new sponsorship programme area.
BACKGROUND OF THE PROJECT Plan International Sri Lanka has been implementing Youth Economic Empowerment (YEE) projects for the past few years which initiated in Batticaloa District and later expanded to Ampara District. The new project “Enhancing young peoples' employability through technical vocational education and training (TVET) in Sri Lanka” is another phase of YEE and will be implemented in Mullaitivu District. The project aims to empower 3,000 young people, especially young women, to reach their full potential in Mullative District through the (i) provision of gender-sensitive career information and orientation sessions with a focus on TVET opportunities in 25 secondary schools, (ii) the placement of selected young women and men in TVET of their choice and (iii) by ensuring the acceptance and support of their families and communities. Interventions will address gender norms and gender-biased practices at household and community level as well as at secondary schools to ensure young women can make non gender stereotypical choices about their continuing training and occupations in the labour market. The project aims to work with 25 secondary schools over the course of two years to ensure interventions such as career guidance services are institutionalized.
ROLE PURPOSE To make a contribution to enhancing young peoples' employability through technical vocational education and training (TVET) in Sri Lanka.
This document is a property of Plan International Sri Lanka and shall not be construed as full and final list of duties for a given position and is subject to change. ORGANIZATION PLAN INTERNATIONAL SRI REVIEWED BY HUMAN RESOURCES DEPT. LANKA AUTHORITY COUNTRY DIRECTOR DOCUMENT JOB DESCRIPTION PREPARATION REPORTING HIERARCHY VERSION & DATE V.1.0 – February 2018 Page 1 of 4
DIMENSIONS OF ROLE: Under the overall guidance and direct supervision of the PU Manager, the M&E Coordinator will be responsible for implementation, monitoring and ensuring high quality and timely inputs. The M&E Coordinator will be responsible for implementing the project activities, M&E activities and preparation of Quarterly/ Annual reports on project progress. S/he will regularly visit the target communities, act as a mobilizer/ facilitator, and participate in meetings with the project team to make any necessary amendments to the working plan in order to ensure the goal of the project is achieved. S/he will also be responsible for collection and analysis of different data in relation to the project activities. The M&E Coordinator will work in close collaboration with the Project Team, Plan international Sri Lanka Mullaitivu PU/ Country Office, Government officials, private sector, non-government and civil society organizations.
TYPICAL RESPONSIBILITIES - KEY END RESULTS OF POSITION: The M&E Coordinator will have the following duties and responsibilities: Planning and implementing all project activities Reporting of project progress as per the reporting schedule to the PU Manager Maintain a data base of target audience, facilitators and other significant data. Arrange and coordinate logistics of trainings, meetings and other events. Assist the identification of schools and target groups. Assist in field level coordination in carrying out project activities and revision to the project log frame, particularly in the areas of performance indicators (output and outcome level) and their measurement. Revise the overall M&E framework (including base- and endline, mid-term project review, assessments and/ or final evaluation) Develop the project Monitoring Plan with relevant data - responsibilities, dates and frequencies and type of methods to be used. Develop the Indicator tracking table (including establishing the target values of the output and outcome indicators once the baseline has delivered the status quo) Review existing approaches to data collection and storage as well as management information systems and define any required changes, support and resources. Develop an annual plan for M&E activities Develop a Project knowledge management system Collect data on a regular basis to measure achievement against the performance indicators on output and outcome level Maintain and administer the M&E data; analyse and aggregate findings. Support project progress reporting related to outputs and outcomes. Identify lessons learned and provide advice to the supervisor on improving project performance. Assist the project team in preparing annual operational plans.
OTHER RESPONSIBILITIES:
Carries out any other duties that may be assigned by the supervisor within the competencies required for the job.
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE
University Degree preferably in Economics, Statistics, Social Science, Development Economics, or other related field
This document is a property of Plan International Sri Lanka and shall not be construed as full and final list of duties for a given position and is subject to change. ORGANIZATION PLAN INTERNATIONAL SRI REVIEWED BY HUMAN RESOURCES DEPT. LANKA AUTHORITY COUNTRY DIRECTOR DOCUMENT JOB DESCRIPTION PREPARATION REPORTING HIERARCHY VERSION & DATE V.1.0 – February 2018 Page 2 of 4
3-5 years of professional experience in an M&E position, responsible for implementing M&E activities of international development projects. Experience in designing, implementing, and operating projects from project initiation to closeout stages. Experience in performance measurement, including indicator selection, target setting, reporting, database management, and developing M&E Monitoring plans and Indicator Tracking Tables. Knowledge of data collection and analysis methodologies. Experience in planning and managing evaluations Experience in qualitative and quantitative participatory M&E methods Proficiency in statistics Excellent computer applications skills, including experience with statistical data analysis software such as SPSS Experience in developing and refining data collection tools. Experience with data quality assessments and oversight. Experience in data storage, data analysis and data (dis)aggregation Experience in managing and providing training to partners and target beneficiaries. Ability to facilitate and serve as project liaison for externally-managed evaluations. Excellent written and spoken command of English and Tamil.
Competencies Familiarity with some of the substantive issues handled by the project such as promotion of gender equality, youth and women economic empowerment, child rights and livelihood development Good knowledge and experience in gender mainstreaming. Good moderation, facilitation and training skills. Demonstrated ability to liaise and negotiate with government and social partners. Ability to perform a variety of conceptual analyses required for the formulation, administration and evaluation of projects. Excellent analytical skills. Ability to build on relevant knowledge within and outside Plan as well as actively share her/his experience and expertise with colleagues and partners. Ability to work independently with a minimum of supervision. Ability to work under time pressure and meet deadlines.
PLAN INTERNATIONAL’S VALUES IN PRACTICE We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors. Holds self and others accountable to achieve the highest standards of integrity. Consistent and fair in the treatment of people. Open about mistakes and keen to learn from them. Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations. Creates a climate of continuous improvement, open to challenge and new ideas. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises. Evidence-based and evaluates effectiveness.
This document is a property of Plan International Sri Lanka and shall not be construed as full and final list of duties for a given position and is subject to change. ORGANIZATION PLAN INTERNATIONAL SRI REVIEWED BY HUMAN RESOURCES DEPT. LANKA AUTHORITY COUNTRY DIRECTOR DOCUMENT JOB DESCRIPTION PREPARATION REPORTING HIERARCHY VERSION & DATE V.1.0 – February 2018 Page 3 of 4
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate. Builds constructive relationships across Plan International to support our shared goals. Develops trusting and ‘win-win’ relationships with funders, partners and communities. Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential We respect all people, appreciate differences and challenge equality in our programs and our workplace We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT The M&E Coordinator will be traveling 70% to field for implementing project activities and monitoring.
LEVEL OF CONTACT WITH CHILDREN High level: Frequent interaction with children
This document is a property of Plan International Sri Lanka and shall not be construed as full and final list of duties for a given position and is subject to change. ORGANIZATION PLAN INTERNATIONAL SRI REVIEWED BY HUMAN RESOURCES DEPT. LANKA AUTHORITY COUNTRY DIRECTOR DOCUMENT JOB DESCRIPTION PREPARATION REPORTING HIERARCHY VERSION & DATE V.1.0 – February 2018 Page 4 of 4