ROLE PROFILE Title
Partnerships and Gender Transformative Programme Advisor
Functional Area Reports to Location
Programme Deputy Country Director - Programme Plan International Sri Travel required Lanka Country Office, Colombo August 2019 Grade
Effective Date
50%
D2
ROLE PURPOSE Robust evidence demonstrates that gender equality is beneficial for girls and boys, women and men, and for society as a whole. Adopting a gender transformative approach ensures that our work results in positive changes and sustainable outcomes for girls and young women, and for society more broadly. Plan International contributes to gender equality in all our programme and influence work by using a gender transformative approach. We recognise that we cannot achieve sustainable development outcomes by working alone. Key to this is building relationships with a variety of organisations, institutions, corporates and other actors that influence the changes we are seeking. We pay particular attention to partnerships with organisations of children and young people. Based on an understanding of other stakeholders and on the knowledge of our own strengths and limitations, we develop strategic relationships to enhance our reach, influence and capability at all levels. Partnerships and Gender Transformative Programme Advisor is responsible for ensuring locally customized guidelines, procedures, tools and capacity building plans are in place for Plan International Sri Lanka to implement its programme through a partnership driven gender transformative approach. The position holder is also responsible for monitoring whether the guidelines, procedures and tools on partnerships and gender transformative programming are consistently applied in day-to-day implementation of all Plan International Sri Lanka’s programmes. Partnerships and Gender Transformative Programme Advisor will have to identify potential issues, challenges and solutions, when these are not consistently applied and recommend corrective action to the Country Management, Provincial Managers and relevant project/programme managers.
DIMENSIONS OF THE ROLE Partnerships and Gender Transformative Programme Advisor provides leadership to conceptualizing gender transformative programme and project implementation model driven by strategic partnerships. The position will report to the Deputy Country Director Programmes and will provide technical support to the Provincial Managers in the supervision and performance appraisal of Partnership support officers, Community Development Facilitators and other programme/project staff based at the Programme Unit level in terms of application of partnership and gender equality related annual objectives. Partnerships and Gender Transformative Programme Advisor will provide leadership to monitoring of Country implementation of commitments towards Plan’s Global Gender Equality and Inclusion Policy. The position holder will provide recommendations to the Country Management how to improve the compliance in this regards. Plan International LOCATION-TITLE-STATUS-CONFIDENTIALITY-LANGUAGE-DATE
ACCOUNTABILITIES
Establish clear standards for a partnership-driven programme o Local partnership strategy and guideline is revised/updated in line with Building Better Partnerships 2018 Global Partnerships guideline, Plan International Global Strategy, and Country Strategy 4. o Develop key Partnerships tools including the tools for mutual assessment and annual review are developed/revised o Draw process flows (SOP) for partnerships o Facilitate legal and organizational reviews of existing agreements and develop/update purpose driven agreement template/s o Database of existing and potential partners at local, national and international level is maintained building on the Civil Society Organization registry that has been established in 2017 o Develop tools that each programme/project can use for monitoring their Partners’ performance on a regular basis and periodic monitoring is carried out on project/programme basis whether these tools are used in practice
Ensure capacity development of Plan staff and partners on partnership management o Establish mechanisms where project/programme managers communicate regularly about the capacity gaps that are identified in partners o Support project/programme teams to draw capacity development plans and implement such plans to improve partner performance o Facilitate annual partner survey process using SoGo tool with partner organisations o o
Identify overall capacity gaps among staff that hinder effective partnership management, design and conduct a staff capacity development process including periodic training Facilitate and support staff who undertake further self-directed learning on Partnership management
Advice on supervision and performance appraisal on effective partnership management and gender equality o At the beginning of the FY, give input to the managers regarding how to reflect effective partnership management and gender equality as they are related to their job functions in staff Individual Accountability Plans o Contribute to staff appraisals by providing observations on relevant staff performance on their partnership and gender equality related objectives
Ensure that Gender transformative approach is mainstreamed in programmes and projects o Facilitate a comprehensive participatory gender analysis within the scope of the thematic sectors in CS4 representing all areas where Plan International Sri Lanka and its partners implement projects o Review all project and programme designs and improve their gender situational analysis and ensure they include gender transformative programme elements o Localize the tools for effective mainstreaming of gender transformative approach in all projects designed o Develop tools to monitor whether gender transformative action is implemented by Plan International Sri Lanka and all its partners in all their projects on the ground o Support M&E specialist to develop indicators to monitor gender transformative outcomes
Ensure capacity development of Plan staff and partners on gender equality and gender transformative programming o o
Identify overall capacity gaps among staff that hinder effective gender transformative programme implementation, design and conduct a staff capacity development process including periodic training Establish mechanisms where project/programme managers communicate regularly about the capacity gaps on gender equality and gender transformative programming that are identified in partners
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Carry-out partner capacity development processes on gender equality and gender transformative programming
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Facilitate and support staff who undertake further self-directed learning on Gender transformative programming
Ensure Plan’s Global Gender Equality and Inclusion policy is effectively implemented o Make all Plan staff and partners aware and committed towards Plan’s Global Gender Equality and Inclusion policy o Run periodic refreshers on Plan’s Global Gender Equality and Inclusion policy for all Plan staff and its partners o Facilitate annual gender equality and inclusion policy implementation review and Gender Equality and Inclusion Self Assessment (GEISA) at least every 5 years o Recommend management responses to the findings of the gender equality and inclusion policy implementation review and Gender Equality and Inclusion Self-Assessment o Monitor implementation of the management responses and recommend corrective action for areas lagging behind
Monitoring, documentation and reporting o Involve in conducting monitoring and evaluation of the activities from gender and inclusion perspective and provide feedback in coordination with Monitoring Evaluation and Research team. o Conduct monitoring visits to the program area, provide onsite coaching and feedback to team to mainstream Gender equality and inclusion, prepare and share monitoring reports of partners in line with Gender equality and inclusion policy implementation guidelines
Coordination, Networking and Advocacy o Coordinate and facilitate to build strategic alliances with other key actors internally and externally to advocate for gender-transformative programming. o Coordinate and liaise with program partners, government line agencies and other counterparts to build the synergy and mainstream gender and inclusion in project cycle o Participate and contribute as a focal person in Plan’s country/regional / international Gender networks and alliance.
Ensures that Plan International’s global policies for Child Protection (CPP) and Gender Equality and Inclusion (GEI) are fully embedded in accordance with the principles and requirements of the policy including relevant Implementation Standards and Guidelines as applicable to their area of responsibility. This includes, but is not limited to, ensuring staff and associates are aware of and understand their responsibilities under these policies and Plan International’s Code of Conduct (CoC), their relevance to their area of work, and that concerns are reported and managed in accordance with the appropriate procedures.
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KEY RELATIONSHIPS
TECHNICAL EXPERTISE, SKILLS AND KNOWLEDGE Essential Master’s Degree in Gender, development studies, social science, or a degree in a relevant field with minimum of 5 years’ experience in managing and leading gender related programmes and/or partnerships with specific training on gender and partnership management in development context with At least 5 years of technical advisory / program experience in designing, implementing and evaluating programmes/projects. In-depth knowledge on gender and development issues along with hands-on experience of mainstreaming gender issues and/or hands-on experience on establishing, maintaining and capacity building partnerships Skilled in conducting gender analysis, assessments and developing gender sensitive methodologies for programme and related evaluations Excellent communication, facilitation and presentation skills with ability to multitask and coordinate with multiple stakeholders Excellent command and proficiency in spoken and written English In-depth understanding of the international human rights framework for development, key development issues, approaches and tools Skills & Ability Analytical, strategic thinking and negotiating skills. Ability to build effective relations for influencing. Excellent organisation and prioritisation skills. Ability to write clearly and concisely in English and Nepali, translating complex issues for a variety of audiences (e.g. general population and policy-makers). Excellent verbal communication skills. Creative thinking and problem solving skills. Proven IT skills: Word, Excel, Outlook, PowerPoint etc. Ability to prioritise and multitask work when dealing with competing deadlines, sometimes with limited resources. Behaviour Uses evidence-based results to make choices and drive change. Taking initiative to be innovative and creative to achieve results. Strives for quality in all they do, respecting deadlines, working continuously to improve performance. Takes responsibility for their actions, and learn from behaviour, successes and failures. Supports gender equality and diversity, and challenges forms of inequality or harassment Encourages children young people, partners and colleagues to be meaningfully plan-international.org
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involved in decisions that affect them. Listens to and understand views of colleagues and partners. Draws on their experience to ensure high quality work. Upholds and demonstrates Plan’s values and behaviours. Ability to build, nurture and manage team. Calm under pressure. Ability to work comfortably and sensitively across cultures.
PLAN INTERNATIONAL’S VALUES IN PRACTICE We are open and accountable
Promotes a culture of openness and transparency, including with sponsors and donors. Holds self and others accountable to achieve the highest standards of integrity. Consistent and fair in the treatment of people. Open about mistakes and keen to learn from them. Accountable for ensuring we are a safe organisation for all children, girls & young people
We strive for lasting impact
Articulates a clear purpose for staff and sets high expectations. Creates a climate of continuous improvement, open to challenge and new ideas. Focuses resources to drive change and maximise long-term impact, responsive to changed priorities or crises. Evidence-based and evaluates effectiveness.
We work well together
Seeks constructive outcomes, listens to others, willing to compromise when appropriate. Builds constructive relationships across Plan International to support our shared goals. Develops trusting and ‘win-win’ relationships with funders, partners and communities. Engages and works well with others outside the organization to build a better world for girls and all children.
We are inclusive and empowering
We empower our staff to give their best and develop their potential We respect all people, appreciate differences and challenge equality in our programs and our workplace We support children, girls and young people to increase their confidence and to change their own lives.
PHYSICAL ENVIRONMENT The position is based in Country Office Colombo under typical office environment with frequent (50%) travel to the field and out of country.
LEVEL OF CONTACT WITH CHILDREN Mid contact: Occasional interaction with children
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