Fdot unified work program 2012 13 by PolkTPO

Table of Contents Table of Contents ............................................................................................................ i

Polk Transportation Planning Organization…………………………………………..........….iii Polk TPO Board ................................................................................................... ...iii Technical Advisory Committee ................................................................................. iv Citizens Advisory Committee ....................................................................................v TPO Staff ................................................................................................................ vi Common Acronyms .......................................................................................................... vii Introduction ...................................................................................................................... 1 Planning Priorities for the Metropolitan Area ……………………….....……………….....3 Planning Tasks ........................................................................................................ 4 TPO Agreements...................................................................................................... 5 Organization and Management ................................................................................ 6 Multi-Year Business Plan .................................................................................................. 8 Administration ................................................................................................................ 10 1.1 Program Administration and Management ....................................................... 10 1.1A Multi-Media Presentations............................................................................. 12 1.2 Training Activities ............................................................................................ 13 1.3 State Support of FHWA Metropolitan Planning Program.................................... 15 1.4 State Support of FTA Section 5303 Program .................................................... 16 Surveillance Activities ..................................................................................................... 17 2.1 Travel Data and Strategies .............................................................................. 17 Systems Planning ........................................................................................................... 19 3.1 Long Range Transportation Planning ................................................................ 19 3.2 Short Range Transportation Planning ............................................................... 21 3.3 Transportation Disadvantaged Program ........................................................... 23 3.5 Public Involvement Process ............................................................................. 24 3.6 Regional Planning and Coordination................................................................. 26 APPENDICES APPENDIX A BUDGET TABLES TABLE I FY 2012/13 TASK COSTS AND FUNDING SOURCES TABLE II FY 2013/14 TASK COSTS AND FUNDING SOURCES TABLE III AND IV FY 2012/13 AND 2013/14 TASK COSTS BY RESPONSIBLE AGENCY TABLE V PURCHASE OF COMPUTER HARDWARE/SOFTWARE APPENDIX B FTA SECTION 5303 GRANT APPLICATION APPENDIX C SAFETEA-LU PLANNING FACTORS APPENDIX D CERTIFICATIONS DEBARTMENT AND SUSPENSION CERTIFICATION LOBBYING CERTIFICATION FOR GRANTS, LOANS AND COOPERATIVE AGREEMENTS FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

DISADVANTAGED BUSINESS ENTERPRISE UTILIZATION TITLE VI NONDISCRIMINATION AGREEMENT APPENDIX E METROPOLITAN PLANNING STUDIES APPENDIX F CERTIFICATION OF TPO PLANNING PROCESS APPENDIX G TPO RESPONSE TO FHWA & FDOT DRAFT UPWP COMMENTS

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Polk Transportation Planning Organization Polk TPO Board Voting Members Bloc Chairperson, Mayor Roy Tyler Vice-Chairperson, Commissioner Melony Bell Polk County Commissioner Melony Bell Commissioner Todd Dantzler Commissioner Bob English Commissioner Sam Johnson Commissioner Ed Smith City of Lakeland Mayor Gow Fields Commissioner Keith Merritt Commissioner Don Selvage Commissioner Justin Troller Commissioner Phillip Walker Commissioner Howard Wiggs City of Winter Haven Commissioner Nat Birdsong Commissioner Pete Chichetto

South County Voting Bloc Frostproof – Mayor Kay Hutzelman Fort Meade – Comm. Barbara Manley* Mulberry – Comm. Collins Smith East County Voting Bloc Lake Hamilton - Mayor Marlene Wagner Lake Alfred – Comm. Tracy Garcia* Dundee – Comm. Randy Dowd Eagle Lake – Comm. Wanda Petranick Davenport – Comm. Robert Lynch Polk City – Mayor Joe LaCascia * 2012 Voting Bloc Members

City of Auburndale Mayor Jack Myers City of Bartow Mayor Patrick Huff City of Haines City Mayor Roy Tyler City of Lake Wales Commissioner Jonathan Thornhill

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Technical Advisory Committee Chairperson, Mark Bennett Vice-Chairperson, Richard Lilyquist

Polk County School Board Larry Helton, Designee for Superintendent

Polk County Chandra Fredrick, Land Development Division Director Bill Skelton, Designee for Polk County Transportation Paul Simmons, Transit Services Director

Lakeland Area Mass Transit District Tom Phillips, Director

City of Lakeland Charles Barmby, Designee for Planning Manager Richard Lilyquist, Public Works Director

City of Mulberry Dr. Frank Satchel Jr., City Manager

City of Winter Haven Dale Smith, City Manager Sean Byers, Designee for Planning Manager City of Auburndale Shawn Sherrouse, Designee for City Manager City of Bartow Bob Wiegers, Designee for City Manager City of Haines City Mark Bennett, Designee for City Manager City of Lake Alfred Valerie Way, Designee for City Manager City of Lake Wales Kathy Bangley, Designee for City Manager

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Central Florida Regional Planning Council Patricia Steed, Executive Director

City of Dundee Marissa Barmby, Designee for City Manager City of Eagle Lake Pete Gardner, City Manager City of Davenport Jerry Rodriguez, Designee for City Manager City of Polk City Patricia Jackson, City Manager Town of Lake Hamilton Doug Lenard, Designee for Town Manager City of Fort Meade April Brown, Designee for City Manager City of Frostproof Jennifer Codo-Salisbury, Designee for City Manager

Citizens Advisory Committee Chairperson, Allen Keefer Vice-Chairperson, Michael Finch

City of Lake Wales Vacant

Lakeland Urbanized Area Michael Finch Justin Daley Paul Staes Peter Karashay

City of Frostproof John Biehl

City of Lakeland Ken Campbell David Hitchcock Michael Simmons Bill Mutz

City of Lake Alfred Leon Juday

City of Bartow Walter O’Rouke

City of Polk City Vacant

City of Haines City Joe Hamilton

City of Lake Hamilton Vacant

City of Winter Haven Kellie Norris

Non-Urbanized At-Large Louis Campanilli Jean Reed

City of Dundee James Hall City of Auburndale Allen Keefer City of Mulberry Vacant City of Davenport Vacant

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

City of Fort Meade Vacant

City of Eagle Lake Vacant

Bike/Ped Members Stewart Prince Alternate Members Edward Le Duc Paul Helmstetter Peter Jankowsky Nick Murdock Diretta Wilcox

TPO Staff Thomas Deardorff, AICP Executive Director Ryan Kordek Transportation Planning Administrator Ben Dunn Senior Transportation Planner Curtis Knowles Senior Transportation Planner Laura Lockwood Senior Transportation Planner Diane Slaybaugh Senior Transportation Planner Cherie Simmons Office Manager I

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Common Acronyms ADA AIS AZBA BEBR BoCC CAC CCC CFASPP CFR CIP CFMPOA CFRPC CME CMP COOP CPA CTC CTD CUTR CUTS DRI EAR ETDM FAA FDOT FHWA FIHS FSUTMS FTA FTP FY GIS GOP ICAR JAZB JPA LAMTD LCB LEP LOS LRTP MIS

American with Disabilities Act Arterial Investment Study Airport Zoning Board of Adjustment Bureau of Economic and Business Research Board of County Commissioners Citizens Advisory Committee Chairs Coordinating Committee (West Central Florida MPO) Continuing Florida Aviation Systems Planning Process Code of Federal Regulations Capital Improvement Program Central Florida MPO Alliance Central Florida Regional Planning Council Corridor Management Entity (Ridge Scenic Highway) Congestion Management Process or Corridor Management Plan (Ridge Scenic Highway) Continuity of Operations Plan Comprehensive Plan Amendment Community Transportation Coordinator Commission for the Transportation Disadvantaged Center for Urban Transportation Research Consolidated Urban Transportation Systems Development of Regional Impact Evaluation and Appraisal Report Efficient Transportation Decision Making Federal Aviation Administration Florida Department of Transportation Federal Highway Administration Florida Intrastate Highway System Florida Standard Urban Transportation Model Structure Federal Transit Administration Florida Transportation Plan Fiscal Year Geographic Information System Goals, Objectives and Policies Intergovernmental Coordination and Review Joint Airport Zoning Board Joint Participation Agreement or Joint Project Agreement Lakeland Area Mass Transit District (Transportation Disadvantaged) Local Coordinating Board Limited English Proficiency Level of Service Long-Range Transportation Plan Major Investment Study

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MOA MPO MPOAC MVP NHS PCTS PD&E PE PTA ROW RND SAFETEA-LU SAP SAS SIS SPR STIP TAC TAG TDM TDP TDSP TIP TMA TPO TRB TRIP TSM TVP UPWP USDOT WCFAQCC WHAT

Memorandum of Agreement Metropolitan Planning Organization Metropolitan Planning Organization Advisory Council Mobility Vision Plan (Polk 2035 Long-Range Transportation Plan) National Highway System Polk County Transportation System Project Development & Environmental Study Preliminary Engineering Polk Transit Authority Right-of-Way Roadway Network Database Safe, Accountable, Flexible, Efficient Transportation Equity Act – Legacy for Users Selected Area Plan Selected Area Study Strategic Intermodal System State Planning and Research State Transportation Improvement Program Technical Advisory Committee Transit Advisory Group (SR 37 South Florida Avenue) Transportation Demand Management Transit Development Plan Transportation Disadvantaged Service Plan Transportation Improvement Program Transportation Management Area Transportation Planning Organization Transportation Research Board Transportation Regional Incentive Program Transportation Systems Management Transportation Vision Plan (2060) Unified Planning Work Program United States Department of Transportation West Central Florida Air Quality Coordinating Committee Winter Haven Area Transit

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Introduction The Polk Transportation Planning Organization (TPO) maintains a comprehensive, cooperative, and continuing (“3C”) planning process. The TPO’s plans and programs are designed to meet the current and future transportation needs of Polk County. Pursuant to Titles 23 and 49, Code of Federal Regulations (CFR), and Chapter 339.175, Florida Statutes (F.S.), the fiscal year 2012/13 – 2013/14 Unified Planning Work Program (UPWP) is the basis for allocating federal, state and local funds for transportation planning purposes in Polk County. The UPWP documents all planning tasks and related activities for the period of July 1, 2012 through June 30, 2014 developed by the Polk TPO and other transportation planning agencies. Developed every two years, the UPWP serves as the basis of the planning program for the TPO. Planning tasks address transportation issues that concern citizens, elected officials, and transportation professionals. The TPO’s public involvement process is used to identify and define these issues. The UPWP substantiates the level of effort for each task and the associated requirements for federal, state, and local funding. The UPWP is developed by TPO staff in cooperation with the Florida Department of Transportation (FDOT), members of the Technical Advisory Committee (TAC), and members of the Citizens Advisory Committee (CAC). The document is divided into the following sections: ¾ Introduction o Planning Priorities for the Metropolitan Area ¾ Organization and Management ¾ Multi-Year Business Plan ¾ Planning tasks ¾ Appendices: o Budget tables o Federal Transit Administration (FTA) Section 5303 grant application o SAFETEA-LU Planning factors o Certifications o Metropolitan Planning Studies o Certification of the TPO Planning Process In terms of public participation opportunities used in the development of the UPWP, the UPWP was presented six (6) times at meetings which are publically noticed. This includes four (4) presentations at the TPO’s Citizens and Technical Advisory Committees (CAC/TAC) and twice at TPO Board meetings. In addition, the Draft UPWP was posted on the TPO’s website for public review and comment thirty days prior to the final adoption by the TPO Board in April. In an effort to ensure the TPO planning program is compatible with other state and local planning programs, coordination with adjacent counties is maintained. The TPO is a member of the West Central Florida Metropolitan Planning Organization Chairs’ FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Coordinating Committee (CCC). Citrus, Hernando, Hillsborough, Manatee, Pasco, Pinellas, Polk, and Sarasota counties are included on this committee. Pursuant to Florida Statutes Section (F.S.S.) 339.175, the CCC is charged with the following: ¾ Coordinate transportation projects deemed to be regionally significant by the committee. ¾ Review the impact of regionally significant land use decisions on the region. ¾ Review all proposed regionally significant transportation projects in the respective transportation improvement programs, which affect more than one of the MPOs represented on the committee. ¾ Institute a conflict resolution process to address any conflict that may arise in the planning and programming of such regionally significant projects. In the spring of 2003, the TPO also became a member of the Central Florida MPO Alliance. The Alliance members include METROPLAN ORLANDO (Osceola, Orange and Seminole), Brevard, Volusia, Lake, Sumter, Polk and Marion counties. The TPO operates in compliance with Title VI of the Civil Rights Act of 1964. This includes any and all applications of work by the TPO such as, the administration of business, decision making, purchasing and consultant services.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Planning Priorities for the Metropolitan Area For the FY 2012/13 and FY 2013/14 UPWP, the Polk TPO will focus on the following planning activities. These priorities are based on SAFETEA-LU, and other planning requirements pursuant to state and federal regulations, as well as the direction of the TPO Board and member local governments. Additional details regarding these projects can be found under the respective planning task descriptions beginning on page 10. Task 2.1 Travel Data and Strategies o Congestion Management Process – Preparation of an annual Trends and Conditions Report. o Annual Traffic Count Program o Major Road Network LOS Monitoring (Roadway Network Database).

Continue to monitor major developments and developments of regional impact (DRI) and there effect on the transportation system.

Task 3.1 Long Range Transportation Planning o Ensure that the 2035 Mobility Vision Plan is an integral part of local government comprehensive plans. o Development of a 2040 Population and Employment Forecast. o Development of 2040 Transportation Model Networks. Task 3.2 Short Range Transportation Planning o The TPO, in coordination with our TAC, local governments, transit agencies, FDOT and other modal partners, will develop annual multi-modal transportation priorities. o Adoption of a multimodal Transportation Improvement Plan (TIP) annually. o Update the TPO’s Congestion Management Process. o Annual update of the Consolidated Transit Development Plan (TDP) for the Lakeland and Winter Haven Transit Systems. o TPO Support of the Polk Transit Authority (PTA). o Development of a Complete Streets Policy and Manual for the TPO and local governments. Task 3.5 Public Participation Process o Update the TPO’s Public Participation Plan (PPP). o Implement new and innovative methods for communicating the TPO’s plans and programs, e.g., Facebook, Twitter, Webcasts and short videos that describe a plan or project. o TPO staff will ensure that the goals and recommendations of the PPP are being implemented. FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Task 3.6 Regional Transportation Planning o Continued Coordination with CCC and CFMPOA.

Development of regional transportation facilities and candidate TRIP and Regional Multi-Use Trail priority projects.

o Updated Regional Transportation Plans and Priorities

The TPO will ensure that the regional projects contained in the Adopted 2035 Mobility Vision Plan are included in the regional LRTPs of the CCC and CFMPOA.

o Continued participation in ongoing Regional Visioning Efforts in Central Florida.

MyRegion.org One Bay Heartland 2060

Planning Tasks Planning tasks are organized accordingly into the following categories: 1.0 Administration Administrative tasks relate to functions required to manage the transportation planning process on a continual basis to include program administration, development, review, and reporting. Specific tasks include: 1.1 1.1A 1.2 1.3 1.4

Program Administration and Management Multi-Media Presentations Training Activities State Support of FHWA Metropolitan Planning Program State Support of FTA Section 5303 Planning Program

2.0 Surveillance Activities Surveillance activities are needed to monitor area travel characteristics and factors affecting travel, such as socio-economic data, land use data, transportation system data, and environmental concerns and issues. 3.0 System Planning This category includes transportation systems planning tasks related to transit, energy, and long and short range transportation planning. Specific tasks include: 3.1 3.2 3.3 3.5 3.6

Long Range Transportation Planning Short Range Transportation Planning Transportation Disadvantaged Program Public Involvement Process Regional Planning and Coordination

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Each work task is detailed according to proposed methodology, cost estimate, funding sources, and the agencies responsible for completing the work. There are eight (8) planning factors under the Safe, Accountable, Flexible, Efficient Transportation Equity Act – Legacy for Users (SAFETEA-LU), which must be considered in the TPO planning process. Accordingly, the TPO makes a deliberate effort to incorporate these factors, or planning emphasis areas, into its planning program. The matrix in Appendix C identifies how these factors are addressed through the UPWP planning tasks. Polk County and all of the seventeen municipalities have adopted local government comprehensive plans pursuant to Chapter 163, Florida Statutes. The transportation projects and programs developed by the TPO are reviewed to ensure their consistency with these adopted local government comprehensive plans.

TPO Agreements The TPO executes and maintains various agreements with its funding agencies and planning partners. On January 16, 2004, the Governor approved a reapportionment plan for the TPO Board to maximize the participation of municipal governments. The plan provides two (2) alternate voting memberships for smaller municipalities that comprise an East County Bloc and a South County Bloc. The Interlocal Agreement creating the newly formed TPO was executed on August 11, 2004. The Polk TPO’s Staff Services agreement between the Polk TPO and Polk County Board of County Commissioners was revised and approved by the TPO Board on April 10, 2008 and by Polk County on August 6, 2008. The TPO and Polk County are currently in the process of approving a Renewal Agreement to continue the current arrangement for TPO staff services. This agreement is expected to be executed in the summer of 2012. The current Transportation Planning Funds Joint Participation Agreement (JPA) between the Polk TPO and FDOT was approved on December 8, 2011. The TPO conducts transit planning under a continuing Federal Transit Administration (FTA) Section 5303 JPA executed on January 25, 2008. In October of 2008 the TPO and FDOT signed Exhibit 2 of the current JPA based on changes from a one to two year UPWP cycle. Exhibit 2 will supersede the previous agreement until a new one can be signed by both the FDOT and TPO. A new multi-year JPA will be executed between TPO and FDOT for funding year 2012/2013. On September 30, 2011, The TPO executed a Memorandum of Understanding (MOU) between TPO and the Polk Transit Authority (PTA), the Polk County Board of County Commissioners (BoCC) and the Lakeland Area Mass Transit District (LAMTD) for cooperation with planning and programming public transportation projects. In June 2011 the TPO executed a JPA with the FDOT for a park and ride study in the I-4 corridor. This study will be incorporated into the 2012 major update to the Transit Development Plan (TDP). The TPO receives technical assistance from CUTR on a periodic basis and in 2012 the TPO FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

executed an Interlocal Agreement between the Polk TPO and the University of South Florida to Provide Technical Assistance through the Center for Urban Transportation Research (CUTR). In 2011, the Polk TPO executed a revised Interlocal Agreement for coordinated regional transportation planning activities for the West Central Florida Chairs Coordinating Committee (CCC) which includes the Hernando, Hillsborough, Pasco, Pinellas, Polk and Sarasota/Manatee MPO/TPOs. In 2012, the Polk TPO Amended the Interlocal Agreement with the Central Florida Metropolitan Planning Organization (MPO) Alliance in regards to administrative procedures for the Alliance. The most recent Intergovernmental Coordination Review and Public Transportation Coordination Joint Participation Agreement (ICAR) was last executed in 2006. The TPO will review this agreement for the need to update it in FY 2012/13.

Organization and Management The TPO develops transportation plans and programs for Polk County as mandated by federal and state legislation. It serves a lead role in transportation planning, and it provides a forum for cooperative decision-making regarding countywide transportation issues. The TPO was established through the execution of an interlocal agreement by member governments pursuant to Section 163.01, F.S. The agency is comprised of a policy board (local elected officials), advisory committees, and staff members. The TPO Board and its advisory committees operate under bylaws approved by the TPO Board. The TPO Board has nineteen voting members with representatives from the following local governments: Polk County Board of County Commissioners (5) City of Lakeland (6) City of Winter Haven (2) City of Auburndale (1) City of Bartow (1) City of Haines City (1) City of Lake Wales (1) East County Bloc (1) o City of Lake Alfred o City of Davenport o Town of Dundee o City of Eagle Lake o Town of Polk City o Town of Lake Hamilton ¾ South County Bloc (1) o City of Fort Meade o City of Frostproof o City of Mulberry

¾ ¾ ¾ ¾ ¾ ¾ ¾ ¾

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

The Technical Advisory Committee (TAC) provides technical review, supervision, and assistance to the TPO on transportation planning matters for Polk County. This committee is comprised of planners, engineers, managers from the member governments, and nonvoting representatives from state and federal agencies. The Citizens Advisory Committee (CAC) provides a forum for public participation in the planning process of the TPO. Its membership consists of a broad range of participants representing various sectors of Polk County to include, local commerce, private non-profit organizations, and community organizations. Committee members are appointed by the local governments for the jurisdiction that they reside in and are then confirmed by the TPO Board. The CAC has a Bicycle/Pedestrian Subcommittee which is comprised of CAC members with an interest in bike/ped issues and multi-modal transportation. The TPO also has several ad hoc committees that meet on an as needed basis to address special projects such as the Transportation and Land Use Forum, and LRTP Update Steering Committee. The Polk TPO also serves as the official planning agency for the Polk County Transportation Disadvantaged Program and provides staff support to the Transportation Disadvantaged Coordinating Board. The TPO is part of Polk County’s Office of Planning and Development and is the primary agency responsible for transportation planning. The FDOT is a partner in the “3C” planning process. Planning activities or tasks are funded through federal, state, and local sources. Federal funding is provided through the FHWA and FTA. The FDOT provides funding in the form of both hard cash and soft cash matches, and toll revenue expenditures are used as a credit, or soft cash match, toward FHWA funds. The Polk County BoCC provides a local cash match to various tasks. A full description of the Polk TPO is contained in the TPO’s “Citizen’s Guide to Transportation Planning,” which is available on our website at www.PolkTPO.com.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Multi-Year Business Plan FY 2012/13 through 2014/15 In an effort to ensure that adequate funding is available for short and long terms projects contained in the FY 2012/13 – 2013/14 Unified Planning Work Program (UPWP), the TPO has prepared a multi-year business plan as part of the UPWP. The multi-year business plan outlines ongoing projects and new projects that are anticipated within the next three (3) years (FY 2012/13 through FY 2014/15). In Table B1. (FY 2012/13 – 2013/14 UPWP Funding), it is shown that there is a combined $1,570,827 available in FHWA planning funds to program for FY 2012/13 and FY 2013/14. The various tasks and projects outlined in the UPWP require $1,551,317. Table B2. (Consultant Projects) illustrates the major consultant projects that are needed in support of the FY 2012/13 – 2013/14 UPWP. In FY 2012/13 the TPO has budgeted funds to finish the Complete Streets Project which began in FY 2011/12. Also, the TPO has allocated funds for its traffic count program in FY 2012/13 and FY 2013/14. This information is used by the TPO to monitor major county and city roads. In FY 2013/14 and in anticipation of the Polk TPO receiving Transportation Management Area (TMA) status, the TPO is allocating funding in FY 2013/14 for consultant services to assist staff in updating our Congestion Management Process. Also in FY 2013/14, the TPO will allocate funding for consultant services in support of the 2040 Long-Range Transportation (LRTP) Update which must be adopted by December 2015. In FY 2013/14 these activities will focus on the development of a 2040 Population and Employment Forecast and Transportation Modeling in support of the 2040 LRTP. Table B3. (Projected FHWA PL Funding) identifies the use of projected PL funding through Fiscal Year 2014/15. It should be noted that the funding amounts shown in FY 2014/15 are based on estimates and are subject to change.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Table B1. FY 2012/13 – 2013/14 UPWP FHWA PL Funding FY 2012/13 FY 2012/13 FHWA PL Allocation $683,642

FY 2011/12 Carry Forward $158,815

FY 2011/12 Close-out Balance (NA)

FY 2011/12 DeObligation $45,000

Total Available to Program in FY 2012/13 $887,457

FY 2012/13 UPWP

Carry Over Funds

$715,536

$171,921

FY 2013/14 FY 2013/14 FHWA PL Estimated Allocation

Available Carry Over Funds from FY 2012/13 $171,921

$683,370

Total Available to Program in FY 2013/14

FY 2013/14 UPWP

Remaining Funds

$855,291

$845,536

$9,755

Table B2. Consultant Projects FY 2012/13 – FY 2014/15 Project

UPWP Task FY 2012/13

Multi-Media Presentations TIP Web Software Annual Maintenance 1.1A New TPO Website 1.1A Travel Data and Strategies Traffic Count Program 2.1 Short and Long Range Transportation Planning 2040 Pop. & Employment Forecast 3.1 2040 Transportation Model 3.1 Development 2040 LRTP Update 3.1 Complete Streets Project 3.2 Congestion Management Plan Update 3.2 Regional Planning and Coordination CFMPOA Support5 3.6 CCC Support6 3.6 Total

Funds Programmed FY 2013/14

FY 2014/15

$10,000 $20,000

$10,000 $0

$40,000

$85,000

$50,000

$0 $25,000 $0

$0 $0 $40,000

$60,000 $0 $0

$5,000 $5,000 $105,000

$5,000 $5,000 $235,000

$5,000 $5,000 $80,000

Table B3. Projected FHWA PL Funding FY 2012/13 – FY 2014/15 Revenue PL Revenue Allocation Total Available to Program1 Staff Services and Costs TPO Staff Support2 Consultant Services Total Costs Carryover Funds 1 3 4 5

FY 2012/13 $683,642 $887,457

FY 2013/14 $683,370 $855,291

FY 2014/15 $697,0373 $706,792

$610,536 $105,000 $715,536

$610,536 $235,000 $845,536

$626,600 $80,000 $706,600

$171,921

$9,755

$192

Includes carry over funds from previous fiscal years. 2 Includes staff services and other direct costs. The projected PL revenue for FY 2014/15 assumes a 2% increase over the FY 2013/14 allocation. The Polk TPO will provide $5,000 to METROPLAN Orlando for administrative and planning support. The Polk TPO will provide $5,000 to the Hillsborough MPO for administrative and planning support.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

1.0 Administration Task 1.1 Program Administration and Management OBJECTIVE: To administer and manage a 3-C (Comprehensive, Cooperative and Continuing) transportation planning process for Polk County pursuant to federal and state requirements. PREVIOUS WORK: ¾ Continued assurance of a successful and 3-C planning process from FY 1975/76 to FY 2011/12 by receiving annual federal and state certification; ¾ Continued staff support to the TPO Board and advisory committees; ¾ Adoption of the FY 2010/11 – 2011/12 UPWP; and ¾ Executed an updated Staff Services Agreement in FY 2011/12. METHODOLOGY: TPO staff will undertake administrative and managerial work in support of FY 2012/13 through 2013/14 planning tasks. This work will include grants management per required procedures, preparation for and documentation of meetings, publication of planning and administrative documents, and expenditure of direct and indirect costs in support of the planning process. Staff will ensure compliance with federal and state TPO certification requirements and Title VI of the Civil Rights Act of 1964 and Environmental Justice Orders. Staff will prepare meeting agenda and packets to be distributed in paper and electronic format. Meeting minutes will be prepared to document Board and committee actions, and staff will prepare quarterly progress reports to monitor the completion of outlined planning tasks. The Polk County Clerk of Courts will prepare a comprehensive financial audit that meets federal and state requirements in compliance with 23 C.F.R. 420.211(c) and 49 CFR 18.26, 49 CFR part 90, OMB circular A133, and F.S.S. 215.97. This audit and indirect cost allocation plan will be prepared on an annual basis following the close of the Polk County Government’s fiscal year on September 30. RESPONSIBLE AGENCY: Polk County END PRODUCTS:

TPO Certification (Annually); Provide Audit Reports to TPO Board, FDOT and FHWA (Annually); Adoption of the FY 2012/13 – 2013/14 UPWP (May 15, 2012); and Progress Reports (Quarterly); Meeting Packets (Monthly).

BUDGET TABLE:

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Task 1.1 Program Administration and Management FHWA PL FTA 5303 FDOT FHWA Match FDOT FTA Match Local FTA Match Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$149,429 $14,125 $32,957 $1,765 $1,765

$200,041

Task 1.1A Multi-Media Presentations OBJECTIVE: To communicate TPO plans and programs to citizens, committees, and boards in an effective manner. PREVIOUS WORK: ¾ Development and ongoing maintenance of the TPO Website (www.PolkTPO.com); ¾ Development and ongoing maintenance of Interactive TIP software for the TPO’s website; ¾ Participated in a speakers’ bureau and delivered multi-media; presentations to various community groups; and ¾ Preparation of Maps and Graphics that help illustrate various TPO plans and projects. METHODOLOGY: The TPO will purchase two (2) replacement computers that are capable of running the latest version of ArcGIS software and Polk Transportation Model. This equipment will enhance the modeling capability of TPO staff, as well as, its ability to produce maps and multi-media presentations. This task also includes funding for the annual software maintenance for four (4) licenses of ArcGIS ArcView software, the development of an updated Polk TPO website, and annual maintenance of the TPO website and interactive TIP software. See Table 5 in Appendix A for additional details. RESPONSIBLE AGENCY: Polk County END PRODUCTS:

Effective communication of TPO plans.

BUDGET TABLE: Task 1.1A Multi-Media Presentations FHWA PL FDOT FHWA Match Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$35,700 $7,874

$15,700 $3,463

$43,574

$19,163

Task 1.2 Training Activities OBJECTIVE: Increase technical and administrative skills of staff. Maintain awareness of statewide and regional transportation issues. PREVIOUS WORK: ¾ Participated in federal and state sponsored training courses on modeling (MicroFSUTMS), highway capacity, transit operations, and non-motorized transportation. ¾ Staff has attended training workshops on the following: ¾ Title VI, LEP & Environmental Justice; ¾ Administration of grant funding; ¾ Cube Voyager Modeling Software; ¾ Urban Transportation Planning; ¾ ArcGIS Mapping Software; ¾ Livable Communities; ¾ Florida Transportation Disadvantaged Conference/Workshops ¾ Transit Level of Service (T-Best); ¾ Commuter Services; ¾ Transportation Safety; ¾ Non-Motorized Transportation; ¾ Transportation Demand Management; ¾ Florida Scenic Highways; and ¾ Transit Professional Development. ¾ Staff traveled to the following statewide and regional meetings: ¾ Florida Metropolitan Planning Organization Advisory Council (MPOAC); ¾ West Central Florida Metropolitan Planning Organization Chairs Coordinating Committee (CCC); ¾ Central Florida MPO Alliance; ¾ District One Coordinated Urban Transportation Studies (CUTS); ¾ Myregion.org, OneBay and Heartland 2060 Regional Visioning Workshops; and ¾ Central Florida Smart Growth Alliance. METHODOLOGY: meetings.

Staff will attend referenced training courses and travel to routine

RESPONSIBLE AGENCY: Polk County END PRODUCTS: Professional and well trained staff.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

BUDGET TABLE: Task 1.2 Training Activities FHWA PL FTA 5303 FDOT FHWA Match FDOT FTA Match Local FTA Match Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$5,000 $1,600 $1,103 $200 $200

$8,103

Task 1.3 State Support of FHWA Metropolitan Planning Program OBJECTIVE: To provide guidance and technical assistance to the TPO. PREVIOUS WORK: ¾ The TPO has received technical and administrative assistance from the FDOT in support of the Metropolitan Planning Program in Polk County. METHODOLOGY: The FDOT will provide administrative support for Tasks 1.1 and 1.2. FDOT will provide technical assistance and modeling support directed to Tasks 2.1, 3.1, 3.2, 3.5 and 3.6. RESPONSIBLE AGENCY: The FDOT will provide a soft cash match toward the non-federal share of metropolitan planning funds by using state toll revenue credits. END PRODUCTS: Timely response to requests for assistance. BUDGET TABLE: Task 1.3 State Support of FHWA Metropolitan Planning Program FDOT Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$157,814

$186,486

$157,814

$186,486

Task 1.4 State Support of FTA Section 5303 Program OBJECTIVE: Financial or technical assistance to TPO in completing FTA funded planning tasks. PREVIOUS WORK: ¾ FTA Section 5303 funds have provided an in-kind or cash match to the Polk County planning program. METHODOLOGY: The FDOT will provide a cash match in support of Section 5303 planning tasks. RESPONSIBLE AGENCY: FDOT END PRODUCT: 10% cash match to Section 5303 grant funds. requests for assistance.

Timely response to

BUDGET TABLE: Task 1.4 State Support of FTA Section 5303 Program FDOT Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$17,817

2.0 Surveillance Activities Task 2.1 Travel Data and Strategies OBJECTIVE: To implement a systematic process to collect and analyze travel data including safety related items, develop strategies to preserve and increase the safety and mobility of the transportation system, and collect data that will aid in transportation decision making related to the allocation of resources. PREVIOUS WORK: ¾ Established the TPO Traffic Count Program and continued maintenance of the Roadway Network Database (RND) for state and non-state roads; ¾ Traffic count data has been collected nearly every year since 1993; ¾ Continuous surveillance of existing and proposed land developments including active Developments of Regional Impact (DRI) for transportation related impacts; ¾ Continued assistance to local governments in the review of traffic studies to identify impacts to the major road network; ¾ Continued assistance to local governments in the review of Comprehensive Plan amendments; ¾ Publication of annual Trends and Conditions Report (2002 – 2010); ¾ In conjunction with FDOT completed a Transit Stop Inventory in 2010 which documented the location of bus stops, passenger amenities, and the presence of sidewalks and bicycle facilities; ¾ Completed an inventory of bicycle facilities and sidewalks on the major road network. Data used to identify Strategic Bicycle and Pedestrian Needs as part of 2035 Mobility Vision Plan (MVP); and ¾ Staff identified “High Crash Corridors” for motor vehicle, bicycle and pedestrian crashes. METHODOLOGY: This task will include the continued implementation of the congestion management process (CMP) to monitor travel conditions on the major road network and consultant services will be used to collect traffic counts on non-state roads in support of this effort. Staff will coordinate with the FDOT in regards to the collection of travel data, particularly data for the Highway Performance Monitoring System (HPMS). Staff will continue to monitor transportation impacts associated with land development, including DRIs. The TPO prepares an annual Trends and Conditions Report in support of the Congestion Management Process. This report includes a comprehensive assessment of the current state of Polk County’s transportation system and a comparison to peer and neighboring counties. The report now includes a spatial database with the location of pedestrian and bicycle crashes. The Roadway Network Database (RND) will be updated at least annually to include the following information by Congestion Management System (CMS) Link: functional classification, traffic volume, peak-hour level-of-service, and projected five year level-ofservice (LOS). The TPO will provide assistance to local governments in reviewing development-related traffic impacts and implementing a coordinated approach to identifying and funding appropriate mitigation measures including the proportionate fair-share mitigation. FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

RESPONSIBLE AGENCY: Polk County ($40,000 allocated for contractual services in FY 2012/13 and 2013/2014 for the Traffic Count Program). END PRODUCTS:

Updated Roadway Network Database (at least annually); Traffic Count Program (non-state roads) (October 1st, 2012 & June 1st 2013); and Trends and Conditions Report (October 30th, 2012 & 2013).

BUDGET TABLE: Task 2.1 Travel Data and Strategies FHWA PL FDOT FHWA Match Task Total

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$116,890 $25,781

$142,671

3.0 Systems Planning Task 3.1 Long Range Transportation Planning OBJECTIVE: Implement and maintain a Mobility Vision Plan (MVP), e.g., long-range transportation plan, to meet the travel needs of Polk County. PREVIOUS WORK: ¾ On December 7, 2010, the TPO Board adopted the 2035 Mobility Vision Plan (MVP). The 2035 MVP, a financially-constrained plan, includes road, transit, bicycle, pedestrian, multi-use trail, intelligent transportation system (ITS) and safety improvements; ¾ In FY 2008/09, the TPO developed 2035 and 2060 Population and Employment Forecasts in five year increments that are consistent with current development trends and future land use plans; ¾ In FY 2008/09 the TPO Board adopted the 2060 Transportation Vision Plan (TVP) which identifies multimodal corridors intended to serve Polk’s future travel needs. METHODOLOGY: In FY 2012/13 and 2013/14 the TPO will prepare amendments to the 2035 Mobility Vision Plan (MVP), as needed, to ensure consistency with Federal transportation legislation, the TPO’s TIP, FDOT’s Adopted Work Program and local government capital improvement plans (CIP). Pursuant to Federal requirements, the Polk TPO must adopt an updated 2040 Long-Range Transportation Plan (LRTP) by December 2015. The new plan will be an update to the 2035 MVP that was adopted in 2010. The development of a long-range transportation plan can take several years. Therefore, the TPO has allocated funding for consultant services in FY 2013/14 for the preparation of 2040 population and employment forecast that will be used to forecast future travel demand in the updated Plan. Additionally the TPO has allocated funding for transportation model development in support of the 2040 Plan Update. These funds will be used to prepare model networks that identify unfunded needed highway projects and cost-feasible highway projects that will be contained in the 2040 LRTP. TPO staff will coordinate with the West Central Florida Chairs Coordinating Committee (CCC) and Central Florida MPO Alliance (CFMPOA) to ensure the TPO’s 2035 MVP, and any amendments to the MVP, are integrated into the regional long-range transportation plans. TPO staff will assist Polk County’s local governments to ensure that their Comprehensive Plans are consistent with the 2035 MVP. FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

RESPONSIBLE AGENCY: Polk County ($85,000 is allocated in FY 2013/14 for contractual services for the development of a 2040 Population and Employment Forecast. $50,000 is being set-aside in FY 2013/14 for consultant services for the development of Transportation Model Networks in support of the 2040 LRTP Update.) END PRODUCTS:

Up-to-date Multi-Modal Plans (Continuing); 2035 MVP Amendments (as needed); 2040 Population and Employment Forecast (June 30, 2014); and 2040 Transportation Model Network Development (June 30, 2014).

BUDGET TABLE: Task 3.1 Long Range Transportation Planning FHWA PL FDOT FHWA Match Task Total

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$101,083 $22,294

$236,083 $52,069

$123,377

$288,152

Task 3.2 Short Range Transportation Planning OBJECTIVE: To address Polk County’s travel needs through short range multi-modal planning. Adopt and maintain a Transportation Improvement Program. PREVIOUS WORK: ¾ Annual development and adoption of the Consolidated Transit Development Plan for the Lakeland Area Mass Transit District and Winter Haven Area Transit (2001 – 2010); ¾ Continuous development of TPO priorities for road, transit, aviation, congestion management, and transportation enhancement projects; ¾ Annual adoption of the Transportation Improvement Program; ¾ Preparation and adoption of Congestion Management Process/Plan (CMP) in 2009; ¾ Analysis of Congested Corridors identified in the CMP in 2009; ¾ Ongoing development and implementation of the process known as Early and Continuing Coordination on Road Projects; ¾ Coordinated efforts with stakeholders to introduce legislation in the 2007 session to form the Polk Transit Authority (PTA), which was signed by Governor Crist into law on June 29, 2007. ¾ TPO staff provided support in the formation of a Corridor Advocacy Group for the SR 17 Scenic Highway. Staff participated in the development and review/adoption of the Corridor Management Plan (CMP) and the update of the CMP in 2009/10. SR 17 was designated as a Florida Scenic Highway in 2005. ¾ TPO provided support and financial assistance (FTA 5303 funds) to the PTA’s Comprehensive Operations Analysis (COA) in 2009. METHODOLOGY: Most of the short range planning will culminate in the adoption of the Transportation Improvement Program (TIP) as follows: ¾ Evaluation of existing transit services and consideration of service improvement alternatives in response to identified needs; ¾ Review surface access and inter-modal needs related to airport master plans and staff support to the Joint Airport Zoning Board (JAZB); ¾ Review of proposed and programmed transportation projects in relation to mobility (transit access and bicycle and pedestrian facilities), and safety considerations such as lighting; ¾ Participate in commuter and high-speed rail studies; and ¾ Development of a TPO Priority Projects list and Transportation Improvement Program (TIP) in 2013 and 2014. The TPO will prepare and publish an annual list of projects for which federal funds have been obligated in the preceding year. TPO staff will continue to provide support to the Polk Transit Authority (PTA). FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

The TPO will continue to identify and prioritize Candidate Transportation Enhancement, Congestion Management and Safety Projects as part of the annual priority transportation projects. The TPO will continue to provide staff support to local efforts in updating and implementing the Corridor Management Plan for the Ridge Scenic Highway (SR 17). The TPO will participate in the FDOT District-wide Commuter Services Program, to include local and regional meetings, document reviews, and coordination on local and regional issues. In updating the Transportation Disadvantaged Service Plan (TDSP), the TPO will coordinate with its Local Coordinating Board (LCB), and the Polk Transit Authority (PTA), as well as representatives of public, private and non-profit transportation providers to ensure that this plan meets the SAFETEA-LU provisions for a Coordinated Human Services Transportation Plan. RESPONSIBLE AGENCY: Polk County (In FY 2012/13, the TPO will provide $25,000 for consultant services to finish the Complete Streets Project which was started in FY 2011/12. Also, in FY 2013/14, the TPO will allocate $40,000 for consultant services to assist staff updating the TPO Congestion Management Process in anticipation of new TMA requirements for the Polk TPO). END PRODUCTS:

Adopted Transportation Improvement Program (TIP) (June 15th, 2013 & 2014; Consolidated Transit Development Plan (September 1st, 2013 & 2014); Complete Streets Policy and Manual (September 30, 2012); and An updated Congestion Management Process (September 30th, 2013).

BUDGET TABLE: Task 3.2 Short Range Transportation Planning FHWA PL FTA 5303 FDOT FHWA Match FDOT FTA Match Local FTA Match Task Total

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$169,831 $126,812 $37,457 $15,852 $15,852

$184,831 $126,812 $40,765 $15,852 $15,852

$365,804

$384,112

Task 3.3 Transportation Disadvantaged Program OBJECTIVE: Provide program and planning assistance in coordination of transportation services for the transportation disadvantaged. PREVIOUS WORK: ¾ Created the Polk County Disadvantaged Coordinating Board and provide staff support to the board; ¾ Annual evaluation of the Community Transportation Coordinator (CTC); ¾ Annually publish the annual report for the Coordinating Board; and ¾ Annual update of the Transportation Disadvantaged Service Plan. METHODOLOGY: Staff will provide support to the Coordinating Board in the evaluation of the CTC and the coordinated transportation system. Other work will include publishing the annual report and developing the Transportation Disadvantaged element of the TIP. RESPONSIBLE AGENCY: Polk County END PRODUCT:

A planning program that meets the requirements of F.S.S. 427 and Administrative Rule 41-2.

BUDGET TABLE: Task 3.3 Transportation Disadvantaged Program TD Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$29,220

Task 3.5 Public Involvement Process OBJECTIVE: Educate and inform the public regarding transportation projects, plans, and issues. Maintain a public involvement process to meet federal and state requirements. PREVIOUS WORK: ¾ Developed and adopted the TPO Public Involvement Process in FY 1994/95. The plan was amended in FY 2001/02 and in FY 2008/09; ¾ Distributed transportation information through newsletters, brochures, newspaper articles, and radio; ¾ FY 2007/08 Developed a Countywide Trails Brochure and Trail Map; ¾ Developed and used a more customer friendly and marketable name and logo for the long range transportation plan – Mobility Vision Plan (MVP);

¾ Sponsored public involvement activities related to the 2035 MVP; ¾ Published “Polk Transportation Timeline – A History of Transportation in Polk County.”; ¾ Sponsored an annual poster contest (2004 – 2010) in conjunction with public and private educational institutions, using the theme “Transportation in the year 2030/2035.”; ¾ Developed MVP brochures and presentations; ¾ Provided direct support to project consultants on public involvement efforts for the 2035 MVP; ¾ Developed a project website for the 2035 MVP http://www.2035mobilityvisionplan.org/ that provides the public with the ability to review and comment on various components MVP as it is developed; ¾ Implemented a TPO Speaker’s Bureau; and ¾ TPO Board Meetings are broadcast live on PGTV (the local government access channel) and via the web at www.polk-county.net. Past meetings are also available on this site for viewing. METHODOLOGY: The TPO’s Communications Specialist will prepare and maintain information and fact sheets on transportation projects and process requests and develop a contact list for neighborhood and community groups to conduct outreach programs. The overall performance and effectiveness of public involvement and engagement strategies will be evaluated, including attempts to incorporate groups that are traditionally under served by the transportation system. In FY 2012/13 the TPO will update the Public Participation Plan (PPP) that was last adopted in 2008. In updating the PPP, the TPO will attempt to pursue innovative, costFY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

effective public involvement techniques such as integrating the use of Twitter and Facebook social media as part of our public involvement efforts. On an annual basis the TPO will evaluate the effectiveness of its public participation process by using the evaluation methods and performance standards outlined in Appendix A of the adopted Public Participation Plan (PPP). Recommendations will be developed using community impact assessment techniques in the TPO planning, and an assessment of the distribution of benefits and adverse environmental impacts will be given on plan and project levels. Staff will institute a guest speaker series to schedule speakers at various community and business groups and clubs to speak on transportation related topics of local interest. The target audience may include elected officials, professional staff, or citizens. TPO staff and advisory committee members (whenever possible) will participate in a Speaker’s Bureau. Presentations on transportation plans and programs will be made to civic or neighborhood groups as part of community outreach efforts. Through our website, www.PolkTPO.com, the TPO will make available for viewing and download a compilation of existing transportation data and adopted plans including the 2035 MVP. The Polk County Communications Office broadcasts the TPO Board Meetings (live and tapedelayed) on PGTV. The Communications Office provides approximatly $1,000 in in-kind services for this and other related services. RESPONSIBLE AGENCY: Polk County END PRODUCT:

Increased awareness and participation in the development of the TPO’s transportation plans and programs; and Updated Public Participation Plan (September 30, 2012).

BUDGET TABLE: Task 3.5 Public Involvement Process FHWA PL FDOT FHWA Match Local Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$97,298 $21,459 $1,000

$119,757

Task 3.6 Regional Planning and Coordination OBJECTIVE: To maintain and improve regional coordination and transportation planning in central Florida and to support the identification, prioritization and implementation of improvements to the regional transportation system including the Strategic Intermodal System (SIS). PREVIOUS WORK: The Polk TPO became a member of the West Central Florida Metropolitan Planning Organization Chairs Coordinating Committee (CCC) in 2000 and a member of the Central Florida MPO Alliance in 2003. The TPO participated in the development of Regional Transportation Plans for both the CCC and Central Florida MPO Alliance (CFMPOA). The TPO coordinated with its regional partners to identify a regional multi-use trail system. In 2007, the TPO participated in the update of the CCC’s Regional Multi-Use Trail Element and the preparation of a Regional Multi-Use Trails brochure. In 2005, the Polk TPO identified the “Regional Road Network” in Polk County as a source of candidate Transportation Regional Incentive Program Projects. This Regional Road Network was endorsed by both the CCC and CFMPOA and has been updated several times since. The TPO participated in the development of Regional Priority Projects for the referenced grant program. The CCC recently adopted a Public Participation Plan (PPP) in 2008 and continues to implement new strategies for engaging the public in accordance with the regional PPP. The CCC continues to maintain and update a website and also developed Title VI and Limited English Proficiency (LEP) processes and discrimination complaint procedures. As part of its 2030 and 2035 Long-Range Transportation Plans (LRTP), the Polk TPO prepared a “Regional Transportation System” element. This regional element (regional system and proposed improvements in Polk County) was subsequently incorporated in the respective regional plans. The TPO participates in quarterly CCC and Central Florida MPO Alliance Board meetings, Regional GIS meetings, Joint CAC public meetings (CCC), Regional Multi-Use Trails Committee meetings (CCC), staff director meetings, and TRT biweekly meetings (CCC). Annually, the Polk TPO hosts a joint coordination meeting between the CCC and MPO Alliance (these two regional MPO committees in Central Florida consist of 11 MPOs). METHODOLOGY: The TPO will participate in the following regional planning efforts: ¾ Continued update and maintenance of regional transportation plans; ¾ Identification of congested corridors and areas with strategies for congestion relief as part of regional congestion management efforts; FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

¾ Identification of Regional Transportation System to include highway, transit and multi-use trail network; ¾ Preparation of Regional Transportation Priorities including candidate projects for the Transportation Regional Incentive Program; ¾ Develop and update a regional Congestion Management Process (CMP) performance report (CCC); ¾ Conduct regional air quality conformity modeling and analysis and produce determinations for LRTPs and TIPs in the region and update the Regional LRTP as needed (CCC); ¾ Participation in regional highway and transit studies; and ¾ Participation in regional public involvement process and safety initiatives. The Polk TPO will continue to participate in the Central Florida Smart Growth Alliance and regional visioning efforts including: MyRegion.org; OneBay; and Heartland 2060. The TPO will participate in the CCC and CFMPOA update to its Regional Long Range Transportation Plan to ensure that the regional components (highway, transit and multi-use trails) of the TPO’s 2035 Long-Range Transportation Plan are reflected in these regional plans. The TPO will work with the CCC and CFMPOA to develop a prioritized list of regional projects that are eligible for Transportation Regional Incentive Program (TRIP) and Regional MultiUse Trail funding. The TPO staff will attend meetings of the Tampa Bay Regional Transportation Authority (TBARTA) and provide input to the development of TBARTA’s master planning efforts, as appropriate. The TPO will continue to participate and coordinate with FDOT District One’s Coordinated Urban Transportation Studies (CUTS) Committee which is comprised of all the MPOs in District One. Consistent with regional visioning efforts that the TPO has supported, the Polk County Board of County Commissioners (BoCC) in partnership with Polk Vision and the Polk TPO will develop and implement a coordinated land use and transportation strategy. This effort is referred to as the Livable Polk Initiative and will help link neighborhoods to transit, jobs and educational opportunities. TPO staff will assist the Polk BoCC and Polk Vision in developing this strategy. The TPO will provide financial assistance ($5,000) to METROPLAN ORLANDO for administrative and planning support for the Central Florida MPO Alliance (CFMPOA). METROPLAN ORLANDO will provide professional staff support to the Alliance in the form of a staff person who will spend a portion of their time on strategies, programs and projects of importance to the CFMPOA. These tasks will consist of meeting agenda preparation, printing, meeting minutes, mailings, making meeting location arrangements including FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

coordinating the annual meeting of the CFMPOA and CCC. The TPO will also provide administrative and staff support for quarterly meetings of the West Central Florida Chairs’ Coordinating Committee including the Joint CAC and the CCC Board. This support will consist of the preparation of meeting agendas and meeting packets, maintain up-to-date distribution lists, arrange meeting equipment and venues rotating among the member MPOs, prepare minutes and follow-up correspondence, and post all materials on-line. Provide staff support for biweekly, staff directors meetings. Arrange for venues and conference calls, prepare and distribute agendas and attachments, follow up on agenda items as needed/directed including coordination with partner agencies, monitor update schedule for regional documents and coordinate the drafting, review, and final distribution of updated documents (CCC). The TPO and other member MPOs of the CCC may use consultant services to help complete these tasks. One member or partner agency of the CCC may take the lead on a portion of this work and be reimbursed by other members or partner agencies of the CCC. In support of these services the Polk TPO will provide financial assistance in the amount of $5,000 to the Hillsborough MPO for CCC staff services in FY 2012/13 and 2013/14. RESPONSIBLE AGENCY: Polk County. In FY 2012/13 and 2013/14, the TPO will allocate funding for administrative and staff support for the Central Florida MPO Alliance ($5,000 will be provided to METROPLAN ORLANDO) and West Central Florida Chairs’ Coordinating Committee ($5,000 will be provided to the Hillsborough MPO). END PRODUCT:

A fully-coordinated regional transportation planning process.

BUDGET TABLE: Task 3.6 Regional Planning and Coordination FHWA PL FDOT FHWA Match Task Total

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FY 2012/13

FY 2013/14

$40,304 $8,889

$49,193

APPENDICES

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

APPENDIX A BUDGET TABLES

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Polk Transportation Planning Organization (TPO) FY 2012/13 Unified Planning Work Program (UPWP) Appendix A - Budget Tables Table 2: Task Costs and Funding Sources Task

FHWA Metropolitan Planning Funds

Federal 1.1 $149,429 1.1A $35,700 1.2 $5,000 2.1 $116,890 3.1 $101,083 3.2 $169,831 3.3 3.5 $97,298 3.6 $40,304 Total $715,535

State $32,957 $7,874 $1,103 $25,781 $22,294 $37,457

Local

FTA Section 5303 Funds

Federal $14,125

State $1,765

Local $1,765

$1,600

$200

$126,812

$15,852

State

$29,220 $21,459 $8,889 $157,814

$1,000 $1,000 $142,537

$17,817

$29,220

Total

Total Cost State Local $34,722 $1,765 $200,041 $7,874 $43,574 $1,303 $200 $8,103 $25,781 $142,671 $22,294 $123,377 $53,309 $15,852 $365,804 $29,220 $29,220 $97,298 $21,459 $1,000 $119,757 $40,304 $8,889 $49,193 $858,072 $204,851 $18,817 $1,081,740 Federal $163,554 $35,700 $6,600 $116,890 $101,083 $296,643

Table Notes: For FY 2012/13, FDOT will soft match FHWA Metropolition Planning Program (MPP/PL) funds using toll expenditures towards the non-federal matching share. This amount represents the soft match required (both state and local) for the amount of MPP/PL funds requested. Task 3.3 - no funds passed to Community Transportation Coordinator for passenger trips. FHWA matching local funds are in-kind services provided by Polk County BoCC.

ADOPTED

APRIL 12, 2012

Polk Transportation Planning Organization (TPO) FY 2013/14 Unified Planning Work Program (UPWP) Appendix A - Budget Tables Table 2: Task Costs and Funding Sources Task

FHWA Metropolitan Planning Funds

Federal 1.1 $149,429 1.1A $15,700 1.2 $5,000 2.1 $116,890 3.1 $236,083 3.2 $184,831 3.3 3.5 $97,298 3.6 $40,304 Total $845,535

State $32,957 $3,463 $1,103 $25,781 $52,069 $40,765

Local

FTA Section 5303 Funds

Federal $14,125

State $1,765

Local $1,765

$1,600

$200

$126,812

$15,852

State

$29,220 $21,459 $8,889 $186,486

$1,000 $1,000 $142,537

$17,817

$29,220

Total

Total Cost State Local $34,722 $1,765 $200,041 $3,463 $19,163 $1,303 $200 $8,103 $25,781 $142,671 $52,069 $288,152 $56,617 $15,852 $384,112 $29,220 $29,220 $97,298 $21,459 $1,000 $119,757 $40,304 $8,889 $49,193 $988,072 $233,523 $18,817 $1,240,412 Federal $163,554 $15,700 $6,600 $116,890 $236,083 $311,643

Table Notes: For FY 2013/14, FDOT will soft match FHWA Metropolition Planning Program (MPP/PL) funds using toll expenditures towards the non-federal matching share. This amount represents the soft match required (both state and local) for the amount of MPP/PL funds requested. Task 3.3 - no funds passed to Community Transportation Coordinator for passenger trips. FHWA matching local funds are in-kind services provided by Polk County BoCC.

ADOPTED

APRIL 12, 2012

Table 3: FY 2012/13 Task Costs by Responsible Agency Task 1.1 1.1A 1.2 2.1 3.1 3.2 3.3 3.5 3.6 Total

Table 4: FY 2013/14 Task Costs by Responsible Agency

FDOT Consultants Polk County Total $34,722 $165,319 $200,041 1 $10,000 $7,874 $5,700 $19,163 $1,303 $6,800 $8,103 2 $40,000 $25,781 $76,890 $142,671 $22,294 $101,083 $123,377 3 $25,000 $53,309 $287,495 $365,804 $29,220 $29,220 $21,459 $98,298 $119,757 $10,0004 $8,889 $30,304 $49,193 $175,631 $85,000 $801,109 $1,057,329

Task 1.1 1.1A 1.2 2.1 3.1 3.2 3.3 3.5 3.6 Total

1. TIP Web Software Annual Maintenance 2. Traffic Count Program 3. Complete Streets 4. Regional Coordination - CFMPOA & CCC

ADOPTED

FDOT Consultants Polk County Total $34,722 $165,319 $200,041 1 $10,000 $3,463 $5,700 $19,163 $1,303 $6,800 $8,103 2 $40,000 $25,781 $76,890 $142,671 3 $52,069 $135,000 $101,083 $288,152 4 $40,000 $56,617 $287,495 $384,112 $29,220 $29,220 $21,459 $98,298 $119,757 5 $10,000 $8,889 $30,304 $49,193 $204,303 $235,000 $801,109 $1,240,412

1. TIP Web Software Annual Maintenance 2. Traffic Count Program & Congestion Management Plan Update 3. 2040 LRTP Update 4. Congestion Management Process Update 5. Regional Coordination - CFMPOA & CCC

APRIL 12, 2012

TABLE 5: PURCHASE OF COMPUTER HARDWARE/SOFTWARE

FY 2012/13 QUANTITY

DESCRIPTION

COST

Replacement Computers

$4,500

ArcGIS Software Maintenance

$1,200

Annual Fee for Four (4) Licenses 1

New TPO Website

$20,000

Web-based TIP Interactive Software

$10,000

Maintenance TOTAL

$35,700

FY 2013/14 QUANTITY

DESCRIPTION

COST

Replacement Computers

$4,500

ArcGIS Software Maintenance

$1,200

Annual Fee for Four (4) Licenses 1

Web-based TIP Interactive Software

$10,000

Maintenance TOTAL

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

$15,700

APPENDIX B FTA SECTION 5303 GRANT APPLICATION

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

OMB Number: 4040-0004 Expiration Date: 03/31/2012

Application for Federal Assistance SF-424 * 1. Type of Submission:

* 2. Type of Application:

Preapplication

New

Application

Continuation

Changed/Corrected Application

Revision

* 3. Date Received:

* If Revision, select appropriate letter(s):

* Other (Specify)

4. Applicant Identifier:

5a. Federal Entity Identifier:

* 5b. Federal Award Identifier:

State Use Only: 6. Date Received by State:

7. State Application Identifier:

8. APPLICANT INFORMATION: * a. Legal Name:

POLK TRANSPORTATION PLANNING ORGANIZATION

* b. Employer/Taxpayer Identification Number (EIN/TIN):

* c. Organizational DUNS:

59-6000809

07-831-5959

d. Address: * Street1:

DRAWER TS05

Street2:

P. O. BOX 9005

* City:

BARTOW

County:

POLK POLK

* State:

FLORIDA

Province: * Country:

USA: UNITED STATES

* Zip / Postal Code:

33831-9005

e. Organizational Unit: Department Name:

Division Name:

f. Name and contact information of person to be contacted on matters involving this application: Prefix:

* First Name:

MR.

RYAN

Middle Name: * Last Name:

KORDEK

Suffix: Title:

TRANSPORTATION PLANNING ADMINISTRATOR

Organizational Affiliation:

POLK TRANSPORTATION PLANNING ORGANIZATION * Telephone Number: * Email:

863-534-6558

Ryankordek@polk-county.net

Fax Number:

863-534-6471

Application for Federal Assistance SF-424 9. Type of Applicant 1: Select Applicant Type:

B. County Government Type of Applicant 2: Select Applicant Type:

Type of Applicant 3: Select Applicant Type:

* Other (specify):

* 10. Name of Federal Agency:

FEDERAL TRANSIT ADMINISTRATION 11. Catalog of Federal Domestic Assistance Number:

20-505 CFDA Title:

Technical Studies Grant * 12. Funding Opportunity Number:

* Title:

13. Competition Identification Number:

Title:

14. Areas Affected by Project (Cities, Counties, States, etc.):

POLK COUNTY, FLORIDA

* 15. Descriptive Title of Applicant's Project:

TECHNICAL STUDIES GRANT IN SUPPORT OF FY 2012/2013 UNIFIED PLANNING WORK PROGRAM (UPWP) Attach supporting documents as specified in agency instructions.

Application for Federal Assistance SF-424 * Applicant Federal Debt Delinquency Explanation The following field should contain an explanation if the Applicant organization is delinquent on any Federal Debt. Maximum number of characters that can be entered is 4,000. Try and avoid extra spaces and carriage returns to maximize the availability of space.

Item:

Entry:

Type of Submission: (Required): Select one type of submission in accordance with agency instructions. • Pre‐application • Application • Changed/Corrected Application – If requested by the agency, check if this submission is to change or correct a previously submitted application. Unless requested by the agency, applicants may not use this to submit changes after the closing date. Type of Application: (Required) Select one type of application in accordance with agency instructions.

• • •

New – An application that is being submitted to an agency for the first time. Continuation ‐An extension for an additional funding/budget period for a project with a projected completion date. This can include renewals. Revision ‐Any change in the Federal Government’s financial obligation or contingent liability from an existing obligation. If a revision, enter the appropriate letter(s). More than one may be selected. If "Other" is selected, please specify in text box provided. A. Increase Award B. Decrease Award C. Increase Duration D. Decrease Duration E. Other (specify)

Date Received: Leave this field blank. This date will be assigned by the Federal agency.

Applicant Identifier: Enter the entity identifier assigned buy the Federal agency, if any, or the applicant’s control number if applicable. Federal Entity Identifier: Enter the number assigned to your organization by the Federal Agency, if any. Federal Award Identifier: For new applications leave blank. For a continuation or revision to an existing award, enter the previously assigned Federal award identifier number. If a changed/corrected application, enter the Federal Identifier in accordance with agency instructions. Date Received by State: Leave this field blank. This date will be assigned by the State, if applicable. State Application Identifier: Leave this field blank. This identifier will be assigned by the State, if applicable. Applicant Information: Enter the following in accordance with agency instructions: a. Legal Name: (Required): Enter the legal name of applicant that will undertake the assistance activity. This is that the organization has registered with the Central Contractor Registry. Information on registering with CCR may be obtained by visiting the Grants.gov website. b. Employer/Taxpayer Number (EIN/TIN): (Required): Enter the Employer or Taxpayer Identification Number (EIN or TIN) as assigned by the Internal Revenue Service. If your

5a. 5b.

6. 7. 8.

10. 11.

12.

organization is not in the US, enter 44‐4444444. c. Organizational DUNS: (Required) Enter the organization’s DUNS or DUNS+4 number received from Dun and Bradstreet. Information on obtaining a DUNS number may be obtained by visiting the Grants.gov website. d. Address: Enter the complete address as follows: Street address (Line 1 required), City (Required), County, State (Required, if country is US), Province, Country (Required), Zip/Postal Code (Required, if country is US). e. Organizational Unit: Enter the name of the primary organizational unit (and department or division, (if applicable) that will undertake the assistance activity, if applicable. f. Name and contact information of person to be contacted on matters involving this applicant required), organizational affiliation (if affiliated with an organization other on: Enter the name (First and last name than the applicant organization), telephone number (Required), fax number, and email address (Required) of the person to contact on matters related to this application. Type of Applicant: (Required) Select up to three applicant type(s) in accordance with agency instructions. A. State Government B. County Government C. City or Township Government D. Special District Government E. Regional Organization F. U.S. Territory or Possession G. Independent School District H. Public/State Controlled Institution of Higher Education I. Indian/Native American Tribal Government (Federally Recognized) J. Indian/Native American Tribal Government (Other than Federally Recognized) K. Indian/Native American Tribally Designated Organization L. Public/Indian Housing Authority M. Nonprofit N. Nonprofit O. Private Institution of Higher Education P. Individual Q. For‐Profit Organization (Other than Small Business) R. Small Business S. Hispanic‐serving Institution T. Historically Black Colleges and Universities (HBCUs) U. Tribally Controlled Colleges and Universities (TCCUs) V. Alaska Native and Native Hawaiian Serving Institutions W. Non‐domestic (non‐US) Entity X. Other (specify) Name Of Federal Agency: (Required) Enter the name of the Federal agency from which assistance is being requested with this application. Catalog Of Federal Domestic Assistance Number/Title: Enter the Catalog of Federal Domestic Assistance number and title of the program under which assistance is requested, as found in the program announcement, if applicable. Funding Opportunity Number/Title: (Required) Enter the Funding Opportunity Number and

13.

14.

15.

16.

17. 18.

19.

20.

21.

title of the opportunity under which assistance is requested, as found in the program announcement. Competition Identification Number/Title: Enter the Competition Identification Number and title of the competition under which assistance is requested, if applicable. C. Increase Duration D. Decrease Duration E. Other (specify) Areas Affected By Project: List the areas or entities using the categories (e.g., cities, counties, states, etc.) specified in agency instructions. Use the continuation sheet to enter additional areas, if needed. Descriptive Title of Applicant’s Project: (Required) Enter a brief descriptive title of the project. If appropriate, attach a map showing project location (e.g., construction or real property projects). For pre‐applications, attach a summary description of the project. Congressional Districts Of: (Required) 16a. Enter the applicant’s Congressional District, and 16b. Enter all District(s) affected by the program or project. Enter in the format: 2 characters State Abbreviation – 3 characters District Number, e.g., CA‐005 for California 5th district, CA012 for California 12th district, NC‐103 for North Carolina’s 103rd district. • If all congressional districts in a state are affected, enter “all” for the district number, e.g., MD‐all for all congressional districts in Maryland. • If nationwide, i.e. all districts within all states are affected, enter US‐all. • If the program/project is outside the US, enter 00‐000. Proposed Project Start and End Dates: (Required) Enter the proposed start date and end date of the project. Estimated Funding: (Required) Enter the amount requested or to be contributed during the first funding/budget period by each contributor. Value of in‐kind contributions should be included on appropriate lines, as applicable. If the action will result in a dollar change to an existing award, indicate only the amount of the change. For decreases, enclose the amounts in parentheses. Is Application Subject to Review by State Under Executive Order 12372 Process? Applicants should contact the State Single Point of Contact (SPOC) for Federal Executive Order 12372 to determine whether the application is subject to the State intergovernmental review process. Select the appropriate box. If “a.” is selected, enter the date the application was submitted to the State. Is the Applicant Delinquent on any Federal Debt? (Required) Select the appropriate box. This question applies to the applicant organization, not the person who signs as the authorized representative. Categories of debt include: But may not be limited to; delinquent audit disallowances, loans and taxes. If yes, include an explanation in an attachement. Authorized Representative: (Required) To be signed and dated by the authorized representative of the applicant organization. Enter the name (First and last name required) title (Required), telephone number (Required), fax number, and email address (Required) of the person authorized to sign for the applicant. A copy of the governing body’s authorization for you to sign this application as the official representative must be on file in the applicant’s office. (Certain Federal agencies may require that this authorization be submitted as part of the application.)

APPENDIX A FEDERAL FISCAL YEAR 2012 CERTIFICATIONS AND ASSURANCES FOR FEDERAL TRANSIT ADMINISTRATION ASSISTANCE PROGRAMS (Signature page alternative to providing Certifications and Assurances in TEAM-Web) Name of Applicant: ____________________________________________________________ Polk Transportation Planning Organization The Applicant agrees to comply with applicable provisions of Groups 01 â&#x20AC;&#x201C; 24. ______ OR

The Applicant agrees to comply with applicable provisions of the Groups it has selected: Group

Description

01.

Assurances Required For Each Applicant.

X ________

02.

Lobbying.

X ________

03.

Procurement Compliance.

________

04.

Protections for Private Providers of Public Transportation.

________

05.

Public Hearing.

________

06.

Acquisition of Rolling Stock for Use in Revenue Service.

________

07.

Acquisition of Capital Assets by Lease.

________

08.

Bus Testing.

________

09.

Charter Service Agreement.

________

10.

School Transportation Agreement.

________

11.

Demand Responsive Service.

________

12.

Alcohol Misuse and Prohibited Drug Use.

X ________

13.

Interest and Other Financing Costs.

________

14.

Intelligent Transportation Systems.

________

15.

Urbanized Area Formula Program.

________

16.

Clean Fuels Grant Program.

________

17.

Elderly Individuals and Individuals with Disabilities Formula Program and Pilot Program.

________

18.

Nonurbanized Area Formula Program for States.

________

19.

Job Access and Reverse Commute (JARC) Program.

________

20.

New Freedom Program.

________

21.

Paul S. Sarbanes Transit in Parks Program.

________

22.

Tribal Transit Program.

________

23.

TIFIA Projects

________

24.

Deposits of Federal Financial Funding to a State Infrastructure Banks.

________

Section 5303 Approved Project Budget for FY 2012-2013 (total dollars) Technical Classifications: 44.21.00 44.22.00 44.23.01 44.23.02 44.24.00 44.25.00 44.26.00 44.26.12 44.26.13 44.26.14 44.26.15 44.26.16 44.27.00

Program Support and Administration General Development and Comprehensive Planning Long Range Transportation Planning: System Level Long Range Transportation Planning: Project Level Short Range Transportation Planning Transportation Improvement Program Planning Emphasis Areas Coordination of Non-Emergency Human Service Transportation Participation of Transit Operators in Metropolitan Planning Planning for Transit Systems Management/Operations to Increase Ridership Support Transit Capital Investment Decisions through Effective Systems Planning Incorporating Safety & Security in Transportation Planning Other Activities

15,854 $____________ _____________ _____________ _____________ 142,683 _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________

158,537 $____________

Total Net Project Cost Accounting Classifications 44.30.01 44.30.02 44.30.03 44.30.04 44.30.05 44.30.06 44.30.07 44.30.08

Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Indirect Charges

$_____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________

Total Net Project Cost

$_____________

Fund Allocations 44.40.01 44.40.02 44.40.03

MPO Activities Transit Operator Activities State and/or Local Agency Activities

158,537 $_____________ _____________ _____________ 158,537 $_____________

Total Net Project Cost Federal Share (80%) Local Share (20%) Accounting Classification 91.37.08.8P-2

FPC 02

Description Technical Studies - Planning

142,683 $_____________ 15,854 $_____________ Amount

158,537 $_____________

Section 5303 GMIS Planning Line Item Codes - FY 2012-2013 (FTA Funds Only) Technical Classifications: 44.21.00 44.22.00 44.23.01 44.23.02 44.24.00 44.25.00 44.26.00 44.26.12 44.26.13 44.26.14 44.26.15 44.26.16 44.27.00

12,683 $____________ _____________ _____________ _____________ 114,146 _____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________

126,829 $____________

Accounting Classifications 44.30.01 44.30.02 44.30.03 44.30.04 44.30.05 44.30.06 44.30.07 44.30.08

Personnel Fringe Benefits Travel Equipment Supplies Contractual Other Indirect Charges Total Net Project Cost

$_____________ _____________ _____________ _____________ _____________ _____________ _____________ _____________ $_____________

Fund Allocations 44.40.01 44.40.02 44.40.03

MPO Activities Transit Operator Activities State and/or Local Agency Activities Total Net Project Cost

126,829 $_____________ _____________ _____________ 126,829 $_____________

RESOLUTION 2012-02 RESOLUTION AUTHORIZING THE CHAIRMAN OF THE POLK TRANSPORTATION PLANNING ORGANIZATION (TPO) TO FILE AN APPLICATION WITH THE U.S. DEPARTMENT OF TRANSPORTATION, FEDERAL TRANSIT ADMINISTRATION (FTA), FOR A GRANT UNDER THE URBAN MASS TRANSPORTATION ACT OF 1964, AS AMENDED. WHEREAS, the Secretary of Transportation is authorized to make grants for mass transportation planning projects; and WHEREAS, the contract for financial assistance will impose certain obligations upon the applicant, including the provision by it of the local project costs; and WHEREAS, it is required by the U.S Department of Transportation in accord with the provisions of Title VI of the Civil Rights Act of 1964, that in connection with the filing of an application for assistance under the Urban Mass Transportation Act of 1964, as amended, the applicants give assurance that it will comply with Title VI of the Civil Rights Act of 1964 and other pertinent directives and the U.S. Department of Transportation requirements there under; and WHEREAS, it is the goal of the Applicant that disadvantaged business enterprises be utilized to the fullest extent possible in connection with this project, and that definitive procedures shall be established and administered to ensure that disadvantaged businesses shall have the maximum feasible opportunity to compete for contracts and purchase orders when procuring construction contracts, supplies, equipment contracts, or consultant and other services; and WHEREAS, the total grant amount is $178,171 of which the Federal Transit Administration will fund $142,537; the TPOâ&#x20AC;&#x2122;s share of local funds for the planning grant will be $17,817 provided in cash match by the Polk County Board of County Commissioners and $17,817 provided in cash by the Florida Department of Transportation. NOW, THEREFORE, BE IT RESOLVED, by the Polk Transportation Planning Organization at its regular meeting convened on April 12, 2012: 1. That the TPO Chairman is authorized to execute and file an application on behalf of the Polk Transportation Planning Organization with the U.S. Department of Transportation to aid in financing of transit technical studies. 2. The TPO Chairman is authorized to execute and file a Joint Participation Agreement between the Polk Transportation Planning Organization and the Florida Department of Transportation for receipt of the federal funds and state cash match. 3. That TPO staff is authorized to amend the application and/or furnish such additional information as the U.S. Department of Transportation may require in connection with the application or project.

APPENDIX C SAFETEA-LU PLANNING FACTORS

UPWP PLANNING TASKS

SAFETEA-LU PLANNING FACTORS

1.1 2.1 3.1 3.2 3.3 3.5 3.6

Support economic vitality of the metropolitan area, especially by enabling global competitiveness, productivity, and efficiency.

Increase safety of transportation system for motorized and non-motorized users.

Increase security of transportation system for motorized and nonmotorized users.

Increase accessibility and mobility options for people and for freight.

Protect and enhance the environment, promote energy conservation, improve the quality of life and promote consistency between transportation improvements; state and local planned growth and economic development patterns.

Enhance the integration and connectivity of the transportation system, across and between modes, for people and freight.

Promote efficient system management and operation.

Emphasize the preservation of the existing transportation system.

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

X X

APPENDIX D CERTIFICATIONS

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

FEDERAL FY 2012/13 DEBARTMENT and SUSPENSION CERTIFICATION As required by the U.S.D.O.T. regulation on Government wide Debarment and Suspension at 49 CFR 29.510 (1) The Polk Transportation Planning Organization (TPO) hereby certifies to the best of its knowledge and belief, that it and its principles: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency; (b) Have not, within a three-year period preceding this proposal, been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state or local) transaction or contract under a public transaction, violation of federal or state antitrust statutes; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; (c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state or local) with commission of any of the offenses listed in paragraph (b) of this certification; and (d) Have not, within a three-year period preceding this certification, had one or more public transactions (federal, state or local) terminated for cause or default. (2) The Polk Transportation Planning Organization (TPO) also hereby certifies that if, later, it becomes aware of any information contradicting the statements of paragraphs (a) through (d) above, it will promptly provide that information to the U.S.D.O.T.

_____________________________ Roy Tyler, Polk TPO Chairman

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

April 12, 2012 Date

FEDERAL FY 2012/13 CERTIFICATION REGARDING LOBBYING CERTIFICATION for GRANTS, LOANS and COOPERATIVE AGREEMENTS In accordance with Section 1352 of Title 31, United States Code, it is the policy of the Polk Transportation Planning Organization (TPO) that: (1) No federal or state appropriated funds have been paid or will be paid by or on behalf of the Polk TPO, to any person for influencing or attempting to influence an officer or employee of any Federal or state agency, or a member of Congress or the state legislature in connection with the awarding of any Federal or state contract, the making of any Federal or state grant, the making of any Federal or state loan, extension, continuation, renewal, amendment, or modification of any Federal or state contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions. (3) The Polk TPO shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subgrants and contracts and subcontracts under grants, subgrants, loans and cooperative agreements), which exceeds $100,000, and that all such subrecipients shall certify and disclose accordingly. (4) This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each failure.

_____________________________ Roy Tyler, Polk TPO Chairman

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

April 12, 2012 Date

APPENDIX A During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the “Contractor”) agrees as follows: (1.) Compliance with Regulations: The Contractor shall comply with the Regulations relative to nondiscrimination in Federally-assisted programs of the U.S. Department of Transportation (hereinafter, “USDOT”) Title 49, Code of Federal Regulations, Part 21, as they may be amended from time to time, (hereinafter referred to as the Regulations), which are herein incorporated by reference and made a part of this Agreement. (2.) Nondiscrimination: The Contractor, with regard to the work performed during the contract, shall not discriminate on the basis of race, color, national origin, sex, age, disability, religion or family status in the selection and retention of subcontractors, including procurements of materials and leases of equipment. The Contractor shall not participate either directly or indirectly in the discrimination prohibited by section 21.5 of the Regulations, including employment practices when the contract covers a program set forth in Appendix B of the Regulations. (3.) Solicitations for Subcontractors, including Procurements of Materials and Equipment: In all solicitations made by the Contractor, either by competitive bidding or negotiation for work to be performed under a subcontract, including procurements of materials or leases of equipment; each potential subcontractor or supplier shall be notified by the Contractor of the Contractor’s obligations under this contract and the Regulations relative to nondiscrimination on the basis of race, color, national origin, sex, age, disability, religion or family status. (4.) Information and Reports: The Contractor shall provide all information and reports required by the Regulations or directives issued pursuant thereto, and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration to be pertinent to ascertain compliance with such Regulations, orders and instructions. Where any information required of a Contractor is in the exclusive possession of another who fails or refuses to furnish this information the Contractor shall so certify to the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration as appropriate, and shall set forth what efforts it has made to obtain the information. (5.) Sanctions for Noncompliance: In the event of the Contractor’s noncompliance with the nondiscrimination provisions of this contract, the Florida Department of Transportation shall impose such contract sanctions as it or the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

the Federal Motor Carrier Safety Administration may determine to be appropriate, including, but not limited to: a. withholding of payments to the Contractor under the contract until the Contractor complies, and/or b. cancellation, termination or suspension of the contract, in whole or in part. Incorporation of Provisions: The Contractor shall include the provisions of paragraphs (1) through (6) in every subcontract, including procurements of materials and leases of equipment, unless exempt by the Regulations, or directives issued pursuant thereto. The Contractor shall take such action with respect to any subcontract or procurement as the Florida Department of Transportation, the Federal Highway Administration, Federal Transit Administration, Federal Aviation Administration, and/or the Federal Motor Carrier Safety Administration may direct as a means of enforcing such provisions including sanctions for noncompliance. In the event a Contractor becomes involved in, or is threatened with, litigation with a sub-contractor or supplier as a result of such direction, the Contractor may request the Florida Department of Transportation to enter into such litigation to protect the interests of the Florida Department of Transportation, and, in addition, the Contractor may request the United States to enter into such litigation to protect the interests of the United States.

FY 2012/13 â&#x20AC;&#x201C; 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

APPENDIX E METROPOLITAN PLANNING STUDIES This appendix lists metropolitan planning studies being conducted in Polk County by the Florida Department of Transportation (FDOT) District One. These studies, as identified herein, are in addition to the planning studies sponsored under the FY 2012/13 – 2013/14 Unified Planning Work Program (UPWP). 1. GIS Application Development and System Maintenance 2. Systems Planning and Reviews 3. Interchange Reviews 4. Travel Demand Model Development 5. ETDM/Community Impact Assessment 6. Statistics 7. Federal Functional Classification 8. Traffic Counts Program 9. Modal Development Technical Support 10. Commuter Services

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

APPENDIX F CERTIFICATION OF TPO PLANNING PROCESS

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

Certification of TPO Planning Process Annually, the Florida Department of Transportation (FDOT) and the Polk Transportation Planning Organization (TPO) conduct a joint review of the TPO planning process. The purpose of this review is to evaluate the effectiveness of the planning process and to determine its compliance with applicable federal and state requirements. This joint review was conducted as part of the development of the FY 2012/13 – 2013/14 UPWP. The referenced parties jointly certify, pursuant to Code of Federal Regulations (CFR) Section 450.334, “Metropolitan Transportation Planning Process: Certification,” that the metropolitan transportation planning process in the Lakeland and Winter Haven Urbanized Areas is addressing the major issues facing the area and is being conducted in accordance with all applicable requirements. The TPO was not required to take any corrective actions during the review period. The following section includes a review of noteworthy achievements highlighted as part of the TPO Certification.

Noteworthy Achievements Public Outreach and Involvement •

The TPO has started the process of updating its Public Participation Plan (PPP) which was last adopted in 2008. As part of this update the TPO will attempt to create a more user-friendly document that increases the effectiveness of our community outreach efforts. Several techniques that are being considered include: Broadcasting Citizens’ Advisory Committees (CAC) via interactive webcasts so members and interested citizens that are unable to attend meetings can still participate and comment; Expanding the membership of the CAC to include members with interests in transit services and bicycle/pedestrian facilities; Expanding our outreach efforts by attending the community meetings of other civic groups and organizations that are interested in hearing about our plans and programs; and Sponsoring a Citizens Planning Program that will educate citizens about the TPO’s transportation planning process.

•

The Polk Transit Authority (PTA) adopted a Public Involvement Strategy for the update of the Transit Development Plan (TDP). The TPO, in conjunction with the PTA is updating the TDP which will be adopted in the summer of 2012. The primary goals of the Public Involvement of Strategy are identifying and understanding Community Needs; Community Education on the need for and value of public transportation; and Developing and implementing a Consolidated Service Plan that provides countywide public transportation services and access to the regional transportation system.

Multi-Modal Transportation Plans

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

•

On December 7, 2010, the Polk TPO Board adopted the 2035 Mobility Vision Plan (MVP). The 2035 MVP identifies numerous highway, transit, bicycle, pedestrian, and trail projects that help support a multi-modal transportation system. At the conclusion of a public hearing held on February 23, 2012, the TPO adopted several amendments to the 2035 MVP. It was necessary to amend the 2035 MVP in order to accurately reflect the correct funding years and phasing of projects that have been advanced in the FDOT 5-year Draft Tentative Work Program and maintain consistency between the plans. The amended 2035 MVP can be found at this link: http://www.2035mobilityvisionplan.org/index.cfm?pg=topics

•

Since 2003, TPO staff has provided support to the Ridge Scenic Highway Corridor Management Entity (CME). This support consists of developing and distributing meeting agenda materials and compiling annual reports on the status of the CME and the efforts to protect and enhance the corridor. In 2009, TPO staff worked with the CME to help develop the five year update to its Corridor Management Plan (CMP) which was approved in 2005 when State Road 17 was officially designated by FDOT as a State Scenic Highway. TPO staff assists the CME in updated the CMP annually. http://www.ridgescenichighway.com/home.php

Congestion Management System •

In support of the TPO’s adopted Congestion Management Plan (CMP) and 2035 Mobility Vision Plan, the TPO Board adopted a list of Congestion Management Projects as part of the TPO’s 2011 Priority Transportation Projects. These projects included safety, bicycle and pedestrian projects, transit service improvements, and intersection projects that will help supplement FDOT’s resurfacing program. As a matter of policy, the TPO annually sets aside $4 Million for Congestion Management Projects. The TPO has defined these projects to include traffic operations and low-cost construction projects intended to ease traffic congestion, as well as projects intended to enhance safety and multi-modal travel. The aim of these projects is to maximize the safety and efficiency of the existing transportation system. Noteworthy examples of projects that have been prioritized by the TPO and funded by FDOT in recent years include the following: • • • • • •

Transit Shelter Construction in Lakeland and Winter Haven on Citrus Connection and Winter Haven Area Transit routes; US 98 at SR 540 Intersection widening in Lakeland; Complete Streets Project on CR 540 (Clubhouse Rd) to include sidewalk, bicycle Lanes and turn lane improvements; Intersection improvements and signalization at SR 17 and Mountain Lake Cutoff Road in Lake Wales; Safety Analysis and funding for improvements on US 92 (Memorial Boulevard), SR 37 (Florida Ave), and US 92 (Wabash Ave) in Lakeland; Chain of Lakes Trail - Trail Bridges over SR 544 in Winter Haven and US 17/92 in Lake Alfred;

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

• •

•

Countywide Transit Stop Inventory for all of the stops in Polk County; and Sidewalk construction along SR 17 (Ridge Scenic Highway) in Frostproof, Lake Wales, Lake-of-the-Hills and Haines City in support of the Ridge Scenic Highway Bike/Ped Plan that was prepared by FDOT District One.

In October 2011 the TPO adopted a Policy on Transportation Projects in support of the TPO’s Congestion Management Process. In developing the TPO’s priority transportation projects each year the TPO accepts applications and project proposals from local governments for candidate congestion management, transportation enhancement, multi-use trail, regional multi-use trail and safe routes to school projects. The Policy on Transportation Projects is intended to assist applicants interested in submitting a candidate project under one of these categories. The Policy can be accessed at this link: http://ptpo.s3.amazonaws.com/downloads/1238/Polk_Transportation_Projects_Appli cation_Guidelines.pdf.

Transportation Improvement Program (TIP) •

The TPO implemented a process for “Early and Continuing Coordination on Road Projects.” Under this process, the TPO identifies the need to include appropriate pedestrian, bicycle, and safety features as part of major capacity and resurfacing projects. Since 2002, the TPO has reviewed and commented on the FDOT maintenance projects to identify the need for additional safety and multi-modal features. As part of its priority transportation projects, the TPO has set-aside funds (FDOT work program box) to address these needs when they fall outside the scope of the programmed maintenance project. As a result, many candidate projects have been funded with the TPO’s congestion management set-aside.

•

In 2010 the TPO created an Interactive TIP Web Application for the Polk TIP which can be accessed from this link http://polktip.edats.com/. This program integrates FDOT’s Work Program and local CIP project information for the development of the TIP. The program includes a Web Mapping Tool that enables users to locate the various TIP projects as well as run queries to search for specific project information. The TPO’s Draft FY 2012/13 – 2013/14 UPWP allocates funding that continues to promote and enhance this application.

Regionally Significant Projects and Regional Coordination Efforts •

The TPO is a member of the West Central Florida Metropolitan Planning Organization Chairs Coordinating Committee (CCC) and the Central Florida MPO Alliance (CFMPOA). Regionally significant transportation projects are addressed as part of the regional coordination process and there have been joint efforts to increase and accelerate funding for such regional projects.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

•

On March, 11, 2011, the CCC amended its 2035 Regional Long-Range Transportation Plan to include the regional projects from the 2035 MVP.

•

The CCC in the process of updating the Regional Congestion Management Process (CMP). The CMP is expected to be adopted by the CCC later this year.

•

Annually, the Polk TPO has hosted a Joint Meeting of the CCC and the CFMPOA to discuss regional transportation issues common to both groups. These meetings include 11 MPO/TPO’s in Central Florida and are well attended by the general public. Attendance at these meetings is typically exceeds a hundred.

•

Annually, the TPO prioritizes candidate Transportation Regional Incentive Program (TRIP) projects that are reviewed and approved by the CCC. Since the TRIP program was established, Polk County has received funding for five (5) regional transportation projects.

•

Annually since 2009, the Polk TPO develops a prioritized list of candidate Regional Multi-Use Trail Projects for consideration for funding by FDOT District One. These projects are endorsed by the CCC. Three (3) projects in Polk County have been awarded funding since 2009.

Regional Visioning Efforts •

The Polk TPO has participated in several long range visioning efforts in Central Florida such as the myRegion.org plan which includes east Central Florida and the Orlando metropolitan area, Reality Check Tampa Bay that includes west Central Florida and the Tampa Bay region, and Heartland 2060 which includes seven interior counties in south Central Florida.

Public Transportation System •

As the Official Designated Planning Agency, TPO staff has provided support to the Polk County Local Coordination Board for the Florida Commission for the Transportation Disadvantaged. This support consists of developing and distributing meeting agenda materials and development of the Transportation Disadvantaged Service Plan (TDSP) and the Human Services Coordination Plan as required by law. The Polk County Local Coordinating Board received the “2011 Outstanding Local Coordinating Board of the Year” statewide award from the Florida Commission for the Transportation Disadvantaged at their annual conference.

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With a service development grant provided by the FDOT, the TPO, FDOT, City of Lakeland and the Lakeland Area Mass transit District (LAMTD) continue to evaluate enhanced transit service in the South Florida Avenue (State Road 37) corridor. This is an example of one method of relieving congestion on a constrained roadway. By improving transit service in the corridor, traffic flows will be improved and congestion

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

would be alleviated. The South Florida Avenue Transit Advisory Group (TAG) has successfully branded the corridor with its own distinct logo and color scheme on bus stop signs and shelters. Several shelters have been installed along the corridor and operational service enhancements have been made as a result of the work of the TAG. •

In January, 2012, the Polk TPO kicked off the 2012 major update to the Polk Consolidated Transit Development Plan (TDP). This planning document includes service improvements and transit needs for Polk County, and will serve as a visioning tool for Polk Transit and has been branded “My Ride.” FDOT requires a major update to this document every five years with annual progress reports in the interim years. This major plan update is expected to be completed and adopted by September 1, 2012.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

2012 Joint Certification Review During February of 2012, the Polk Transportation Planning Organization (TPO) and the Florida Department of Transportation (FDOT) District One conducted a modified certification review based upon the process outlined in the FDOT Metropolitan Planning Organization Program Management Handbook. This review addressed all of the planning requirements mandated by law referenced in the Joint Certification Statement and the questions outlined in Section 7.11 of the MPO Handbook. The TPO and FDOT District One staff reviewed the Unified Planning Work Program (UPWP) development process for the upcoming Fiscal Years 2012/2013 and 2013/2014. Other discussion topics included: During the 2010 Certification Review, among the topics discussed is the need for Polk TPO staff to begin efforts for the development and execution of a stand-alone consultant services contract. In the past, the TPO was granted approval to acquire consultant services under Polk County’s master consultant agreements (revised to include required language) in order to implement planning activities. Both District One and TPO staff were in agreement that having a stand-alone TPO consultant contract will eliminate many issues that may otherwise be encountered. Update: During 2011, TPO and FDOT District One coordinated and developed the new agreement in cooperation with the District One Procurement office and The Polk County Purchasing Office. During the 2011 Certification Review, the need to update the Transportation Planning Funds Joint Participation Agreement was recommended by District Staff. Update: This has been completed. The updated agreement was executed on December 8, 2011. Planning Emphasis Areas (PEAs) The only State PEA, Transit Quality of Service was removed in 2010 per the Transit Section of Central Office. The eight Federal factors listed in U.S.C. 134(h) (1) should continue to be followed until such time that a Federal Reauthorization occurs. It is expected there will be changes or revisions at that time. Proposed Revisions of Air Quality Standards for Ozone Update: During the 2011 review, this was discussed and the TPO included a task in the UPWP for LRTP/TIP compliance. This has been postponed indefinitely. As a result, the Polk TPO will amend its current year UPWP, creating a new task and transferring funding previously anticipated to be needed to the new task. The new task will also be included in the FY 2012/13-2013/14 UPWP Additional items discussed: •

Staff Services Agreement – Last year, one of the recommendations was for the Polk TPOs staff services agreement with Polk County be reviewed prior to August 6, 2011 for any revisions that may be needed - Update: This item has been completed

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

and at the December 8, 2011 meeting, TPO staff requested the board’s approval to execute a renewal agreement with Polk County for continuation of services. The TPO staff should provide a copy of this agreement once finalized. •

Intergovernmental Coordination and Review and Public Transportation Coordination Joint Participation Agreement (ICAR) The most recent ICAR was executed in 2006. The TPO should review the agreement to determine if there is a need to update.

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Interlocal Agreement for the Creation of the Polk Transportation Planning Organization The most recent Interlocal Agreement was executed in 2004. Upon the release and result of the 2010 Census, the TPO may need to update and execute a new agreement.

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Public Participation Plan – The TPO will update their Public Participation Plan (PPP) over the next year. District staff recommended a review and possible revision to clarify the time frame for public notices to allow for minor revisions to the TPO’s TIP, UPWP, and LRTP. In addition, the Measures of Effectiveness contained in Appendix A, Public Involvement Evaluation Handbook should be reviewed. The TPO and District will review other MPO PPPs during the update process.

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Invoice Submittals - The TPO should make every effort to submit the final PL invoice in as timely a manner as possible to avoid any delay in obtaining updated allocation information for the next UPWP cycle. There should be a table included with each invoice reflecting each UPWP task’s approved amount, as well as running totals and remaining balances for each task. In addition, the progress reports accompanying invoice submittals should include more detail regarding the TPO staff activities during the period being reported.

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PL Closeout - Chapter 3, page 29; of the MPO Program Management Handbook, Unified Planning Work Program states the final invoice for Year Two of the Two Year UPWP should be submitted prior to September 30th of the second year. This is to allow the Closeout Confirmation process to be completed by September 30th. The TPO is under the umbrella of Polk County Government. Since the County’s Fiscal Year ends on September 30th, TPO staff must wait to obtain expenditure confirmations subsequent to this date. District staff requested the TPO strive to meet this date if at all possible.

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Title VI/DBE Reporting - Ensure that an updated Title VI agreement, as well as all required statements and assurances are signed as part of the UPWP development/amendment process. The TPO’s Title VI Coordinator reported there have not been any complaints during the past year. The TPO’s DBE utilization is reported in BizWeb by Polk County’s Purchasing Division.

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Audits - Discussion during the 2011 Certification review included FDOT staff informing TPO staff they are required to provide a copy of the Polk County

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Comprehensive Annual Financial Report, or CAFR to each TPO Board Member, either by hard copy or electronic format. The audit should be listed as a separate line item in the Unified Planning Work Program (UPWP) – This item was complied with. •

Congestion Management Process (CMP) The Polk TPO is expected to become a Transportation Management Area (TMA) TPO as a result of the 2010 Census and is required to have a CMP. While the Polk TPO already has a CMP, it should be reviewed for the need to update the document over the coming year. District staff recommended the TPO consider including a policy governing right-of-way acquisition in the CMP.

In conclusion, both the TPO and FDOT staff agree the Polk Transportation Planning Organization’s metropolitan planning process is conducted in a consistent, comprehensive, and cooperative manner and should be certified.

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

APPENDIX G TPO RESPONSES TO FHWA & FDOT DRAFT UPWP COMMENTS AGENCY

FHWA

COMMENT The MPO Staff is commended for the increased use of visualizations included in this plan, as found on pages 2 and 7, including a map to visually display the TPO’s regional partners and planning boundaries. Task 3.1 of the Planning Priorities includes “Adoption of the 2035 Mobility Vision Plan” by the TPO Board in December 2010 (FY 2010/11). MPO Staff is encouraged to review and provide more current information. TPO Agreements – the summary states that the TPO and Polk County are currently in the process of approving a renewal agreement to continue the current arrangement for TPO staff services. This agreement is expected to be executed in early 2012. Should this information be revised to say either Summer or Fall of 2012 or will this agreement be updated by the time the final document is released. I noticed that staff intends to purchase two (2) replacement computers that are capable of running the latest version of ArcGIS software and the Polk Transportation Model. This request was also made in the last update of the UPWP. Were these computers purchased during the last UPWP cycle? Or is this a plan to update additional computers in the office?

For the final UPWP, the MPO staff should consult the latest funding tables from the FDOT to verify the total PL fund availability for the subject MPO area. The total amount programmed for 2 years, is slightly higher than what FDOT has identified as being available.

TPO RESPONSE

UPWP PAGE

This statement is no longer valid and has been removed.

Page 3

At the time the Draft document was prepared this was our best estimation. This statement has been revised to state “summer 2012”.

Page 5

Typically, we attempt to purchase up to two (2) replacement computers a year. Only two (2) of the four (4) computers that were requested in the previous UPWP have been purchased. There is also a need to replace staff computers – some of which were last replaced in 2006. Staff confirmed the PL funding availability in the Final UPWP. Some of the funding is based on the need to de-obligate funds from FY 2011/12. All of these documents will be signed by the TPO Chairman following the adoption of the Draft UPWP.

Page 12

Page 9

FHWA

All Agreements or Certifications including Debarment and Suspension, Contracts, Grants, and Cooperative Agreements, Title VI Nondiscrimination Policy Statement and Disadvantaged Business Enterprise (DBE) statements should be signed and dated, and included in the final copy of the document.

AGENCY

COMMENT

FDOT1

The Federal Aid Project (FAP) number should be PL 0262(049), and the PL Contract Number is A5078 and should be included also.

Numbers have been corrected

Cover page

FDOT1

TPO Staff should include information in this section regarding the Intergovernmental Coordination and Review (ICAR) agreement.

This has been added

Page 5

FY 2012/13 – 2013/14 UNIFIED PLANNING WORK PROGRAM POLK TRANSPORTATION PLANNING ORGANIZATION

TPO RESPONSE

Appendix D

UPWP PAGE