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Welcome to Canadian Imaging Conference and Expo 2024 The Professional Photographers of Canada are very excited to present this year’s Canadian Imaging Conference and Expo at the Hotel Grand Pacific in the beautiful ocean-side city of Victoria located on Vancouver Island, British Columbia. The three-day event takes place April 5-7, 2024. Our members are eager to re-connect not only with each other, but with our valued industry partners, vendors and representatives. For many Canadians, the opportunity to see products physically before they purchase, and to speak to company representatives only happens once a year at the CICE Conference. The Professional Photographers of Canada is a diverse group of working professional photographers of all genres who are dedicated to the highest standards in professional imaging. Our National Conference aims to provide professional level education, stimulate conversation, provide networking and social opportunities, to provide a means to see new products and services, and generally celebrate the art and craft of photography. We are pleased to offer a myriad of ways for your company to get involved, promote your brand and help to strengthen the professional photography in Canada. We look forward to you joining us…
Kathryn Gardner, MPA CICE Conference Coordinator 2024 Mike Ingram CICE 2024 Sponsorship Chair
PPOC Vision To be Canada’s leaders in developing and maintaining the highest level of photographic excellence.
PPOC Mission To qualify and support photographers to become industry leaders and to inform the public of the value in hiring an Accredited Professional Photographer.
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HEADLINE SPONSOR
HEADLINE SPONSOR - $15,000 Join PPOC to co-host the entire event that will aid and inspire professional photographers and emerging professionals to move forward in their careers. As headline sponsor, your company will be visible to photographers across North America including PPOC members, members of other national and international photography associations and clubs, non-members, and the public at large.
Benefits: • • • • • • • • • • • • •
Company Logo throughout the CICE website, with clickable link back to your company’s website Sponsorship of one Photographer of the Year Award Partnership with the POY recipient for further promotion of your company 10’x8’ Booth at the Photography Expo Full Page Advertisement on the back cover of Conference Program Your banner (supplied by you) displayed in a prominent place during the weekend Visibility through-out the entire weekend Opportunity to play a promotional video at the Welcome Reception and Awards Gala Promotion leading up to the event Conference Registration for two representatives Three night’s accommodation at the Hotel Grand Pacific Standard Room First right of refusal to headline the event in 2025 1 Year Commercial Partner membership with PPOC
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PHOTOGRAPHY EXPO AND AWARD BUNDLES These combos provide discounts on the Expo Booths or display tables, and sponsorship of awards for the PPOC National Image Competition; plus, the incredible value of a one-year membership as a Commercial Partner with PPOC.
ELITE - $4400 – Save 30% BENEFITS
VALUE
• Company Logo on the CICE website with a clickable link back to your company’s website • Promotion on social media and other on-line promotions • 1 full page advertisement in the conference program – available in print and digital form • Two night’s accommodation in one room at the Hotel Grand Pacific (standard room) • Sunday breakfast and lunch for two representatives • Two tickets to Saturday evening social includes dinner • One 10’x8’ Booth at the Photography Expo • Sponsorship of one Photographer of the Year (POY) Award • Sponsorship of two Best in Class (BIC) Awards • Two tickets to the National Awards Gala to present the POY and BIC trophies • A short promotional video played during the Awards Gala – max 30 seconds • One-Year Membership as a PPOC Commercial Partner Total Value
$700 $520 $198 $198 $2000 $1500 $550 $200 $467 $6333
PREMIUM - $3600 – Save 25% BENEFITS
VALUE
• Company Logo on the CICE website with a clickable link back to your company’s website • Promotion on social media and other on-line promotions • 1/2 page advertisement in the conference program – available in print and digital form • Two night’s accommodation in one room at the Hotel Grand Pacific (standard room) • Sunday breakfast and lunch for two representatives • Two tickets to Saturday evening social includes dinner • One 10’x8’ Booth at the Photography Expo • Sponsorship of two Best in Class (BIC) Awards • Two tickets to the National Awards Gala to present the POY and BIC trophies • A short promotional video played during the Awards Gala – max 30 seconds • One-Year Membership as a PPOC Commercial Partner Total Value
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$550 $520 $198 $198 $2000 $550 $200 $467 $ 4683
STARTER - $3200 – save 15% BENEFITS
VALUE
• Company Logo on CICE website • 1/4 page advertisement in the conference program – available in print and digital form • Two night’s accommodation in one room at the Hotel Grand Pacific (standard room) • Sunday breakfast and lunch for two representatives • Two tickets to Saturday evening social includes dinner • One 8-foot Table-top display at the Photography Expo • Sponsorship of one Best in Class (BIC) Award • Two tickets to the National Awards Gala to present the BIC trophy • A short promotional video played during the Awards Gala – max 30 seconds • One-Year Membership as a PPOC Commercial Partner Total Value
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$425 $520 $198 $198 $1400 $375 $200 $467 $3783
PPOC COMMERCIAL PARTNER INFORMATION Partnering ith the Professional Photographers of Canada ill put our business in front of our membership and the industr . Your membership ill include placement in our monthl eCommerce ne sletter to over 4,000 subscribers ith a 65% open rate, recognition on our ebsite and feature on our social media sites. Additionall , ou ill receive discounted rates for advertising in our Gallerie maga ine. Yo r membership as a Commercial Partner helps o r association s pport o r members b promoting photographic e cellence thro gh o r Accreditation and Designation programs.
Commercial Partner Membership $467 + 13% HST annuall Membership Includes: Logo placement & link on PPOC ebsite. One e-Commerce article per month* One social media feature per month on Facebook and Instagram* Discount off a-la-carte items E clusive member benefit opportunit . *content must be published in French and English. Translation can be provided for $50 per document.
Social Links Instagram: https://
.instagram.com/ppoc_national
Facebook: https://
Website: https://
.facebook.com/PPOCNational .ppoc.ca
Social Media Statistics 50
.
5%
50.5
MEMBERS
SOCIAL REACH
NEWSLETTER OPEN RATE
MONTHLY REACH
Additional Opport nties A ailable: Gallerie Maga ine - 3 Issues per ear Double page space $1,575/ ear Full page outside back cover $1,375/ ear Full page inside cover $1,125/ ear Advertising supplement $1,000/ ear Full page $975/ ear Half page $630/ ear Quarter page $400/ ear 20% discount offered to CP Members
partners@ppoc.ca
.ppoc.ca
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Dedicated email to membership: $250 per email. Additional Social Media Features $100 per feature. Educational Event for PPOC Members offered through Zoom: $250 per event.
1-888-643-7762
PROGRAM & HOSPITALITY SPONSORSHIPS Speaker Sponsorship - $1500-$5000 Speakers will present a variety of topics in 1.5-hour presentations on Saturday and Sunday. Topics include creativity, arts, professional and business topics. Your support will help to offset the costs of bringing the speakers to our conference including speaker fees, travel, accommodation and meals. Sponsorship ranges from $1500-$5000/speaker depending on the expenses associated with the particular speaker. Benefits: • • • • • •
Company logo on conference website with a link to your website Company logo on conference program Company logo displayed prominently during the speaker presentation Opportunity to play a short 30 second promotional video supplied by you prior to the speaker’s presentation Shout outs to your company during the presentation Promotion on social media
Awards Gala - $5000 The awards ceremony is the highlight event for the professional photographers, photography students and their friends and family. We will celebrate our colleagues who have earned Honours and Designations, and Awards in the National Image Competition. This opportunity allows you to put your company name in the forefront of during the entire banquet. Benefits: • • • • • • • • • • •
Company signage at the entrance to the gala banquet Company logo on conference website with a link to your website Company logo on the awards program Company logo on the conference program Company logo on various slides during the awards presentation Company banner (supplied by you) displayed in the Banquet Room Display table in or adjacent to the banquet hall to display promotional material Opportunity to play a short 45-second promotional video supplied by you at the beginning of the Gala Promotion on social media in conjunction with the Awards Banquet One Best in Class trophy named in the Company name One Ticket for a representative to attend the banquet and help hand out the awards
Welcome Reception - $3000 CICE2024 kicks off with welcome reception where delegates, speakers and attending trade representatives will network and socialize while enjoying refreshments. A short presentation is also planned for the evening. Benefits: • Company signage at the entrance to the Welcome Reception • Company banner (supplied by you) displayed in the Welcome Reception Hall • Display table in the reception hall to display promotional material • Opportunity to play a short 30-second promotional video during the reception • Company Logo on the conference program
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• Company promotion on all media related to the welcome reception • Company logo on the conference website with a link to your company website • Ticket for one representative to attend the reception
Fun Night Social - $3000 Join the PPOC-BC Region to host the always popular “fun night”. This themed party will bring everyone together for a night of social interaction, networking and community building. • Company signage at the entrance to the party • Company banner (supplied by you) displayed in the party room • Display table outside the door to the party room to display your promotional material • Opportunity to play a short 30-second promotional video to kick off the party • Company Logo on the conference program • Company promotion on all media related to the Fun Night • Company logo on the conference website with a link to your company website • Ticket for one representative to attend the Fun Night
Breakfast or Lunch Buffets - $2500 Meal-times provide a captive audience – the perfect time to install your brand in the minds of professional photographers Benefits: • Company logo on the conference website with a link to your website • Company logo in the conference program • Company signage in the lunch area • Display area for your promotional materials in the lunch area
Coffee Breaks - $1500 Help keep the delegates going throughout the day by sponsoring a coffee break • Company signage in the coffee break area • Company promotional material displayed in the coffee break area • Company logo in the conference program • Company logo on the conference website with a link back to your company
Hospitality Room - $750 Our delegates have a history of continuing the conversation late into the evening. The hospitality rooms allow delegates, trades representatives and speakers to get together, make connections and review all they’ve learned. Benefits: • Company signage in the hospitality room • Company promotional material displayed in the hospitality room • Company logo in the conference program • Company logo on the conference website with a link back to your company • Opportunity to network in person with conference delegates
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ADVERTISING IN THE CONFERENCE PROGRAM Our CICE Program Guide is full of information, schedules, speaker biographies and Expo map for the conference. Each attendee receives a printed copy in their Welcome Bag and they refer to it throughout the conference. In addition, a digital copy of the program will be available on our website and social media channels. We have a limited amount space for local and national advertising in the Guide at modest rates. Back Cover - $900 Inside Full page - $700 ½ page - $550 ¼ page - $425
PHOTOGRAPHY EXPO / MARKETPLACE The Expo will take place at the Hotel Grand Pacific Pender Ballroom on Sunday April 7 from 10am-4pm. Open to the general public all day, there will also be two hours of dedicated Expo time during the conference where delegates will be urged to attend the Expo and visit each vendor. Attendees will be professional and emerging photographers and photo illustrators, computer graphic artists and advanced amateurs. This is your opportunity to get your products and services directly into the hands of professional photographers and photo enthusiasts.
Display Booth - $2000 10’x8’ display booth with pipe and drape, skirted display table, chairs, electrical power. • Promotion prior to the conference • Company logo on conference website with a link back to your company • Company logo on event program • Directions to your Booth on the Expo Map • 1 hotel night on Saturday April 6, 2024 in one standard room at the Hotel Grand Pacific • Dinner on Saturday night and ticket to the Fun Night on April 6, 2024 for two company representatives • Breakfast and Lunch on April 7, 2024 for two company representatives
Display Table - $1400 8-foot skirted display table and two chairs • Promotion prior to the conference • Company logo on conference website with a link back to your company • Company logo on event program • Directions to your Booth on the Expo Map • 1 hotel night on Saturday April 6, 2024 in one standard room at the Hotel Grand Pacific • Breakfast and Lunch on April 7, 2024 for two company representatives
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PPOC National Image Salon Awards The PPOC National image competition offers 23 Best in Class Awards, a Master’s Category trophy, two album classes plus four Photographer of the Year Awards in Commercial, General, Portrait and Wedding Categories. Recipients each receive a keepsake trophy which is made possible only by the generosity of our sponsors. We can’t thank you enough.
Best in Class Trophies - $450 ($375 for sponsors not attending the awards banquet) Benefits: • • • • • •
Company name on the member’s award plaque for lasting recognition of your brand. Company logo on award slide presentation Company name in the awards program One ticket to attend the awards gala to present the award in person Official thank you on social media by the recipient Photographs of the presentation for company promotion
Photographer of the Year Trophy - $1500 Benefits • • • • • • •
Company name on the member’s award plaque for lasting recognition of your brand. Promotion on the conference website and social media Company logo on award slide presentation Opportunity to play a short (maximum 30 second supplied by you) video prior to the presentation of the award Two tickets to attend the awards gala to present the trophy in person Official thank you on social media by the recipient Photographs of the presentation for company promotion
PRODUCT & SERVICES DONATIONS Put your company name, products and services directly into the hands of our attendees, grow your brand and create loyalty for your company.
Silent Auction Companies wishing to display and promote their goods and services can do so by donating a prize item to our event silent auction. This auction takes place during the gala banquet and awards ceremony. The proceeds from the auction help defray some of the conference expenses. We’re open for any donation. Smaller items may be placed in larger “packages” while items over $400 will be auctioned on their own. Items can include both photography related goods and items to promote local businesses and services.
Treasure Chest The treasure chest is a fun way to encourage attendees to not only visit your Expo booth but to purchase directly from you at the show. For every $50 that a visitor spends at a booth in the exhibition, they receive one draw prize ticket. Prizes will be drawn throughout the Expo on Sunday encouraging more people to join the fun. We gratefully accept donations of goods or services of any value.
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Door Prizes Who doesn’t love a freebie? We’d love to offer door prizes during each of our speaker presentations to add to the excitement of the weekend. Photography related donations and promotional items are another great way to highlight your brand and generate excitement; and, we are also looking for donations from local businesses – goods, discount coupons or other promotions will help encourage our attendees to visit local businesses while in the area.
Volunteer Committee Swag PPOC is a not-for-profit association run largely by volunteers and this conference is no exception. The bulk of the planning committee are volunteers who are also holding down full- time jobs. While they all enjoy the satisfaction of hosting a successful event, they pay their full conference fees and travel as do all other delegates. A little thank you, goes a long way for these hard-working people, and puts your company in the forefront of their minds.
DELEGATE WELCOME BAG MATERIALS We will be putting together welcome bags for each attendee containing conference information, promotional flyers and items to enhance enjoyment of the weekend. We welcome any donations. Items of particular interest include: small promotional photography related items, pens, notepads, lip balm, snacks, etc. We are also looking for a donation of • Reusable cloth bags to hold the stuff J • lanyards and name tags.
The Professional Photographers of Canada is a diversified group of creative artists dedicated to the highest standards in professional imaging. As a not-for-profit association with a mission of qualifying and supporting photographers to become industry leaders, PPOC must look for ways to achieve the association’s goals with limited funding and increasing financial costs. We appreciate the generous assistance of our exhibitors, advertisers and sponsors and thank you for making the Canadian Imaging Conference and Expo a reality.
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Friday April 5-Sunday April 7, 2024 For further information, please contact the Canadian Imaging Conference & Expo Coordinator: Kathryn Gardner MPA (she/her): cice@ppoc.ca
2024 Sponsorship & Exhibition Space Application Form The undersigned, herein referred to as “Sponsor”, herby applies for sponsorship or exhibit space at the Canadian Imaging conference & Expo to be held at the Hotel Grand Pacific, Victoria British Columbia Canada on April 5-7, 2024. I understand that if accepted, I/we will receive a contract in the form of a Welcome Letter outlining the terms and conditions of the sponsorship, exhibitor space or my/our intended donation. My participation in CICE 2024 will be confirmed upon returning the signed Welcome Letter. Please return this application to: cice@ppoc.ca
Company Name: ______________________________________________________________________________ Address: _____________________________________________________________________________________ City: ___________________________________Prov/State: _____________________ P. Code/Zip:____________ Contact: _____________________________Title:______________________ Email:________________________ Phone: __________________________ Cell Phone: __________________ Website: ________________________ Authorized Signature: __________________________________________ Date: __________________________
Payments may be made by: q
CHEQUES* payable to
PPOC Canadian Imaging 2024
Mail cheque to PPOC, 209 Light Street., Woodstock, ON Canada N4S 6H6
q VISA
q
MASTERCARD
Card #: _______________________________________ Expiry: ____________________________ CVV:______ Name on Card: ________________________________ Signature**: __________________________________ ** By signing above, I authorize PPOC to withdraw the 50% deposit now and the balance by January 31, 2024 from the above credit card. Or By signing above, I authorize PPOC to withdraw the deposit only from the above credit card.
All Balances are due by March 1, 2024.
SPONSORSHIP DESCRIPTION HEADLINER EXPO & AWARD BUNDLES: Elite Premium Starter PROGRAM & HOSPITALITY: (please describe)
VALUE $ $ $ $
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$
______________________________________________ EXPO EXHIBITOR ONLY: Booth @$2000 Display Table @ $1400 ADDITIONAL FUN NIGHT TICKETS: @$75ea
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ADDITIONAL GALA TICKETS @$100 ea CONFERENCE PROGRAM ADVERTISING OTHER Sub-total Add 5% GST TOTAL Description of donated items (including value) ______________________________________ ______________________________________ ______________________________________
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$ $ $ $ $ $ $
TERMS & CONDITIONS 1.
This application for Exhibition Space shall not become a binding contract between the exhibitor and PPOC until the application has been accepted by PPOC. 2. PPOC agrees to provide on request a standard display booth or display table without additional cost to the exhibitor. Exhibitors shall be responsible for the set-up and breakdown of their own exhibit. 3. No other than the official contractor as designated by PPOC or such contractors as have been approved in writing by PPOC shall connect, or disconnect utility service, install wiring, spotlights, or do other electrical or carpentry work. All such work will be at the exhibitor’s expense. All operation of electrical equipment used in the exhibit must have CSA or equivalent provincial power authority approval. 4. No exhibitor shall exhibit or permit to be exhibited in the space allotted to him any merchandise or service together than that specified in the application. The space shall not be sublet without the written permission of PPOC. The sharing of space or use of the space by persons or in a manner not authorized by PPOC is prohibited. 5. PPOC shall have the right to adopt such rules and regulations as to the conduct of parties prior to, during and after the show as in its discretion it deems to be in the best interests of the show and the exhibitor agrees to abide by and be bound by all rules and regulations of general application that may be issued by the Montreal Airport Marriott In-Terminal Hotel and all its bylaws, rules, directives, orders and regulations of the Host City. 6. The exhibitor’s property shall be placed on display and exhibited at its own risk and neither PPOC nor Montreal Airport Marriott In-Terminal Hotel shall be held responsible therefore, not for the death or injury to any person or for damage, including consequential damages, or loss of property of the exhibitor, its officers, agents, employees, or invitees resulting from any cause whatsoever and the exhibitor hereby indemnifies and holds PPOC and Montreal Coast Canmore Hotel & Convention Centre harmless from any suit, action or claim arising out of any action or failure to act by the exhibitor. The exhibitor shall secure and furnish upon demand evidence of comprehensive general liability coverage. 7. If the exhibitor fails to comply in any request with the terms, conditions, rules or regulations of this agreement, all rights of the exhibitor hereunder shall cease and terminate. Any payment made by the exhibitor on account hereof shall be retained by PPOC as liquidated damages for breach of contract and PPOC may thereupon re-rent the space. Once the application has been accepted, the entire rental fee for the space becomes payable hereof. 8. All and any monies paid are non-refundable. 9. Should any contingency interrupt or prevent the holding of the show including but not limited to acts of God, strikes, lockout or other labour or individual disturbances, riot, failure to secure materials or labour, fire, lightning, tempest, flood, explosion, terrorists, provincial health order or any other cause, PPOC shall in no way whatsoever be liable to the exhibitor, other than to return such portion of any amounts paid as may be determined to be equitable by PPOC in its sole opinion, after deduction of such amounts as may be necessary, in PPOC’s sole opinion, to cover all expenses incurred by PPOC in connection with the show and/or promotion and publicity. If for any reason PPOC determines that the location of the show should be changed or the date of the show postponed, no refund will be made but PPOC shall assign to the exhibitor in lieu of the original space, such other space as PPOC deems appropriate and the exhibitor agrees to use such space under the same rules and regulations. 10. The exhibitor will exhibit in proper manner and will keep the exhibit space open and staffed at all times during the show hours. PPOC reserves the right to restrict exhibits to maximum noise level and to suitable methods of operations and display. PPOC shall have decision as to what constitutes a proper exhibit and such decision shall be final and binding. If for any reason an exhibit or its contents are deemed objectionable by PPOC the exhibit will be removed without refund of any amounts paid. This provision includes person, things, conduct, printed matter or any item or attire, which PPOC may consider objectionable to the show’s intent. PPOC further reserves the right to relocate exhibits when in its opinion such re-locations are necessary to maintain the character and/or good order of the show. 11. The exhibitor shall not insert nails, tacks, hooks or screws into the walls and floor of the building and the exhibitor shall be liable for any damage caused to the building floors, walls, or columns, drapes, chandeliers or to the property of other exhibitors. The exhibitors may not paint, laquer, adhesive or other coatings to building columns nor shall use any flammable decorations or coverings for display fixtures and all fabrics or other materials used for decoration or coverings of tables and/or risers shall be flame and fire proof. 12. No signs or advertising shall be displayed in areas of the building other than those set aside for such purposes and all such signs shall be subject to the approval of PPOC. 13. The exhibitor shall abide by the terms and conditions of any and all agreements and/or contracts between PPOC, Coast Canmore Hotel & Convention Centre and each and every union and/or labour organization relating to the staging of the show and to obtain any clearance required by any union or trade organization having authority with respect to the show or work performed in the building. 14. The exhibitor shall not commit any nuisance. 15. The exhibitor shall not cause any unusual noxious or objectionable smoke odor to emanate. 16. The exhibitor shall not use its space for lodging or sleeping. 17. The exhibitor shall not do anything, which would interfere with the effectiveness of any utility, the heating, ventilating or air-conditioning systems in the building and interfere with free access or passage to the public areas of the building or areas joining thereto. 18. The exhibitor shall not interfere with the effectiveness of or accessibility to the escalators in the building or the electrical, plumbing, gas or compressed air systems. 19. The exhibitor shall not do or permit to be done any act which might invalidate any insurance policy carried by PPOC or of the Coast Canmore Hotel. 20. The exhibitor shall not take up a collection. 21. The exhibitor shall not use, exhibit, display or store any combustible or inflammable liquid or material. 22. In the event the exhibitor has not brought in its display prior to the time set out by PPOC then PPOC has the sole discretion to determine whether the exhibitor may be deemed in breech of this Agreement and may be prohibited from entering into the building and setting up its display. PPOC may at its sole discretion retain the monies paid as liquidated damages. 23. The exhibitor will confine its activities to the exhibit space and will not solicit beyond the boundaries thereof. 24. All goods shipped to the show must be individually and clearly marked with the name of the exhibitor and numbered per piece and showing total number of pieces being accepted by PPOC or the Montreal Airport Marriott In-Terminal Hotel. 25. PPOC will assume no responsibility for loss or damage to goods before, during the period of the show, nor after its closing. 26. The exhibitor shall be fully responsible to pay for any and all damages to property owned by the Coast Canmore Hotel & Convention Centre, its owners or managers which result from any act or omission of exhibitor. The exhibitor agrees to defend, indemnify and hold harmless, the Coast Canmore Hotel & Convention Centre, its owners managers, officers or directors, agents, employees, subsidiaries and affiliates, from any damages or charges resulting from exhibitor’s use of the property. The exhibitor’s liability shall include all losses, costs, damages, or expenses arising from, out of, or by reason of any accident or bodily injury or other occurrences to any person or persons, including the exhibitor, its agents, employees, and business invitees which arise from and out of the exhibitor’s occupancy and use of the exhibition premises, the Hotel or any part thereof. 27. Exhibitor booth set-up time begins on Friday April 21 at 4:00-6:00 PM and Saturday, April 22nd 6:00-10:00 AM. Booth must be ready by show opening at 10:00 AM on Saturday. Take down commences immediately after close of show on Monday April 29. Booth and area must be cleared by 5:00 PM of the same day. Any charges issued by the Coast Canmore Hotel & Convention Centre relating to the late take down of booth or clearing of immediate areas will be passed on to the offending exhibitor.
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