Request for Proposals September 17, 2024
Rock Hill, South Carolina
Southside Regional Park Professional Services
STAGE 1: Program / Concept Verification
This stage is necessary to confirm the elements of the Conceptual Master Plan, as well as introduce new ideas for consideration regarding the site improvement program and complimentary items such as festival and event space, concessions and enterprise strategy, social interaction and placemaking, support services, as well as operations and maintenance goals. Based on the conceptual master plan prepared previously by others, the Progressive team will refine and prepare a dimensional site plan for the proposed park spaces.
A. PROJECT KICK-OFF MEETING
Attend / facilitate a discussion / meeting at the client’s office with other appropriate members of the design team to verify the project scope, establish basic understanding of environmental, utility, and transportation impacts within each zone, review anticipated project phasing, establish city goals and desires of the neighboring communities, development program, creative ideas for concept plan refinement, opportunities, constraints, schedule, milestone dates and the client’s construction budget for the proposed improvements. Meeting #1 - Progressive will provide 3 staff members.
B.
REVIEW WORK PERFORMED BY TESTING AND EXPLORITORY AGENCIES
Discuss work already performed by owner hired companies and work needing to be refined by additional geotechnical exploration, surveyor, any other agencies. Discuss agencies that have already been involved and establish potential regulatory agencies needing to be actively engaged with in the process.
C. PROGRAM VERIFICATION
Confirm project development program elements with Client, introduce new ideas and concepts for consideration, discuss programming options and enterprise strategy, establish project guardrails / limits, potential partners and funding sources, phasing and implementation strategy.
D. UPDATED CONCEPTUAL SITE PLAN
Prepare an updated Conceptual Site Plan that indicates the proposed landscape design and addresses elements such as vehicular and pedestrian circulation, sports fields, gathering spaces, grading concepts, hardscape elements, site structures, water features and tree massing.
E. DESIGN REVIEW MEETINGS
Attend up to two (2) meetings in Rock Hill or via MS Teams with the Client and other appropriate members of the design team to present and discuss the updated Concept Design and resolve outstanding issues. (Meetings 2-3).
F. IN-HOUSE REVIEW AND PLAN CHECK
Provide continuous in-house review and plan check of the Concept Documents.
E. CLIENT REVIEW SUBMITTAL
Submit a final revised Conceptual Design Package to the Client. Comments back to the design team are requested within two (2) weeks.
Anticipated Conceptual Design Deliverables:
• Diagrams
• Illustrative Site Plan
• Conceptual Renderings
STAGE 2: Masterplan Advancement
The objective for this stage of the work is to prepare schematic design documents and develop an initial understanding of park development construction costs based on the client’s target site improvement budget. Based on a topographic and boundary survey provided by CES, the Progressive team will refine the conceptual site plan and prepare Schematic Design plans for the park limit of works areas as indicated. Start developing work phasing based on hierarchy of city needs.
A. SCHEMATIC DESIGN INITIAL MEETING
Attend a coordination meeting at the client’s office with other appropriate members of the design team to verify scope, review infrastructure, program criteria, schedule, milestone dates and the Client’s construction budget for the site for buildings, hardscapes, and softscape features. Meeting #4 in Rock Hill.
B. ILLUSTRATIVE MASTER SITE PLAN DEVELOPMENT
Prepare a concept Site Plan that indicates the proposed urban design and landscape design and addresses elements such as vehicular and pedestrian circulation, gathering spaces, grading concepts, hardscape elements, site structures, water features, and landscape planting areas.
C. PLAN ENLARGEMENTS AND DETAILS
Prepare Plan Enlargement of key areas and elements as Schematic Site Plan as needed to clarify special conditions.
STAGE 2: Masterplan Advancement
D. WAYFINDING AND BRANDING PLAN
Coordinate with consultants and prepare a plan that identifies key moments of connection and clear wayfinding through the proposed regional park.
E. GRADING PLAN
Prepare a concept Grading Plan that indicates the proposed grading and drainage of the fields, sidewalks, boardwalk, event lawn, landscape islands and other areas. Provide a cut-fill analysis of impacted areas to identify pros and cons of earthwork strategy on site.
F. LIGHTING PLAN
Prepare a concept Site Lighting Plan that indicates the proposed site lighting including streetscape, landscape and accent lighting. Catalog Cut Sheets of the proposed light fixtures will also be provided.
G. PHASING WORK
Further refinement of phasing of work defining design and construction packages sequences. Develop schedules for design phases.
H. CITY OF ROCK HILL SKETCH PLAN SUBMISSION
Anticipated Schematic Design Deliverables:
• Illustrative Schematic Design Site Plan
• 3-dimensional Model of Schematic Design Landscape
• Plan Enlargements and Details
• Sections and Elevations
• Schematic Grading Plan
• Schematic Site Lighting Plan
• Opinion of Probable Cost
STAGE 3: Schematic Design
Develop, for each per zone and phase, Schematic Design packages and strategies for specific infrastructure needs in successive order.
A. SCHEMATIC DESIGN GRADING PLAN
Transition concept grading plan into a Schematic Grading Plan that indicates the proposed grading and drainage of the fields, sidewalks, boardwalk, event lawn, landscape islands and other areas. Provide a cut-fill analysis of impacted areas to identify pros and cons of earthwork strategy on site.
B. ILLUSTRATIVE SITE PLAN DEVELOPMENT
Prepare a Schematic Site Plan that further indicates the proposed urban design and landscape design and addresses elements such as vehicular and pedestrian circulation, gathering spaces, grading concepts, hardscape elements, site structures, water features, and landscape planting areas.
C. SCHEMATIC UTILITY STRATEGY
Identify utility connection points and map out infrastructure improvements needed to support park elements and site development.
D. DESIGN REVIEW MEETINGS
Attend up to three (3) meetings in Rock Hill or via MS Teams with the Client and other appropriate members of the design team to present and discuss the Schematic Design and resolve outstanding issues. (Meetings 5-7).
E. IN-HOUSE REVIEW AND PLAN CHECK
Provide continuous in-house review and plan check of the Schematic Documents.
F. CLIENT REVIEW SUBMITTAL
Submit a final Schematic Design Package to the Client. Comments back to the design team are requested within one (1) week.
G. CITY OF ROCK HILL REZONING SUBMITTAL
Make application to the city of Rock Hill to rezone the parcels. Attend and present the project at the Planning Commission meeting and (2) readings for City Council approval. (Note – this process may take between 3-5 months for approvals and may span between SD and DD phases)
Anticipated Schematic Design Deliverables:
• Illustrative Schematic Design Site Plan
• 3-dimensional Model of Schematic Design Landscape
• Plan Enlargements with Concept Designs
• Sections and Elevations
• Schematic Grading Plan
• Site Lighting Concepts
• Opinion of Probable Cost
STAGE 4: Design Development
The general objective for this phase of the work is to develop the character and detail of the proposed landscape plan. Based on the Client approved Schematic Design Plan and schematic level opinion of probable site/landscape construction cost, the Design Team will prepare a Design Development Plan.
A. GRADING AND DRAINAGE CONCEPTS
Prepare plans that indicate proposed grading and drainage concepts for hardscape and landscape areas. The scope of design development grading includes the common area streetscapes. Green infrastructure and Low-Impact Development concepts will be used as much as possible to reduce costs, promote better water quality and slow the stormwater runoff.
B. STRUCTURAL DESIGN
Refine concepts for site structural elements including light fixture bases, monument sign bases, retaining walls, boardwalk substructure and superstructure as well as the roadway bridge over the riparian area.
C. SITE LIGHTING PLANS
Prepare Site Lighting Coordination Plans that indicate proposed location of landscape site lighting fixtures including walk lights, bollards, tree uplights, water feature lights, accent lights, and sign lights. These plans are for use by the Progressive’s electrical engineers in preparing their distribution and circuitry drawings.
D. ELECTRICAL DESIGN
Prepare single-line diagrams for duct bank locations for cable routing from electrical service to transformer and meter locations, circuitry diagrams for site lighting and a schedule of cable and conduit sizes.
E. IRRIGATION PLANS
Prepare preliminary Irrigation Plans that show point of connection, controller locations, piping layout and head layout to be used for pricing purposes.
F. PRELIMINARY HARDSCAPE & LANDSCAPE PLANS
Prepare Preliminary Hardscape and Landscape Plans that indicate layout, materials, finishes, planting plans, and colors of the proposed hardscape and landscape elements.
G. PRELIMINARY PLAN ENLARGEMENTS
Prepare Preliminary Plan Enlargements that indicate in greater detail layout, materials, finishes, colors of hardscape and landscape elements in key areas such as building entries, plazas and sports fields, and site installations.
H. TYPICAL PRELIMINARY CONSTRUCTION
DETAILS
Prepare Typical Preliminary Construction Details of hardscape elements based upon the Preliminary Construction Plans.
I. PRELIMINARY PLANTING PLANS
Prepare Preliminary Planting Plans that indicate plant species, sizes, quantities and locations.
J. PROJECT PERMITTING AND SUBMITTAL COORDINATION
Prepare submittal drawings for agency approval.
K.
OUTLINE SPECIFICATIONS/MATERIAL SCHEDULES
Provide Outline Specifications and/or landscape material schedules to describe the materials and furnishings indicated in the Design Development plans and details.
L. IN-HOUSE REVIEW AND PLAN CHECK
Provide continuous in-house review and plan check of the Design Development Documents.
M.
CLIENT REVIEW MEETINGS
Attend up to four (4) design review meetings in Rock Hill or via MS Teams with the Client and other appropriate members of the Design Team to resolve outstanding design issues that affect the progress of the Design Team’s work. (Meetings 8-11).
N.
CLIENT REVIEW SUBMITTALS
Submit 50% and 100% Design Development Packages to the Client for review and comment.
O. CITY OF ROCK HILL MAJOR SITE PLAN SUBMISSION
Anticipated Design Development Deliverables:
• General Notes
• Site Plan
• Materials Plan
• Layout Plan
• Grading Plan
• Site Details
• Specialty Site Features Details
• Planting Plan
• Planting Details
• 50% DD Level Opinion of Probable Cost
• 100% DD Level Opinion of Probable Cost
STAGE 5: Construction Documents
The general objective for this phase of the work is to prepare final construction documentation drawings that incorporate the most current information regarding construction practices. Based on the Client approved Design Development Plan and Design Development level opinion of probable construction cost, the Design and Engineering Team will prepare Construction Documents suitable for bidding.
A. CONSTRUCTION DOCUMENT
BASE SHEETS
Complete any revisions to the Design Development base sheets to incorporate changes to the Landscape Architecture and Civil Engineering design and the Client’s Design Development review comments. These base sheets will be the basis for all landscape plans prepared during Construction Document Phase.
B. CONSTRUCTION PLANS
Prepare Construction Plans that indicate pavement and structure locations, layout, grading, materials, finishes and colors of hardscape elements with dimensions, reference notes, legends, material schedules and detail reference call-outs.
C. CONSTRUCTION PLAN ENLARGEMENTS
Prepare Construction Plan Enlargements that indicate in greater detail layout, materials, finishes, colors of hardscape elements in key areas such as the entry monuments, sports fields, riparian area, plazas and event spaces, conservation and riparian areas, retaining walls, and other site installations with notes, legends, material schedules and detail reference call-outs.
D. PLANTING PLANS
Prepare Planting Plans that indicate plant species, sizes, quantities and locations with notes, legends and detail reference call-outs.
E. CONSTRUCTION DETAILS
Prepare construction details of hardscape and planting elements.
F. SPECIFICATIONS
Prepare typed specifications in the CSI format that describe in detail, general requirements, products and execution methods for Progressive’s scope of work. Submit electronic data in Microsoft Word format for incorporation into the Contractor’s Project Specification Manual.
G. IN-HOUSE REVIEW AND PLAN CHECK
Provide in-house QA/QC review and plan check of the Construction Documents.
H. CONSULTANT COORDINATION
Provide coordination with the work of other Consultants including the Surveyor, Geotechnical, Environmental Consultant, Conservation Consultant, Traffic Engineer as it relates to Progressive’s work, if needed.
I. CLIENT REVIEW MEETINGS
Attend up to six (6) design review meetings with the Client and other appropriate members of the Design Team to resolve outstanding design issues that affect the progress of the Design Team’s work. (Meetings 12-18).
J. 60% CONSTRUCTION DOCUMENTS SUBMITTAL
Submit a 60% Construction Documents Package to the Client for review and approval.
K. CLIENT REVIEW REVISIONS
Provide minor revisions to the Construction Documents Package based upon the Client’s review comments of the 60% Construction Documents Package.
L. 90% CONSTRUCTION DOCUMENTS SUBMITTAL
Submit a 90% Construction Documents Package to the Client for review and approval.
M. CLIENT AND AGENCY REVIEW REVISIONS
Provide minor revisions to the Construction Documents Package based upon the Client’s and the Agency’s review comments of the 90% Construction Documents Package.
N. FINAL SUBMITTAL
Submit the revised Construction Documents Package to the Client team to be included in an overall package to the City for approval.
O. COMPLETE “BID SET” & “PERMIT SET” SUBMITTAL
Submit a 100% complete “Bid Set” construction documents package to the Client for bidding purposes and a 100% “Permit Set” of construction documents to the City of Rock Hill permit office for building and site permit approvals.
STAGE 5: Construction Documents
Anticipated Construction Document Deliverables:
• General Notes
• Site Plan
• Materials Plan
• Layout Plan
• Grading Plan
• Site Details
• Specialty Site Features Details
• Planting Plan
• Planting Details
• Specifications
• 60% CD Level Opinion of Probable Cost
• 90% CD Level Opinion of Probable Cost
• 100% CD Level Opinion of Probable Cost
STAGE 6: Permitting, Bidding, and Contractor Negotiations
Assist the Client during the bidding stage of the landscape Construction Documents for the Scope of Work identified above. Evaluate bidders and bid documents for consistency with plan sets and recommend a preferred bidder to the Client team. Receive and respond to permit review comments with written responses and drawing revisions in order to receive building and site permit approvals.
A. ADDENDA
Provide addenda to the construction documents during bidding and provide coordination and written documentation as required.
B. PRE-BID MEETING
Attend the Pre-Bid Meeting. One (1) meeting. (Meeting 19).
C. BIDDER COORDINATION
Respond to bidders’ questions and requests for information (RFI’s) during the bidding period.
D. DRAWING REVISIONS AND PERMIT RESPONSE LETTERS
STAGE 7: Construction Administration
Assist the Client in making periodic site visits to monitor the progress of the work and to determine if the Project is proceeding in accordance with the design intent of the Construction Documents. Pursuant to Addendum #1 Q&A we will finalize the scope of work for the CA phase after completing the CD phase of services. The following is an initial scope for consideration:
A. SITE VISITS – provide site visits to observe the following stages of landscape construction.
• Pre-Construction or “Kick-Off” Meeting
• Completion of Fine Grading
• Nursery Visit for Tree and/or Shrub Tagging
• Completed Paving Mock-Ups
• Layout of Hardscape Elements
• Installation of Hardscape Elements
• Layout of Plant Material
• Layout of Trees
• Layout of Shrubs and Ground Cover
B. PLANT SELECTION AND TAGGING
Visit local nurseries to review and tag trees and shrubs for the project. One (1) staff person for a maximum of two (2) days.
C. PROJECT COORDINATION
Provide on-going coordination with the Client, the Consultant Team and the Contractor to assist in the resolution of landscape-related construction and installation issues. Attend eight (8) project coordination meetings with the Client and other appropriate members of the Design and Construction Team.
D. SHOP DRAWING REVIEW
Review, comment and process the Contractor’s Shop Drawings as they relate to the Construction Documents.
E. REQUESTS FOR INFORMATION
(RFI’s)
During the course of construction review and respond to the Contractor’s Requests for Information as they relate to the Construction Documents. Prepare clarification sketches, if required, for clarification of design intent.
STAGE 7: Construction Administration
F. The Design Team will endeavor to secure compliance by the Contractor to the plans and specifications. However, the Design Team will not be responsible for construction means, methods, techniques, sequences or procedures in connection with the work. The Design Team will not be responsible for the Contractor’s errors or omissions or failure to carry out the work in accordance with the contract documents.
G. FIELD REPORTS OR “PUNCH LISTS”
Prepare typed Field Reports or “Punch Lists” that comment on the status of construction for each site visit.
H. SUBSTANTIAL COMPLETION
• Pre-Final Walk-Through to establish the “Punch List”
• Final Walk-Through to review completion of the “Punch List”
STAGE 8: Surveying and Environmental
TASK 1 – ECOLOGICAL
RESOURCES SERVICES
Subtask 1.1 – Limited Desktop Review
Subtask 1.2 – Waters of the United States (WOTUS) Delineation
Subtask 1.3 – Preparation and Submission of a Preliminary Jurisdictional Determination Package
Subtask 1.4 – USACE Verification (if necessary)
TASK 2 –ENVIRONMENTAL ASSESSMENT, INVESTIGATION AND REMEDIATION
CEC conducts environmental assessments, site investigation/remediation, air quality services, and other general compliance auditing and support services.
• Environmental Assessments
• Site Investigations
• Site Remediation and Brownfields Redevelopment
• Site Remediation and Groundwater Remediation
TASK 3
– SURVEYING SERVICES
Task 3.1 – Boundary & Topographic Survey
Task 3.2 – Tree Survey
Project Schedule
We anticipate the following preliminary schedule for the project. Once engaged in the project, we will refine and fully build out a detailed schedule to meet the needs of the City of Rock Hill and the overall project goals. Our preliminary schedule estimates 12-14 months from project start through permit approval, with an estimated 18-20 month construction time frame.
Stage 1 Program / Concept Verification: 6 weeks
Stage 2 Master Plan Advancement 6 Weeks
Stage 3 Schematic Design: 6 weeks
Stage 4 Design Development: 8 weeks
Stage 5 Construction Documentation: 12 weeks
Stage 6 Bidding and Negotiations: 6 weeks
Stage 7 Construction Observation: 18-20 months
Let’s get to work designing your bold new future. Together.