LEAD THE WAY
TABLE OF CONTENTS Section One: Welcome from Athletics and Recreation • • • • • • • • • • •
Letter from the Executive Director 5 Equity, Diversity, Inclusivity and Indigeneity (EDII) 6 Inclusive Queen’s 7 COVID-19 Education, Awareness and Compliance 8 Welcome Letter from the Varsity Leadership Council Co-Presidents 10 Letter from the Director of High Performance Sport 11 High Performance – Vision 12 High Performance – History 13 High Performance - Highlights 13 High Performance - Continuing to Get Better 14 IPP Evaluation Scale Graph 15 Section Two: What it means to be a Gael 16 • Varsity Student Athlete Selection Process 17 • The Student-Athlete Parent/Guardian Experience 18 • Varsity Leadership Council 19 • Community Outreach and Engagement 19 • Student-Athlete Guidelines for Behaviour 20 • Healthy Relationships & Sexual Violence 22 • Harassment and Anti-Hazing 26 Section Three: Education and Compliance 28 • QAthlete 29 • Eligibility 29 • Gaels Programs 30 • Tutoring 31 • Degree Planning and Course Selection 33 • Academic Accommodation and Academic Consideration 34 • Scholarships, Awards & Financial Aid 36 • Team Fees 37 • Travel 37 Section Four: Performance Enhancement 38 • Concussion Education, Awareness and Management 39 • Anti-Doping Information 41 • Cannabis 42 • Mental Health and Mental Conditioning 43 • Q Sports Medicine 44 • Insurance Application 46 • Medical Requirements Forms 47 • Strength and Conditioning 48 • S&C Ministream 49 • Nutrition 50 Section Five: Marketing, Communication & Events (MCE) 52 • Social Media Awareness 53 • Interviews 53 • Sponsorship Partners 55 Section Six: Queen’s Resources 55
Section One
WELCOME FROM ATHLETICS AND RECREATION
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Letter from the Executive Director It is my great pleasure to welcome you to the Queen’s Gaels varsity athletic family. I appreciate the dedication required to compete for Queen’s and I thank you for choosing to join our Gaels Family. 2020-21 will be a very unique year. We must work together to navigate the Covid-19 pandemic and ensure that all of our programs and services are offered in way that keeps Leslie Dal Cin our student-athletes and all Executive Director, participants in our varsity Queen’s Athletics & Recreation sport community safe and well. This is very much a shared responsibility, and I am hopeful that everyone will make good and smart decision, and follow the safety protocols that have been established so that together we will find our way through this challenging time. This summer matters of equity, diversity, inclusion, systemic racism, colonialism and white privilege in our society have been at the forefront of a global movement. Queen’s is not different, and we are hearing more about experiences of exclusion, racism and micro aggressions in interactions, in classes and on/off campus. Our varsity sport community has prided itself on being a welcoming and safe community where talented studentathletes, coaches, support staff and sport experts come together to achieve remarkable results. Where we value and respect the diversity of our community. Where everyone belongs and where we recognize that our diversity makes us stronger. Where we are ALL GAELS. The topics of equity, diversity, inclusion, systemic racism, colonialism, injustice and intolerance are of great importance and we must reflect, listen and learn about the experiences of our BIPOC student-athletes in our Gaels sport community. Individually and collectively, we must do more to challenge and denounce racism in any form to create safer environments for everyone.
The Varsity Leadership Council is doing great work to bring attention and awareness to the Black Lives Matter movement and to anti-black racism; I encourage you to learn more about these initiatives that are underway. Athletics & Recreation as a department must also do more, and take tangible steps to being a force for positive change, diversity and inclusion. It is important that we have these conversations and that we take action to dismantle biased systems, promote inclusion and stand together against hate and injustice. As a student-athlete, you are positioned to become a leader on campus and a role model for others within our community. Your participation in intercollegiate athletics increases your visibility and the responsibility incumbent upon you to represent yourself, your team, our department and our University in an appropriate manner at all time. You must strike a balance between the serious pursuit of academic depth in your chosen field, and the intensity of training and competing for the Gaels. As a Queen’s varsity sport community, we strive to Lead the Way on the field of play, on campus and in the Kingston community. Being a member of the Queen’s Athletics community is one of the most rewarding and worthwhile experiences a university student-athlete can have. Our student-athletes are leaders in the classroom with over 40% of our student-athletes achieving a GPA of 3.5 or higher; we are leaders in the community with our Gaels Care program and various student-athlete led charitable initiatives throughout the year; and we are leaders in competition as we strive for athletic excellence and the top of the podium. Congratulations on your decision to contribute to the Gaels Athletics program and join Queen’s University’s dynamic campus community. I know your participation in varsity athletics will enhance your university experience, provide you with lifelong friendships, and afford you valuable life-lessons not found in the traditional classroom. Cha Gheill!
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Equity, Diversity, Inclusivity and Indigeneity (EDII)
Queen’s Athletics and Recreation (A&R) is committed to providing a safe, non-threatening and inclusive environment that is respectful of all beliefs, identities, experiences and backgrounds. We value the personal goals, dignity and self-worth of all student-athletes and staff in our programs and strive to treat every student-athlete and staff member fairly in an environment free of harassment and discrimination. Student-athletes are eligible to compete on men’s or women’s varsity teams and clubs corresponding
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to either their gender identity or their sex assigned at birth, so long as they comply with the Canadian Anti-Doping Program (refer to U Sport Equity Policy 80.80) Everyone belongs here; WE ARE ALL GAELS and our diversity make us stronger. We Are All Gaels video
Inclusive Queen’s
Queen’s University recognizes that all members of the University Community have the right to be free from harassment and discrimination. This includes sexual harassment, harassment based on sex, gender identity, gender expression, sexual orientation, race, ethnicity, religion, creed, and disability. Under Ontario and Federal law, the University has a duty to safeguard against harassment and discrimination and an affirmative duty to accommodate. Queen’s students, faculty, and staff come from every imaginable background – small towns and suburbs, urban high rises, Indigenous communities, and from more than 109 countries around the world. You belong here. At Queen’s, you’ll meet people like yourself and others who are very different. Your fellow students will be among the most interesting, creative, and provocative individuals you will ever encounter. They will challenge you in class, in conversations over meals, or in late-night discussions in residence rooms, and shift the way you see yourself in the world. Resources: Inclusive Queen’s : https://www.queensu.ca/inclusive/content/home DSA Anti Racism Resources: https://www.queensu.ca/studentaffairs/node/156
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COVID-19 Education, Awareness and Compliance In March of 2020, the World Health Organization declared a global pandemic in connection with the virus that causes COVID-19. The Government of Canada, the Province of Ontario, local governments and local public health units are responding to the pandemic declaration by enacting a variety of statutory amendments, regulations, orders by-laws, and public health orders, initiatives, requirements and recommendations. ALL student-athletes in sanctioned Athletics & Recreation (“A&R”) programs, have a role to play in minimizing the risk of exposure to the COVID-19 virus to oneself and to others. As a mandatory requirement of participation in A&R sanctioned programs and/ or activities ALL participants must review the student-athlete COVID-19 education course and agree to abide by the terms and conditions outlined below. Prior to participating in any scheduled activity with your team/club you: •
Understand that the COVID-19 virus is a highly contagious, dangerous and potentially lethal disease, and that all screening processes and self-assessments must be taken seriously, and that you are required to provide accurate information at all times.
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Will wear a face covering over your nose and mouth at all times when required on campus.
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Will maintain physical distancing (minimum of 2 meters) from other people whenever possible.
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Will follow basic health precautions including frequent hand washing/sanitizing, cough/sneeze etiquette and shared-space hygiene.
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Will comply with daily COVID-19 screening practices as required for entry into athletic and recreation facilities and/or programs.
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Will stay at home and/or remove yourself from activities/facilities if at any time you believe you are experiencing symptoms and/ or have had a possible exposure to the COVID-19 virus.
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May be removed from activity and/or from the training environment should you, in the opinion of A&R staff, exhibit any symptoms of the COVID-19 virus.
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Will follow the direction of A&R staff and/or signs and guidance posted throughout athletic facilities, campus spaces and buildings.
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Will notify your respective Coach or Sport Leader immediately if: • you develop COVID-19 symptoms; • you believe you have contracted or been exposed to the COVID-19 virus; • you are planning to be tested for the COVID-19 virus; • you have been advised, by a medical professional, by a public health official, or by using the government of Ontario selfassessment tool, to self-isolate and/or be tested for the COVID-19 virus.
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Understand that your personal information may be shared with University staff and/or public health officials on a need to know basis for health and safety and/or public health reasons.
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Will participate in testing and cooperate with contact tracing when required and will follow all isolation and quarantine protocols, when required.
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Will follow return to sport/activity protocols prior to resuming ANY facility use and/or ANY activity at the facility.
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It is also strongly recommended that student-athletes download the Government of Canada’s COVID Alert App to help break the cycle of infection and to be alerted to any possible exposure to the COVID-19 virus before symptoms appear. It is a good way to take care of oneself, teammates, coaches, and all others in our sport and local community. Athlete and participant safety is a top priority for Queen’s Athletics & Recreation. Within all activity, including sports, there exists the possibility of an athlete or participant having COVID-19 and thus transmitting the infection to others. Queen’s Athletics & Recreation takes COVID-19 awareness, education and management very seriously. Anyone suspected of having COVID-19 will be removed from the environment immediately in order to return home to self-isolate and seek testing at the COVID-19 testing centre. When the participant may end their self-isolate and resume training will be determined based on symptom progression, testing results and documented clearance by a physician.
The Athletics Return to Sport Protocol can be found here. Additional COVID-19 information and resources: •
A&R COVID-19 page
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KFL&A Public Health
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Ontario Health
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Public Health Ontario
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Welcome Back Video
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Meeting Your Neighbours Video
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Know your COVID-19 Plan Video
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COVID-19 Prevention Checklist Video
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Covid-19 Student Prevention Checklist
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Student Household Covid-19 plan
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Welcome Letter from the Varsity Leadership Council Co-Presidents
The Varsity Leadership Council is a student-athlete organization comprised of both varsity club and varsity team representatives. As a council, we represent student-athletes on the University Council on Athletics and Recreation and we speak on behalf of the Queen’s student-athletes regarding all relevant issues and decisions within A&R programming. We promote a positive image of Queen’s Athletics and build relations with the Queen’s University and Kingston community through our volunteer opportunities and outreach programs.
Christie Gray & Benji Bercovitch Varsity Leadership Council Co-Presidents
As Co-Presidents, we are really excited about this upcoming year. While certain parts of our daily routines have changed, we have perceived this change as an opportunity to spearhead several new initiatives for the year ahead. Having the opportunity to wear tricolour is something that we all take pride in, and we as the VLC look forward to bringing the Gaels family closer through sport and community outreach programs. In order to maximize our impact on campus and in the community, we will need the entire force of student-athletes to buy into our initiatives. Keep an eye out for information from us in the monthly Student-Athlete newsletter sent out by Athlete Services. As well, do not hesitate to reach out to your team representatives throughout the year for event information and ways to get involved. We look forward to a productive year with our family of student-athletes at Queen’s!
2020-21 VLC Executive Position
Name
Contact Information
VLC Co-Presidents
Christie Gray (Soccer) Benji Bercovitch (Basketball)
vlcpresident@gogaelsgo.com
VP Administration and Communication
Melissa Wong (Cycling)
vlccommunications@gogaelsgo.com
VP Athlete Involvement
Mitchell Neuert (Volleyball)
vlcathlete@gogaelsgo.com
VP Community Outreach
Jillian Lynott (Rugby)
vlccommunity@gogaelsgo.com
VP Social Media
Jessie Chen (Ultimate)
vlcsocialmedia@gogaelsgo.com
For more information on the VLC and their initiatives, check out the website.
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Letter from the Director of High Performance Sport
The definition of high performance in sport is simply ‘the ability to get better’. Therefore, the key characteristics of high performance include: • Focus on self-improvement • Emphasis on learning and improving over winning • Success in academic, athletic and contributions to the community Taking the eyes away from the scoreboard and actually looking at being accountable for continuing to be the best, no matter what the situation is. The aim of every champion team is to work together. It is the old saying ‘united we stand, divided we fall’ is a simple truth when it comes to successful team performance driven through cohesion. Being a Gael will have both wonderful highs and some tough lows. So as each season progresses, I encourage all student-athletes to take a moment to reflect ‘why you love your sport’ and ‘why you signed up in the first place to be part of the team’?
Sean Scott Director High Performance Sport, Queen’s Athletics & Recreation
This handbook will help guide you to the information that is important to be a Gael and to manage the mix of wonderful highs and the tough lows. I encourage you to read it carefully as the information will help guide you towards a more successful time at Queen’s. Go Gaels Go!
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High Performance – Vision “Queen’s University, recognized as one of the “oldest and best universities in Canada,” welcomes potential student-athletes to explore what it means to be a Gael. At Queen’s, athletic excellence is an integral component of the student-athlete experience. As a member of the Gaels you will be challenged to achieve your highest potential. From award winning coaches, to distinguished faculty, state of the art facilities, and unparalleled student-athlete support, Queen’s University Athletics is proud to be one of the leading athletics and recreation programs in the country.”
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High Performance – History Queen’s has one of the oldest and most comprehensive university athletics programs in Canada. The program dates from 1860, when a local military man, Col. Angus Cameron, persuaded the Board of Trustees to set up a small gym in Summerhill with “vaulting cross-bars, ladder ropes, and a few other items.” Cameron was careful to request that the gym be “retired from jeering spectators,” an indication of the low esteem in which athletics were held in the mid-19th century. The first organized sports were annual track and field competitions held on October 16, University Day, at which students competed for prizes offered by the people of Kingston. These competitions, which began in the early 1870s, included the traditional Scottish caber toss, and were a major university event until early this century. The first team sport appears to have been soccer (then called football), which also made its debut in the early 1870s. Later in the decade a form of “Association Football with catching” appeared on campus - a distant predecessor of modern football. A closer relative, rugby football, was introduced in 1882 by two brothers who brought the English rules of the game down from their home in Ottawa. Snowshoeing and curling were the most popular winter sports before the emergence of hockey in 1886 (see Hockey, First Game of ). Sports were initially restricted to male students, but there was a women’s hockey team in action as early as 1894 and, before the construction of Queen’s first gymnasium building in 1907, women had their own small gym on the top floor of Theological Hall.
Queen’s and McGill played the first recorded intercollegiate women’s basketball game in Canada. Queen’s women’s teams were pioneers and amongst the founding members in every women’s OUA and U SPORTS sport, with competition roots going back as far as 1894
High Performance - Highlights Since the arrival of Executive Director Leslie Dal Cin in 2006, Queen’s has undergone a re-vitalization in its A&R program. With a renewed vision “to be the leading Athletics and Recreation program in Canada,” the department focused its resources on supporting student-athletes to achieve success on the playing field, in the classroom, and as people. The focus on high performance has seen the addition of multiple layers of services for varsity student-athletes, including increased full-time coaches, full-time strength and conditioning, athlete support services, and athletic therapy staff, as well as the construction of multiple state of the art facilities, including the opening of Mitchell Hall in December 2018, for training and competing. The addition of these support systems has created immediate success. The success of our programs goes far beyond the field of play; and extends into the classroom and local community. Our student-athletes have achieved remarkable academic success - proven by the number of U SPORTS Academic All-Canadians and OUA Academic All-Stars produced each year. Queen’s student-athletes also provide a positive influence throughout the Queen’s and Kingston community. The Varsity Leadership Council (VLC) engages student-athletes in community outreach and volunteer programs on an annual basis and contributes to the development of a tight knit and supportive varsity student-athlete community.
By the late 19th and early 20th centuries, Queen’s had become a national powerhouse in sports. The men’s hockey team appeared in three Stanley Cup finals around the turn of the century (losing all three) and the football team won three consecutive Grey Cups in the early 1920s. , and in 1919 Queen’s Student-Athlete Handbook | 13
HIGH PERFORMANCE Continuing to Get Better
Athlete Excellence Pathway
Student Athlete Success Profile
The Athlete Excellence Pathway describes the High Performance process for identifying and developing our student-athletes. Our goal is to work with prospective student-athletes earlier to advise on high school academics, which could lead to an admission offer. Then, support these individuals who have the potential to work with our teams before their first academic year after signing a Letter of Intent (LOI). Once at Queen’s, coaches and the Performance Enhancement Team are able to focus on helping student-athletes, as they individually strive to achieve their fullest potential!
The Success Profile demonstrates the six key components that contribute to high performance success as a student-athlete. They are the athletic components of Physical, Technical/ Tactical and Mental in conjunction with your Academics, overall Health/Wellness and the Culture you help create within the team. We promote leadership development for our student-athletes to help the betterment of our Queen’s and Kingston Communities while achieving great success in academics and athletics.
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IPP Evaluation Scale Graph
IPP Evaluation Scale
Individual Performance Plan (IPP) Above is an example of an IPP that all student-athletes will be completing with their coaches. The IPP is a tool for student-athletes to identify areas where they are doing well and where they can improve. Below is the IPP Evaluation Scale. This colour scale will be used in all evaluations in High Performance including the IPP, Strength and Conditioning and Academics. Please become familiar with these as it will help you in your academic and athletic success!
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Section Two
WHAT IT MEANS TO BE A GAEL
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Sport is about competing and performing to the best of your ability – the pursuit of human and sporting excellence. Membership on an athletic team at Queen’s University is a privilege. Student-athletes, as representatives of the University, are highly visible students on campus and in our community. Participation on an athletic team creates the unique opportunity to be a role model, peer supporter, mentor and spokesperson; it also brings responsibilities. A Queen’s student-athlete is expected to Lead the Way – being a responsible citizen, positive role model and ambassador of the University, the A&R Department, the Gaels program and their team, demonstrating the highest pursuit of ethical and drug free sport, fair play, integrity, inclusion and respect for others at all times. In addition, student-athletes are expected to abide by all University policies, A&R Department policies, team rules and the policies and procedures of Ontario University Athletics (OUA), Canadian University Sport (U SPORTS) and/or other sport-governing bodies.
Varsity Student-Athlete Selection Process The Head Coach of each Varsity Team and Club is responsible for a team that is competitive within each sport’s respective league. Team selection policies are in place to ensure that the best athletes are selected for optimal performance of the team throughout the competitive season. A number of factors are taken into consideration in the decision-making process (see team selection guidelines for your respective sport).
At Queen’s, we value that coaches, administrators, parents/ guardians and alumni all working toward the ultimate goal of helping student-athletes to be successful academically and athletically. Clear and effective communication can help us to achieve that goal; and it begins with the student-athlete. If a student-athlete has a question or concern about team selection, rosters, in-game rotation and substitutions, and/ or playing time, they should speak directly with their coach. Student-athletes should communicate clearly, directly and respectfully with their coaching staff whenever there is an issue or concern; at an appropriate time. After a decision has been made, student-athletes are encouraged to take some time to reflect on the coach’s decision, schedule a meeting, and come prepared with discussion points. Our coaches will listen to the concerns and work with the student-athlete to clarify or resolve the issue. If a student-athlete has a question or concern about any aspect of team operations; student-athletes are encouraged to speak directly with their coach, outlining their concerns in an appropriate manner and time. Our coaches will listen to concerns and where possible will provide rationale and/or clarify information that led to their decision making. Our coaches do not discuss team operation or team personnel issue with parents. If a student-athlete feels that they have been treated unfairly and/or has questions as it relates to their participation in a sport-related program, the procedure for initiating a conversation/complaint is outlined here.
The Head Coach has the ultimate decision making authority when it comes to: • team selection • dressing roster • starting roster • in-game rotation and substitutions • playingtime Performance evaluation is an ongoing and continuing process that take place throughout the year. Changes to the team and/ or roster can be made at any time based on any number of circumstances. Perspectives may vary between coach and student-athlete, but the coach has ultimate jurisdiction and authority for final decisions.
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The Student-Athlete Parent/Guardian Experience We are excited that your family is now a part of the Queen’s Gaels Family! Queen’s University appreciates the loyal support, dedication and enthusiasm that parents/guardians bring to our high-performance culture and recognize that student-athletes still look to their parents/guardians for guidance during their varsity career. This section is an overview of the ways your family can help empower you to be successful academically and athletically during your time at Queen’s. •
Support the team by bringing family and friends to sporting events.
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Cheer loudly and enthusiastically.
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Familiarize themselves with the support services available through Athlete Services.
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Respect the coach’s decision-making process regarding team selection, rosters, in-game rotation and substitutions, and playing time.
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Consider volunteering or hosting team social functions (i.e. parents night, or a team event if they are visiting a town near you, involvement in team fundraising activities).
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If you wish to support the team in other ways; please speak with the Coach who can connect parents/ guardians to the Queen’s A&R staff who can assist further.
Parents/Guardians play an important role in student-athlete self-esteem, but also in our team’s cohesion. Every player coming into their respective Gaels program was the very best player from their high school, was likely recognized as a city All-Star, and most have recognition through a club team, provincial or national program. At the university level, opportunities for players to shine in games may be significantly more limited. This will be determined by the student-athletes daily practice performances. While it is sometimes difficult for student-athletes to understand, we emphasize that everyone in our program contributes to the overall success of the team. The more positive support 18 | Queen’s Student-Athlete Handbook
student-athletes receive from those around them, the better off the players and the team will be. We hope that parents/guardians will appreciate that a Coach’s job is a difficult one, and that decisions can be complex to ensure that optimal team performance is achieved, our coaches will make these decision with the best interest of the program in mind, while respecting the individual. Student-athletes who have questions and/or who would like more information about coaches decisions are encourage to speak directly to their coach. If a student-athlete feels that they have been treated unfairly the process for them to initiate a conversation/compliant is outlined in the section above and/ or Student-Athlete Complaints Procedures which is located on our website.
Varsity Leadership Council Lead the Way Being a member of the Queen’s student-athlete community means that you have the opportunity to be a part of the decades-old tradition of being active leaders in school academics, in athletics, and in the community. We are role models to youth in the area, and visible in both the Kingston and Queen’s communities. Every member of a team or club has a responsibility to evaluate what builds their community and to ensure continued success. Think about how you want to be portrayed as an individual in your family, in the community, and in your sport. Think about what brings you success. Then, take a step outside of your own shoes and reflect on your team or club - both as an entity and the individuals that shape it. How does it operate to achieve success, and how can you contribute to this? How can we continue to improve? A major area of teamwork and community spirit is focused on respect. Queen’s Gaels are firmly committed to ensuring a safe and respectful atmosphere to everyone - at all times. From pre-season training to championship matches, alumni events to team/club socials, every athlete within a successful program is committed to treating their teammates with the utmost respect and integrity. As Queen’s student-athletes we Lead the Way. Enjoy your time here - this is an exciting chapter of your life, and you, and those around you, deserve to have the best experience possible. Understand that as a student-athlete, you are held to a higher standard. Be the best that you can be as a leader amongst Queen’s Gaels this year.
Community Outreach and Engagement Our student-athletes are great contributors to the Kingston community through our outreach initiatives. Our athletes participate yearly in charity events including the Run for the Cure, motionball, Martha’s Table Holiday Basket Donations, Bell Let’s Talk, Pathways to Education, the Autism Mentorship Program and much more. In 2019-2020, our athletes raised over $61,000 from these initiatives and donated 2,000lbs of food to local food banks. This is just a snap shot of the impact our student-athletes have on the Kingston community and we are looking forward to another amazing year of community outreach and engagement from Queen’s Athletics.
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Student-Athlete Guidelines for Behaviour Sport is about competing and performing to the best of your ability – the pursuit of human and sporting excellence. Membership on an athletic team at Queen’s University is a privilege. Student-athletes, as representatives of the University are highly visible students on campus and in our community. Participation on an athletic team creates the unique opportunity to be a role model, peer supporter, mentor and spokesperson; it also brings responsibilities. The social interaction and personal deportment of student-athletes, both on- and off-campus, can be subject to scrutiny and reputational damage. A Queen’s student-athlete is expected to Lead the Way – being a responsible citizen, positive role model and ambassador of the University, the Athletics & Recreation Department, the Gaels program and their team, demonstrating the highest pursuit of ethical and drug free sport, fair play, integrity, inclusion and respect for others at all times. In addition, student-athletes are expected to abide by all University policies, Athletic & Recreation Department policies, team rules and the policies and procedures of Ontario University Athletics (OUA), Canadian University Sport (U SPORTS) and/or other sport-governing bodies. In addition to the behaviour expectations outlined in the Queen’s Student Code of Conduct (which includes the Policy on Sexual Violence Involving Queen’s University Students) student-athletes are expected to: • Pursue academic success, being a responsible member of each class, which includes attending, being prepared, completing requirements and participating at the level expected of all Queen’s students. • Fulfill all department and team commitments throughout the year, including all eligibility and athletic education requirements as well as all activities required by their respective sport. To notify the appropriate department representative and/or their coach regarding any conflict or problem which might reasonably interfere with the fulfillment of these commitments. • Exhibit conduct at all times which compliments and enhances the University and team’s reputation, reflecting the highest standards of honour, integrity and dignity that should characterize participation in competitive University sport. Not engaging, or being tolerant of, any violent acts (i.e. verbal abuse, physical or sexual violence, etc.). • Not engage in and/or always separate themselves from any conduct or activity that might be considered unsporting, unethical, disrespectful, inappropriate or that might bring their own reputation, the reputation of the team, the Gaels program, the Athletics & Recreation Department, the University or their sport into disrepute. • Refrain from engaging in online behaviour (i.e. social media), or other communication technology in a public medium that reflects negatively on the reputation of their team, teammates, coaches, staff, opponents, the Gaels program, the Athletics & Recreation Department and/or the University. • Treat everyone with dignity and respect. Contribute to a positive campus, athletic and team culture that embraces the values of diversity, equity and inclusion. Not to engage in any behavior that is known, or ought to be reasonably known, to be harassing, hostile, intimidating and/or discriminatory. • Conduct all team activities (welcoming, social, team parties, etc.) in a manner that respects the individual’s rights, integrity, dignity, safety and well-being, including the right to participate voluntarily without any pressure. Activities that have forced participation, or are demeaning, humiliating or disrespectful, are unacceptable. Avoid any negative interaction or conflict with members of the opposing team (including fans, event staff, officials), except as they occur in the actual course of competition, and which constitute a reasonable expression of the competitive spirit of the team or team members. • Abide by the rules and regulations of their sport as set out by the OUA, U SPORTS and/or the respective sport-governing body. 20 | Queen’s Student-Athlete Handbook
• Uphold the principles of Drug Free Sport • By avoiding the use of any performance-enhancing drugs, (i.e. anabolic steroids) and/or techniques (i.e. blood doping), as outlined by the Centre for Ethics in Sport (www.cces.ca). Student-athletes who engage in or observe the use of such substance or techniques by another student-athlete are required to report the conduct to the Head Athletic Therapist. • By accepting responsibility to ensure that any medication taken is not a prohibited substance. Information to assist is available from: • World Anti-Doping Agency (WADA) – see “What is Prohibited” www.wada-ama.org • Centre of Ethics in Sports (CCES) – see “Anti-Doping” https://cces.ca/ • By not consuming or possessing any narcotic, controlled or prohibited substance (unless permitted by a licenced medical professional and used for the purpose prescribed and appropriately registered under a Therapeutic Use Exemption [TUE]) • By never possessing any narcotic, controlled or prohibited substance, while participating in a sanctioned team activity, travel to/from athletic events or activities, including practices, and/or while representing the University and/or while present at a venue (i.e. team rooms, dressing rooms, lodgings, dining facilities, etc) related to a sanctioned activity. •
Comply with the following restrictions regarding Recreational Substances (i.e. cannabis – including edibles, alcohol) • Never possessing any recreational substances while participating in a sanctioned activity, travel to/from athletic events or activities, including practices, while representing the University and/or while present at a venue related to a sanctioned activity (i.e. team rooms, dressing rooms, lodgings, dining facilities, etc). • Student-athletes shall not under any circumstances provide cannabis or alcohol to any person under the age of 19 and/or an individual who has not given their expressed consent. • Refrain from the excessive consumption of alcohol and/or the consumption of cannibas when it may negatively affect athletic performance and/or the safety and security of the athlete, teammates, and other participants. The determination of whether or not an athletic performance and/or safety and security may be negatively affected is at the discretion of A&R Staff.
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Student-athletes are reminded that while participating in provincial and/or national sport organization and/or other sports sanctioned activities they remain subject to the CCES anti-doping code requirements throughout their involvement with these programs).
Upon completion of the student-athlete registration process, which is a requirement to participate in any varsity sport activity, you are confirming that you will abide by all of the expectations and responsibilities outlined above. You are also acknowledging that any violation of the Queen’s Student-Athlete – Guidelines for Behaviour will result in appropriate sport-related discipline as determined by my Head Coach, and/or the Athletics & Recreation Department and/or the University. See the A&R Non-Academic Misconduct Policy (“A&R NAM Policy”) for the procedures governing disciplinary action and a summary of infractions and sanctions.
Guidlelines for Behaviour have been updated this year to align with changes in anti-doping processes from U SPORTS and CCES.
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Healthy Relationships & Sexual Violence There is an important conversation taking place on our campus and other campuses across North America that is about Sexual Violence and focusing on Consent and Positive Relationships. Queen’s University is committed to maintaining a positive learning, living and working environment in which Sexual Violence will not be tolerated. The university is also committed to providing non-judgmental sexual violence support response to any students who have experienced sexual violence. The Policy on Sexual Violence Involving Queen’s University Students (updated/approved by the Board of Trustees in 2019) sets out how matters related to Sexual Violence will be dealt with by the University and ensure alignment with provincial legislation and regulations. Through this policy, Queen’s University is committed to addressing Sexual Violence in the Queen’s Community through support, awareness, education, training and prevention programs, and through appropriate handling of incident Disclosures and Reports. Within A&R, all disclosures of sexual violence MUST be reported with the Executive Director (ED). The ED and first responder will work together to make sure a sexual violence survivor has information about support and helpful resources. This conversation is confidential, but the first responder must notify the ED that someone has been hurt. The ED will notify the Sexual Violence Prevention & Response Coordinator. Barb Lotan, Sexual Violence Prevention & Response Coordinator Phone: (613)-533-6330 | Email: Bjl7@queensu.ca Location: B502 Mackintosh-Corry Hall, Human Rights and Equity Office
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Related Resources: TOOLS • Responding to Student Disclosures of Sexual Violence • Sexual Violence Bystander Intervention Training • Sexual Violence Prevention and Response • Consent and Positive Relationships • Student Resources on Sexual Violence EMERGENCY OFF CAMPUS: 911 (24/7) ON CAMPUS: Campus Security and Emergency Services (CSES) 613-533-6111 NON-EMERGENCY Sexual Health Resource Centre (SHRC): JDUC Room 223 Office of Faith and Spiritual Life: 613-533-2186, JDUC Room 142B Human Rights and Equity Office Campus Security and Emergency Services (CSES) 613-5336733 Peer Support Centre Student Wellness Centre
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Harassment and Anti-Hazing As a student-athlete, you take pride in pursuing your athletic endeavours through training and competition and can appreciate the camaraderie that comes with being a part of a team/ club. The lessons learned on the field of play and with teammates are those that last a lifetime. Each year, over 200 new student-athletes join our varsity athletic community in our teams and clubs. Welcoming these new members has the potential to be a powerful experience, one that can be extremely positive in building individual belonging and establishing or reinforcing team/club culture. Conversely, depending on the nature of the activities, it can be an experience that is very negative, humiliating or degrading for an individual. These negative initiation activities are known as hazing. Hazing, harassment and/or discrimination in any form is strictly prohibited, and have significant consequences through the non-academic misconduct systems. We, as leaders in the Queen’s Varsity Sport Community, believe that student-athletes should belong and be inspired to perform in an environment that is safe, rewarding, motivating and successful. Our student-athletes should not be exposed to behaviour and activities that are meant to be demeaning, humiliating or harmful when participating on our teams, clubs and programs. We Lead the Way in the fight against hazing, by: •
• • • •
Providing resources to assist student-athletes on an effective means to build teamwork and promote team cohesion, ultimately resulting in success on the field of play Fostering and promoting an environment free of hazing Providing information regarding hazing as it relates to our community Increasing awareness, and educating our student-athletes, and all members of our varsity athletic community, around the definition of hazing and hazing-related issues Working together to eradicate hazing activities from our environment
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Learn more about our Lead the Way Anti-Hazing campaign here. Have a great idea for a team building activity? Be sure to apply for a Team Building Activity Fund (TBAF).
Reporting Concerns A&R is committed to protecting the health, safety, welfare and fair treatment of our student-athletes at all times. All student-athletes must adhere to the standards of behaviour described in the Student-athlete Guidelines for Behaviour and the Queen’s Student Code of Conduct. Coaches are required to adhere to the U SPORTS, Ontario University Athletics (OUA) and Queen’s Coaching Code of Ethics. All A&R staff members are subject to the policies established for Queen’s University employees. Conduct such as hazing, harassment, and discrimination is strictly prohibited. A&R prides itself on having a welcoming and open-door policy for student-athletes. At any time, student-athletes are encouraged to make an appointment with A&R staff to discuss any issue of importance. If a student-athlete feels that they have been discriminated against, treated unfairly or inappropriately, or has a concern related to programming and/or operation of A&R and this relates to their participation in a sport related program, by a fellow student-athlete, a coach, a team support staff, A&R staff member or other A&R authorized individual within the A&R sport program, the procedure for making a Complaint is outlined here. Complaints related to matters outside the A&R sport programming and operations (i.e. academic, residence, awards, etc.) should be directed to the appropriate campus department with jurisdiction over those areas. If you are uncertain about whether the matter you are looking to make a Complaint about is related to an athletic program and/or team operation or is matter outside of athletics, please don’t hesitate to ask your head coach or respective sport administrator. Once you raise a matter with clarity, they are required to report or initiate follow-up action.
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Section Three
EDUCATION AND COMPLIANCE
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QAthlete
Eligibility
All student-athletes who wish to participate on a varsity team must complete the registration process on QAthlete (the Queen’s University Athlete Information Management System). This is a mandatory requirement in order to be eligible. QAthlete is used to determine ongoing varsity athlete eligibility and to build team rosters.
Queen’s University Athletics is a member of the provincial conference, the Ontario University Athletics (OUA) and national conference, U SPORTS . Therefore, we must adhere to these conferences rules and regulations, which includes eligibility.
Student-athletes are also required to complete a mandatory Concussion Code of Conduct (see Section 4) CCES anti-doping online education module and to register on U SPORTS Central (if they plan to participate on a U SPORTS team) in order to complete their QAthlete profile. Information for Student-athletes who are new to Queen’s • Complete CCES anti-doping online education module and register on U SPORTS Central (this requires the payment of a one time $50 fee). Please use your @queensu. ca email address • Create an account on QAthlete using the same @queensu.ca email address as above. • With the QAthlete program complete the Concussion Education and Concussion Code of Conduct. • Ensure that you have submitted all of your medical requirement forms to Q Sports Medicine (see Section 4: Performance Enhancement, “Medical Requirements Forms – First Year Varsity Team Participants) Information for Returning Student-athletes • Log in to the CCES anti-doping online education module and U SPORTS Central to complete your annual requirements. Please use your @queensu.ca email address • With the QAthlete program complete the Concussion Education and Concussion Code of Conduct. • Log in to QAthlete using the same @queensu.ca email address as above and go through the account verification steps as requested.
Sport eligibility can be complex, and there are serious individual/team consequences for a breach of eligibility rules. Asking for help early in the eligibility process will ensure that we clear athletes for participation and to avoid infractions. If you are unsure and/or have questions about any participation and/or eligibility matter please contact an Athlete Services Coordinator or the Manager, Athletics Education and Compliance. Requirements Here are some eligibility guidelines that you need to be aware of: • You must be enrolled in a minimum of 9 units per semester (18 units total) to compete. •
To continue competing in future years, you must pass in a minimum 18 units from the previous academic year.
•
Always add courses before you drop them (+B4-). This is to avoid dropping below the 9 unit required threshold and not being able to enrol in a course to replace it.
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U SPORTS sports and Men’s Rugby- you have 5 years of eligibility to compete for your sport. The only Varsity Teams that have unlimited eligibility are Men’s and Women’s Rowing
•
Participation in any game usually results in consuming a year of eligibility
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Graduate Students: MUST provide athlete services with a confirmation letter from your academic department confirming full time enrolment.
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Exchange: MUST provide a letter to athlete services confirming that the courses you took on exchange have been transferred back to Queen’s.
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Transfer Students: If you transferred from another institution to Queen’s, you must speak to Athlete Services to confirm courses taken in the previous year and eligibility.
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Student Fees: In order to remain eligible, you must pay your student fees by the agreed upon date. These fees can be paid at the Customer Service Desk at the ARC. Queen’s Student-Athlete Handbook | 29
The following are some simple but important steps that will allow you to better manage workload and achieve academic success:
Five Steps to Academic Success: 1. Go to class. Be prepared and participate. 2. Do your work early. Start in week one and stay on top of your assignments. 3. Manage your time wisely. Build study/athletic/work time into your weekly schedule. 4. Take advantage of all academic support services. 5. It’s ok to ask for help!
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Educational Support Services Athlete Services offers supports to student-athletes to assist them in their academics while they are competing for Queen’s. We understand that balancing high performance athletics and academics is not an easy task. Athlete Services are here to assist with your pursuit of academic excellence. There are a variety of Gaels Support Programs; they are mandatory for any student-athlete enrolled in them.
Gaels Programs A number of educational support programs are in place to support our student-athletes, here is an overview: Gaels 101 is a first-year mandatory transition program for all student-athletes coming to Queen’s from high school or who are new to Queen’s (including transfer students). This program is designed to teach and develop skills that are essential for academic, athletic and personal success while at Queen’s. Studentathletes are put into groups based on their academic program and this group facilitated by an upper-year Student-athlete Academic Mentor (S.A.A.M.) who will be their primary resource for support. This program occurs weekly on Sunday evenings in first semester. Gaels 201 & Gaels 201+ is a proactive support program for student-athletes who are: part-time, transfer, provisionally admitted with an AFA, or who had an IEP in high school. This support program involves bi-weekly meetings throughout the Fall semester with upper year mentors who are trained by Student Academic Success Services, or Case Managers within High Performance Athletics. Gaels 301 is a mandatory academic support program for student-athletes who are placed on probation by Queen’s University. Typically, probation is defined as having a cumulative GPA lower than a 1.6; however, different standards exist in the Commerce and Nursing programs. While on probation, the student-athlete will be enrolled in the 301 program where their athletic participation will be limited based on discussion with Athlete Services. Student-athletes in this program will meet regularly with a Case Manager to discuss strategies to achieve academic success. The main goal of this program is to support the student-athlete to be released from academic probation.
Gaels 401 is an academic support program for student-athletes who have renewable Athlete Financial Awards and do not obtain the 2.7 sessional GPA needed to renew. In this program, student-athletes meet with their coaches on a bi-weekly basis to discuss their academics. This is an opportunity for coaches to be involved in their student-athletes academics and refer them to different services on campus for further support if needed. Proactive is an academic support program for those who are close to being on probation. Typically, probation is defined as having a cumulative GPA lower than a 1.6; however, different standards exist in the Commerce and Nursing programs therefore there are different standards to be enrolled in the Proactive group. Student-athletes in this program have low Sessional and/or Cumulative GPAs, and will meet regularly with a Case Manager in order receive the assistance they may need to be academically successful. Tutoring Athlete Services offers a variety of subject-specific academic support for our varsity athletes, including: Paper online tutoring, Gaels tutoring, and Peer Assisted Study Sessions. These services are provided at no cost to all student-athletes. PAPER
Paper is a comprehensive, unlimited learning solution providing 24/7 academic support, to all varsity team student-athletes who are new to Queen’s and for those who are enrolled in a Gaels program (e.g., Gaels 301, 401, etc‌). Paper is an on-demand, chat-based tutoring service available across all subject areas. Sessions are conducted via chat, creating a learning environment that allows student-athletes to interact freely and personally with their tutor. Paper also offers access to live help in essay writing and science-based lab support. No more waiting for a writing appointment during peak periods of the academic year. Student-athletes can easily submit their completed essay or lab online for a thorough review by Paper educators. Feedback is provided within 48 hours of submission.
Try the Paper mobile app! Student-athletes registered Paper will receive notification in September via email with a temporary login and username to create an account. Queen’s Student-Athlete Handbook | 31
Gaels Tutoring Upper-year student-athletes are provided with up to 4 hours of Gaels tutoring services per month. We offer both individual and group sessions for a wide variety of courses at Queen’s. Gaels tutoring is intended to serve as a supplement to pre-existing faculty/school tutoring services and we encourage studentathletes to access those services before submitting a tutoring request. Please note: •
Access to tutors is based on availability.
•
If a tutor is needed in a subject not currently covered, every effort will be made to hire an additional tutor to fit the student-athlete’s need. In the event that a tutor is not available, you may be referred to another on-campus tutoring resource or to the SASS Subject-Specific Resource Guide.
•
Tutoring hours do not carry over from month-to-month.
The tutoring request system is initiated and driven by the student-athlete. To request a tutor, please fill out the tutor request form here. If you do not hear a response from a tutor, you will need to proactively follow up with the Tutor Coordinators gaels.tutor@queensu.ca
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Degree Planning and Course Selection
mid-term (Oct/Feb); however, may occur more frequently depending on your coach.
Course Load
Academic Support – IEP/Accommodations
Many student-athletes, for a variety of reasons, choose to take a reduced course load in first year (3 courses per term) and sometimes throughout their undergraduate degree. Queen’s University has 5-year degree plan options in many of our Faculties/Schools and varsity student-athletes are encouraged to explore their options with a member of their coaching staff. If a reduced course-load or 5-year plan are right for you, the next step will be to schedule a meeting with an Academic Advisor to discuss your academic goals and commitments. Your Advisor will review relevant and important information that will help you decide what kind of course load is right for you and will provide a referral to your Departmental Advisor so that you can discuss your course sequencing and program requirements in more detail. Five-year program plans also allow student-athletes to take advantage of the full 5 years of eligibility in their sport while still graduating with their peers. Completing your degree is by no means a race. What’s important is that you enjoy your university years, succeed academically, and leave Queen’s with excellent transferrable skills and a credential.
Are you a student-athlete who had an IEP in high school or who currently has accommodations in place? Our goal is to support your successful transition to university and to foster an inclusive and equitable environment throughout your time at Queen’s. Don’t forget to register, or re-register, with Queen’s Student Accessibility Services (QSAS) at the start of each academic year. Need additional academic support? There are a variety of academic support resources available within Athlete Services and at Queen’s to help you be successful. Not sure where to start? Stop in during Athlete Services Office hours or contact your coach, and we can help you figure it out. All you have to do it ask. Remember – Asking for help is a sign of strength! Be smart enough to know when you need help and brave enough to ask for it. - Unknown
Academic Monitoring The Athlete Services Retention Coordinator monitors varsity team student-athlete academic progress throughout the year and notifies athletes after each semester if they are not on track to complete 18 units or if they need additional academic support. This is to ensure that the Athlete Services Retention Coordinator can intervene with student-athletes to ensure they remain eligible to compete and help them succeed in their academics at Queen’s. A member of your coaching staff will also be checking in with you several times per year for an academic check-in to ensure that you are on track academically and to provide additional support as required. These check-ins will take place at the Queen’s Student-Athlete Handbook | 33
Academic Accommodation and Academic Consideration Queen’s University recognizes that students may have circumstances that affect their ability to fulfill their academic obligations and requirements and has policies in place to ensure consistent and fair accommodations and considerations are provided. Privacy and confidentiality will be respected, protected and maintained throughout the academic accommodation and consideration process. Faculty / School Offices may request documentation, at their discretion, to verify circumstances while keeping the privacy of information disclosed by students a priority.
As a varsity athlete you are expected to anticipate and communicate potential conflicts between academic and athletic commitments with your professors as soon as possible. When speaking with your professors at the start of the academic semesters be sure to: 1. Introduce yourself to the professor 2. Indicate you are on a varsity team 3. Talk about potential conflict dates 4. Try and find a resolution with the professor by discussing possible options, while prioritizing your academics
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Academic Accomodation and Consideration - General
Academic Consideration - Athletic Events
Academic Accommodations for Students with Disabilities
Academic Consideration for Students participating in Sanctioned Events
•
Accommodation: An adaptation that reduces or eliminates barriers to participation, which arise when a student with a disability interacts with the academic environment.
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Examples of accommodations: Extra time on exams, different location for exam, use of computer, adaptive technology, note-taking, course materials in alternate format, extensions.
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Queen’s Varsity Athletic Events: This applies to a varsity athletics team or club member participating in a significant event (e.g. provincial, national, or international competitions) where student participation is essential to the success of the team. All requests related to athletic events must first be approved by a member of the Athletics & Recreation senior management team or delegate before being brought to the Faculty / School Office for final approval. The varsity athletic event needs to be a provincial, national or international championship.
•
Excused Absence for Significant Event forms must be submitted in this circumstance. Athlete Services will provide forms and additional information to coaches after qualification for the competition. Coaches will then distribute forms to student-athletes to be submitted to Faculty / School Office for final approval.
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If your competition is not an OUA or U SPORTS event please complete the following form: Request for Excused Absence for Significant Event and bring to the attention of Athlete Services a minimum of 2 weeks before the event, or as soon as the event is scheduled if less than 2 weeks notice is available.
Academic Consideration for Students in Extenuating Circumstances •
Consideration: An action or actions taken by an instructor or Faculty Office in response to a student with an extenuating circumstance.
•
Examples of considerations: Excused absence, deferral, extension, modified schedule for assignments, projects, labs, or placements, alternate assignment, re-weighting of term marks, permission for an incomplete grade, or course withdrawal without penalty.
•
How to Submit for accommodation and consideration: • Arts and Science: Submit forms through the designated link • Commerce: Submit forms through Commerce Portal • Health Sciences: Submit Forms to Program Office
Student-athlete Monthly Newsletter
• Engineering & Applied Sciences: Submit forms to Academic Accommodation Coordinator
Athlete Services produces a newsletter that is sent to all student-athletes on their Queen’s email address at the beginning of each month throughout the academic year (September-April). These newsletters include important dates/ deadlines, who’s playing at home, updates from units across A&R and from the VLC, Strength & Conditioning tips, professional development opportunities, and more! Be sure to check your inbox at the beginning of each month, so you don’t miss out!
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Scholarships, Awards & Financial Aid Athletic Financial Awards (AFA’s) Athletic Financial Awards may be provided to a student-athlete through the recommendation of their Coach for athletic reasons. AFAs may be provided to incoming student-athletes (first years & transfers) and current upper year student-athletes. It is the Coach’s discretion whether to offer an AFA as well as the length and amount of AFA. Per Ontario University Athletics (OUA) regulations a maximum of $4500 per year may be provided to a student-athlete. An AFA may be provided for 1 year or be renewable for up to 4 years. All AFAs are administered by Student Awards in the Office of the University Registrar at Queen’s University in accordance with all U SPORTS and OUA regulations. Please review the requirements below to ensure you are academically eligible to receive an AFA. In addition and where applicable, please specifically review your AFA agreement that outlines additional criteria concerning your AFA.
Entrance Awards (1 year or 4 year renewable) To be eligible to receive an AFA as an entering student, you must meet all U SPORTS and OUA requirements, namely: •
Have a minimum admission grade average of 80%;
•
Be enrolled as a Queen’s University student fulfilling all academic requirements for OUA and/or U SPORTS eligibility (generally the equivalent of at least 60% of a full course load or 9 credits units in each term of study) and be listed on the eligibility certificate for participation;
•
Make, and remain on, the competition roster in the academic year for which the AFA is granted.
If the AFA is renewable, maximum period of 4 years, it is renewable in years 2, 3, 4 contingent upon your continued active participation with your team provided you adhere to the following criteria: •
Achieve a 2.7 grade point average (GPA) on all registered course work at the conclusion of the academic
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year (Sept-Aug) including summer term in the preceding academic year; •
Fulfill all OUA and U SPORTS eligibility and participation requirements;
•
Meet all Performance Criteria as outlined by the Upper Year requirements.
Upper Year Awards (Current Student-Athlete or Incoming Transfer) To be eligible to receive an AFA as an upper year student, you must meet all U SPORTS and OUA requirements, namely: •
Achieve a 2.7 grade point average (GPA) on all registered course work at the conclusion of the academic year (SeptAug) including summer term in the preceding academic year;
•
Be enrolled as a Queen’s University student fulfilling all academic requirements for OUA and/or U SPORTS eligibility (unless otherwise stated in your award offer letter, the equivalent of at least 60% of a full course load in the fall and winter terms) and be listed on the eligibility certificate for participation;
•
Make, and remain on, the competition roster in the academic year for which the AFA is granted.
If you have any questions about AFAs please speak with your Coach. Queen’s Student Awards Queen’s Student Awards administers a range of financial aid programs including Government Student Assistance, Queen’s academic scholarships, need based bursaries, work study program and can provide you with financial advising. Student Awards is a great resource for student-athletes and we encourage you to become familiar with them. You can find further information on their website. Managing your finances can be complicated. The good news is that you don’t have to do it alone! The Student Awards Office offers free financial advising sessions to all Queen’s students. Make an appointment with an Awards Officer to discuss your situation at any time of the year by calling (613) 533-2216 or emailing awards@queensu.ca.
Key Contacts Milana McNamee Coordinator, Athlete Services - Retention milana.mcnamee@queensu.ca Breanna Burton Coordinator, Athlete Services - Recruitment breanna.burton@queensu.ca
Team Fees All student-athletes are required to pay the team fees that are established by the Head Coach. These fees may include; locker and laundry service, team clothing ordered, training sessions, and Colour Awards tickets etc. These fees must be paid by the deadline in order to remain eligible to participate in your sport. The amount, process for paying and the deadline will be communicated via the Head Coach and Manager, High Performance Team Operations prior to the start of the season. If extenuating circumstance are preventing you from paying your fees, please contact the Manager, High Performance Team Operations. Larissa Mankis E: larissa.mankis@queensu.ca
Travel Queen’s Athletics books all team travel considering a number of factors (i.e. team size, duration of trip, weather conditions, etc.) All members of the team must travel on the official transportation secured by the department unless they have received approval from their Coach AND they have completed and submitted a “Queen’s Independent Travel Form”. Any student-athlete wishing travel to a competition independently from their team must complete the Queen’s Independent Travel Form found in Q-Athlete. This form is to be submitted to the Travel Coordinator before departure of indicated trip. More information on the Travel Policy can be located on our website.
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Section Four
PERFORMANCE ENHANCEMENT STRENGTH AND CONDITIONING 38 | Queen’s Student-Athlete Handbook
Concussion Education, Awareness and Management Concussion Education A&R takes concussion awareness, education and management very seriously. Q Sport Medicine provides oversight on all matters related to Concussion education and management in aligning with the Ontario Government guidelines website. To promote concussion awareness and education A&R, has created a website which includes educational information and resources related to concussions The website also contains important information regarding new legislative requirements for all student-athletes and sport leaders under Ontario Legislation, Bill 193 – Rowan’s Law. Please see more information on concussion, education and management here.
Concussion Education and Concussion Code of Conduct In recognition of the potential seriousness of concussions and to comply Ontario Legislation, Bill 193 Rowan’s Law, ALL student-athletes participating in A&R sanctioned programs must review the A&R Concussion Information Sheet, view the Concussion Video for Student-Athletes (How Do Concussions Affect the Brain Video) and agree to abide by A&R’s Athlete Concussion Code of Conduct prior to participating in any team/ club activity as a mandatory requirement of participation.
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During the annual online QAthlete registration process, which is a requirement of participation in Queen’s Sport Programs, you will be asked to verify/agree that prior to participating in any scheduled activity with your team/club you: • Have reviewed the A&R Concussion Information Sheet. • Have viewed the Concussion Video for Student-Athletes. • Have reviewed and agreed to abide by A&R’s StudentAthlete Concussion Code of Conduct. • Commit to fair play and respect for all; respecting other athletes, coaches, team trainers and officials. • Commit to concussion recognition and reporting, including self-reporting of possible concussion and reporting to a designated person when and individual suspects that another individual may have sustained a concussion. If I suspect I might have a concussion I will stop training/competing immediately. • Commit to sharing any pertinent information regarding incidents of removal from sport with my institution and any other sport organization with which I have registered. • Commit to supporting the return-to-sport process and established protocols. • Will help prevent concussions, by: • Committing to zero-tolerance for prohibited play that is considered high risk for causing concussions. • Acknowledging mandatory expulsion from competition for violating zero-tolerance for prohibited play that is considered high risk for causing concussions. • Acknowledging that there will be escalating consequences for those who repeatedly violate the Concussion Code of Conduct.
Concussion Management
Within all sports, there exists the possibility of a student-athlete experiencing a blow to the head, face or neck, or somewhere else on the body that causes a sudden jarring of the head that may cause a concussion. A&R takes concussion awareness, education and management very seriously. Anyone suspected of sustaining a concussion should be removed from play immediately to be assessed by a certified medical professional trained in concussion management (medical doctor, nurse practitioner or athletic therapist). A diagnosis of a concussion should be confirmed by a Q Sports Medicine physician, who are trained in concussion management. If a concussion is confirmed, athletes or participants should have a minimum of 48 hours of cognitive and physical rest to let symptoms reduce before gradually returning to the activities of daily life. Once symptoms resolve, the athlete or participant must follow medical advice to ensure a safe return to full participation. Symptoms may present over the following hours, days or even weeks. As such you should not be left alone during the initial 48 hours after injury. Further, you should go to hospital immediately if you: • • • • • • • •
Have a headache that gets worse Are very drowsy or can’t be awakened (woken up) Can’t recognize people or places Have repeated vomiting Behave unusually or seem confused; are very irritable Have seizures (arms and legs jerk uncontrollably) Have weak or numb arms or legs Are unsteady on your feet; have slurred speech
Varsity athletes suspected of having a concussion, or diagnosed with a concussion must report to Q Sports Medicine as soon as possible (located in the ARC- LL1) and will be asked to return on a daily basis so symptoms can be monitored. Coaches are informed that the athlete is not to participate in activity until medically cleared. Athletes with a concussion will not be returned to play the same day of injury. The decision with respect to return to play is made by a member of the Q Sports Medicine staff (certified staff or in-house physicians) and will be communicated to the head coach. Coaches are not involved in the decision-making process of returning an athlete to play post-concussion. 40 | Queen’s Student-Athlete Handbook
It is important for student-athletes to meet with the Retention Coordinator in Athlete Services after the appointments with the Therapy Zone. This is to ensure that student-athletes create a plan with the Retention Coordinator to avoid any academic issues and begin the communication process with professors.
Anti-Doping Information Ontario University Athletics (OUA) and U SPORTS Anti-Doping control is regulated by the Canadian Centre for Ethics in Sport (CCES). The CCES is founded on the principals of fair play and drug-free sport which Queen’s Athletics fully respects and adheres to. As participating members of the OUA, U SPORTS and Queen’s Athletics, you are bound to the rules and guidelines of the CCES throughout your student-athlete career. For information on safe vs. banned substances and supplement information please follow the hyperlinks. More information on prohibited substances can be found at the World Anti-Doping Agency’s website.
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For more information and frequently asked questions list, please visit these links: • Global DRO – globaldro.com • Medical Exemption Wizard – cces.ca/mewizard Questions? Email substances@cces.ca Key Contacts Ryan Bennett - Manager, Q Sports Medicine T: 613.533.3325 or 613.533.6000 ext: 75334 Heidi Bonnell - Administrator T: 613.533.6000 ext: 74778
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Mental Health and Mental Conditioning Student Wellness Services, located in Mitchell Hall, is available for remote support during the 2020-2021 academic year. Check out their website for clinic hours and information on how to make an appointment.
Mental Health Support
Student-athletes often undergo significant stress managing academics, performance and personal life. As with physical injury, mental health issues are best managed when we access care and work toward restoring wellness and quality of life. Confidential psychotherapy is available for student-athletes seeking a safe place to talk and work through their difficulties. Asking for help can be challenging, but as a student-athlete you are encouraged to let your coach, trainer or athletic department staff know if you need support. Asking for help is not a sign of weakness but rather shows self-awareness, humility and strength. Referral to the Gaels Mental Health Coach can be made through the Athletic Department, simply ask your coach or a member of the Athlete Services team or the Q Sports Medicine clinic. Therapy Assistance Online (TAO) for Student-Athletes TAO is a free interactive resource for student-athletes to help manage the stressors that can come with being a busy student-athlete in a high performance environment. TAO is an online library of engaging, interactive programs that promote wellness and help you optimize your mindset. Through the online delivery of a series of self-directed activities, built on scientific research, TAO has been helpful to student-athletes who are motivated to maximize the way they think and feel, helping them get closer to achieving their goals. There are many student-athlete friendly features • TAO is designed specifically with busy student-athletes in mind. • TAO is mobile friendly. • You can complete TAO at your own pace, when you want, wherever you are. Modules can be completed in short manageable segments. How you engage with TAO is entirely up to you.
• •
•
TAO offers courses designed specifically for you, that your Coach can facilitate. TAO offers many options and modules for student-athletes. If you need help deciding which modules are right for you, there is a built-in self screening tool that can point you in the right direction. TAO can also be used in combination and assist with performance-based mental conditioning.
Other Resources • Student Wellness Services • Queen’s Mental Health Initiatives, Programs and Services • The Mental Health Awareness Committee (MHAC) • Therapy Assistance Online
Mental Conditioning
Our goal is to help our players and teams perform their best by improving their mental skills to excel in practice and game situations. Mental training concentrates specifically on helping our players break through the mental and physical barriers that keep them from performing at peak potential. By focusing on the core mental strategies needed to be successful in competition, mental training seeks to achieve the overall goal of performance improvement and enhancing consistency in the athlete’s ability to execute. Mental training at Queen’s involves an initial assessment that provides a baseline view of the difficulties in performance facing the athlete from which a goal-setting process is activated. During this goal-setting progression, the athlete can collaboratively set goals and execute a plan to move forward qualified by various metrics for success set by the athlete. Range of training can cover: Pre-game prep/anxiety, Pain control & injury management, Resiliency training, Team cohesiveness, Instruction in Emotional Self-Regulation (getting & staying in the ZONE), Impulse control, Acceptance strategies, Stress inoculation training, and motivation enhancement through visualization. Referrals to a Mental Conditioning Coach can be made through your Coach and the Director of High Performance Sport Operations.
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Q SPORTS MEDICINE 44 | Queen’s Student-Athlete Handbook
Q Sports Medicine provides priority service to Queen’s varsity athletes for injury and rehabilitation care. We also provide on-site bracing and facilitate medical referrals to Sports Medicine Physicians and Orthopedic Specialists. Our certified staff and/or student trainers attend practices and games to provide pre-/post-game care, first aid and emergency care to our athletes. I’m injured, what should I do next? If you are injured in a game, practice or workout session, you should email or call Q Sports Medicine as soon as possible to arrange an appointment.
Booking an Appointment
To make an appointment, please call 613-5333325. Student-athletes receive up to 14 visits per school year that are covered through your student insurance plan (more information below), A&R subsidizes 6 additional visits once the 14 visits have been reached.
Cancelling an Appointment
If you need to cancel your appointment, you must do so one business day ahead of time. (i.e., if your appointment is Monday at 2pm, you need to cancel by Friday at 2pm). If you do not cancel 24 hours before, you will be subject to a charge.
Services offered
At the Therapy Zone, we have the following services available to you: • • • • • •
Athletic Therapy Registered Massage Therapy Sport & Exercise Medicine Physicians Orthopedic Bracing Concussion Rehabilitation Sports Psychology
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Insurance Application A&R is committed to providing high quality, timely sports medicine services to all of our student-athletes. Student-athletes will be required to pay for services at the conclusion of their appointment. A receipt will be provided for reimbursement by your student plan or personal insurance. Both the AMS and SGPS now have mobile apps that will allow athletes to be reimbursed within three to five business days once the claim has been submitted electronically.
Undergraduate Student Insurance
The Studentcare mobile app is available to download from the app store on your mobile phone. After creating a profile, you will be given the opportunity to input direct deposit information to receive your reimbursement within 3-5 business days. You will only have to input your personal information once. From then on, simply take a photo of your receipt and submit it to the insurer directly from your Smartphone. Please visit: Studentcare.ca for more information
Graduate Student Insurance
The RWAM Member Portal is where you will access your claims history, print off explanation of benefits for tax purposes, see what you’ve claimed, submit claims online, and follow up on claims. • Go to www.studentvip.ca • On the right hand side in drop down box select “Queen’s Society of Graduate & Professional Students (SGPS)” 46 | Queen’s Student-Athlete Handbook
Medical Requirements Forms First Year Varsity Team Participants
Returning Varsity Team Participants
**This information pertains to recruits, transfers, walk-ons, practice players who will not be on the team roster & athletes who have played on a team previously but were not on an eligibility certificate the previous season.
Athletes who were on a team’s eligibility list the previous year will only be required to fill out the online medical form through Q Athlete. Any significant injury or illness over the preceding year will require the athlete to have a Q Sports Medicine doctor’s clearance (will be determined on a case by case basis).
The following information is required no later than 4 weeks prior to the commencement to the athletes’ training with their respective sport: • Completed Medical Questionnaire: VIEW PDF • Physician’s examination: VIEW PDF • Complete with physicians stamp and/or CPSO number (or equivalent) • 12 lead ECG: We will require 12 Lead ECG that has been interpreted by a Physician and with that interpretation clearly indicated on the ECG. • Completed online Medical Questionnaire through Q Athlete *Please note that you may only register in Q Athlete once you have a Queen’s NetID/email.
Please send all completed information to: Heidi Bonnell T: 613.533.6000 ext: 74778 Q Sports Medicine Queen’s Athletics & Recreation Centre 284 Earl St Kingston, ON, K7L3N6 Fax: 613-533-6207 *Please note that our private fax number is approved for confidential communication of personal health information.
Physician’s examinations and 12 lead ECG should be completed by the athletes’ family physician with the rationale being “Varsity athlete pre-screening”, and at the cost of the athlete. In cases where this is not possible, our in-house physicians can provide this service. However, appointments are based on availability, and may cause a delay in the athlete being able to participate in team training. No athlete will be allowed to participate in any team activity (including, but not limited to, training camp, practices, exhibition games, and strength & conditioning sessions) until all required medical information has been received, reviewed and cleared by the Certified Athletic Therapists or in-house physicians. Not sending your information in by the specified deadline will risk a delay for your participation in all team activities.
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Strength and Conditioning Queen’s Strength & Conditioning (S&C) offers an inclusive, competitive and positive training environment for all varsity athletes, enriched by prepared and insightful coaches. Our objective is to provide quality, multi-dimensional training programs that challenge and improve the physical and mental aspects of an athlete’s performance. Through tireless effort, unwavering passion and continuing education, we will provide our student-athletes with the appropriate tools for success. The S&C program is run by a highly dedicated staff that is committed to the holistic development of the student-athlete and is an integral part of each team’s performance goals. Our Head and Assistant Coach along with approximately 35 interns are directly involved in the physical development of our Student-athletes. These coaches oversee all facets of preparation including warm-ups, cool downs, mobility, strength/power training, speed development, energy system training and assessments. In addition, the S&C staff work closely with our Sports Medicine Team to assist athletes in returning to play from injuries.
Queen’s S&C Vision
Our continued evolution is dependent upon our constant pursuit of knowledge and program evaluation. We strive to continually develop a program that is seen as an industry leader in providing safe, effective and evidence-guided training programs for our student athletes while creating a supportive, inclusive and empowering environment.
Queen’s S&C Mission Statement
We will serve our varsity athletes with comprehensive programming and coaching in an inclusive daily training environment. At all times, we will prioritize student athlete health, well-being and then performance. We will nourish professional and constructive relationships with sport coaches and assist them in their technical and tactical development and execution.
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Expectations
All varsity athletes at Queen’s are extensively involved in the strength and conditioning program. Throughout the year, athletes will have 2-6 training sessions a week with their teammates and coaches. The experience and leadership of our veteran athletes is relied upon heavily when creating the ideal atmosphere for success. Athletes are encouraged and expected to:
Queen’s S&C Ministream Mission Statement
• • • • •
Key Contacts
• • • • •
Arrive on time in Queen’s clothing Be attentive and engaged in the training environment Not wear headphones in the varsity training facility Provide encouragement to fellow varsity athletes Complete their Teambuildr training plan (bring your cell phone) Attend all training and testing sessions Account for every repetition Return to the training area to the appropriate set-up Prepare with the proper intensity and focus Athletes are encouraged to ask questions and actively engage in the training process
Our Strength and Conditioning Ministream’s mission is to provide formative learning opportunities that encourage young coaches to prepare, practice, lead, fail and evolve all while supporting student-athletes in their pursuit of success both on and off the field of play.
Colin McAuslan Head Coach, Strength and Conditioning strencon@queensu.ca Evan Karagiozov Assistant Coach, Strength and Conditioning evan.karagiozov@queensu.ca
Summer Program
S&C prides itself on the services and environment that is offered throughout the summer months here on campus. Athletes are encouraged to stay in Kingston to train daily with fellow athletes and the S&C staff. This includes regular conditioning, speed, change of direction, lifting and mobility sessions that are tailored to your sport demands and yearly competition schedule. Queen’s turf fields and HP Training Centre are utilized to provide well-rounded preparation to the varsity athlete. We highly recommend that athletes do what they can to stay in Kingston for the summer but if athletes choose to go home for the summer, S&C will provide athletes with a training program to complete at home.
S&C Ministream Queen’s S&C Ministream Vision
Our Strength and Conditioning ministream’s vision is to ensure Queen’s University is a premiere destination for high performance strength and conditioning education, attracting eager and dedicated young coaches/professionals. Students will develop proficiency in multi-disciplinary skills that will be an asset along their professional pathway. Queen’s Student-Athlete Handbook | 49
Nutrition Three Nutrition Tips for your Athletic Performance 1. STAY HYDRATED The average adult needs a minimum of 35mL fluid for every 1kg body weight. For example, a 60kg female needs 60kg x 35mL = 2.1 L fluid daily. However, as the temperature gets warmer and the activity level increases, fluid levels also increase. As an athlete, it is important to replenish sweat losses to delay physical fatigue and maintain performance, maintain mental sharpness and to speed up recovery. • • • • • • • • •
Choose water as your main source of fluid. Tea, coffee, ice, soups, smoothies, milk, fruits and vegetables will also contribute to your daily needs. Sports drinks can also be a useful source of carbohydrates, electrolytes and fluids during high intensity, long duration activity, but they are not always needed otherwise. Make your own sports drink: 250mL orange juice + 750mL water + pinch of salt Before exercise: 250-500mL of fluid in the 30 minutes before exercise During Exercise: 150-200mL of fluid every 15 minutes of exercise on top of your daily requirements After exercise: replace fluids lost Sip on water throughout the day, drink at least 500mL of fluids at meals Monitor your urine colour: clear to pale yellow is optimal. Note: Multivitamins may make your urine bright yellow in colour independent of hydration status Thirst is not a reliable indicator of hydration status
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2. FUELING UP FOR EXERCISE Eating before exercise is important to prevent fatigue. Consume a carbohydrate rich, moderate in protein, low in fat and fibre snack or meal combination. This will optimize digestion and energy availability and help you perform at your best. Experiment with different foods to determine what works best for you. Meals 1 to 4 hours before exercise: • Oatmeal + nuts or 1% / soymilk + berries / banana • Fruit and yogurt smoothie with homemade muffin • Tuna sandwich with fruit/salad/veggie soup • Stir fry: brown rice + chicken/tofu + vegetables Snacks Less than 2 hours before you exercise: • Fruit + yogurt • Chocolate milk • Fruit smoothie with milk/yogurt • Banana bread 3. REFUEL TO RECOVER AFTER EXERCISE Have a recovery meal or snack within 30 minutes of finishing your exercise. Eating protein with carbohydrates helps repair, maintain and build new muscles while refilling energy stores. Meal Ideas • Quinoa or baked potato + fish/tuna + steamed veg • Whole grain pita + tuna + veg • Whole wheat / SMART pasta + meat sauce + salad • Scrambled eggs + whole grain toast + fruit *Aim for 20g protein *Use Canada’s new food guide for more ideas
Snack Ideas • Greek yogurt parfait • Peanut butter + apple or toast • Cereal + milk • Fruit smoothie with milk/yogurt
*Note: Eating more carbohydrate or protein than you need does not mean you will build more muscle. Too much protein, carbohydrates or fat is stored as fat in the body
For more information on sports nutrition, visit: • Dietitians of Canada – Sports Nutrition • Canadian Sport Institute Nutrition • Nutrition Assessment Clinic
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Section Five
MARKETING, COMMUNICATION, AND EVENTS (MCE)
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The A&R MCE strives to make your home game and championships experience the best it can be. MCE is responsible for marketing, promotions, events, graphic design, social media and communication. Here are some areas that you need to be aware of as a student-athlete.
Interviews
Social Media Awareness
Top 5 interview tips: 1. Keep your head up, smile and look at the person interviewing you, not the camera 2. Be presentable. Practice gear/nice clothing and don’t chew gum. Wear Gaels (Nike) clothing when possible. 3. Don’t criticize teammates, coaches or officials 4. Don’t say anything “off the record.” That phrase does not exist to journalists. 5. Say “I’d rather not discuss that at this time.” instead of “No Comment.”
Social media is a significant part of everyday life and is an important and powerful tool to market, build a brand, and create positive conversations. However, it can have its shortfalls; everything you post can be found online and might be taken out of context. Top 5 Social Media tips:
Policy All interviews must be arranged through the Sports Information Office. Please do not make arrangements on your own.
1. Think about what you post and be aware of what others post about you and how it might be interpreted 2. Be a leader and ambassador, as a student-athlete you represent A&R, Queen’s University, Kingston, the OUA and U SPORTS 3. Show Personality! Market, build a brand, and promote yourself, your team and the Gaels 4. Don’t comment on, share, or like anything offensive or inappropriate 5. Be nice, thank fans and have positive conversations with them to build goodwill
Key Contacts Lana Unsworth Associate Director, Marketing, Communications and Events lana.unsworth@queensu.ca
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Sponsorship Partners
Queen’s Resources
Check our sponsors here.
As a Queen’s Student, there are many services that are available to you. Please click the links below to learn about the different services available. Office University Registrar Student Academic Success Services Queen’s University International Centre Career Services Alma Mater Society (AMS) Society of Graduate and Professional Students University Ombudsperson
Important Links and Information: A&R Staff Directory A&R Mission Statement Queen’s Student-Athlete Information
For other information about A&R, please click here.
We hope you found this handbook helpful in your pursuit of athletic and academic success at Queen’s. A&R prides itself on having a welcoming and open-door policy for studentathletes, so please do not hesitate to contact any of our staff if you have questions, comments or concerns. We are here to help.
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