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 SAP AG 2006

TERP10

4-2

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 SAP AG 2006

TERP10

4-3

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 SAP AG 2006

TERP10

4-4

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ďŁŠ SAP AG 2006

The external procurement process is structured in the following way:

"#$#%&'()$'*(!*+!%#,-'%#&#($./ The user department responsible can pass a requirement for materials to the Purchasing department manually, via a purchase requisition. If you have set a MRP procedure for a material in the material master, then MRP will automatically generate a purchase requisition.

"#$#%&'()$'*(!*+!$0#!.*-%1#!*+!.-2234: mySAP ERP supports the buyer responsible in many different ways when determining sources of supply. You can use determination of the source of supply to create requests for quotation (RFQs) and then to enter the quotations.

5#(6*%!.#3#1$'*(/ The system supports you during vendor selection by comparing the prices of the different quotations. By comparing quotations, you can establish, for example, the most favorable vendor. You can send rejection letters automatically.

7-%10).#!*%6#%!2%*1#..'(8/!When you enter purchase orders, the system helps you with the entries.

7-%10).#!*%6#%!&*('$*%'(8/!The buyer can monitor the processing status of the purchase order at any time online. The buyer can, for example, determine whether goods or an invoice have been received for the corresponding purchase order item. The system also supports dunning procedures.

9**6.!%#1#'2$/ The system compares the goods receipt quantity with the purchase order quantity.

:(;*'1#!5#%'+'1)$'*(/!Vendor invoices are checked for accuracy of prices and contents.

7)4&#($!2%*1#..'(8/ Financial Accounting normally deals with vendor payments.

ÂŠ SAP AG

TERP10

4-5

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 SAP AG 2004

TERP10

4-6

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0&'1*2$,"'-*&#'% /31-4*5#%2,'12*%#6*&#'%7 )31-4*5#%2,21'3)  SAP AG 2006

Organizational Units represent the legal and/or organizational views of an enterprise. You can design your company structure based on your business processes.

The Procurement process uses the following organizational units: • Client - a self-contained unit in a SAP system with separate master records and its own set of tables. It is the highest organizational element. • Company code - represents an independent accounting unit. Balance sheets and Profit & Loss Statements, required by law, are created at the company code level. • Plant - an organizational element within a company. A plant produces goods, renders services, or makes goods available for distribution. A plant can be a manufacturing facility, a warehouse or distribution center • Storage location - units that allow the differentiation of material stocks within a plant • Purchasing organization - unit structured to negotiate the general conditions of purchase for one or more plants or companies. Pricing conditions are set at the purchasing organization level. • Purchasing group - key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities. This cannot be assigned to a purchasing organization.

TERP10

4-7

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ďŁŠ SAP AG 2006

The client is uniquely defined in the system by a three-digit alphanumeric key.

A unique four-digit alphanumeric key in the client defines the organizational levels company code, plant, and storage location.

Organizational structures are assigned uniquely. For example, several plants may be affiliated with one company code, but in mySAP ERP, a plant is always assigned to one company code.

ÂŠ SAP AG

TERP10

4-8

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ďŁŠ SAP AG 2004

The purchasing organization is responsible for the enterpriseâ&#x20AC;&#x2122;s purchasing requirements.

You can incorporate Purchasing into the company structure by assigning the purchasing organization to company codes and plants. This means that you can determine whether Purchasing is organized centrally or de-centrally in your company.

You can distinguish between plant-specific, cross-plant, and cross-company-code Purchasing.

ÂŠ SAP AG

TERP10

4-9

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ďŁŠ SAP AG 2004

In plant-specific procurement, a !"#$%&'()*+,#*&)(-&.(,)+is responsible for procuring materials for only one !/&)..

ÂŠ SAP AG

TERP10

4-10

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ďŁŠ SAP AG 2004

You can set up a cross-plant !"#$%&'()*+,#*&)(-&.(,) for each $,/!&)0+$,123 This purchasing organization procures material and services for all !4&).'+belonging to the $,/!&)0+$,12.

ÂŠ SAP AG

TERP10

4-11

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ďŁŠ SAP AG 2004

If you want to organize Purchasing on a cross-company-code basis, you cannot assign a company code to the purchasing organization in Customizing. When you create a purchase order, for example, the system will ask you to enter the company code for which you want to procure the material.

ÂŠ SAP AG

TERP10

4-12

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 SAP AG 2006

The material master record is the main source of material-specific data in an enterprise. It is used by all Logistic modules.

The integration of all material data in a single database object prevents the problem of data redundancy. Every area, such as purchasing, inventory management, materials planning, and invoice verification can use the data stored.

The material master is subdivided into information grouped by user departments (functions). Each user department has a different View of the material master record and is responsible for maintaining the data to support their function, for example: • Purchasing data for ordering • Inventory management data for posting goods movements and managing physical inventory • Accounting data for material valuation upon goods movements or in invoice verification •

Materials planning data for material requirements planning

The data maintained within a view may be valid for more than one organizational level

TERP10

4-13

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-.&,/()0#1+%&1(#02(*0%#+$(*( Purchasing data Partner roles  SAP AG 2004

The vendor master record contains information about a vendor from a Purchasing and Accounting perspective.

Data in the vendor master record is structured by organizational considerations: • General data is valid for the whole corporate group (client). This includes the vendor communication data, for example. • Accounting data is stored at company code level (company) and with the general data. • Purchasing data on the vendor is managed separately for each purchasing organization, for example, payment conditions. General data is also relevant to Purchasing, for example, address data.

There are other levels for purchasing data, but which are optional (plant, vendor sub-range).

In Accounting, the vendor is regarded as the company’s crediting business partner. The vendor master record is therefore maintained by Accounting and Purchasing.

You can use the authorization concept to define how data maintenance should be organized in the vendor master record.

Each user department can maintain general data centrally or decentrally, as well as Purchasing and Accounting-specific data. Often, Purchasing also maintains data at corporate group level.

TERP10

4-14

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M&'3+N"#$%&'0+.#10# :;<<<<>9O=  SAP AG 2004

Purchasing info records contain concise information on a vendor and the material you procure from this vendor.

Purchasing info records are an important source of information for buyers, allowing them to find out at any time which vendors offer a particular material or which materials can be procured from a particular vendor.

You can store and maintain the following data in info records: • current and future prices and conditions (for example, freight and discounts) • delivery data (for example, planned delivery time and tolerances) • vendor data • Texts

When you create purchasing documents (for example, purchase orders or contracts), the system displays data maintained in info records as default values.

Purchasing Info records can be referenced in the planning process to predetermine vendor specific information.

TERP10

4-15

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 SAP AG 2004

Conditions are used in purchase orders to determine price. When you create a purchase order with reference to a contract or purchasing info record, or if certain criteria in extended conditions apply, the system automatically includes the conditions in the purchase order. They therefore influence its effective price.

The following types of conditions are used in Purchasing: • Conditions in a contract apply to all contract release orders created with reference to this contract. • Conditions in a purchasing info record apply to all purchase order items that contain the material and vendor contained in the purchasing info record. • Extended conditions are only included in the purchase order if it meets certain criteria. For example, you can use extended conditions to define vendor discounts or include discounts for a material type. Extended conditions are more flexible than conditions in info records or contracts in that you can define which criteria must be met if the conditions are to apply to purchase orders.

TERP10

4-16

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 SAP AG 2004

TERP10

4-17

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 SAP AG 2004

TERP10

4-18

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ďŁŠ SAP AG 2006

The external procurement process is structured in the following way:

7-%10).#!*%6#%!2%*1#..'(8/!When you enter purchase orders, the system helps you with the entries.

9**6.!%#1#'2$/ The system compares the goods receipt quantity with the purchase order quantity.

:(;*'1#!5#%'+'1)$'*(/!Vendor invoices are checked for accuracy of prices and contents.

7)4&#($!2%*1#..'(8/ Financial Accounting normally deals with vendor payments.

ÂŠ SAP AG

TERP10

4-19

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 SAP AG 2006

Purchase requisitions are internal documents you use to request your Purchasing department to procure a particular quantity of a material or a service for a particular date.

Purchase requisitions are either created manually by the department responsible or automatically by MRP.

When you create a purchase requisition for materials that have a material master record, mySAP ERP supports you when you enter data by transferring data in the material master record into the purchase requisition.

"#$%&'()*+ converts the purchase requisition into a request for quotation (RFQ) or purchase order

SCM (APO) – Supply Chain Management (Advanced Planning and Optimization)

SRM (EBP) – Supplier Relationship Management (Enterprise Buyer Professional)

TERP10

4-20

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ďŁŠ SAP AG 2004

The buyer responsible normally converts the purchase requisitions into purchase orders. You have the following options:

If you have not yet entered a valid source of supply for the relevant material-vendor relationship in the system, you can create the purchase order with reference to the purchase requisition. You can make reference to the purchase requisition on the initial screen as well as on the item overview for purchase order entry.

Before converting the purchase requisition to a purchase order, the buyer has to define the source of supply. You can enter a valid info record or outline agreement in the purchase requisition.

The purchase requisition is then converted into a purchase order manually by the buyer responsible or automatically by the system. !

ÂŠ SAP AG

TERP10

4-21

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 SAP AG 2006

The term consumable material is understood to cover a material that is subject to a procurement transaction and whose value is recorded in the cost element or asset accounts. Consumable material is thus procured directly for an account assignment object. Examples of consumable materials are office supplies and computer systems.

When a material is procured directly for consumption, no material master record is necessary. In connection with consumable materials, you can distinguish between the following cases: • Consumable material without material master record • Consumable material with material master record that is not subject to inventory management (on either quantity or value basis) • Consumable material with material master record that is subject to inventory management on a quantity, but not a value basis.

TERP10

4-22

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ďŁŠ SAP AG 2004

Consumable materials debit different account assignment objects depending on the account assignment category specified.

The account assignment category determines which category of account assignment is to be debited and which account assignment data you have to prepare.

ÂŠ SAP AG

TERP10

4-23

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 SAP AG 2006

When procuring consumable materials that do not have a material master record, you have to enter the following, as well as the account assignment category: • short text (description) • material group • order unit

When you create a purchase order with account assignment, depending on the account assignment category, you have to enter a cost center or asset number. Depending on the account assignment category, the system can use automatic account determination to suggest a G/L account number for the consumption account.

The standard configuration contains the following consumable materials with material master record: • Material Type Non-stock material (NLAG): Quantity and value are not updated • Material Type Non-valuated material (UNBW): Quantity is updated, but value is not.

Consumable materials with a material master record must have an account assignment.

TERP10

4-24

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ďŁŠ SAP AG 2004

A purchase order is a formal request to a vendor to supply certain goods or services under the stated conditions.

Purchase orders can be created without reference, or with reference to a purchase requisition, a request for quotation or another purchase order.

When you enter the purchase order data, the system suggests values to use. For example, the ordering addresses, as well as the terms of payment and freight (Incoterms) are suggested from the vendor master record. If you have maintained a material master for a certain material, the material short text or the material groups, among other things, are suggested for you. If a purchasing info record already exists in the system, a default price is copied to the purchase order.

The purchase order is either sent to a vendor or you carry out a stock transport order in another plant belonging to your company or group. With a stock transport order, you can take into account the associated freight costs in the purchase order. "#$%& You can find more information about stock transport orders in the Materials Management documentation on the topic of Inventory Management: Special stocks and special forms of procurement in Materials Management.

ÂŠ SAP AG

TERP10

4-25

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ďŁŠ SAP AG 2006

The purchase order is a formal request to a vendor to supply you with goods or services at the conditions stated in the purchase order. In the purchase order, you further define whether the material is delivered for stock or direct consumption (for example, cost center, asset or project). Goods Receipt and Invoice Verification are normally carried out based on the purchase order.

You can minimize the work involved in entering data, by creating purchase order items with reference to an existing purchase requisition, RFQ or purchase order. Of course, you can also enter a purchase order without reference to preceding documents in the system.

If you do not know the vendor when you create a purchase order, you can use source determination. The system suggests possible vendors to you on the basis of the defined sources of supply (outline agreements, info records, source list entries, quota arrangements).

For each purchase order item, you have the option of determining the current processing status. For example, you can determine whether there are goods receipts or incoming invoices for an item. From the purchase order history screen you can display the subsequent documents (material document and invoice document).

ÂŠ SAP AG

TERP10

4-26

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 SAP AG 2006

The item category defines the process used to procure a material or service.

In the standard system, the item categories already defined include: • "#$%&$'&( You use this item category for materials that are procured externally. • ")*+,%#'$+#-%.( The finished product is ordered from a vendor. The components that the vendor needs to manufacture the finished product are entered as “material to be provided” items. • /,%0-.%12%#( The vendor makes material available, which you then manage as consignment stock. A liability only arises when material is withdrawn from consignment stock, not when the stock is placed in the consignment stores. • "#,+3!#'$%04,'#!,'&2'0( The material is transferred from one plant to another. • 56-'&74$'#8!,'&2'( You order material from a vendor with the instruction that the vendor should deliver the goods direct to a third party (a customer, for example). The vendor sends your company the material invoice.

9,#2(!Subcontracting, consignment, stock transfer orders and third-party orders are covered in the Materials Management documentation on Inventory Management:!Special Stocks and Special Forms of Procurement in Materials Management.

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ďŁŠ SAP AG 2006

You can issue purchase orders, purchase order changes and order acknowledgements as messages. Output can be via a printer, fax machine or EDI, for example.

You can set which header texts and item-based texts the system issues. The header text is printed at the start of the purchase order and contains generally applicable information. Item texts describe a purchase order item more precisely. You can also include and issue standard texts.

! "#$%&!You will find more detailed information about purchasing document output in the Materials Management documentation on Purchasing: Entering Texts, Print Functions and Information Transmission.

ÂŠ SAP AG

TERP10

4-28

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 SAP AG 2004

TERP10

4-29

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 SAP AG 2006

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 SAP AG 2006

Posting a goods receipt to stock with reference to a purchase order has a number of advantages for you, including: • The goods receiving department can check whether the goods delivered are what was actually ordered. • The system suggests data in the purchase order when you enter the goods receipt (for example material ordered, quantity). This makes it easier to enter the goods receipt and check overdeliveries and underdeliveries when goods arrive. • The purchase order is automatically updated with the delivery. The Purchasing department can send a reminder about late deliveries.

When a goods receipt to the warehouse is posted, a material document is created that contains information such as the material delivered and the quantity delivered. The storage location in which you place the material into stock in the associated plant is also recorded.

In transactions relevant for material valuation, at least one accounting document is created which records the effects the material movement has on the value of the stock.

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ďŁŠ SAP AG 2006

Goods movements include both external and internal movements.

In general, a transaction that causes a stock change is marked as a goods movement. You can distinguish between goods receipts, goods issues, stock transfers, and transfer postings.

A goods receipt (GR) is a goods movement in which the receipt of goods from both an external vendor and from production is posted. A goods receipt leads to an increase of warehouse stock.

A goods issue (GI) is a goods movement in which a material withdrawal, goods issue, material consumption, or goods shipment is posted to a customer.

A goods issue leads to a decrease of warehouse stock.

A stock transfer is removal of materials from a particular storage location and placement into another storage location. Stock transfers can take place both within the same plant and between two plants.

A transfer posting is a super ordinate term for stock transfers and changes the stock identification or qualification of a material, regardless of whether the posting is linked to a physical movement or not. Examples of a transfer posting include the release of the stock for quality inspection, the transfer posting from material to material, or the transfer of consignment material.

ÂŠ SAP AG

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 SAP AG 2005

You enter goods receipts against production and purchase orders with movement type 101. For a goods receipt into the warehouse, you can decide on the basis of the stock type whether the receipt is to be booked into unrestricted-use stock, stock in quality inspection, or blocked stock.

If the goods receipt into stock in quality inspection is to be preplanned, you have a number of options: • If the material is generally subject to a quality check prior to use, set the - Post to inspection stock indicator in Purchasing or Work Scheduling Data - in the material master record. The stock type Quality Inspection is then - adopted in the purchase or production order. • If you wish to make the material subject to a quality check in exceptional cases only, enter the stock type Stock in Quality Inspection only in the relevant document (purchase or production order). An example from - purchasing would be a case where material is procured from a new vendor and the quality of the vendor’s goods needs to be checked in every case.

Hint: You will find the stock type for the PO item in the item details on the Delivery tab page. In the production order, you will find the stock type on the Goods Receipt tab page.

When you post a receipt into the warehouse, the quantity and value of the stock is increased irrespective of the stock type (except for material types without value updating).

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ďŁŠ SAP AG 2004

In the stock overview, you can display material stocks for each organizational level. Quantities posted for a particular stock type are totaled for each organizational unit.

You can display the stock overview for batches/valuation type and special stocks (for example, consignment material) as well as for client, company code, plant, and storage location.

The stock overview is a static display of stocks. This means that you can only view the current stock situation. You can view firm stock commitments on the stock overview screen. However, you cannot see future planned goods receipts and goods issues in this list. But you can call up additional information functions via the menu bar.

There are several display versions for stock overviews, which differ in the way the stock types are listed and in the order of the stock types. In Customizing for Inventory management, the system administrator defines which stocks are displayed in each column and the order in which they are displayed.

ÂŠ SAP AG

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ďŁŠ SAP AG 2006

The movement type is a three-digit key to differentiate between goods movements in the system. Examples of these goods movements are goods receipts, goods issues or transfer postings.

The movement type takes over important control functions in Inventory Management. It plays a central role in automatic account determination. Together with other influencing factors, the movement type determines, among other things, which stock or consumption accounts are updated in Financial Accounting. The movement type also determines the structure of the screen when you enter documents and the updating of the quantity fields.

ÂŠ SAP AG

TERP10

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ďŁŠ SAP AG 2006

There are three stock types in inventory management that indicate the usability of a material: "#$%&'$()'%*+"&%, (#!,"-.('/!(#&0%)'(1#, and 2.1)3%*.If the usability of a material changes, you must make transfer postings between the different stock types. With this type of transfer posting, you can also enter a physical goods movement to a different storage location. However, it is only possible to enter a movement within one plant, not between several plants.

Examples: Material is posted to stock in quality inspection at the time of a goods receipt against a purchase or production order. Following quality inspection, the quantity is posted to unrestricted-use stock.

Hint: If inspection processing in the quality management system is active, you cannot post any issues from stock in quality inspection within Inventory Management. Such movements can only be carried out within the framework of inspection processing.

Due to a damaged water pipe in a warehouse, a certain material can no longer be used and is transferred to blocked stock.

ÂŠ SAP AG

TERP10

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The material document consists of a document header and at least one item. The header information includes the posting date and the name of the creator. Which quantity of which material is posted to which storage location of the associated plant is recorded at item level.

The accounting document records the effects of material movements on the accounts. The document header contains generally applicable data, such as the document date, posting date, posting period, and document currency. The G/L account numbers and the associated amount posted are recorded at item level.

The material and accounting documents are independent documents. You can identify the material document by the material document number and the material document year. The accounting document can be clearly identified by the company code, accounting document number and fiscal year. The company code in which the accounting document is posted is taken from the plant in which the goods movement takes place.

ÂŠ SAP AG

TERP10

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 SAP AG 2004

In addition to the Material (quantity) and Accounting (value) Documents being created, other areas are affected by the Goods Receipt: • Purchasing – the Purchase Order History is updated • Quality Management (if active) – an Inspection Lot is created • Warehouse Management (if active) – a Transfer Requirement is created along with the goods being placed into the warehouse. • Output may be generated, for example, the goods receipt slip or a pallet label.

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 SAP AG 2006

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 SAP AG 2006

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In Materials Management, the procurement process is completed by Invoice Verification. There, invoices and credit memos are entered and checked for accuracy of the contents and prices. However, payment and evaluation of invoices is not part of Invoice Verification; the appropriate information for these tasks is passed on to other departments. Therefore, Invoice Verification creates a link between Materials Management and external or internal accounting.

When you enter an invoice with reference to a purchase order, the system suggests data from the purchase order and the goods receipts for the purchase order, for example, vendor, material, quantity still to be invoiced, terms of payment and so on.

If there are variances between the purchase order or goods receipt and the invoice, the system warns the user and blocks the invoice for payment, if necessary.

Posting the invoice completes the process of Invoice Verification. The purchase order history is updated and Financial Accounting can pay the open invoice item.

ÂŠ SAP AG

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ďŁŠ SAP AG 2004

Invoice items can be posted with reference to a goods receipt, a purchase order or a delivery note. The postings are automatically made to the corresponding G/L accounts. When an invoice is posted, an open item is credited on the vendor account.

With "#$%&'()*+$,)$*-'(),!./0+1%)!2)$131%'41+/, you can settle all items, irrespective of whether there have been partial deliveries.

With 5++,(*$)%)1"4*-'(),!./0+1%)!2)$131%'41+/, you use the goods receipts as the basis of the invoice entry. Invoices for quantities greater than the goods receipt quantity cannot be posted. You must set this type of Invoice Verification in the purchase order.

ÂŠ SAP AG

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 SAP AG 2004

Invoice receipt creates a liability towards the vendor. Since a provision has already been created for this liability in a GR/IR clearing account at the time of goods receipt, the invoice receipt now clears this. The offsetting entry is made to the vendor account and creates an open item there. • When you post an invoice, an accounting document is created. The individual items are posted to the corresponding accounts. • The provisions in the GR/IR clearing account are reversed. • The invoice document is entered in the purchase order history. • If the invoice price differs from the purchase order price, the stock value and the current moving average price is recalculated and updated in the material master, for a material valuated with moving average price.

TERP10

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 SAP AG 2004

All "#$%&'(!()#'*#+(,-'* include the elements shown on the slide.

A payment transaction can be carried out either %#'.#//$!via A/P " document entry " outgoing payments… or #.(-%#(,+#//$!by means of the payment program.

The standard system contains common payment methods and corresponding forms that have been defined separately for each country.

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ďŁŠ SAP AG 2004

Integration in Financial Accounting Purchasing maintains data on the vendors that are defined in the system jointly with Finance. Information on each vendor is stored in a vendor master record that contains both accounting and procurement information. The vendor master record represents the creditor account in Finance.

Integration in Sales and Distribution Within the framework of materials planning and control, a requirement that has arisen in the Sales area can be passed on to Purchasing. In addition, when a requisition is created, it can be directly assigned to a sales order. As soon as you enter a sales order, you can initiate a dynamic availability check of on hand stock.

Integration in Production Planning Materials Management is closely linked to Production Planning through inventory needs. Inventory management is responsible for staging of components required for production.

Integration in Plant Maintenance Materials Management and Plant Maintenance are linked by Bills of Materials. It is possible to post a good receipt with reference to an equipment BOM. It is also possible to withdraw part for maintenance orders. Serial numbers are activated in Materials Management but used within the Plant Maintenance system.

Integration in Logistics The inventory management system can be extended by the Warehouse Management System (WMS), which manages storage bins in complex warehouse structures. While Inventory Management manages the stock quantity and value, WMS handles and monitors storage.

ÂŠ SAP AG

TERP10

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 SAP AG 2006

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 SAP AG 2004

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ďŁŠ SAP AG 2006

In a production environment, you generate a wide variety of documents including purchasing documents, material documents, invoice documents, and accounting documents. The documents are posted in the system and stored in database tables. Standard reports enable you to evaluate this document information.

As well as analyzing documents, you can also run analyses of master data. For example, you can output a list of all purchasing info records for a material or vendor, or obtain an overview of the material master records for a certain material type.

ÂŠ SAP AG

TERP10

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 SAP AG 2004

When you run a report or analysis, first consider which information you really need. Use the selection criteria to narrow down your report to make the result as clear and informative as possible.

In Purchasing, you can influence the appearance of your list by using the scope-of-list and selection parameters. • The "#$#%&'()!*+,+-#&#,!determines which purchasing documents are analyzed by the report. You can generate reports that select only open purchase orders. Pos for which no invoice has yet been received, or expired scheduling agreements, for example. • The "%(*#.(/.$'"&!*+,+-#&#, determines which data is displayed for a selected document (which lines appear in your report). You can decide whether you want a list in short form or whether the list should contain more information (lines for the open PO quantity and value, or the validity period of outline agreements, for example). Furthermore, you can have the PO history displayed in additional lines in the list. • You can use the "%(*#.(/.$'"& parameter to determine whether or not the list is outputted with !"#$%&'($)*+,&*-.

In addition to the list displays for documents and master data, the purchasing menu also contains general analyses, the purchase order value analysis, and goods receipt forecast reports.

TERP10

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 SAP AG 2004

The "#$!%&'(!)&*+*,!and!#%)!-,&.!/01(,02!standardize and simplify the handling of lists in SAP systems. There is an uniform interface and list format for lists. In this way, redundant functions can be avoided. !"#$%&'($)*+,&*-$is used not only in list displays (such as the list of material documents), but also in other transaction (for example purchase requisitions).

Note that not all lists use the full range of .!/$"'0,$#'121&0 functions. Some lists on the other hand, offer special functions over and above the scope of the .!/$"'0,$#'121&. You can change the appearance and content of the lists using the layout (display variant).

The key elements of the .!/$"'0,$#'121&$ and !"#$%&'($)*+,&*- can be summarized as follows: • Uniform design of all lists and tables • Cross-application, standardized function with uniform icons • Simple creation and changing of layouts (display variants)

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 SAP AG 2006

The functions provided by the !"#$%&'($)&*+*, and "%)$-,&.$/01(,02 include the following: • "#$$%&!'&()*+, This gives you further information on a selected line, including information that is not shown in the list. • -&(!.*+(&/, With this filter function, you can only display those lines that satisfy certain criteria in one or more columns. To set a filter, select one or more columns by clicking on the column header, and select !*($3&2(*,. In the dialog box, enter the desired restrictions for the chosen columns. • -$/(, Lists can be sorted in ascending or descending order. Select the column with the desired sort criterion and choose one of the sort functions.! • 0''!1)+2&%, Within a list, you can create totals from the data in one or more selected columns. You can total both value and quantity columns. • "/&)(&!%23($()+%, If you have created a total for at least one column within a list, you can create additional subtotals. Subtotals can be generated for one or more selected columns without value or quantity columns. • 4)5$2(,!!You can change the appearance of your list with layouts or display variants. 6$(&, The individual list determines whether you can work with a layout or display variant in the list.

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ďŁŠ SAP AG 2004

You can used layouts or change variants to change the appearance of many lists. You can then display additional field from the column set or hide unwanted fields from the column selection. You can also arrange the fields in the order of your choice and generate totals. In addition, you can adjust the size of the columns.

You have the option of saving these changes as you own layout. You can usually create your own variants on a multi-user or user-specific basis. SAP supplies standard layouts for some lists.

ÂŠ SAP AG

TERP10

4-52

!"#$%&$'%()*+",-.&$"*(/0%&1-

!)/

 SAP AG 2004

A series of application-specific information systems are available in LIS which have a standardized interface and similar basic functionality.

The following information systems are available in Logistics: • SIS

Sales Information System

• PURCHIS Purchasing Information System • INVCO • TIS

Inventory Controlling

Transportation Information System

• SFIS Shop Floor Information System • QMIS

Quality Management Information System

• PMIS

Plant Maintenance Information System

TERP10

4-53

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 SAP AG 2006

The Purchasing Information System is based on information structures. These are special statistic tables which contain transactional data from the different applications. This data is constantly collected and updated by the system.

Information structures contain three basic types of information: • "#$%$&'(%)*')&* are criteria which you specify to collect data on a certain subject. Statistical information on characteristics, such as vendor, customer, or material is updated in aggregated form. Organizational elements such as purchasing group, material group, valuation area, plant or storage location are also used as characteristics in info structures. • A +(%),-!./)' is also a criterion used in information structures. You can collect data for a particular period, for example, for a day, a week, a month, or a posting period. • 0(1!2)3.%(*!are performance measures. They are updated for each characteristic combination and periodicity. Key figures are quantitative magnitudes providing information on measurable facts. Key figures can be derived for each classification key by cumulation (examples:purchase or production order quantity). However, key figures can also be simple counters, such as the number of deliveries or the number of purchase orders.

TERP10

4-54

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ďŁŠ SAP AG 2004

Standard analyses provide a wide range of functions for creating presentations and analyses for the data basis in the LIS.

The data basis for a standard analysis is established when you determine an object to analyze (e.g. purchasing group, vendor, material group, etc.) and make selections.

This data is then organized and can be displayed in an initial list and a variety of drill-down lists. Each analysis can be archived.

You can use the standard transactions in the application to display the complete master record or document information from the various drill-down levels of the list.

A wide range of functions can be used to individually examine the key figures and characteristic values on which the analysis is based from a business perspective. All the functions for statistical analyses are graphically supported.

ÂŠ SAP AG

TERP10

4-55

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 SAP AG 2006

Flexible analyses in the LIS allow you to determine the way in which data should be combined in an individual report procurement

You define the form and the contents of the required list via the menu. The relevant program will then be generated in the background. The resulting list provides a variety of possibilities for interactive online processing.

This procedure enables you to • combine characteristics and key figures from different information sturctures in one list • use your own formulas to calculate new key figures from existing ones • choose between a variety of layouts.

TERP10

4-56

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:$/+1%"+($;+1<7"+&$* ! 34"(&'52+&6"+%"#$%&'()+1(4+1(1728'8+&$$78+/8"4+ '(+9%$-/%"0"(&

 SAP AG 2004

TERP10

4-57

!"#$%"&'&()*+,$-&.*/(0)*1%''2",

D#%*2"&*(#@*2=-&*)#. ! 34&()05,*)6&*#"72(082)0#(2-*-&9&-:*2(4*'2:)&"*42)2* )62)*:%;;#")*)6&*;"#$%"&'&()*;"#$&::* ! !&"5#"'*)6&*;"#$%"&'&()*$,$-&*5#"*:)#$<*2(4* $#(:%'2=-&*'2)&"02-:*0($-%40(7*;%"$62:&* "&>%0:0)0#(:?*;%"$62:&*#"4&":?*7##4:*"&$&0;)?* 0(9#0$&*"&$&0;)?*2(4*9&(4#"*;2,'&()* ! 34&()05,*)6&*<&,*0()&7"2)0#(*;#0():*@0)6*#)6&"** ',1A! BC!*;"#$&::&:* ! 34&()05,*)6&*"&;#")0(7*2(4*2(2-,:0:*)##-:*%:&4* 0(*!"#$%"&'&()

 SAP AG 2006

TERP10

4-58

!"#$%&'()&"*"+,-./0"&(12"2. 3+1,-.%&'()&"*"+,.45(6". 7'81(-.9&:;+1<;,1'+;6.=">"62.1+.,?".%&'()&"*"+,. %&'("22. After completing this exercise, you will be able to: â&#x20AC;˘ List the organizational levels that are relevant to the procurement process. â&#x20AC;˘ Explain the relationship between these organizational levels. In our enterprise, the responsibilities of the departments in purchasing, in the warehouse, and Invoice Verification are organized by regional and functional considerations. The project team is testing how it can map this enterprise structure using the relevant organizational levels. . @A@. B)"2,1'+2.'+.9&:;+1<;,1'+;6.=">"62.1+.,?".%&'()&"*"+,.%&'("22. 1-1-1

List the organizational levels in that are relevant to the procurement process. ______________________________________________________ ______________________________________________________

1-1-2

Can a plant belong to more than one company code? ______________________________________________________

1-1-3

Can you use the same storage location number in more than one plant? ______________________________________________________ ______________________________________________________

. @AC. 7&)".'&.D;62". 1-2-1

A purchasing organization can procure material or services for only one plant. ______________________________________________________

1-2-2

A plant is assigned to exactly one purchasing organization. ______________________________________________________

1-2-3

A purchasing group is always responsible for only one purchasing organization. ______________________________________________________

ÂŠ SAP AG

TERP10

4-59

TERP10

4-60

!"#$%&'()*+(,-,"$&./*0,& 1)2#*%&345$,(&64$4& After completing this exercise, you will be able to: • Create a material master record • Create a vendor master record. As a result of redesigning one of your company’s finished products, a new material master record needs to be created for a flat gasket. Your company has entered into a business relationship with a new vendor, to supply the flat gasket. To be able to order from this vendor, approve invoices for payment, and carry out other processes, you must create a new vendor master record. In all exercises, ## represents your group number. For example, if you are assigned to Group 01 and the data indicates input AB##, you would enter AB01. & 789& .(,4$,&-4$,(#40&-45$,(&(,*)(:& Create a new material master record for the flat gasket , using material number RRA1##. Assign the flat gasket to the “mechanical engineering” industry sector and the material type “raw material” [ROH]. Maintain the following views for the material master record: Basic data 1 Purchasing Purchase order text General Plant Data/Storage 1 Accounting 1 Create the data for the material for the following organizational levels:& Plant:

1000

Storage location:

0001

When you maintain the data screens, observe the following requirements. & &

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!"#$%&'"("&)*& Enter “Flat Gasket ##” in the material description. The base unit of measure “piece” is used to manage stock of this material. The flat gasket belongs to material group&00104, Mechanics. The gross weight is .01&KG. +,-%."#$/0&'"("*& Purchasing group&0## normally procures this flat gasket. Enter the relevant purchasing value key in the field provided to address the requirements below: Urging letters about late goods receipts should be sent after 10, 20, and 30 days. Under or overdeliveries are not accepted. It takes 2 days to process goods receipts for this material. +,-%."#1&2-'1-&(13(*& Enter the purchase order text you wish or adopt the text below: “The delivered material has to fulfill our technical specification MSI TSP no. 73264.” When creating a purchase order, you can define which language you want to use. This is suggested from the vendor master record. The system adopts the material description and the purchase order text from the material master record and prints them on the purchase order document in the language chosen.

4(2-"01&)*& The flat gasket is to be stored in storage location 0001 in storage bin BL-01. 5%%2,/($/0&)*& The material is assigned to the valuation class !"#$%"&'!(")*$+$and is valuated using the moving average price of 20 EUR. Save your entries.

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!"!# $%&'(&#)&*+,%#-'.(&%#%&/,%+# Create a vendor master record T-L05B## centrally for the organizational levels company code 0111 and purchasing organization 0111. Assign this vendor master record to account group 2344. The following data is to be entered in the master record. # 5++%&..#! Title

Company

Name

Fast Group##

Search term

TERP10-##

Street/House Number

Lincolnstrasse 99

Postal code

69134

City

Heidelberg

Country

Region

08 (Baden-Wuerttemberg)

Language

English

# 5//,6*(7*8#9*:,%-'(7,*## The reconciliation account in G/L accounting has the description “Trade Payablesdomestic”. Use F4 input help to determine the number of the control account and enter this in the appropriate field. Number of reconciliation account: _________________________________________ ;'<-&*(#(%'*.'/(7,*.#=5//,6*(7*8># The following terms of payment apply to pure accounting transactions: If the invoice is paid within 14 days of receipt, the vendor grants a 3% discount. If the invoice is paid between 14 and 30 days, the cash discount is 2 %. If no cash discount is claimed, the invoice has to be paid within a maximum 45 days. Use F4 input help to determine the relevant payment conditions. Payment terms: Check or bank transfer can carry out automatic payment transactions. # ;6%/?'.7*8#+'('# The currency for purchase orders placed with this vendor is EUR. The terms of payment for Accounting also apply to Purchasing. The freight /shipping term is “Free House”. Maintain the incoterms accordingly. In the field provided, enter a contact person and telephone number for the vendor’s purchasing department. @?&*#<,6#?')&#&*(&%&+#'AA#(?&#+'('B#.')&#<,6%#*&C#)&*+,%#-'.(&%#%&/,%+D#

TERP10

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TERP10

4-64

"#$%&!'()*+(,-,#%!./*0,! 1)2$*&!'+(*345,!6,7+$5$%$)#5!4#8!'+(*345,!9(8,(5!! After completing this exercise you will be able to: • Create a Purchase Requisition for consumable and stock materials. • Create and process a purchase order. As a result of the redesign of one of your company’s pumps, the flat gasket needs to be procured. Some of the gaskets will be used by the Engineering department and the remaining quantity will be received into inventory for use in production. Currently, only one vendor can supply the material. You will create a purchase requisition for the gaskets, separating the stock portion from the consumable portion. You will then convert the requisition into a purchase order. ! :;<! .(,4%,!'+(*345,!6,7+$5$%$)#! Create a Purchase Requisition for a total of 110 pieces of material R-RA1##. The gaskets need to be delivered, to plant <===, one week from today. The 110 pieces will be received as follows: 100 pieces will be placed into stock in plant <===. 10 pieces will be expensed to the Engineering department using their Cost Center >?@A. For the 100 pieces that will be ordered for inventory, you must enter the material number, the quantity, the delivery date, and the plant. For the 10 pieces that will be consumed by the Engineering department, on the next available line, you must enter the account assignment category B, the material number, the quantity, the delivery date, and the plant. On the !""#$%&'!(()*%+,%& tab, you will enter cost center >?@A. Save your purchase requisition after entering the data. Purchase requisition number

TERP10

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!"#$ %&'()'$*+&,-(.'$/&0'&$12)-$&'3'&'4,'$)/$*+&,-(.'$&'5+2.2)2/4$ The purchase requisition for the flat gaskets must be converted into a purchase order. The gaskets are ordered from vendor 6"789:;;<$Currently, this is the only vendor that can supply them. The vendorâ&#x20AC;&#x2122;s price is 30.00 EUR each. Create a purchase order with reference to the requisition for purchasing organization =888 and purchasing group 8;;. In the document overview, select the !"#$%&'()*+#&+,%-*-.-/0* selection variant. Adopt both line items of the purchase requisition. Enter the vendor number, the purchasing organization, and the purchasing group. Enter the vendorâ&#x20AC;&#x2122;s price of 30.00 EUR for both line items. Save your purchase order after you have entered all the data. Purchase order no: $ !"!$ >2.*?(@$*+&,-(.'$/&0'&$ Display the purchase order and answer the question below. Where in the purchase order must you look to find out whether an order item was created with reference to a purchase requisition? ____________________________________________ $ !"A$ >2.*?(@$B'..(C'$ Display a printout (message) of the purchase order on your screen. 3-4-1

Where is the purchase order text, from the material master record, listed on the document printout? Header data Item data

[] []

$ !"9$ >2.*?(@$)-'$*+&,-(.'$&'5+2.2)2/4$(40$0')'&B24'$)-'$*&/,'..24C$.)()+.$/3$D/)-$2)'B.$ Display the purchase requisition that you converted into a purchase order. What is the processing status of both purchase requisition items? Item 10 ____________________________________________ Item 20 ____________________________________________

ÂŠ SAP AG

TERP10

4-66

!"#$%&'()*+(,-,"$&./*0,& 1)2#*%&3))45&6,*,#2$&7"4&1(7"58,(&')5$#"95&& After completing this exercise you will be able to: • Enter a goods receipt for stock material and consumption material • Enter a transfer posting • Explain the document concept at goods receipt • List the most important effects of a goods receipt for a purchase order The vendor supplying the gaskets has delivered the material to your plant. Because this is a new vendor, you would like to inspect the material. Therefore, you will post the goods receipt, for the stock material, to Quality Inspection stock. After inspecting the material, you will then enter a transfer posting to move the inventory from Quality Inspection stock to Unrestricted Stock. The gaskets, ordered by the Engineering department, will not be posted to inventory, but will be consumed or expensed to their cost center :;<& =#5207/&$>,&?$)*@&AB,(B#,C&8)(&7&-7$,(#70& Prior to the goods receipt, analyze the stock overview for material R-RA1## in storage location 0001 of plant 1000. Unrestricted-use:_____________________________________________________________ Qual. inspection:_____________________________________________________________ :;D& E"$,(&7&9))45&(,*,#2$&8)(&207"$&<FFF& The total quantity of the material you ordered is delivered. Enter the goods receipt with reference to the purchase order. Post the receipt for stock material into G+70#$/& #"52,*$#)"&in storage location FFF<. The consumable material will be consumed upon receipt, requiring no storage location. Make note of the material document number. Material document number: ___________________________________________________ =)&")$&0,7B,&$(7"57*$#)"&HI3A&C>,"&$>#5&$75@&#5&8#"#5>,4J& &

TERP10

4-67

!"#$ %&'()*+$,*-./&*)$0123,.4-$ Display the material document and the accounting document for the goods receipt. Why is an inventory account updated as well as a consumption account? ________________________________________________ What is the offset account for both line items? Account number: ________________________________________________ Exit the Accounting Document and close the List of Accounting Documents dialog box. From the material document, display the Stock Overview Report to determine the change in inventory. What is the quantity in Quality Inspection?$ Quality Inspection ____________________________________________ %1$41-$).*5.$-/*4'*2-&14$6789$:;.4$-;&'$-*'<$&'$=&4&';.0>$ $ !"!$ ?/*4'=./$,*-./&*)$-1$34/.'-/&2-.0"3'.$'-12<$$ The quality check for the gaskets has been approved. Post the material from quality inspection stock to unrestricted-use stock. After being released, the gaskets stay in storage location @@@A>$ Which movement type is necessary? Movement type:__________________________________________ Material document number: %1$41-$).*5.$-/*4'*2-&14$6789$:;.4$-;&'$-*'<$&'$=&4&';.0>$ $ !"B$ %&'()*+$,*-./&*)$0123,.4-$=1/$-/*4'=./$(1'-&4C$ Display the material document and accounting document. Why is there no accounting document? $ !"D$ %&'()*+$-;.$'-12<$15./5&.:$ Analyze the stock overview to verify that the system has updated unrestricted-use stock correctly. Unrestricted-use stock Quality Inspection $ !"E$ %&'()*+$-;.$(3/2;*'.$1/0./$;&'-1/+$ Display the purchase order. Check whether the purchase order history was updated for both items, as a result of the inventory transactions. Can you tell immediately whether the full quantity of your purchase order was delivered? F&4-G The header details contain the !"#"$%&tab page.

ÂŠ SAP AG

TERP10

4-68

!"#$%&'()*+(,-,"$&./*0,& 1)2#*%&3"4)#*,&5,(#6#*7$#)"&7"8&97"+70&'7/-,"$&& After completing these exercises you will be able to: • Use logistics invoice verification to post a vendor invoice and explain the effects on the purchase order. • Create a manual check to pay the open vendor’s invoice. You have received the vendor’s invoice for the gaskets. You will enter the using logistics invoice verification. The invoiced items are checked against the purchase order and the goods receipt. Since this is a new vendor, you want to establish a good working relationship, therefore, you will not wait for the weekly payment run, but will issue a manual payment. & :;<& ="$,(&4,"8)(&#"4)#*,& The vendor sends you the following invoice for your purchase order. Use logistics invoice verification to enter this invoice. Make sure you use the correct tax code when entering the invoice. Post the invoice document and make a note of the document number. Invoice document number: _____________________

TERP10

4-69

Fast Group ##. Lincolnstrabe 99 69124 Heidelberg

!"#$%&'(

Invoice number: IDES Hamburg Plant Altersdorfestr. 13 22299 Hamburg

100350-##

Invoice Date: [current date]

With reference to your purchase order no. 450000####, we are invoicing you for the following items: Item

Qty

Material number Description

110 PCs

R-RA1##

Price per unit

Total value

Gaskets30.00 EUR 3,300.00 EUR

plus 16 % tax

528.00 EUR )*+,+-..(/01(

The agreed terms of payment apply 1'23%"(%"(45'(6!17(483"93&4%$"(:$8(45'("';4(';'8&%9'-( (

ÂŠ SAP AG

TERP10

4-70

!"#$ %&'()*+$&,-.&/0$1./230,4$*,1$(25/6*'0$.5105$6&'4.5+$ Display the invoice document that was generated when the invoice was posted. Also view the accounting document that was created. Analyze the purchase order history and verify that it has been updated properly. Branch to the financial accounting document. Is the document number of the accounting document identical to that of the invoice verification document? Give reasons for your answer: ______________________________________________________ ______________________________________________________ ______________________________________________________ To which account are vendor liabilities posted? Account number: _________________________________________________ Amount: ______________________________________________________ Have the provisions on the GR/IR account, which resulted from the goods receipt, been correctly cleared as a result of the invoice receipt?

Display the Purchase Order from the invoice verification document. In what way has the purchase order history changed as a result of the invoice receipt? ______________________________________________________ $ !"7$ 8.'4$*$3*,2*)$.249.&,9$(*+30,4$:&46$/60/;$(5&,4&,9$ To establish a good working relationship with this vendor, you will not wait for the weekly automatic payment processing job. You decide to issue a manual check. . Because you are paying within the terms of payment, you will take advantage of the cash discount of 114.84. Post a manual outgoing payment with simultaneous check printing. The payment is to be made via 6.2'0$<*,;$=>>>. Enter ?8>=$as the printer. Calculate the payment amount net the discount. Use payment method @$(pre-numbered checks) and check lot >>>=. Write down the number of the payment document. ______________________________________________________ $

ÂŠ SAP AG

TERP10

4-71

TERP10

4-72

!"#$%&'()*+(,-,"$&./*0,& 1)2#*%&3,2)($#"4& At the conclusion of this exercise, you will be able to: â&#x20AC;˘ Use standard reports and analyses in purchasing â&#x20AC;˘ Perform standard analyses in the Logistics Information System You would like to monitor the purchase orders issued over the past month. You would also like to gain an understanding of the functions of the SAP List Viewer. Therefore, you will run a List Display report. You would also like to identify the vendors with whom your company has achieved the highest business volumes in the last year. You will use reporting and analysis in the Logistics Information System to translate these requirements. & 567& 8#9$&:#920;/9&<)(&'+(*=;9,&>(?,(9&& You would like to monitor the purchase orders issued over the past month. You would also like to test the functionality of the !"#$%&'($)&*+*, Display a list of all purchase orders for purchasing organization 7@@@ and plant 7@@@. Select all purchase orders with a document date within the past month. Choose the scope of list ABC1DE8F, so that the list of selected purchase orders is displayed with "%)$-,&.$/01(,023 The list is sorted by vendor and purchasing document. However, you need a list sorted by vendor and material. Change the sort order and save this setting as a +9,(692,*#<#* layout 1B3'7@6GG under the name 8;/)+$&1B3'7@6GG. You wish to have the 4,.*,$5671(&(8 and the !(&22$(0$9*$.*2&:*,*.$;<(8= columns displayed directly after the material group for the individual items. Change the order of the columns and save these changes to your layout 1B3'7@6GG& &

ÂŠ SAP AG

TERP10

4-73

!"#$ %&'()*+$,-./0'12&3$4'(-+1$56.$4+&76.1$ You want to use the Purchasing Information System to determine the procurement volume of your company’s vendors for purchasing organization 8999:. Select the purchasing values for the last twelve months. In addition to the name of the vendor, you wish to show the key for this characteristic. Choose the relevant characteristic display. You need information about the number of purchase order items and the number of deliveries. Add these two key figures to the basic list. Determine the most important vendors with regard to order value. To do so, perform an ABC analysis for the key figure !"#$%&'()*#+(#),&-"(. The size of segment A is 70%, segment B 20%, and segment C 10%. Review the complete list for the ABC analysis of the purchase order value. Which vendor has achieved the highest purchase order value? Determine the most important vendors in terms of purchase order value for purchasing organization 1000 and purchasing groups 001 to 018. To do this, perform an ABC analysis for the value key “purchase order value.” Choose the percentage total of the purchase order value. Segment A is 70 %, segment B is 20 %, and segment C is 10 %. Study the complete list for the ABC analysis of purchase order value. Which vendor has the highest purchase order value? Vendor: ______________________________________________________ To interpret the result of your analysis correctly, it is important that you know the selection criteria used in the analysis. You should therefore look at the selection log for vendor analysis. What is the key and description of the info structure for this analysis? Info structure: _______________________________________________________________

TERP10

4-74

!"#$%&'()&"*"+,-./'0),1'+2. 3+1,-.%&'()&"*"+,. 4'51(-.6&78+198,1'+80.:";"02.1+.,<".%&'()&"*"+,. %&'("22. . =>=. ?)"2,1'+2.'+.6&78+198,1'+80.:";"02.1+.,<".%&'()&"*"+,.%&'("22. 1-1-1

List the organizational levels in that are relevant to the procurement process. !"#$%&'()*+,-%.()*/$'(,"-%&'(0&*1-2$("*)-&#*%'(-%/(,31)4-0#%2(*12-%#5-&#*%6.

1-1-2

Can a plant belong to more than one company code? 7*'(-(,"-%&(#0(-"8-.0(-00#2%$/(&*(*%".(*%$()*+,-%.()*/$6.

1-1-3

Can you use the same storage location number in more than one plant? 9$0'(/$0,#&$(4-:#%2(#/$%&#)-"(0&*1-2$("*)-&#*%(%3+;$10(*1(%-+$0(#%(&4$(,"-%&0( )*%)$1%$/'(0&*1-2$("*)-&#*%0(-1$()*+,"$&$".(#%/$,$%/$%&(*12-%#5-&#*%-"(3%#&0( 8#&4(0$,-1-&$(#%:$%&*1.(+-%-2$+$%&6.

. =>@. 4&)".'&.A802". 1-2-1

A purchasing organization can procure material or services for only one plant. <-"0$.

1-2-2

A plant is assigned to exactly one purchasing organization. <-"0$.

1-2-3

A purchasing group is always responsible for only one purchasing organization. <-"0$.

ÂŠ SAP AG

TERP10

4-75

TERP10

4-76

"#$%&!'()*+(,-,#%!./*0,! 1)2$*&!345%,(!64%4! In all exercises, ## represents your group number. For example, if you are assigned to Group 01 and the data indicates input AB##, you would enter AB01. ! 789! .(,4%,!-4%,($40!-45%,(!(,*)(:! Create a new material master record for the flat gasket, using material number R-RA1##. 4;!

"#$%&'%(&!!!)*'+,%*-&!)*.*$+/+.'!!!)*'+,%*-!)*&'+,! )*'+,%*-!!!0,+*'+!12+.+,*-3!!!4//+5%*'+-6!<33=9;! Enter the following data on the initial screen:!

Material

>8>?9@@!

Industry sector

3!3,*A4#$*40!B#C$#,,($#C!

Material type

>DE!F!>4G!34%,($40!

Then select !"#$%& H;

Select the following views on the '$($)#*+,$-.*screen: /0.,)*10#0*2! 34%)50.,"6! 34%)50.$*7%8$%*9$:#! ;$"$%0(*3(0"#*10#0<'#=%06$*2! >))=4"#,"6*2! Choose ?="#,"4$

Enter the following data in the 7%60",@0#,="0(*A$B$(.*dialog box: Plant

9===!

Storage location

===9!

Choose ?="#,"4$

ÂŠ SAP AG

TERP10

4-77

Enter the following data on the !"#$%&'"("&)&screen:

Description

Flat Gasket ##

Base unit of measure

Material group

00104 (Mechanics)

Gross weight

.01

Weight Unit

Enter the following data in the remaining views selected. To get to the next view in each case, choose *+(,-.

!"#$%&'()*+ Purchasing group

0##

Purchasing value key

GR processing time

,-.(-/+0&#)()*+1-''&*-+&)2+3-4-$5+6)5-#+57+$4-&#+/&#)()*+&)2+8#7$--2+57+)-95+ '-4-$5-2+'$#--)+:7#+-)5#;$$ $ !"#$%&'-+7#2-#+5-95+ Language

Long text

Own entry or: “The delivered material has to fulfill our technical specifications MSI TSP no. 73264.”

<4($=+()+5%-+(5->+2-'$#(85(7)+:(-42+&)2+3-4-$5+6)5-#+57+8#7$--2+57+)-95+'-4-$5-2+'$#--)+ :7#+-)5#;?++@75-A+B:+;7"#+$"#'7#+('+)75+()+5%-+2-'$#(85(7)+:(-42C+;7"+/(44+)75+ &"57>&5($&44;+8#7$--2+57+5%-+)-95+.(-/?$ !4&)5+D&5&E'57#?+F+ Storage Bin

BL-01

+ G$$7")5()*+F+ Valuation Class

3000 Raw Materials 1

Price control

Moving price

Choose ."/,0

$ © SAP AG

TERP10

4-78

!"!# $%&'(&#)&*+,%#-'.(&%#%&/,%+# Create a vendor master record T-L05B## centrally for the organizational levels company code 0111 and purchasing organization 0111. Assign this vendor master record to account group 2344. # !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(01,'2*%$.#( )*%&+,(3*&*(!(4+.5",(!(6+.&,*-(!(6,+*&+(#567108# a)

Enter the following data on the initial screen: 9:&;+#<'-&#

9:&;+#=';>&#

Vendor

3"?1@ABB#

Company Code

0111#

Purchasing Organization 0111# Account group

2344#

Confirm your entries with !"#$% b)

Enter the following data on the individual data screens. In each case, choose !"#$%, or the &$'#(Screen icon, to get to the next data screen. 755,+%%( Title

$,-C'*D#

Name

9'.(#E%,>CBB#

Search term

3FGH01"BB#

Street/House Number

?:*/,;*.(%'..&#II#

Postal code

JI0KL#

City

M&:+&;N&%O#

Country

PF#

Region

1Q#(Baden-Wuerttemberg)

Language

F*O;:.R#

6".&,"-( (

No input necessary

0*8/+.&(&,*.%*'&$".%( (

No input necessary

6".&*'&(0+,%".( ( ÂŠ SAP AG

No input necessary TERP10

4-79

!""#$%&'%()'%*#+,-&'#%)!""#$%&'%() Recon. account

!"####$

) .-/,0%&)&+-%1-"&'#%1)!""#$%&'%() Payt Terms

###%$

Payment methods

&$'$(&)*)+,$&$-./$'$0123$4-53).,$6),72/8$ 9:8,;$

2#++013#%40%"0)!""#$%&'%() No input necessary$ .$+"5-1'%()4-&-) Order currency

<'=$

Terms of paymnt

###%$

Incoterms

>?$

Salesperson

@2**)).$&A-1B$

Telephone

#CDE!%F"GH$

$ c)

Choose !"#$% $ $

ÂŠ SAP AG

TERP10

4-80

! "#$%&!'()*+(,-,#%!./*0,! 1)2$*&!'+(*345,!6,7+$5$%$)#5!4#8!'+(*345,!9(8,(5!! ! :;<! .(,4%,!'+(*345,!6,7+$5$%$)#! Create a Purchase Requisition for a total of 110 pieces of material R-RA1##. The gaskets need to be delivered, to plant <===, one week from today. The 110 pieces will be received as follows: 100 pieces will be placed into stock in plant <===. 10 pieces will be expensed to the Engineering department using their Cost Center 4298. !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(01,'2*%$.#( 01,'2*%+(3+41$%$&$".(!(5,+*&+(>?@A<BC! 62+(7$,%&(&$/+(8"1(*''+%%(&2+(01,'2*%+(3+41$%$&$".(5,+*&+(&,*.%*'&$".9((&2+(:.;"8(<=0>( 01,'2*%+(3+41$%$&$".(?+-@($%(A$%@-*8+AB((<+-+'&(&2+(5-"%+(@1%2C1&&".(&"(&1,.(&2$%( $.7",/*&$".*-(A$%@-*8("77B! a)

Enter the following data for the first item in the Item Overview section of the purchase requisition:

D"&+>(6"(+.&+,(A*&*($.(&2+(E&+/("F+,F$+G9(8"1(/*8(2*F+(&"(%+-+'&(&2+(:H@*.A(E&+/%( $'".9(&"(&2+(-+7&("7(&2+(E&+/(IF+,F$+G! D%,-!)E,(E$,FG!$%,-!<=! Account Assignment Category

H,4E,!I04#J!

Material

6;6K<LL!

Quantity

<==!

Delivery date

.+((,#%!84%,!M!<!F,,J!

Plant

<===!

ÂŠ SAP AG

TERP10

4-81

! b)

Enter the following data for the second item in the Item Overview section of the purchase requisition: "#$%!&'$(')$*+!)#$%!,-!! Account Assignment Category

.!/&0#!/$1#$(!

Material

2324566!

Quantity

5-!

Delivery date

/7(($1#!89#$!:!5!*$$;!

Plant

5---!

! Confirm your entries with !"#$%& c)

Enter the account assignment data for the second item. On the '(()*"#+ ',,-."/$"#+tab, enter the following data: G/L Account no.

<-----!=!8$>97?#+!8&!1&#!@A91B$!C!

Cost Center

<,DE!

Choose the 012$ icon and note the purchase requisition number. Purchase requisition number

ÂŠ SAP AG

Exit the Create Purchase Requisition screen.

TERP10

4-82

!"#$ %&'()'$*+&,-(.'$/&0'&$12)-$&'3'&'4,'$)/$*+&,-(.'$&'5+2.2)2/4$ The purchase requisition for the flat gaskets must be converted into a purchase order. The gaskets are ordered from vendor 6"789:;;< Currently, this is the only vendor that can supply them. The vendorâ&#x20AC;&#x2122;s price is 30.00 EUR each. Create a purchase order with reference to the requisition for purchasing organization =888 and purchasing group 8;;. !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(01,'2*%$.#(!(01,'2*%+(3,4+,(!(5,+*&+(!( 6+.4",78199-:$.#(0-*.&(;."<.(>?@#=AB$ !"#$%$&'()*+,,#=2+(>$,%&(&$/+(:"1(*''+%%(&2+(01,'2*%+(3,4+,(5,+*&+(&,*.%*'&$".?(&2+(@.A":(8B0C( 01,'2*%+(3,4+,(D+-9($%(4$%9-*:+4E((8+-+'&(&2+(5-"%+(91%2F1&&".(&"(&1,.(&2$%( $.>",/*&$".*-(4$%9-*:(">>E$ G.(",4+,(&"(',+*&+(:"1,(91,'2*%+(",4+,(F:('"9:$.#(*.(+H$%&$.#(,+I1$%$&$".(:"1(<$--(2*J+( &"('2""%+(&2+(%+-+'&$".(J*,$*.&():(01,'2*%+(K+I1$%$&$".%?($.(&2+(L"'1/+.&(3J+,J$+<($ a)

Open the document overview by choosing the ./*01,#%(23,+3$,4(2# button.

Within the document overview, choose the 5,',*%$/#(6&+$&#%(7$)% icon and then 89(:0+*;&),(+,<0$)$%$/#)=(Your purchase requisition, from exercise 3-1, should be listed.

Select the requisition number click on the Adopt icon in the Document Overview. The requisition data is copied to the Purchase Order fields on the right side of the screen. Alternatively, you can drag the purchase requisition into the shopping cart.

Click on the Document Overview Off pushbutton to display only the purchase order data

In the purchase order header, enter the required data: Vendor

6"789:;;$

Purch. Org.

=888$

Enter the price of !8 EUR for both items

Choose the 5&3, icon and note the purchase order number. Purchase order number

ÂŠ SAP AG

Exit the Create Purchase Order transaction.

TERP10

4-83

!"!# $%&'()*#'+,-.)&/#0,1/,# Display the purchase order and answer the following question. Where in the purchase order must you look to find out whether an order item was created with reference to a purchase requisition?

!"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(01,'2*%$.#(!(01,'2*%+(3,4+,(!(5$%6-*7( 2345!67# If your purchase order, from the previous exercise, did not default, then perform the following steps to display your purchase order: a)

Select the Document Overview On pushbutton

Choose the Selection Variant icon and then choose !"#$%&'()*+#,&-+&.

Double Click on the Purchase Order Number displayed. The purchase order fields on the right side of the screen are populated with the selected purchase orderâ&#x20AC;&#x2122;s data.

Select the Document Overview Off pushbutton

89&:/,; The numbers of reference documents are displayed in the item overview for each item. Scroll to the right until you see the column Purchase Req. and Requisn. Item. # !"<# $%&'()*#=/&&)>/# Display a printout (message) of the purchase order on your screen. !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(01,'2*%$.#(!(01,'2*%+(3,4+,(!()+%%*#+%(!( 0,$.&8&,*.%/$&(234?@7# a)

Adopt the selection criteria proposed by the system and choose /0+'%1+

In the overview, select your document and choose 23*$4)"#!+**)5+.

3-4-1

Where is the purchase order text on the document printout? 9+*4+,(4*&*( <&+/(4*&*(

:(;( :=;#

Return to the SAP Easy Access menu.

ÂŠ SAP AG

TERP10

4-84

!"#$ %&'()*+$,-.$(/01-*'.$0.2/&'&,&34$*45$5.,.06&4.$,-.$(031.''&47$',*,/'$38$93,-$&,.6'$ Display the purchase requisition that you converted into a purchase order. What is the processing status of both purchase requisition items? Item 10 ____________________________________________ Item 20 ____________________________________________ !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(01,'2*%$.#(!"01,'2*%+(3+41$%$&$".(!( 5$%6-*7(:;<#!=>$ a)

If you have opened the document overview with your purchase requisitions, double-click the document number in the overview to display the purchase requisition.

Open the item detail data.

Choose the !"#"$% tab page.

The processing status of the two items is &'()*+#"+,-

ÂŠ SAP AG

TERP10

4-85

TERP10

4-86

!"#$%&'()*+(,-,"$&./*0,& 1)2#*%&3))45&6,*,#2$&7"4&1(7"58,(&')5$#"95&&

:;<& =#5207/&$>,&?$)*@&AB,(B#,C&&7&-7$,(#70& Prior to the goods receipt, analyze the stock overview for material R-RA1## in storage location 0001 of plant 1000. !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!"(0.1+.&",2()*.*#+/+.&((!"3.1$,"./+.&((!( 4&"'5((!(4&"'5(61+,1$+7(DEEFGH& a)

Enter the following data: ( Material

6;6I<JJ&

Plant

<KKK&

Choose !"#$%&# b)

To display other stock types in the stock overview, you can scroll to the right in the list or double click on the plant row. Unrestricted-use: ______________________________________________________ Qual. inspection: ______________________________________________________

Exit the stock overview.

& :;L& G"$,(&7&9))45&(,*,#2$&8)(&207"$&<KKK& The total quantity of the material you ordered is delivered. Enter the goods receipt with reference to the purchase order. Post the receipt for stock material into quality inspection in storage location KKK<. The consumable material will be consumed upon receipt, requiring no storage location. Make note of the material document number. !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(0.1+.&",2()*.*#+/+.&( 8""9%()"1+/+.&(!(8""9%(:+'+$;&(!(<",(=>,'?*%+(6,9+,(!(=6(@>/A+,(B."7.(( DEM3AH& a)

Choose transaction '(()*+,#$#-.&+and reference /%0$12*#+30)#04

Enter the purchase order number from exercise 3-2. Select the !"#$%&#+icon. The two line items from the purchase order are copied to the screen.

N)$,%&You can also search for the purchase order item. Choose 5-6)+/%0$14+(0)#0+icon. Enter vendor 1;OKPFJJQ&material 6;6I<JJ, and plant <KKK. Choose the 5-6) button.

ÂŠ SAP AG

TERP10

4-87

In the Header Data Section, enter the following data: ! ! Document date

"#$$%&'!()'%!

Posting date

"#$$%&'!()'%!

Delivery note

*+,,--.//!

d) e)

In the !"#$%&'!$#$ section for line 1, select the ()"*" tab. Change the stock type to 0#)12'3!2&45%6'27&. Enter storage location ---, and set the 89!indicator. :2&'; If you have opened the detail data for the item, you can then enter the data for this item only in the detail data area of the screen. The +, indicator is under the detail data tab. f) Select the -".#'/#"0'icon and enter set the 89 indicator for line 2. g) Choose 123# and make a note of the material document number. Material document number: _____________________________________________ <7!&7'!1%)=%!'$)&4)6'27&!>?@8!AB%&!'B24!')4C!24!D2&24B%(E! ! *.F! <2451)3!G)'%$2)1!(76#G%&'! Display the material document and the accounting document for the goods receipt. Why is an inventory account updated as well as a consumption account? The purchase order had a line item for stock material and a line item for consumable material. What is the offset account for both line items? Account number: 191100 Goods Rcvd/Invoice Rcvd a) b) c) d)

e) f)

g) ÂŠ SAP AG

Choose transaction !%34&$5 and reference 6$#"*%$&'!2780"9#: The default proposal is the number of the material document that was last created. Choose the ;."78#" icon. In the header data, choose the !27:'/9<2'tab and then the =/'!2780"9#3'button to branch to the accounting document. In the >%3#'2<'!2780"9#3'%9'?77289#%9@'dialog box, double click on the ?77289#%9@'!2780"9#:' Review the information in the document and answer the above questions. Choose A$7B and then C$97"&'in the >%3#'2<'!2780"9#3'%9'?77289#%9@ dialog box, to display the material document again. From the material document, display the Stock Overview to determine the change in inventory. Select the ()"*" tab and then select the D#27B'2E"*E%"F' icon (mountain and sun icon). What is the quantity in Quality Inspection?! Quality Inspection: 100________________________________________ Exit the Stock Overview, but remain in the MIGO transaction. TERP10

4-88

! "#"! $%&'()*%!+&,*%-&.!,/!0'%*(,%-1,*2#0(*!(,/13!! The quality check for the gaskets has been approved. Post the material from quality inspection stock to unrestricted-use stock. After being released, the gaskets stay in storage location 44456! Which movement type is necessary? Movement type:321_______________________________________ ! a) Choose transaction !"#$%&'"()*%+,$-(and reference .+/'"0 b) Enter movement type 785 and confirm your entries with 1$+'"0 Acknowledge any messages regarding changing default values. c) On the !"#$%&'"()*%+,$- tab, enter the following data in the 2"*3(section:

Material

R-RA1##

Plant

1000

Stor. Loc

0001

Unit of Entry

100

Confirm your entries with 1$+'"0 Choose )*%+(and make a note of the material document number. Material document number: 9/!'/,!.*&:*!,%&'(&1,-/'!;<=>!?@*'!,@-(!,&(3!-(!)-'-(@*26!

! "#A! 9-(B.&C!+&,*%-&.!2/10+*',!)/%!,%&'()*%!B/(,-'D! Display the material document and accounting document. Why is there no accounting document?

a) b) c)

Choose transaction 4,%56#7 and reference 8#+'",#6(4*9:3'$+0 The default proposal is the number of the material document that was last created. Choose the 1;'9:+' icon. From the header data, choose the!4*90(<$&*(tab and then the 2<(4*9:3'$+%( button to branch to the accounting document. The system issues the message that no follow-on documents were found in Accounting. During the transfer posting, no accounting document was created because this is a transfer posting ?-,@-' a plant. Quality inspection stock is already part of the plantâ&#x20AC;&#x2122;s valuated stock. Exit the material document.

ÂŠ SAP AG

TERP10

4-89

!"#$ %&'()*+$,-.$',/01$/2.32&.4$ Analyze the stock overview to verify that the system has updated unrestricted-use stock correctly. !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!"(0.1+.&",2()*.*#+/+.&(!"3.1$,"./+.&(!( 4&"'5(!(4&"'5(61+,1$+7(566789$ a) Enter the following data: ( Material :":;<==$ Plant b) c)

<>>>$

Choose !"#$%&# To display other stock types in the stock overview, you can scroll to the right in the list or double click on the plant row. Unrestricted-use:100 ___________________________________________________ Qual. inspection:0 _____________________________________________________ Exit the stock overview.

$ !"?$ %&'()*+$,-.$(@30-*'.$/3A.3$-&',/3+$ Display the purchase order. Check whether the purchase order history was updated for both items, as a result of the inventory transactions. Can you tell immediately whether the full quantity of your purchase order was delivered?

!"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(89,':*%$.#(!(89,':*%+(6,;+,(!(<$%=-*2( 568BCD9$ If your purchase order, from the previous exercise, did not default, then perform the following steps to display your purchase order: Select the Document Overview On pushbutton Choose the Selection Variant icon and then choose '()*%+$,-.#)/+0#+1 Double Click on the Purchase Order Number displayed. The purchase order fields on the right side of the screen are populated with the selected purchase orderâ&#x20AC;&#x2122;s data. Select the Document Overview Off pushbutton a) Within your purchase order, choose the 2%+$,-.#)3+0#+)45.&/+( tab in the detail data of the PO item. The PO history was correctly updated for the good receipt. You will receive information about the transaction (GR) with the relevant material document, the quantity, and the value of the posting b) To recognize whether your purchase order was completed, choose the 6&-&%. tab in the header data. The status for the purchase order reads 7%88()9#85:#+#01

ÂŠ SAP AG

TERP10

4-90

"#$%&!'()*+(,-,#%!./*0,! 1)2$*&!3#4)$*,!5,($6$*7%$)#!7#8!97#+70!'7/-,#%!

! :;<! =#%,(!4,#8)(!$#4)$*,! The vendor sends you the following invoice for your purchase order. Use logistics invoice verification to enter this invoice. Make sure you use the correct tax code when entering the invoice. Post the invoice document and make a note of the document number. Fast Group ##. Lincolnstrabe 99 69124 Heidelberg

3#4)$*,!

Invoice number: IDES Hamburg Plant Altersdorfestr. 13 22299 Hamburg

100350-##

Invoice Date: [current date]

With reference to your purchase order no. 450000####, we are invoicing you for the following items: Item

Qty

Material number Description

110 PCs

R-RA1##

Price per unit

Total value

Gaskets30.00 EUR 3,300.00 EUR plus 16 % tax

528.00 EUR >?@A@BCC!="D!

The agreed terms of payment apply ! !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(!"#$%&$'%(0.1"$'+(2+,$3$'*&$".(!(4"'5/+.&( 6.&,7(!(6.&+,(0.1"$'+(E93DFG! H)%,&!If the !"#$%&'()*+",&'(-$ dialog box appears, then enter <CCC in the '()*+",& '(-$&field and select '("#."/$.

ÂŠ SAP AG

TERP10

4-91

Enter the following data on the !"#$%&'"(" tab: !

Invoice date

!"##$%&'()&$'

Posting Date

!"##$%&'()&$'

Reference

*++,-+.//'

Amount

,0121'

Tax amount

-21'

Tax code (field to the right of tax amount)

34'5'*67'89:$;&<='<%>"&'&)?'

On the )*&+,-,+,.%, tab, choose )/+%0"#,&*+',+12%0,'/3$.4&54+,,6,.( as the reference document category and enter your PO number, from exercise 3-2, in the field to the right of the reference document. @<%&A'If you want to search for the PO using the F4 help, enter the following selection values and then choose 78,%/(,9 & B<$C('4):$'

B<$C('3)C"$'

Vendor

D.E+-F//'

Plant

*+++'

Material

G.GH*//'

Select the purchase order in the results list and choose 5':;(9 c)

Choose 7.(,+, for the system to suggest the data from the purchase order. The default data agrees with that of the vendor invoice. The balance is zero.

Choose ):#( (the Save icon) and note the document number. Invoice document number: _____________________ G$:)<%'<%'&I$'JKGL'&#)%;)=&<9%'M9#'&I$'%$?&'$?$#=<;$N'

' -.2' 8<;>C)O'<%P9<=$'(9=":$%&')%('>"#=I);$'9#($#'I<;&9#O' Display the invoice document that was generated when the invoice was posted. Also view the accounting document that was created. Analyze the purchase order history and verify that it has been updated properly a)

You can display the invoice directly form the transaction Enter Invoice (MIRO) by choosing <.=:$%,&>:%/6,.(â&#x2020;&#x2019;&>$#;3"?.

Branch to the financial accounting document by selecting @:33:AB*.& >:%/6,.(# button.

ÂŠ SAP AG

TERP10

4-92

Double click on !""#$%&'%()*#"$+,%& Is the document number of the accounting document identical to that of the invoice verification document? !"#$%&'()#*+$*(),#-.$/-#$*&+$0%#*+0'/12$3/-+$&4$+"#$-#/.&*$5&60.+0'.$7*8&0'#$ 9#-040'/+0&*$:/.$%#8#1&;#%$:/.$+&$.#;/-/+#$</+#-0/1$</*/6#)#*+$/*%$ =0*/*'0/1$>''&(*+0*6$0*+&$.#;/-/+#$.?.+#).2$!"0.$)#/*.$+"/+$+"#$0*8&0'#$ %&'()#*+$0.$#*+#-#%$/*%$'"#'@#%$0*$7*8&0'#$9#-040'/+0&*$/*%$+"#$0*4&-)/+0&*$ -#1#8/*+$+&$=0*/*'0/1$>''&(*+0*6$0.$+-/*.4#--#%$+&$/$4&11&:A&*$%&'()#*+$:0+"$ /$%044#-#*+$%&'()#*+$*(),#-2! To which account are vendor liabilities posted? >''&(*+$*(),#-B$-./01233! >)&(*+B$CDEFG2HH$IJK! Have the provisions on the GR/IR account, which resulted from the goods receipt, been correctly cleared as a result of the invoice receipt? L#.D$+"#-#$:#-#$*&$;-0'#$&-$M(/*+0+?$8/-0/*'#.$,#+:##*$+"#$8#*%&-$0*8&0'#$/*%$ +"#$;(-'"/.#$&-%#-$&-$6&&%.$-#'#0;+$M(/*+0+?2$!"0.$)#/*.$+"/+$+"#$;-&80.0&*.$ &*$+"#$NKO7K$/''&(*+D$-#.(1+0*6$4-&)$+"#$6&&%.$-#'#0;+D$:#-#$'&);1#+#1?$ :-0++#*$&442!

Exit the Accounting document, by selecting the 24"5 icon. Close the /'6&)#7) 8#"$+,%&6)'%)!""#$%&'%()dialog box.

Double click on the PO number in the item overview to display the PO history. Then select the 9$:";46,)<:*,:)='6&#:>)tab in the purchase order item details section. In what way has the purchase order history changed as a result of the invoice receipt? !"#$0*8&0'#$-#'#0;+$%&'()#*+$0.$10.+#%$0*$+"#$;(-'"/.#$&-%#-$"0.+&-?$/1&*6$:0+"$ +"#$6&&%.$-#'#0;+$%&'()#*+2$!

Exit the purchase order history and exit the invoice document.

ÂŠ SAP AG

TERP10

4-93

!"#$ %&'($)$*)+,)-$&,(.&/+.$0)1*2+($3/(4$54256$07/+(/+.$ To establish a good working relationship with this vendor, you will not wait for the weekly automatic payment processing job. You decide to issue a manual check. Because you are paying within the terms of payment, you will take advantage of the cash discount of 114.84. !""#$%&'%()

$*'%+%"'+,)!""#$%&'%()

2#"$31%&)4%&5/) a)

$!""#$%&-).+/+0,1)

$6$&(#'%().+/31%&)

$.#-&)7).5'%&)*#53-)89"!:;

On the %)1*2+($3/(4$%7/+(&,(<$=2)>27$?)()$screen enter the following data: 9/2->$@)*2$

A)-,2$

Company Code

BCCC$

Payment method

D$$

House Bank

BCCC$

Check lot number

CCCB$

Printer for forms

E%CB$

Print Immediately

F2-25(2>$

Choose the !"#$%&'()*$"#+)button.

Enter the following values: 9/2->$@)*2$

A)-,2$

Amount

#GHB#IBJ$$

Vendor

K"EC!LMM$

@&(2< The payment amount of 3,713.16 is the invoice amount of 3,828, net the 3% cash discount of 114.84. d)

Choose ,%-.$++&-'$"&/#$*+.

The open item for your vendor is listed.

Choose ,-+#. Write down the number of the payment document. _____________

ÂŠ SAP AG

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!"#$%&'()*+(,-,"$& .)/#*%&0,/)($#"1& & 234& 5#6$&7#6/89:6&;)(&'+(*<96,&=(>,(6&& You would like to monitor the purchase orders issued over the past month. You would also like to test the functionality of the !"#$%&'($)&*+*, Display a list of all purchase orders for purchasing organization 4??? and plant 4???. Select all purchase orders with a document date within the past month. Choose the scope of list @AB.CD5E, so that the list of selected purchase orders is displayed with "%)$-,&.$/01(,023 !"#$%&$'%(!()*&+,$*-%()*.*#+/+.&(!(01,'2*%$.#(!"01,'2*%+(3,4+,(!(!$%&( 5$%6-*7%(!"(87(9+.4",(FGAH5I& a)

Enter the following data on the initial screen: Vendor

JK)&,"$(:L&

Purchasing organization 4???&

Scope of List

@AB.CD5E&

Purchasing group

JK)&,"$(:L&

Plant

4???&

Document Date

.)>9:&M&4&-)"$<&$)&$)>9:&

Choose 45*67(*3 The list is sorted by vendor and purchasing document. However, you need a list sorted by vendor and material. Change the sort order and save this setting as a +6,(36/,*#;#* layout .A0'4?3NN under the name 59:)+$&.A0'4?3NN.

Choose !*((&18'$→ %9:07($→$/;918*

Choose the$!0,($<,.*,$tab.

Position the cursor on #7,6;9'&18$=067>*1( in the left-hand window area, labeled !0,($6,&(*,&9?$and choose the @*>0A*$'0,($6,&(*,&01$icon.

Position the cursor on B9(*,&92 in the right-hand window area, labeled /027>1$ !*( and choose "..$'0,($6,&(*,&01 icon.

Choose the !9A*$29:07($icon.

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Enter the following data on the !"#$%"&%tab of the !"#$%'"()*+%dialog box: Save layout

!"#$%&'(()

Name

*+,-./)!"#$%&'(()

User-specific

01213/14)

Default Setting

01213/14)

Choose the ,)-+.-*$ icon, to save the new layout.

The Ch"-/$%'"()*+ dialog box reappears. Choose the 01"-&2$1%icon to display the list with the new layout. You wish to have the 314$1%5*"-+.+( and the !+.''%+)%6$%4$'.#$1$4%78+(9 columns displayed directly after the material group for the individual items. Change the order of the columns and save these changes to your layout !"#$%&'(()

Select the 314$1%5*"-+.+(%column and move the column to the right of%and next to the :"+$1."'%/1)*; column with 41"/%"-4%41);< !"#"$%&%'"&#()*"+,("&-)(&%'"&0/522)/-)61)412571814)9:/,;&*).,/01&

Choose the !"#$%="()*+>icon. Select your layout !"#$%&'(( and choose the ,)-+.-*$%icon to transfer the proposed values to the layout.

Acknowledge the message ?="()*+%"'1$"4(%$@.&+&AB with C$&

Select D@.+%twice.

) <'=) >?+2,@1)A.83B+C5?D)7+2.1C)E-8)71?4-8C) You want to use the Purchasing Information System to determine the procurement volume of your company’s vendors for purchasing organization %&&&F. Select the purchasing values for the last twelve months. 2)345%4*5&!&2)345%4*5&6)0%()..403&!&7,(*'$5403&80-)(/$%4)0&9:5%"/&!"9%$0+$(+& ;0$.:5"5&&!&<"0+)(&9GH"I;) a)

Enter the following values on the selection screen: Purch. Organization

%&&&)

Month

JH.88F)G-?/B)K)%=L)

JH.88F)M-?/BL)

Choose D@$E*+$ In addition to the name of the vendor, you wish to show the key for this characteristic. Choose the relevant characteristic display.

Choose !$++.-/& → ,F"1"E+$1.&+.E<%4.&;'"( → G$(%"-4%4$&E1.;+.)If the column width is insufficient, you can increase it by double-clicking on the column header and entering a higher value for the width. You need information about the number of purchase order items and the number of deliveries. Add these two key figures to the basic list.

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Choose !"#$ → %&''()*+),*-#./0)( and the %&''()*1),*-#./0)(*"ialog box appears.

Select the key figures !"#$%&'( and )&*$+&,$&(#and select the %&''()*icon. Confirm your choice with %'2$#2/)*3!2$)045 The 67*#$)8( and 9):#;)0#)( columns are additionally displayed in the basic list. Determine the most important vendors with regard to order value. To do so, perform an ABC analysis for the key figure 6/0<&=()*70")0*>=:/)5 The size of segment A is 70%, segment B 20%, and segment C 10%. Review the complete list for the ABC analysis of the purchase order value. Which vendor has achieved the highest purchase order value? Determine the most important vendors in terms of purchase order value for purchasing organization 1000 and purchasing groups 001 to 018. To do this, perform an ABC analysis for the value key “purchase order value.” Choose the percentage total of the purchase order value. Segment A is 70 %, segment B is 20 %, and segment C is 10 %. Study the complete list for the ABC analysis of purchase order value. Which vendor has the highest purchase order value? Vendor: ______________________________________________________

Position your cursor on the 6/0<&=()*70")0*>=:/)*column and choose !"#$ → ?@%*=2=:,(#(A

Choose the analysis B'$=:*67*>=:/)*3C4 and confirm your choice with !2$)0.

Adopt the suggested segment sizes.

In the graphic display, choose the B'$=:*:#($ button to show the complete list of the ABC analysis. To interpret the result of your analysis correctly, it is important that you know the selection criteria used in the analysis. You should therefore look at the selection log for purchasing group analysis. What is the key and description of the info structure for this analysis?

To display the selection log, you need to exit the ABC analysis and return to the basic list.

Then choose !D$0=(*→ E):)<$#'2*F'.*A** A dialog window appears with the selection values. The info structure is S012 - Purchasing

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!"#$%&'()%*+',-"./"% 1.

When you create a master record for a vendor, you must enter all relevant data for purchasing and accounting in one single step. !"#"$%&'"()*"#*"$(#*&+(+#,#"%"'#(&+(#$-"(.$(/,0+"1

A plant can be assigned to several company codes. !"#"$%&'"()*"#*"$(#*&+(+#,#"%"'#(&+(#$-"(.$(/,0+"1

You cannot enter a goods movement without specifying a ________________.(2&00( &'(#*"(30,'4(#.(5.%60"#"(#*"(+"'#"'5"1((

What are the effects of the entry of a goods receipt against a purchase order? 7*..+"(#*"(5.$$"5#(,'+)"$8+91 A The purchase order is deleted B An accounting document can be generated C A material document is generated for each item D The PO history is updated for each item of the purchase order E A material document is generated F A credit memo is automatically generated for the vendor for the amount of the delivery value

A purchase organization must always be assigned to a company code. !"#"$%&'"()*"#*"$(#*&+(+#,#"%"'#(&+(#$-"(.$(/,0+"1

ÂŠ SAP AG

Client, _______, and _______ are examples of organizational levels that play a role in the maintenance of material master records. 2&00(&'(#*"(30,'4(#.(5.%60"#"(#*"( +"'#"'5"1

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!"#$%&'$! 1.

When you create a master record for a vendor, you must enter all relevant data for purchasing and accounting in one single step. !"#"$%&'"()*"#*"$(#*&+(+#,#"%"'#(&+(#$-"(.$(/,0+"1 "#$%&'( False mySAP ERP also affords the possibility of a decentralized maintenance of a vendor master record. The purchasing and accounting views can be maintained separately.

A plant can be assigned to several company codes. !"#"$%&'"()*"#*"$(#*&+(+#,#"%"'#(&+(#$-"(.$(/,0+"1 "#$%&'( False A plant can be assigned to only one company code.

(

3. ( (

You cannot enter a goods movement without specifying a ________________.(2&00( &'(#*"(30,'4(#.(5.%60"#"(#*"(+"'#"'5"1(( "#$%&'( movement type The movement type determines the kind of goods movement. It is also an important factor influencing the stock or consumption posting made in accounting.

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receipt is entered with reference to this item. It is also updated when you enter a return delivery or a reversal for this PO item. 5.

A purchase organization must always be assigned to a company code. !"#"$%&'"()*"#*"$(#*&+(+#,#"%"'#(&+(#$-"(.$(/,0+"1 !"#$%&'(False The assignment of a purchasing organization to a company code is optional.

6. (

(

Client, _______, and _______ are examples of organizational levels that play a role in the maintenance of material master records. 2&00(&'(#*"(30,'4(#.(5.%60"#"(#*"(( +"'#"'5"1 !"#$%&' plant and storage location Data at the client level: General data that applies to the entire enterprise. Data at the plant level: All data that is valid for a plant Data at the storage location level: All the data that is valid for a certain storage location.

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!"#$%&"'()'"**&*+

4.*#$*#15 ! ,%+"*&-"#&.*"'(/$0$'1("*2(!"1#$%(3"#" ! !"#$%&"'()'"**&*+

 SAP AG 2004

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!"#$%&"'()'"**&*+,(-*&#(./0$1#&2$3

D%)%*#):+$:042&+$)+')%*&2)4$&%E)(+4);&00)5#).50#)%+F ! !"#$%&'()%*#)+,-.$&/.%&+$.0)0#1#02).$")3.2%#,) ".%.)42#)5()3.%#,&.0)60.$$&$-7) ! 8960.&$)%*#)"&''#,#$:#)5#%;##$)<.%#,&.0) =#>4&,#3#$%2)?0.$$&$-).$")@+$2436%&+$) A.2#")?0.$$&$! !"#$%&'()%*#)B#()&$%#-,.%&+$)6+&$%2);&%*)+%*#,) 3(CD? 8=?)6,+:#22#2

 SAP AG 2006

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