TEST TEST

EVENT GUIDE

How to run a successful in-person Revolution Prep Digital SAT, PSAT/NMSQT, and PSAT 8/9 practice exams

Proctored by school staff members

BEFORE THE EXAM:

Suggestion for school

Setup and confirm event date and time with Revolution Prep.

When scheduling the event, allow for enough time to log in. Students will need to start up their devices, navigate to the Revolution Prep student dashboard, log-in, and then will be ready to follow the proctoring directions

Recommendation: 30 minutes

Identify students to be enrolled and communicate withfamilies about the event.

Determine if students need to be pre-registered (batch enroll) or self-registered via Revolution Prep landing page

If pre-registered, notify Revolution Prep and obtain batch enroll form.

At least two weeks prior to the event, email Revolution Prep the completed batch enroll form for enrollment of students into the event

Requirement: Use student’s school email for standardization

Coordinate rooms to be used for the event

Determine the capacity for each room.

Distribute students across the assigned rooms

Recommendations: 1st period class, homerooms, last name in alphabetical order A-Z.

Determine the number of proctors needed and secure proctors

Assign one main point of contact at the school to coordinate the logistics of the day.

Provide this person’s contact information to Revolution

Obtain the day of Revolution Prep Emergency contact(s) information

Schedule and communicate proctor training

Review the proctor manual and clarify any uncleared details with Revolution Prep at least one week prior to exam

Print proctor manuals for each proctor

Assign students and proctors to rooms, print a copy of the roster for each proctor, and communicate attendance submissions with the proctors.

Watch and review what students will experience during the digital practice exam (Recommendation: share links below with families)

Click here for our Digital PSAT walkthrough video

Click here to navigate through our adaptive Digital PSAT demo

·Click here to watch our Digital PSAT Practice Test Overview

Review commonly encountered errors on page 15-17 in the proctor manual.

If a proctor is assigned to students testing with accommodations:

Review page 12-13

Recommendation: assign students testing with accommodations to the same room

Work with the school’s IT Department to ensure the following domains are not blocked (Students will be testing directly on the Revolution Prep Student Dashboard. To ensure all students can access the digital practice exam with no issues, the following domains should be removed from the blocked list).

www revolutionprep com

https://student.revolutionprep.com

https://digital.revolutionprep.com

How

Work with the school’s IT Department to ensure sufficient bandwidth for the number of students enrolled to prevent any disruptions day of

Coordinate with the school’s IT Department to secure additional extension cords, devices, and/or power cords in case a student forgets their device or has a malfunction. Have scratch papers, pencils, and /or calculators readily available in case students wish to use that instead of the built-in calculator

Two-three days prior, ask all students to bring their personal devices to school to practice logging into the Revolution Prep student dashboard

Recommendation: This is a practice run to ensure all students can log in Test run during homeroom

One-two days before the exam, send reminders to parents and students

Charge their devices and bring their power/charger cords.

Remind the students to ensure they are able to log into their Revolution Prep student dashboard (login credentials were emailed to them upon registrations)

Change their sleep mode on their devices to 15 minutes or longer

Ask parents to remove any screen time limit on their devices

Revolution Prep responsibilities

Confirm event date and time with the school

Confirm if school needs Revolution Prep staff member(s) to attend the event to assist with proctoring and/or day of event

Create and add the event into Revolution Prep system.

Notify the school contact event is added and when it is live on the dedicated School + Revolution Prep landing page

Email event assets at least 8 weeks prior to event date

Flyers and/or social media-tiles.

Email templates for ease of communication with families Registration Link

Provide enrollment updates leading up to the event

If pre-registering (batch enroll), at least three weeks prior to event, email the batch enroll spreadsheet to the school contact

Share pre-register email template with the school to ease communications with the families about the event and pre-registrations.

Two weeks prior to the event, obtain the completed batch enroll spreadsheet from the school and work with our internal team members to complete the pre-registration.

Upon completion of pre-registration, notify the school contact

At least two weeks prior to the event, email the proctor manual

At least one week prior to the event, reach out to the school contact to see if a meeting needs to be set up to review event day logistics and to clarify any uncleared details.

Meet and ensure all contacts are in alignment

Provide a copy of the most up-to-date rosters and include usernames

Email rosters leading up to the event.

Day before the event, email the final roster

At least one week prior to the event, Revolution Prep to email school contact registration link (for students to register day of if needed and there is space) with directions on how to troubleshoot students who are unable to login due to forgetting passwords, Revolution Prep Day of Exam Emergency Contact information, and Revolution Prep Advisors Contact information

to run a successful in-person Revolution Prep Digital SAT, PSAT/NMSQT, and PSAT 8/9 practice exams

DURING THE EXAM:

Suggestion for school

Plan for students to finish the sections at different times

This will occur on a real test day Proctors will need to provide directions about what to do if they finish early (examples: cannot leave the classroom, may read or do an activity quietly, etc )

Walk around the room and ensure students are not having issues and/or assist with troubleshooting as needed

Ensure the timetable on the board is updated as you start and end each section (refer to the proctor manual).

Revolution Prep responsibilities

If onsite with school proctors:

Be readily available throughout the event

Address any questions and/or issues that come up in a timely manner Proctor and fill in as needed

If not onsite with school proctors:

Be readily available throughout the event (via email, zoom, or phone call)

Address any questions and/or issues that come up in a timely manner.

AFTER THE EXAM:

Suggestion for school

Remind students they are entitled to a free 30-minutes Score Report Review with their Revolution Prep Advisor, who can help walk them through questions they have about the score report

Inform students they can view their score report at any time on their Revolution Prep student dashboard

Required: Email the attendance sheet(s) to the dedicated Revolution Prep contact Revolution Prep will record the attendance in their system.

Notify Revolution Prep how the event went and/or provide feedback.

Revolution Prep responsibilities

Check in with the school contact on how the event went and ask for feedback

1-3 business days after the event, Revolution Prep will send the score report spreadsheet to the school contact.

The spreadsheet will include a link to download the full score report for each student.

Overview of the score reports for each student.

Exam averages