Korean Culture Night 2010 Staff Hierarchy; Executive, Creative, and Administrative Staff
Executive Executive Producer
Public Relations Manager
Finance Manager
Creative
Cast / Staff Manager
Production Manager
Director Public Relations Asst.
Finance Asst.
Administrative Asst.
Administrative Asst. Director
Music Composer
Modern Dance Coordinator
Graphic Designer Note: Darker lines represent a high level of communication between certain staff.
Web Designer
Poongmul Coordinator
Photographer
Traditional Dance Coordinator
Videographer
Tae Kwon Do Coordinator
Set Coordinator
Property Master
Set Design Coordinator
Set Construction Coordinator
Set Design Team
Set Construction Team
Costume Designer
Korean Culture Night 2010 Staff Job Descriptions
Executive Staff
Administrative Staff
Mandate: Always seeking sponsorships, ensuring success, and recruiting/promoting for KCN
Mandate: Organize day/weekend long retreat where all persons involved in KCN perform 1st show run thru [ensures the venue has sufficient space/fufills needs for all Cast and Creative Staff. Also aids Executive Staff.
1) Executive Producer
• Delegates work amongst Executive Staff • Sets deadlines and runs meetings • Trains Executive Staff in businesses etiquette for the main purpose of seeking sponsorships. • Works with Director for the development of Story, Theme, and Script
2) Cast / Staff Manager
• Serves as liason between Creative Staff and Executive Staff • Organizes rehearsal times and books rooms / practice spaces for all of Creative Staff and Cast
3) Finance Manager
• Makes money & sponsorships • Researches and creates database / list of local businesses to target for sponsorships opportunities [names of businesses, phone numbers, e-mail, owner or any other contact • Works with Executive Producer and Finance Assistant to contact (call) potential businesses on a set day of the week, on a weekly basis • Works with Graphic Designer(s) to
create a presentable Sponsorship Packets to give to businesses • Develop budgets with Executive Staff for every department in Creative Staff
4) Public Relations Manager
• Promotes and advertises for anything KCN related with Public Relations Assistant • Receives flyers / posters from Graphic Designer • Flyers & Quarter sheets on campus, churches, any other venue possible [local businesses, university, boards of classrooms, tabling in the Student Union, etc] • Promise to take down ads after date • Schedule to speak with professors’ classes to discuss “30-second run down” of KCN and promote KCN during the recruitment phase and advertisement months/weeks before the show
1) Administrative Assistant
• Spearheads the primary mandate and organizes other Administrative Staff. • Writes professional “Thank-You” cards for each and every sponsor who is willing to help KCN [sponsorship information provided by Finance Manager]. • Helps Cast / Staff Manager during day long retreat; helps organize people day of retreat and ensures the retreat runs smoothly
2) Public Relations Assistant
• Aids Pubic Relations Manager
3) Finance Assistant
• Aids Finance Manager
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Korean Culture Night 2010 Staff Job Descriptions
Creative Staff Mandate: Ensure successful execution of performance
1) Director
• Works with Executive Producer to develop Story, Theme, & Script • Writes script and has “creative liberties” with show [meaning that they have the last say regarding Creative Staff decisions • Responsible for organizing Cast rehearsals and managing them • Researches and becomes knowlegable with theater performance [script writing, acting, etc] to help Cast during practices
2) Asstistant Director
• Aids Director in script writing and managing practices • Reminds Cast members rehearsal times and locations so nobody is confused
3) Production Manager
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• Liason between Director and Creative Staff [if anything is needed amongst Cast or Creative Staff, it is reported to Director]. • Ensures that deadlines set by Executive Producer are met • Reports to Executive Producer on progress to provide updates
• Attends all rehearsals and practices for each dept to ensure that things run smoothly and progress is being made [does not have to stay for entire rehearsal]. • Ensures that progress is going according to schedule. • Day of show; responsible for knowing the Script inside out to give cues for people to get out on stage.
4) Music Composer
• Compose original music for show
5) Poongmul, Modern Dance, Traditional Dance, Tae Kwon Do, & Set Coordinator • Recruits and auditions people • Organizes and runs practices amongst team • Thru Production Manager, figures out what Director wants in terms of what type of performance should is needed
6) Set Design Coordinator • Develops drawings / sketches and drafts for things that are stationary
[things actors do NOT touch/move] • Reviews ideas and drawings with Director and sees if anything should be changed • Works with Set Coordinator to ensure deadlines are met
7) Set Construction Coordinator
• Builds sets and finds location to build sets • Moves the sets in and out during show
8) Property Coordinator(Props)
• Responsible for things on stage that actors touch and move around [plates, cups, fake swords etc]
9) Costume Designer
• Works closely with Director to ensure that the wardrobe fits the show
9) Graphic Designer
• Designs program booklet • Designs all posters & flyers with any sponsors in Illustrator, Photoshop, or any other means of graphic design and gives to Public Relations Manager • Comes up with Sample Drafts and presents to Producer & Director
Korean Culture Night 2010 Staff Job Descriptions
Creative Staff (cont’d) 10) Web Designer
• Designs and maintains website [Blogspot, Wordpress, or other] to post important information • Works with Executive Producer to ensure website is updated regularly • Works with Graphic Designer to ensure the website is professional with the necessary graphics
11) Photographer & Videographer
• Follow around all departments and staff [Executive, Creative, and Administrative] to document ALL events [sponsorship meetings, practices, set/props/costume construction, general/planning meetings, businesses runs, etc] • Responsible for producing short clips / slide shows to show progress at General Meetings • Must be aware of discretion matters [where you can/cannot document]
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