Tennessee State University 2015-2016 Guide For Parents

Welcome to

TENNESSEE State University!

Dear Parents, It is with great pleasure that I am able to extend a warm welcome to you! At TSU, we value our students and their families.

We desire to forge a partnership with parents to support the academic and career aspirations of our students.

We are focused on helping our students achieve their goals. From our first-year experience to our new state of the art Student Success Center, we are committed to our students’ success. Students will be taught by stellar faculty and have access to an array of academic and student support services. By working together, we can positively impact our students and offer the support needed throughout their college experience.

This guide is another resource that will better equip you throughout the year with providing your student with information that is critical to their success at the university. It is not uncommon for students to call their parents during their first year of college when they face challenges or obstacles. There are contact numbers and website resources that will provide you with the information that will be needed to offer that support to your student. There are also local resources that will be helpful for you throughout the year such as area hotels and attractions. We hope that you will utilize this resource to make travel arrangements when visiting your student throughout the year at Homecoming or other campus events.

great resource that provides additional information to help your family, as well as your student, make a smooth transition into college life. It also has additional contact information about support services available to our students. We strongly encourage you to utilize the website and to contact us via email at firstyear@tnstate.edu or by phone (615) 963-1890.

In addition to our guide, parents can always utilize our website at tnstate.edu/parents. The website is a

Tiffany Bellafant Steward Director, New Student Orientation & First-Year Students

Thank you for supporting your student’s decision to attend Tennessee State University. We look forward to building our relationship to create a strong partnership that will enable him or her to be successful at the university.

With Big Blue Pride,

Mission Statement Tennessee State University, a Historically Black College/University (HBCU), fosters scholarly inquiry and research, lifelong learning, and a commitment to service.

Core Values Excellence Learning Accountability Integrity Shared governance Diversity Service

TSU Quick Facts Carnegie Class: Doctoral/Research Intensive Established: 1912 Size: 500 acres Location: Nashville, Tennessee Highest Degree Offered: Doctorate Fall 2014 Enrollment: 9,027 total (7,073 undergraduate students; 1,954 graduate students) Faculty: 430 full-time instructional faculty, 194 adjunct

TSU College & Schools: College of Agriculture, Human, and Natural Sciences College of Business College of Education College of Engineering College of Health Sciences College of Liberal Arts College of Public Service and Urban Affairs

The mission of the Office of Student Activities is to provide programs and services that enrich students’ intellectual, ethical and social development.

The office supports programs that promote learning opportunities in personal growth, self-governance, social responsibility, and leadership development while assisting in retention and graduation of students. With over 50 organizations to choose from, the office of Student Activities provides academic, social, spiritual, and servicebased programming and leadership opportunities for TSU students.

The Student Government Association (SGA) serves as the student-led governing body of the student population; comprised

School of Graduate Studies and Research

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Tennessee State University

of three branches including: the House of Delegates, Student Election Commission (SEC) and the Student Union Board of Governors (SUB-G). Greek Life and leadership development are additional outlets geared toward the development of our students.

TSU has over 50 registered student organizations: Greek life, religious affiliated, intramurals, student publications, major related, student government, academic based and more!

We encourage parents to become familiar with the services we provide by accessing our website. www.tnstate.edu/campus_life/ activities.aspx and to Get Connected via our social media outlets: Facebook Page: www.facebook.com/ TSUstudentactivities Twitter Page: www.twitter.com/TSUOSA (@TSUOSA) Instagram: www.instagram.com/TSU_OSA

Accommodates students only on an outpatient basis. Services include: • General first aid • Emergency services • Counseling services on health problems • Referral services • Allergy injections Student Health also provides communication of pertinent information to consulting physicians, hospitals, clinics, and other health agencies. The University accepts no responsibility for any student requiring hospitalization. Therefore, students are strongly encouraged to enroll in the Student Injury and Sickness Insurance Plan. The enrollment information is available in the Student Health Center and in the Student Affairs office.

Immunizations needed for enrollment: The state of Tennessee requires students entering colleges, universities, and technical institutes with enrollment of greater than 200 students to provide proof of shots. (2 Varicella shots/titer/ Hx of Chicken pox) (2 MMR Shots/ titer) (Meningococcal shot ) (Hepatitis B Vaccines) In compliance with this law, and in an attempt to maintain a safe and healthy campus environment, Tennessee State University requires that all entering students, born after 1957, furnish documented proof of having immunity to measles or having been immunized with two doses of MMR vaccine on or after the first birthday unless contraindicated because of pregnancy, allergy to a vaccine component, or other valid medical reason(s).

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The law states that immunizations are not required if they conflict with the parents, or guardians, (or individuals over 18) religious tenets and practices, affirmed under the penalties of perjury. They are also not required if a qualified physician shall certify that administration of such immunization would be in any manner harmful to the child involved. (TCA Section 49-6-5001).

Please Note that class absence policies excused or unexcused are at the discretion of the faculty member. Student Health Center is located in Kean Hall/FPCC room 304 Phone: (615) 963-5291 Fax: (615) 963-5084 studenthealthservices@tnstate.edu

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Take advantage of the convenience of campus living! The Department of Residence Life encourages all students to take advantage of the benefits of residing in university housing. Offering single sex, co-ed, and apartment-style living, there is a residential facility that fits the needs for all Tennessee State University students.

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Traditional Residence Halls

Living Learning Community

Traditional residence halls offer the time-honored housing college experience.

Located on the main campus, traditional halls are fully furnished and equipped with cable and Internet access. Students residing in traditional halls participate in an exciting community living environment, including programs, intramural competition, lectures, and social events.

Traditional residence halls include: Wilson Hall, Watson Hall, Hale Hall, Boyd Hall, Eppse Hall and Rudolph Residence Center.

Eppse Hall will serve as the residential facility for the Living Learning Communities (LLCs) program. The LLC program is designed for academic success, social development, and personal growth through faculty and staff interaction.

Comprised of six themes, Freshman Year Residential Experience, Go Green, Leadership, STEM, Multicultural, and Creative Arts, students will have the opportunity to practice in one on the six learning communities. With a concentration of merging academic and social, the LLCs offer a comprehensive cocurricular experience of the TSU student.

Apartment Style Living There are two apartment facilities at Tennessee State University, Ford Residential Complex and the New Residence Center located on Heiman Street. Students living in the apartmentstyle housing facilities will enjoy the convenience of campus living, while being able to experience the benefits of an apartment home and community. Each apartment is fully furnished and equipped with a kitchen, stove, dinette set, blinds, and refrigerator.

Tennessee State University

Regardless of the style of housing your student chooses they will be afforded several amenities. Each residence hall has Internet access, barber and beauty salons, study rooms, community lounges, and full service laundry. Living in TSU housing offers a chance to build a community, not just a place to sleep.

For more information about room and board, please contact the Department of Residence Life at (615) 963-5361 or visit their website www.tnstate.edu/reslife.

Success Center The Success Center is the hub for academic and student support services on campus. Services are available to students at no additional charge and are available to promote student success.

Tiger Alert is the University's academic early-alert monitoring system that provides the assistance needed for the enhancement of students' academic success through faculty referral and intervention-based initiatives. Tiger Alert permits faculty to send a referral for individual students who are having difficulty in their classes and allows academic advisors to provide those students with services, information, and other resources. (615) 963-2144 tigeralert@tnstate.edu

The center houses the Writing, Reading, and Math centers, Advisement Center, Tiger Tutoring, Honors Program, First-Year Students, Counseling Center, Tiger Alert, and Media Center. Staff is available to assist students with enhancing their skills to achieve academic success.

Tiger Tutoring program is designed to provide academic support in various subjects, utilizing tutors and computerbased, supplemental materials. Tiger Tutoring’s foremost goal is to identify the source of its students’ academic difficulty, and then subsequently direct them to tutors who specialize in the respective course, as well as advise the students of campus resources. It is located in the Student Success Center Room 202.

Tutoring is available on a drop-in basis from 4:30 p.m.–8:00 p.m.

Monday thru Friday and Saturdays from 10:00 a.m.–2:00 p.m. (615) 963-5565 tutoring@tnstate.edu.

The Success Center is located in the Harold Love Learning Resource Center.

The facility is open Monday – Friday from 8:00 a.m. to 8:00 p.m.

The Student Success Center is home to several academic and student support services on campus including: The Advisement Center is located in the Student Success Center Room 116 and serves all majors, including undecided students, until they earn 60 credit hours.

The advisors are dedicated to assisting students in defining and attaining their educational goals through academic advisement, encouragement, and referral to campus resources. (615) 963-5531 advisement@tnstate.edu

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Originally enacted in 1974 as part of a bill extending the Elementary and Secondary Education Act of 1965, it has been amended over the years since. FERPA was enacted as a series of civil rights legislation, designed to assert and protect the rights of students and their parents.

Its primary purpose was two-fold: to assure parents of students’ access to their education records and to protect such students’ rights to privacy by limiting the transferability of their records without their consent.

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Can a school disclose information to parents in a health or safety emergency?

Can a school disclose law enforcement unit records to parents and the public?

Yes. Tennessee State University is permitted to disclose information from education records to parents if a health or safety emergency involves their son or daughter. The disclosure of such information shall be limited to data that is necessary to manage the emergency situation.

TSU may disclose information from “law enforcement unit records” to anyone — including parents or federal, State, or local law enforcement authorities — without the consent of the eligible student. Many colleges and universities have their own campus security units, just as Tennessee State University does. Records created and maintained by these units for law enforcement purposes are exempt from the privacy restrictions of FERPA and can be shared with anyone.

Can parents be informed about students’ violation of alcohol and controlled substance rules?

Yes. TSU is permitted to inform parents of students under the age of 21 of any violation of law or policy concerning the use or possession of alcohol or a controlled substance.

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When may a school disclose information to parents of dependent students?

Under FERPA, schools may release any and all information to parents, without the consent of the eligible student, if the student is a dependent for tax purposes under the IRS rules or if the student voluntarily provides the University with a wavier consenting to his or her parent’s access to educational records.

Can school officials share their observations of students with parents?

FERPA allows schools to disclose those records, without consent, to the following parties or under the following conditions:

Nothing in FERPA prohibits a school official from sharing information with parents that is based on that official’s personal knowledge or observation and that is not based on information contained in an education record. Therefore, FERPA would not prohibit a professor or other school official from letting a parent know of his or her concern about the student based on his or her personal knowledge or observation.

• School officials with legitimate educational interest;

How does HIPAA apply to student education records?

• Accrediting organizations;

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) is a law passed by Congress intended to establish transaction, security, privacy and other standards to address concerns about the electronic exchange of health information. However, the HIPAA Privacy Rule excludes from its coverage those records that are protected by FERPA at school districts and postsecondary institutions that provide health or medical services for students. This is because Congress specifically addressed how education records should be protected under FERPA. For this reason, records that are protected by FERPA are not subject to the HIPAA Privacy Rule and may be shared with parents under the circumstances described above.

Release of Student Information A student is any person who is or has been enrolled at Tennessee State University.

An applicant who does not enroll or who is declared ineligible has no inherent right to inspect any file. Wherever “student” is used in reference to personal rights, an eligible parent of a dependent student has similar rights. This eligible parent is one who has satisfied Section 52 of the Internal Revenue Code of 1954 and who presents such proof to the custodian of the education records. Normally this proof will be written affirmation by the student and the parent declaring that the student is a dependent for Federal Income Tax purposes.

Generally, Tennessee State University does not permit access to, or the release of any personally identifiable information other than Directory Information, without the written consent of the student.

• Other schools to which a student is transferring; • Specified officials for audit or evaluation purposes; • Appropriate parties in connection with financial aid to a student; • Organizations conducting certain studies for or on behalf of the school; • To comply with a judicial order or lawfully issued subpoena; • Appropriate officials in cases of health and safety emergencies; and • State and local authorities, within a juvenile justice system, pursuant to specific State law.

Tennessee State University may disclose, without consent, “directory information” such as: a student’s name, address, telephone listing, institutional electronic mail address, photograph(s), videotape or digital image(s), date and place of birth, major field of study, classification, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degree(s), honors and academic awards received, the most recent previous educational agency or institution attended by the student.

At the time a student registers for courses, the student may notify the Records Office in writing, that “directory information” should not be released. This notification is only effective for the current semester for which the student will be enrolled.

Enrollment Verification If your insurance provider requires verification that your child is enrolled at Tennessee State University, you must have your son or daughter complete the Enrollment Verification Form. The form may be mailed or faxed to the Records Office.

Location: Floyd-Payne Campus Center, Suite 305 (3rd Floor) Office Hours: Monday through Friday, 8:00 a.m. – 4:30 p.m.

Website: www.tnstate.edu/records Email: records@tnstate.edu Phone: (615) 963-5300 Toll-Free: (888) 536-7655 Fax: (615) 963-5108

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The Family Educational Rights and Privacy Act (FERPA) protects the privacy of your child’s education records. Once your child turns 18 or attends a school beyond high school, you can no longer access his or her records without your child’s written consent.

If you want to access your child’s Tennessee State University records, he or she must complete the Student Release of Confidential Information Form, available at www.tnstate.edu/records.

Without your child’s consent, FERPA allows Tennessee State University to release information to you if at least one of these statements applies: • Your child is considered a “dependent” for tax purposes. You must verify this with a copy of your most recent tax return.

• Your child is under age 21 and has violated any law or policy concerning the use or possession of alcohol or a controlled substance.

• A health or safety emergency involves your child.

• The information an official is sharing is based on personal knowledge or observation of your child.

For more information, type the search term “FERPA” in the advanced search box at www.ed.gov.

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Tennessee State University Police Department welcomes all new students, parents, faculty, staff and visitors to our campus. Our mission is to protect the university's most treasured asset; our students.

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The mission statement is clear: to provide a safe and secure educational environment through collaborative interaction with students, faculty and staff recognizing the multicultural and diverse university community.

We complete the mission by working with everyone to ensure their needs are met on a daily basis. We cannot solely provide for your every need but we can find an individual on, and if necessary, off campus that can assist you. We publish a campus handbook annually that describes the services we provide and other useful information. We provide police and security services twenty-four hours per

Tennessee State University

day every day as well as seminars and workshops throughout the year for your information, knowledge, and participation with keeping our campus safe.

The mission of TSU Police Department is to protect students, faculty, staff and the property owned, leased, or operated by the university. The department is provided its legal authority by Tennessee Code Annotated (T.C. A.) # 49-7-118 and the Tennessee Board of Regents Policy # 6:01:07:00. These codes emphasize the required training and parameters of law enforcement officers on university campuses in the state of Tennessee.

Anonymous Tip Line: No tip is ever too small or unimportant.

TSU Police Department has established a confidential TIP LINE as an alternative means by which individuals can relay valuable information in an anonymous manner. The department’s goal in providing this service is to receive information from those individuals who are reluctant to become involved in reporting criminal activity but realize that an injustice has occurred.

Telephone calls received on the TIP LINE are recorded on a voice message system. There is no way of identifying or contacting the caller unless they leave that information in their recorded message.

TSU Police personnel will check the voice message system periodically and thoroughly evaluate and distribute the information according to departmental procedures for investigating cases.

Follow these helpful tips for safety at TSU: • Always be aware of your surroundings and people around you • Walk with a purpose

• Do not walk alone — after dark, use the shuttle service

Emergency Notification System Campus Alerts:

• Do not be distracted talking or looking for something

Emergency Notification System (ENS) is a service that transmits emergency information received by Tennessee State University officials to the users within the system. You may edit your preferences (how you prefer to be notified — text, voice, email) by logging in.

• Park and walk in well-lit and populated areas when possible • Have your keys in hand before you reach your vehicle • Keep your vehicle doors locked and avoid leaving valuables out • Do not flaunt cash, jewelry, camera phones, or other things of value • Books or book bags should never be left unattended • Keep up with your belongings at all times • Place an identifying number inside your belongings • Register your vehicle with the TSU Police • Properly display your parking decal • Attend seminars on crime prevention awareness techniques

Note* Go on our website for instructions on how to set up.

The TSU Police Department is open 24-hours a day, seven days a week and is located at the Queen Washington Building at the corner of 37th Avenue North and Tiger Belle Drive. If you are on campus and have an emergency, please contact the TSU Police Department at www.tnstate.edu/police and (615) 963-5171 instead of 911.

We advise this to avoid any delays with services. A certified trained TSU police dispatcher will contact the necessary emergency services to assist you. www.tnstate.edu/police

• Be sure to report suspicious or troublesome individuals

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The goal of the Office of Financial Aid at Tennessee State University is to inform students and parents about the various types of financial assistance available. We want to assist them in securing the necessary financial resources to reach their educational aspirations.

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The key step in financial aid is to complete a FAFSA every academic year (www.fafsa.ed.gov). TSU Financial Aid priority deadline for FAFSA is March 1st for each upcoming academic year.

Students who may be eligible for state of TN grants should strive for February 1st or as close to the date as possible for funds that are limited. To remain updated on university scholarships, please refer to www.tnstate.edu/scholarships. This will also aid in other sources for scholarships.

Always be sure to check as many resources as possible, including those outside the university, for financial assistance.

Student’s myTSU account is the main form of communication from the office to the student. Once logged in, under Banner Services, the Financial Aid tab enables the student to check requirements, eligibility, and award offer. It is important to check this regularly for updates to the account.

Tennessee State University

In order to receive Financial Aid there are several key steps that need to be presented.

• Apply for admission and be accepted to attend Tennessee State University.

• Fill out the free Application for Federal Student Aid (FAFSA).

• Any university that participates in Federal Title IV financial aid programs will require the completion of the free Application for Federal Student Aid (FAFSA) Our school code is 003522.

Keep this handy when filling out the FAFSA. Once the FAFSA is completed with Tennessee State University school code, we will receive the application information electronically. Information about the FAFSA can be found at www.fafsa.gov.

If any additional documentation is needed It can be found by logging into your myTSU account.

• Banner Service • Financial Aid • Award (Select 2015-2016)

Use this calculation tool to estimate your out of pocket expenses:

COSTS: Tuition and Fees Housing/Meal Plan

Accept Award Offer Once both the FAFSA and any requested documentation have been submitted, an award package will be offered on “myTSU.” You will have 21 days to accept this award or it may be cancelled.

Students can accept, reject, or partially accept the loan awards. If you accept loans and are a first time borrower, you are required to complete Loan Entrance Counseling and an electronic Promissory Note at www.studentloans.gov.

Estimated Books Miscellaneous Expenses Total Expenses

$

FUNDING: Scholarships Financial Aid Awards

If you have any questions, please contact the Financial Aid Office.

Any Fee Discounts

Office of Financial Aid Floyd Payne Campus Center Room 343 Toll Free Phone: (888) 328-4636

Expenses minus Resources (funding needed)

Total Resources

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$

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Your son or daughter is about to enter a time that is both frightening and exciting; a period of joy, pain, discovery and disappointment.

Your student is beginning a period in their life that will leave them very different from what they previously were and you’ll experience all the happiness and defeats along with them. Here are some guidelines to help the transition be a successful one.

Don’t ask them if they are homesick.

The first few days and weeks of school are jam-packed with meeting new people, learning a new routine, and taking on new activities. Adjusting to the situation takes most of the new students time. So, unless they are reminded of it (by a wellmeaning parent), they’ll probably be able to escape the loneliness and frustration of homesickness. Even if they don’t tell you during the first few weeks, they do miss you.

Be a coach rather than trying to solve your student’s problems yourself.

You’re likely to hear more than your share of problems. College students usually call their parents for reassurance when things aren’t going well, and call their friends with the latest exciting news. When you get those late night phone calls, and you will, you can encourage your student to use the appropriate campus resources — to go to the health service or career center, to talk to an advisor, dean, a counselor or tutor.

Expect change.

College and the experiences associated with it can affect changes in social, vocational, and personal behavior choices.

An up to now wallflower may become a sorority member, a pre-med major may discover that biology is not his thing; a high school radical may become a college egghead. You can’t stop change, but it is to your son or daughter‘s advantage to accept it.

Water what you want to grow.

If your first questions are always about dating, social activities or the score of a recent ball game rather than about ideas,

Stay in contact, but not every day.

Although freshmen are typically eager to experience all the away from home independence they can get, most are still anxious for the family ties and the security those bring. Regardless of how mundane it may seem, most freshmen would give anything to hear news about home and family. There is nothing more depressing to a freshman than an empty mailbox, so send letters and special things like a newspaper clipping from their hometown.

The university also offers care packages that can be purchased online and mailed directly to your student’s campus mailbox.

For more information, please visit tnstate.edu/parents and follow the link on the homepage for care packages.

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Tennessee State University

classroom discussions and extracurricular activities, you may send the wrong signal about what is really important at the university. Having a student at TSU provides an outstanding opportunity to learn about a new book or the latest view on a topic of mutual interest. We urge you to ask about these things first so you will find the conversation a rewarding experience as well as showing your student the demands of college matters to you.

Start preparing yourself emotionally.

Finally, what about you as a parent? You are probably dreading the moment when you have to give your student one last hug and endure the drive back home alone. In order to avoid a last minute breakdown, don’t be in denial for the months leading up to their departure. Start easing yourself into the realization that your son or daughter will not be around as much and your house will feel a little emptier.

For further help with this transition time, please contact the First-Year Students office at (615) 963 1890 or firstyear@tnstate.edu.

Main

(615) 963-5000

Admissions

(615) 963-5101

Advisement Center

(615) 963-5531

Athletics

(615) 963-5681

Band

(615) 963-5350

Bookstore

(615) 963-7221

Bursar

(615) 963-5472

Campus Police

(615) 963-5981

Career Center

(615) 963-5981

Counseling Center

(615) 963-5611

Dining Services

(615) 963-5188

Disabled Student Services

(615) 963-7400

Financial Aid

(615) 963-5701

Honors Program

(615) 963-5731

International & Multicultural Student Affairs

(615) 963-5639

IT Helpdesk

(615) 963-7777

New Student Orientation & First-Year Students

(615) 963-1890

Records & Registration

(615) 963-5300

Residence Life

(615) 963-5361

Student Activities

(615) 963-5250

Student Health Services

(615) 963-5291

TRIO Program

(615) 963-7461

Testing

(615) 963-7113

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FALL SEMESTER 2015

SPRING SEMESTER 2016

Aug. 18

Residence Halls Open (New Students)

Jan. 4

University Re-opens – 8:00 a.m.

Aug. 19–21

Freshmen Orientation

Jan. 12

Residence Halls open (New Students)

Aug. 23

Residence Halls Open (Returning Students)

Jan. 13

Freshman Orientation

Jan. 13

Aug. 24

Classes begin

Residence Halls Open (Returning Students)

Aug. 24–28

Late registration/Schedule Adjustment

Jan. 18

Holiday – MLK – no classes

Sept. 3

Opening Convocation

Jan. 19

Classes Begin

Sept. 7

Holiday – Labor Day

Jan. 19–22

Late Registration/Schedule Students

Oct. 26–31

Mid-term Examination Week – all classes meet as scheduled

March 7–13

Spring Break

March 14–20

Mid-term Examination Week – all classes meet as scheduled

April 1

Last day to withdraw from courses

April 1

Last day to withdraw from UniversityCounseling Center

Nov. 6

Last day to withdraw from courses

Nov. 6

Last day to withdraw from UniversityCounseling Center

Nov. 9–Jan. 13

Registration for Spring 2016

Nov. 23–29

Fall Break/Thanksgiving Holiday – no classes

April 4–Aug. 26

Registration for Summer and Fall 2016

April 28

Last day of class

Dec. 3

Last day of class

April 29–May 6

Dec. 4–11

Final examinations

Final examinations for Spring 2016 semester

Dec. 12

Commencement

May 7

Dec. 15

Faculty must have posted all grades via “MyTSU”

Spring Commencement – see commencement website

May 9

Faculty must have posted all grades via “MyTSU”

produced by in partnership with

About this Guide

For more information, please contact Office of New Student Orientation & First-Year Students 3500 John A. Merritt Blvd.

Nashville, TN 37209-1561 (615) 963-1890 www.tnstate.edu/parents

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UniversityParent has published this guide in partnership with Tennessee State University with the mission of helping you easily navigate your student’s university with the most timely and relevant information available.

Discover more articles, tips and local business information by visiting the online guide at: www.universityparent.com/tnstate

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The presence of university/college logos and marks in this guide does not mean the school endorses the products or services offered by advertisers in this guide.

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