communiTy relaTionS commiTTee

Monthly Meeting Minutes

Date: 04/12/2023

Location: Community Center Rm., 11,12

&13

Chairperson: Maryam Hubbard

Planned Agenda

* Spring Fling Pop Up Shop 2023

* Karaoke Dance Party

* Annual Health Fair 2023

* Juneteenth Father’s Day Festival 2023

Meeting began @ 7:05pm

Announcements

Spring Fling Pop Up Shop 2023, 04/29/2023, 9-7pm Community Center

Ballroom (Red Brick area)

Karaoke Dance Party Night, 05/19/2023, 8pm-1am (11,12,13)

Evening of Relaxation, 06/10/2023, 5pm10pm (11,12,13)

Annual Health Fair 2023, 06/17/2023, 10am-4pm (Big Mall)

Juneteenth Father’s Day Festival, 06/18/2023 12pm-7pm

Discussion:

⁕ It was discussed that the committee should meet for a debrief after events held by the committee, to discuss ways that we can improve. The com-

Meeting Minutes April 5, 2023

Date:10:00AM mittee discussed the latest event The Woman’s History event in which the committee collaborated with Senator James Sanders Jr. The Senator and his team had a scheduled event for March 17th, 2023, and decided to cancel their event and partner with community relations. With only two weeks of collaboration the committee was able to pull together a successful event that was hosted for nearly 550 individuals in our Rochdale Village Grand ballroom. Overall the event was successful and well received by the community at large. Tea Party went well and over 125 attendees attended an afternoon of tea, dessert and community.

⁕ The Annual Spring Fling Pop Up Shop will be held on Saturday, April 29th, 2023. Tables are sold out!! Both the Ballroom and the redbrick area will be utilized for this event. Vendors have purchased single tables @$50, double tables @$85 and food/dessert stations @$125. Vendors will be allowed to arrive to the ballroom for set-up as early as 7am, to be prepared to open for 9am. The committee has hired a DJ for entertainment and former Rochdale Village dancing school Genesis will be showcasing their program. Our very own girls scout troop will be setting up shop with tons of other Rochdale village vendors. The committee chair will be giving away raffles for anyone that purchase from any vendor for their chance to win prizes. The event will end at 7pm and allow vendors to break down in a timely manner.

⁕ Our very first Karaoke night dance party will be held on Friday May. 19th ,2023 and will be open for all residents as well as non-residents adults to attend and have good community fun. There will be a small ticket price of $20 to cover entertainment and refreshments. Individual may bring their own Spirits to partake in. Tickets will be slightly more at the door $25.

⁕ The Committee has partnered with Prayer and Pampering for an evening of Relaxation on Saturday June 10th, 2023, 5pm-10pm. Space is limited and in order to make this a fair event where everyone can partake, the committee will be collecting names at the board office and entering them in a drawing. We will have 30 guaranteed senior slots and 45 slots for adults only. This is not a children’s event and anyone wishing to attend need to be 18 and over.

⁕ Annual Health Fair 2023, will be held on Saturday June 17th, 2023, in the Rochdale Village Big mall. The Board office have already begun to reach out to vendors who have participated in the past and are looking for new vendors to join us. The event will start at 10am and be over by 4pm. Complimentary Breakfast and Lunch refreshments will be served to all participating vendors.

⁕ Juneteenth Father’s Day Festival, Sunday June 18th, 2023, 12pm-7pm. Planning is underway and will be discussed in more detail during the May committee meeting.

Attendance Number of people present- 15 Minutes submitted by: Maryam Hubbard