Exhibitor Information Packet
Rochester Area Builders, Inc. 108 Elton Hills Ln NW Rochester, MN 55901 507.282.7698 RAB@RochesterAreaBuilders.com
Dear RAB Home Show Exhibitors: In a short time, we will be producing our 43rd Annual Rochester Area Builders Home Show. In this booklet you will find information to answer any last minute questions that you may have about the Show. Please read the entire packet, as there is a lot of INFORMATION!! Remember that parking is available at the ramp across from the Civic Center and there is a skyway connecting the ramp to the Civic Center. There is no charge for parking in this ramp on weekends. If, after reading the booklet, you still have additional questions, please feel free to contact Shelly or John at 507-282-7698. Our email address is Shelly@RochesterAreaBuilders.com.
Rochester Area Builders Home Show – 2022 Setup Hours Tuesday, February 1st
9am– 5pm Scheduled
Wednesday, February 2nd
7am – 7pm Scheduled
Thursday, February 3rd
7am – 7pm Scheduled
F riday, February 4th Access)
12pm – 2pm (Limited Show Hours
Friday, February 4th
3pm – 8pm
Saturday, February 5th
9am – 6pm
Sunday, February 6th
11am – 4pm Take Down Hours
Sunday, February 6th
4pm – 8pm Scheduled
Monday, February 7th
7am – 2pm Scheduled
Exhibitor Move-In and Move-Out MOVE-IN and MOVE-OUT WILL BE SCHEDULED. Each exhibitor will be notified of their scheduled day and time in mid-January. There is only one unloading area for exhibitors who need to deliver display items by truck. This is door #11 at the rear of the Civic Center. There are also loading docks that can be utilized. Exhibitors in the Ballroom that have heavy items delivered by truck will need to use the entrance at door #11 or loading docks. Once items have been off-loaded, the vehicle must exit and find off-site parking. Materials will be taken to freight elevators. There is NO PARKING in the rear lot of the Civic Center OR in the courtyard area by the Exhibit Hall. Exhibitors will be able to unload through the rear overhead door (door #11) and then must find parking elsewhere downtown. Exhibitors who have smaller, easier-to-move displays can enter via the Skyway entrance or the drop off entrance at the front of the Civic Center. Vehicles may not be left unattended at the front drop off of the Civic Center. Thank you for your patience and understanding in following these rules so that all exhibitors have the opportunity to move in their booth materials. There will be limited move in access on Friday, February 4th from 12:00pm - 2:00pm. All booths must be finished & set up by 2:00, Friday. All loading docks will be closed and only the front exit of the Civic Center will be open. PLEASE HAVE YOUR BOOTH SET UP BY THURSDAY NIGHT! There is limited access available on Friday but IF THERE IS SOME REASON YOU NEED TO SET UP ON FRIDAY AFTERNOON, CONTACT THE OFFICE at 507-282-7698.
Booth Setup A map is posted on our website designating your booth location. ALL Exhibitors: The Ballroom and 2nd Floor Lobby have a finished carpeted floor, so additional floor covering is NOT ALLOWED without approval from RAB.
Electrical / Internet If you are purchasing electricity or internet access, you must do this online with the Civic Center; there are NO paper forms for this anymore. A LINK IS AVAILABLE ON THE ROCHESTER AREA BUILDERS HOME SHOW EXHIBITOR PAGE. https://exhibitors.venueops.com/order/account-1706-A/exhibition-257-A
Hospitality Room The Hospitality Room will be open beginning Tuesday at 7:00am. It will be located in the American Legion Room on the 2nd Floor (just past the half flight of stairs). Coffee and water only will be available during setup and during the Show. No snacks or food will be provided. Food can be purchased at the concessions at the Mayo Civic Center. Outside food is not allowed in the Mayo Civic Center. Food can also be ordered online from the Civic Center for your set-up crews. There is also limited availability for ordering during show hours. You can find the order form here. https://exhibitors.venueops.com/order/account-1706-A/exhibition-257-A It is also located on the Exhibitor Page on the RAB website.
Entrance Into the Civic Center ON FRIDAY, February 4th: Exhibitors may enter the Civic Center beginning at 10:00am through the Skyway or any of the regular Civic Center entrances. At this point, you will need to have an exhibitors’ name badge in order to enter. Pop-up displays and finishing touches can be brought in on Friday, but any major booth construction MUST have been completed by Thursday evening. All overhead doors will be closed so additional items must fit through regular entrance doors. Exhibitors’ name badges will be available for you to pick up in the Ballroom Lobby West beginning Wednesday at noon. It is mandatory that all name badges be picked up there and distributed to your crew by Thursday evening. Please Note: The name badge will grant an employee entrance before show hours, along with access to the Exhibitor-Only Hospitality Room.
Exhibitor Name Badges You can order 4 name badges per booth space rented at no additional charge. Additional name badges can be purchased at a cost of $2.00 each, if ordered by January 20, 2022. We will be printing name badges on January 21st so any name badges ordered after January 20h will cost your company $3.00 each. Please enter your workers names using our online registration found on the Exhibitor Page of our website.
RULES & REGULATIONS 1. Space contracts cannot be transferred. There will be no subletting of any space in the show. RAB members must use their registered member name; non-members may only use the name submitted on the Home Show contract. You are allowed to co-market only with other companies who have a direct business relationship with your company. If you have questions, contact John at the RAB office. 2. All displays and exhibits must comply with all of the rules and regulations of the local Fire Department. Fire exits and alleys must be kept open at all times. 3. Any exhibit or display that has an unfinished side facing another exhibitor’s display must either have the side finished or draped. On Thursday evening we will request that the exposition service drape any unfinished areas that are visible and the exhibitor will be charged for that service. 4. Neither the sponsor of the show, show decorator, nor building management will be responsible for any loss or damage that may arise to the exhibitor, their employees, nor their goods either while in transit to or from the building or while in the building from any cause. 5. Under no circumstances will any portion of any exhibit be allowed to be removed from your booth during the duration of the show or prior to Sunday, at 4:00pm or you will lose your right to exhibit in next year’s show. This will be enforced! 6. All exhibitors must have their membership dues current and their booth rental paid in full by Wednesday, January 26, 2022, or they will forfeit their booth space. 8. Microphones, loud speakers, or other amplifying public address devices cannot be used without the consent of the committee. The operation of sound motion picture projectors, radios, organs, and other musical instruments that may interfere with another exhibitor is not permitted. 9. Signage should be kept within the confines of each booth. Committee reserves the right to remove any sign that they deem to be inappropriately placed.
10. The Civic Center and Rochester Area Builders, Inc. do not allow helium balloons to be given away by exhibitors. Also, due to housekeeping problems, no shelled peanuts can be distributed in the booths. 11. All exhibitors must provide a current certificate of general liability insurance in effect through the dates of the RAB Home Show. Every year, each exhibitor must also complete and return the MN Revenue Operator Certificate of Compliance form ST19. 12. Landscaping displays are to be set up in the designated area only. 13. It is preferred that you have your booth parts built in advance. Mudding, taping and painting are NOT allowed in the ballroom or lobby areas.
Decorator Majestic Tents is the official decorator for the show. They will also have a representative available during the setup time for any last minute orders. Backdrops and side drapes will be provided in white and black. The booths will be draped 8 feet high across the back, and have a draped divide on each side, which will be 8 feet high. If you wish to contact a Majestic Tents representative, call 1-800-888-3976.
Handling Complaints If you should have a complaint of any kind during the Home Show, come to the Hospitality Room (the American Legion Room, 2nd Floor North) and pick up a complaint form. The committee will discuss the complaints after the Home Show is completed and will contact you to discuss your concerns.
ROCHESTER AREA BUILDERS HOME SHOW 2022
We want your talent to be a part of supporting single moms and their children. The 2022 RAB Home Show will be featuring “Kitchens for Kids” – play kitchens for young children made by members of our community. Proceeds benefit Jeremiah Program. We invite you to be a part of this exciting activity! A raffle will be held during the event. The people’s choice winner will be determined by the largest number of raffle tickets for each project. These great mini-kitchens will be for children’s use but the raffle profits will go toward Jeremiah Program in Rochester MN. Jeremiah’s proven, holistic approach begins with establishing a supportive community for single mothers to pursue a career-track, college education. Through a combination of quality early childhood education, a safe and affordable place to live, and empowerment and life skills training, families find stability and a path out of poverty. You can also be a part of the Home Show and connect with customers by securing a 10’x10’ booth for the entire weekend (Friday, Saturday, and Sunday). Display, educate, and/or promote your business! Cost starts at $730. Go to RochesterAreaBuilders.com/home-show to register a booth!
February 4-5-6, 2022 Mayo Civic Center
Presented by
Benefit For
Find the registration form at rochesterareabuilders.com/ home-show-exhibitor-page/
Questions about the project? Contact Shelly@RochesterAreaBuilders.com Ph 507-282-7698
Build a play kitchen for a young child to win at the RAB Home Show. Proceeds benefit Jeremiah Program. They help single moms get out of poverty, while supporting her and her children.
Kitchens For Kids •
Construct and donate one Kitchen For Kids to Jeremiah Program which is a 501(c)3, nonprofit organization. Expenses involved in the construction of the Kitchen For Kids as well as donations made by subcontractors and suppliers are tax deductible as a charitable contribution.
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The builder is responsible for providing a name for the project, a company logo, and a brief description of their Kitchen For Kids project. We would like 3-5 photos of the creative process plus a few photos of the completed play kitchen. Please provide a sketch of your imagined project. These will be used for event marketing purposes. If possible, promote your project in your own marketing materials.
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Deadline for process photos/sketch: January 14, 2022.
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The final project will become the property of Jeremiah Program and will be raffled off. Raffle tickets will be sold for $10 each, or 3 for $20, with proceeds going to Jeremiah Program.
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The final project must be easily portable, and so the project’s final dimensions have a maximum size of 6’ x 6’ x 6’.
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Weight Restriction - project will need to be able to be loaded by humans into a vehicle without the assistance of a forklift.
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No exposed nails or materials harmful to small children.
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The projects must be completed by January 31, 2022. Please have your finished photos to us by this date as well. The designer will be responsible for transporting the project to the Mayo Civic Center. Please contact us for delivery schedule.
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The people’s choice winner will be determined by the largest number of raffle tickets for each project.
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Signage will be provided by Rochester Area Builders, Inc.
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Be creative and have fun!
Registration Deadline: December 17, 2021.
Name:
Phone:
Email: Company: Email: Shelly@RochesterAreaBuilders.com * Ph 507-282-7698 * 108 Elton Hills Ln NW, Rochester MN 55901
RESOURCE WAY
Advertise your company and increase your company’s visibility by being part of the Resource Way at the Rochester Area Builders Home Show February 4th - 5th - 6th, 2022
We want to give you another way to show the public what sustainable products and services you offer. Green drapes for your booth space, to visually set you apart Your company name and booth number in a special section in the Home Show Handout and on the RAB website Company logo on the passport found in the printed handout provided at the entrance of the Home Show. Attendees who visit the booths of all companies in the Resource Way can be entered into a drawing by returning their completed passport to the RAB Booth.
Products and services offered must be sustainable, energy efficient, or in some way related to green building. The Green Building Committee will review all entries to determine eligibility. If you would like to participate, please fill in the information below and return to the RAB office.
GO GREEN Name:
Email:
Company: Describe how your product/service is Energy Efficient/Sustainable:
$200 will be invoiced to your company. Email: Shelly@RochesterAreaBuilders.com
Office: 108 Elton Hills Lane NW, Rochester
ST19
Operator Certificate of Compliance Read the information on the back before completing this certificate. Person selling at event: Complete this certificate and give it to the operator/organizer of the event. Operator/organizer of event: Keep this certificate for your records. Do not send this form to the Department of Revenue. Name of Business Selling or Exhibiting at Event
Print or Type
Seller’s Complete Address
Minnesota Tax ID Number City
State
ZIP Code
Name of Person or Group Organizing Event Name and Location of Event Date(s) of Event
Merchandise Sold
Describe the type of merchandise you plan to sell.
Complete this section if you are not required to have a Minnesota tax ID number. Sales Tax Exemption Information
I am selling only nontaxable items. I am not making any sales at the event. I participate in a direct selling plan, selling for (name of company), and the home office or top distributor has a Minnesota tax ID number and remits the sales tax on my behalf. This is a nonprofit organization that meets the exemption requirements described below: Candy sold for fundraising purposes by a nonprofit organization that provides educational and social activities for young people primarily aged 18 and under (MS 297A.70, subd. 13[a][4]). Youth or senior citizen group with fundraising receipts up to $20,000 per year ($10,000 or less before January 1, 2015)(MS 297A.70, subd. 13[b][1]).
Sign Here
A nonprofit organization that meets all the criteria set forth in MS 297A.70, subd. 14. I declare that the information on this certificate is true and correct to the best of my knowledge and belief and that I am authorized to sign this form. Signature of Seller
Print Name Here
Date
Daytime Phone
PENALTY — Operators who do not have Form ST19 or a similar written document from sellers can be fined a penalty of $100 for each seller that is not in compliance for each day of the selling event.
(Rev. 2/18)