Congratulations and welcome! We look forward to seeing you‌ September 22-25, 2011 At The Atlantis Hotel & Spa in Nassau, Bahamas
2011
Hotel
Schedule at a Glance
hile in Nassau, you will stay at the Atlantis Hotel W & Spa. For more information, visit www.atlantis. com/default.aspx Throughout your trip, you may be reached at: Atlantis Paradise Island One Casino Drive Paradise Island, Bahamas 1-242-363-3000 You will receive a detailed agenda once you arrive in Nassau.
THURSDAY September 22
FRIDAY September 23
Saturday September 24
voucher
voucher
voucher
voucher
All-Day FunctioN
Poolside Hospitality
Poolside Hospitality
SPONSORED ActivitIEs
Spa Dolphin Experience Golf Blue AdVENTURES
Spa Dolphin Experience Golf Blue AdVENTURES
Pool Water Park
Pool Water Park
Breakfast
Departures from Home City
LUNCH
LEISURE ActivitIEs Dinner Evening
WELCOME RECEPTION
voucher
SUNDAY September 25 Departures to Home City
Party: Junkanoo Style
ON OWN
2011 distribution cup
1
Daily Itinerary Day 1 – Thursday, September 22, 2011 Attire Casual, resort and sports attire. Shoes and cover-ups are required in the lobbies and in all indoor restaurants, lounges and public places at all times. Get set for the trip of your life as you leave for Nassau! As this is an international destination, make sure you arrive at the airport at least two hours prior to your flight departure. Please have your e-ticket confirmation and required travel documents in hand when you check in at the airport for your flight. If you cannot locate your travel documents, contact MillerCoors Travel Services at 1(800) 406-5717, option 3 for assistance. Make sure you have your passport book with you. All Day Transfers from Nassau International Airport The Atlantis Hotel is located approximately 40 minutes from Nassau’s International Airport. Once you arrive at the airport, proceed to immigration. Please have your passport available at this time. Once you clear immigration, proceed to Customs Hall where you will claim your baggage from the carousel. Please have your passport available and a Customs agent will clear you. Upon exiting Customs Hall, you will see transportation staff holding signs with the MillerCoors Distribution Cup logo. The transportation staff will assist you with your luggage and direct you to your waiting transportation for the 40-minute trip to The Atlantis. Buses will transport you directly to your guest room tower.
All MillerCoors guests arriving Thursday, September 22 will be provided transportation from the airport. If you schedule arrival on a different day you are responsible for arranging your own transportation. If you bring an un-registered guest, the guest will not be permitted to board MillerCoors ground transportation. Approximate cost for a taxi from Nassau Airport to The Atlantis is $33 for up to 2 people with luggage. Upon arriving at the Atlantis, please check-in to your guestroom. You must have a credit card for incidental charges with enough of a limit on it to post a $100 dollar per-day deposit to your room. We recommend that you do not use a debit card as the hotel places a hold on the funds until you check out; those funds may not be immediately available for use. For additional questions, please contact the hotel directly.
10:00 a.m. to 10:00 p.m. MillerCoors Distribution Cup Hospitality Desk You must check in at the MillerCoors Hospitality Desk, located in the Great Hall of Waters (downstairs off the main lobby in the Royal Towers) in order to pick up your welcome packet, event wristband, activity confirmation, meal, beverage and snack vouchers. You may also make your dinner reservation for Friday night at this time. You must have a photo I.D. to receive your packet. 7:00 p.m. to 10:00 p.m. Welcome Reception at the Dig Deck Relax with live music, plenty of delicious Bahamian food and ice-cold MillerCoors beer.
Bell staff will hold or transfer your luggage to your room. At check-in, you will be issued a room key. If your room is not available to check-in upon arrival, the Atlantis has a special area known as the Transit Lounge where you can change clothes so you can begin to experience all that Atlantis has to offer. Later you can call the Atlantis guest service extension to get your room assignment. Hotel rooms are generally available after 3pm.
2011 distribution cup
2
DAY 2 – FRIDAY, SEPTEMBER 23, 2011
DAY 3 – SATURDAY, SEPTEMBER 24, 2011
Attire Casual, beach attire.
Daytime AttirE Casual, beach attire.
7:00 a.m. to 7:00 p.m. MillerCoors Distribution Cup Hospitality Desk Located in the Fathoms area, the staff will be on hand to assist with any questions you have.
Evening Attire: “Upscale casual, nightlife attire”
8:00 a.m. to 6:00 p.m. Choice of Activity If you selected an activity for Friday, see your registration confirmation for activity times. Attire suggestions are listed below. You will receive an activity confirmation on site as well. If your activity selection is on Saturday, enjoy the day at leisure. 10:00 a.m. to 5:00 p.m. MillerCoors Pool MillerCoors has exclusive use of the Royal Pool and Deck. Relax with fellow MillerCoors travelers and enjoy music by one of the Bahamas’ best DJs; beach and pool activities along with ice-cold MillerCoors beer. After 6:00 p.m. Resort Dining You may have selected one of Atlantis’ fabulous restaurants for dinner at registration. Reference your confirmation card for location and time of your reservation as well as dress code. Evening Following dinner, please enjoy The Atlantis nightlife including the casino and Aura nightclub at your discretion.
7:00 a.m. to 7:00 p.m. MillerCoors Distribution Cup Hospitality Desk Located in the Fathoms area, the staff will be on hand to assist with any questions you have. 8:00 a.m. to 6:00 p.m. Choice of Activity: If you selected an activity for Saturday, see your registration confirmation for activity times. Attire suggestions are listed below. You will receive an activity confirmation on site as well. If your activity selection was on Friday, enjoy the day at leisure. 10:00 am – 5:00 p.m. MillerCoors Pool: MillerCoors has exclusive use of the Royal Pool and Deck. Relax with fellow MillerCoors travelers and enjoy music by one of the Bahamas’ best DJs; beach and pool activities along with ice-cold MillerCoors beer. 8:00 p.m. to 11:00 p.m. Party Junkanoo style, Paradise Harbor Lawn After a short walk from the Royal Towers front entrance, you’ll arrive at a MillerCoors private party with Bahamian-style food, and ice cold MillerCoors beer on the Paradise Harbor Lawn. We’ll have the best band on the island as well as a Junkanoo street parade. After 11:00 P.M. Following the private party, please enjoy The Atlantis nightlife including the casino and Aura nightclub, at your discretion.
2011 distribution cup
3
DAY 4 – SUNDAY, SEPTEMBER 25, 2011 Attire Casual, shorts and jeans are acceptable. Time to say goodbye. Check out time is no later than 11:00 am, so please remember to settle your incidental account at the hotel front desk at this time. If your checkout is prior to your transportation to the airport, please feel free to use the hotel’s Transit Lounge to relax, shower, and/or change clothes for the rest of your day or your trip home. MillerCoors will provide you with a departure notice so you can be prepared to meet the departure shuttle. All Day Transfer shuttles will be departing from the front driveway located outside your hotel tower. MillerCoors travel staff will meet you in your tower lobby and escort you to the transfer shuttle. If your bags have been taken to the departure area in advance of your leave time, you will be asked to identify your luggage prior to boarding the vehicle. Unlike most domestic locations where you normally are allowed more time, we strongly recommend departing for the airport at least three hours before your scheduled flight. If you depart on a different day you are responsible for arranging your own transportation. If you bring an un-registered guest, the guest will not be permitted to board MillerCoors ground transportation. Approximate cost for a taxi to Nassau Airport from The Atlantis is $33 for up to 2 people with luggage. Please have your e-ticket confirmation and required travel documents, including your passport in hand when you check in at the airport for your flight.
2011 distribution cup
4
What to Pack We strongly recommend that you have a small carry-on bag that contains any valuables, medication, or clothing you may need in case your luggage experiences a slight delay. Here are the hotel’s suggested dress codes – please reference each activity listed above for the recommended attire: Casual Restaurants Resort Casual: T-shirts or polo shirts, shorts or jeans, skirts or sundresses, and similar apparel are recommended. No swim suits or cutoff shorts. Shoes are required. Resort Upscale: Dress t-shirts or polo shirts, dress shorts, slacks or jeans, sundresses or skirts and similar apparel. No swim suits, cut-off shorts, logo or silk-screened t-shirts. Gourmet Restaurants: Resort Upscale: Dress t-shirts or polo shirts, dress shorts, slacks or jeans, sundresses or skirts and similar apparel. No swim suits, cut-off shorts, logo or silk-screened t-shirts. Resort Elegant: Dress t-shirts or polo shirts, slacks, sundresses or skirts and similar apparel. No shorts, jeans, tennis shoes, logo or silk-screened t-shirts.
SPECIAL ACTIVITY NOTES GOLF Club Rules: Each player is required to have his/her own set of golf clubs. If you are traveling with 2 sets of clubs in one bag the course will be happy to provide an additional bag. Please note if you are travelling with your own clubs, additional airline baggage charges may apply. If you need to rent clubs, the course has rentals available for US$70.
for men, and if shorts are worn they must be of at least Bermuda length. Ladies may wear golf shirts with or without a collar; however, sleeveless golf shirts must have a collar. Denim, cut-offs, and swimwear is not permitted. Finally, only soft-spikes or smooth soles are permitted. DOLPHIN EXPERIENCE Wetsuits, towels, personal lockers and soft drinks are included in the swim. Please feel free to bring a camera. WEATHER The Bahamas have a subtropical climate with 340 sunny days per year. The weather in the Bahamas is beautiful in September, with the average maximum temperature approximately 86ºF/31ºC and the average minimum temperature approximately 73ºF/24ºC. The ocean is a very comfortable 72ºF/22ºC Humidity can be quite high, so please dress appropriately for your personal comfort. TRAVEL DOCUMENTS U.S. Citizens: must have a valid passport book for this trip. We also suggest you make several copies of your passport. Leave copies at home and carry copies with you. In the event your passport is lost or stolen, this will make replacement easier. Non-U.S. Citizens: It is important that you check with your nearest consulate immediately for any special documents required for your trip. You are responsible for securing the required travel documents. For additional information regarding the latest TSA information, please visit the TSA website at www.tsa.gov.
Dress Policy: Collared or mock neck shirts are required
2011 distribution cup
5
AIRPORT SECURITY
PROGRAM INCLUSIONS
Due to increased security measures at airports, you should check with your originating airport and/or airline carrier for details on the most current airline safety issues. Regarding basic airport security matters, please note the following:
You are the special guest of MillerCoors. Your host has arranged all hotel accommodations (room and tax only), designated meals, group activities, transfers and taxes connected with events specified in your agenda. Hotel accommodations provided by MillerCoors include the nights of September 22, 23 and 24, 2011 only. Hotel accommodations prior to or after these dates will be a personal expense.
• I t is recommended that you check in at least two hours prior to departure for your flight. Consult with your airline carrier and originating airport regarding the availability and charges that may apply for baggage check-in. Baggage check fees, including golf clubs, are at your own expense.
• H ere are a few recommendations from the Transportation Security Administration to keep in mind when packing for the trip: Follow the 3-1-1 rule for liquid carry-ons - use only 3 ounce bottles or less (by volume) placed into a 1 quart-sized, clear, plastic zip-top bag (1 bag per passenger). If in doubt, put your liquids in checked luggage.
• P lease be sure to keep any medications, identification, and valuables on your person or in a carry-on bag, rather than packing them in your checked luggage. Anything larger than this should be checked. We recommend you visit the website of your airline carrier for specifics on luggage weight thresholds and size requirements.
Wristband: Wristbands are required for admission to all MillerCoors Distribution Cup weekend functions. You must stop by the Hospitality Desk to pick up your wristband. Please do not lost your wristband, as it will not be replaced. Meals: Upon check in at MillerCoors registration, you will receive breakfast and lunch vouchers, as well as a Friday evening dinner voucher. If you exceed your voucher allowance, any additional meal, beverage and tip expenses will be your personal responsibility. Gratuity of 15% is automatically added to meal costs. Gratuities: MillerCoors furnishes ample gratuities to appropriate hotel and activity staff. However, feel free to tip on your own for any special or outstanding services you may have received during your stay. PERSONAL EXPENSES You will be responsible for any additional charges you incur. These include phone calls, laundry service, personal bar bills and meals or snacks above the value of your meal vouchers. Please be sure to settle your personal account at the hotel’s front desk upon checkout from the hotel. Minibar: Please be advised that anything used from this bar will be charged to your individual account. Credit Cards: The Atlantis Resort and Spa accepts the following credit cards for your personal expenses: American Express, Diners, Discover, JCB, MasterCard and Visa.
2011 distribution cup
6
TRAVEL TIPS Listed are helpful travel tips to consider when preparing for your trip: Internet Access: MillerCoors is providing wireless internet access in each guest room. Laundry: Please note that dry cleaning, laundry and pressing services in hotels can be expensive and will be a personal expense. Electrical: The resort has a voltage capacity of 110V for U.S. and Canadian electric razors, hair dryers and other standard electrical equipment used in guest rooms Long-Distance Phone Calls: The typical U.S. cell phonecalling plan does not cover the Bahamas. Please contact your wireless provider to determine calling and data plans to suit your needs. If you utilize GSM 1900– compliant cellular providers (like Verizon or AT&T), you may be able to purchase prepaid SIM cards to use in your phone during the trip. If you need cellular connectivity during the trip, you may wish to use the Internet to search for options available.
Sun Warning: The sun’s intensity is quite strong in the Bahamas. To avoid serious burns, it is advisable to limit your sun exposure. You’ll also want to use plenty of sunscreen.
For any additional questions, contact information follows:
Time: Nassau, Bahamas operates on Eastern Time.
If you need assistance outside normal business hours or 24/7 emergency airline assistance, call Travel Services at XXXXXX (note need special number here)
Travel Insurance: You may wish to consider purchasing your own travel insurance to supplement your regular life, accident, medical and personal property insurance. Valuables: As a precaution, carry valuable jewelry and personal medicines in your pocket or purse. Safeguard your valuables. It is best to leave valuable jewelry at home and use the hotel’s safe-deposit boxes for your excess cash and traveler’s checks. Keep purses, wallets, money and cameras close to you at all times. Responsible Drinking: Throughout the entire weekend, please remember to drink responsibly. If at any time any of our guests appear to have over-consumed, he or she may be asked not to participate in group activities.
Air travel: If you need phone assistance, you may contact Travel Services at 800-406-5717 x3 between 8:00 A.M. and 4:30 P.M. MT.
Travel Headquarters: contact MillerCoors Travel Headquarters at the following e-mail or telephone number during the hours of 8:00 A.M. - 4:30 P.M. MT, Monday – Friday. E -mail: GMMETS@millercoors.com. Note: Put “Distribution Incentive” in the subject line. Phone: 303-277-5539.
While many of these services provide for calling options, text and cellular data usage may or may not work, and can potentially be very expensive. You will have access to free Wi-Fi while at the resort, so options such as Skype may be useful. Medical Information: It is always a good idea to consider, in consultation with your own physician, your personal medical needs whenever you travel. Atlantis does provide a medical clinic. Atlantis Mediclinic, located in the Beach Towers, is open from 7:00 a.m. until midnight every day. There is an outdoor Nurse’s station, located near Royal Towers. There is a doctor on call 24 hours a day.
2011 distribution cup
3