What is the RUSU Rewards & Recognition Scheme? All societies are part of Rewards & Recognition – a scheme designed to encourage your society to engage with RUSU and celebrate all the hard work you undertake throughout the year. You will receive points for all sorts of activities: from increasing membership numbers and attending meetings organised by RUSU, to taking part in Give it a GO Week and running events in collaboration with other societies. Activities are awarded different points, depending on the amount of work involved in organising them. An up-to-date list of the criteria that will result in points being awarded is included in a table at the end of this document. You can start accruing points for your society from the start of the summer term, on the basis that you have met the following criteria: •
President, Secretary and Treasurer to have attended committee training
•
Provide up to date copies of your committee’s contact details (name, email address and phone number)
•
Have a signed constitution for 2013/14
•
Have a signed behaviour policy for 2013/14
•
Have a risk assessment for your societies activities
Once you have confirmed with the Societies and Media Co-ordinator that you have met these criteria, you can begin to accrue points. If you feel your society should be awarded points, you will need to provide the Societies and Media Co-ordinator with evidence (emails, photographs, a letter, invoices and on on). Societies will be rated on a star system; according to the number of points they have been awarded.
How will societies be recognised and rewarded? Your societies point’s score will be regularly updated on the RUSU website, enabling you to compare your point’s scores with other societies. Your points score will be converted to a star rating at the end of each year, based upon the average points accumulated by societies.
All societies will be issued with a logo according to their star rating which you can display on your Freshers’ Fayre stand, on your part of the RUSU website, and other promotional material. Those societies with the most points will receive the accolade of being named 5 star societies. Before the annual Societies awards ball, the Rewards and Recognition scheme will close and the societies with the greatest number of points will receive awards. The points your society has secures up until the Ball will influence allocation of freshers’ fayre stands in the following October. The scheme will re-open at the start of the summer term so that your new committee can begin to accrue points for the coming year.
Use of the Rewards and Recognition Logo Societies awarded 3, 4 or 5 star status as part of the Rewards and Recognition scheme are free to display the logo on promotional material, website pages and on social media; but must not modify or tamper with the logo design. Action will be taken by the Student Activities Team if societies alter the logo, or are found to be using a logo they have not been awarded.
If you have any questions about the scheme and how it works, or want help achieving points; please contact the Societies and Media Co-ordinator. (v.purcell@reading.ac.uk)
Points awarded as part of Rewards and Recognition Scheme Points
Activity
How this will be assessed?
Frequency that points will be awarded
30
Participating in Give it a GO Week
Points will automatically be awarded if your society runs an activity during Give it a GO Week
Once a year.
Completing a Give it a GO Feedback Survey
On receipt of your survey, you will receive 5 points
Once a year.
10
Membership 20 +
You must come in and update your membership list and inform the Societies and Volunteering Co-ordinator when you have 20 + members
Once a year
10 + 10 (20)
Membership 30 +
As above – inform when you have 30 + members
Once a year
20 + 10 (30)
Membership 50 +
As above – inform when you have 50 + members.
Once a year
5
You will not receive more points if you choose to run two Give it a GO sessions, during the week.
You will not receive more points if multiple members of your committee complete a survey.
You will only ever get a maximum of 30 points for membership. Each bracket you go up, you get an extra 10 points. 15
Updated RUSU webpage
Please email updates in evidence to v.purcell@reading.ac.uk
Can claim points up to twice per term.
Please email updates in evidence to v.purcell@reading.ac.uk
Twice a term
- Links to facebook etc. are working - Up-to- date contact details - Events being promoted 5
Updated Facebook page
10
Committee elections held online -
See points below for holding events
At least 25 per cent of your registered members must vote and points will be awarded once the election closes.
Once a year
Scale of event will be decided by the VP Student Engagement and the Societies and Volunteering Co-ordinator.
No limit
Election must have at least one contested position to be held online
Hold a large scale event e.g. a show or a trip away or Social.
Proof of event could be posters, reviews, booking forms, invoices and so on. 30
If you run a large event, on your own or jointly with another society
(As above)
No limit, but you can only claim points for the same event once per year.
15
If you take part in a large event another society is organising e.g. Taking part in the cultural show.
(As above)
No limit
10
If you run a small scale event or jointly run it with another society e.g. social, meal out, cinema trip, day trip etc.
(As above)
No limit
5
If you take part in a small scale event another society is organising
(As above)
No limit
Participating in a society swap. Your members take part in another societies activities one week and the following week, they take part in yours
Explain what you did, provide email confirmation or photographs.
15
Links with similar societies at other universities and external groups and national bodies
Provide confirmation of an active link – an event attended or something jointly organised
Capped at 5 links a year
30
Society provides training for members, resulting in recognised qualifications
Copy of a certificate or a letter from the examining body
No limit, but points only awarded once a year per qualification - not for each member who achieves that qualification
20
Informal qualifications
Society members’ supply a short description of the skill they have learnt and its benefit to them
Points will be awarded once per skill but are not capped per term
5
Seeking funding, sponsorship or discounts
Evidence of application or receipt of application. Points will be awarded for 4 different attempts to secure funding.
Capped at 4 attempts a year
20
No limit
This must be formally organised and cannot just be a few of your members choosing to go and participate one week in another societies activities.
If different companies / organisations have been sent the same email, this will not count. 25
Receiving funding / sponsorship
A print out of your account to indicate that funding has been awarded. A letter from the company detailing the discount your members are entitled too. Points will not be awarded for securing funding from RUSU.
Capped at 4 times a year. The point’s awarded for seeking funding will be removed if you are successful and receive funding.
25
Society fundraising event (Fundraising for the society)
Print out of society account, to indicate that money has been raised. Photos of the fundraising event.
A maximum of 4 per year.
20
3 or more of your members
A letter, email or phone call from the organisation you have
Up to twice a term.
to volunteer as a society
volunteered for. Volunteering will be counted, whether or not it is part of your normal activity.
1 point per £10 raised
Fundraising for a charity (Must be paid through RAG account)
Print out of money being paid into the RAG account.
Can claim points for up to £300 per term.
25
Working with RAG (5 or more of your members to volunteer for the duration of a RAG event)
Confirmation phone call or email from RAG committee.
Can claim points up to twice per term.
20
Success in internal competitions i.e. winning an award at societies ball
Those societies who receive awards at Societies Ball will be awarded points automatically.
Once a year.
10
Success in external competitions
Societies will have to provide proof of their award to the Societies and Volunteering Co-ordinator (copy of certificate, letter, photograph of award etc).
Can claim points up to twice per term.
15
At least one member of your society attends an additional training session organised by RUSU – in addition to compulsory handover training
Margot Bishop (the RUSU Training & Development Co-ordinator) to confirm that you have attended by signing a letter or sending an email.
No limit
10
At least one member of your society attends democracy meetings – Student Voice, SOS and Services & Ents Activity group meetings count too!
Email v.purcell@reading.ac.uk evidence of you attendance.
As many points are available, as there are meetings
Points will be received for all awards won at Societies Ball, including awards for individual members.