AIESEC in HK 1415 - Internal Auditor Application

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Internal Auditor

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AIESEC in Hong Kong Internal Auditor Application Booklet

Please send your application to the MCP Ryo Enda (ryo.enda@aiesec.net) and MCVP F&LA Jason Leung (jason.leungth@aiesec.net)

AIESEC in Hong Kong | Room 904 | Youth Square | Chai Wan | Hong Kong SAR


1. Internal Auditor Role and Responsibility (The current By-Law of AIESEC Hong Kong Limited does not state the specific Role and Responsibility of Internal Auditors, but only the election and reporting procedures)

! Role in internal control!

Internal auditing activity is primarily directed at evaluating internal control, a process effected by an entity’s board of directors, designed to provide assurance regarding the achievement of the following core objectives: Effectiveness and efficiency of operations. Reliability of financial and management reporting. Compliance with laws and regulations. Safeguarding of assets.

! Role in risk management!

Internal auditing standards require the function to evaluate the effectiveness of the organisation’s risk management activities. Risk management is the process by which an organisation identifies, analyses, responds, gathers information about, and monitors strategic risks that could potentially impact the organisation’s ability to achieve its mission and objectives.

! Role in corporate governance!

The internal auditor is often considered one of the “four pillars” of corporate governance, the other pillars being the Board of Directors, management, and the external auditor. A primary focus area of internal auditing as it relates to corporate governance is helping the Audit Committee of the Board of Directors (or equivalent) perform its responsibilities effectively. This may include reporting critical management control issues, suggesting questions or topics for the Audit Committee’s meeting agendas, and coordinating with the external auditor and management ensure the Committee receives effective information.

! Scope of Internal Audit for AIESEC in Hong Kong! ! ! Level Member Committee ! - Member Committee operations according to the MC Deliverable List ! Constant - Finance Management in regards to various areas of operation ! ! Internal Audit Engagements based on ad-hoc request from a Standing Committee or Member ! Ad-hocCommittee having the minimum of objectives, scope, authority, timeline and funding details to be ! project-based included in the proposal for approval by National Plenary (or if requested by MC to be approved by MC ! Executive Board) ! ! Responsibilities of the Internal Auditor! ! ! ! Member Committee

1. Create an Internal Audit Plan for the term and agree with MC and the Extension and Consolidation Standing Committee on it latest by 30th November 2014. The plan should include clear objective and timeline of the activities

! Audit

2. Continuously and systematically assess MC’s risk exposure, and the adequacy and effectiveness of controls in responding to risks deriving from: - Compliance with AIESEC Hong Kong Limited’s policies and all related aspects of the ByLaw and Article of Association - Financial management in all aspects of MC Operations (e.g. Revenue generation, Expenditures,, Cash & Investment management, Fixed Assets (tangible and intangible), Financial reporting and accounting, Personnel and payroll)


! In the end of each audit cycle the Internal Auditor should produce the following reports: ! - Summary of the findings and list of recommendations to the MC Executive Board at the last day ! of the audit ! - Detailed report and summary of the findings and list of recommendations to the National Plenary Reporting ! ! ! The detailed report should be released at least 2 weeks before the beginning of the Winter National ! Conference 2015 and the Annual General Meeting 2015. ! ! ! ! Profile of Internal Auditor! ! Required Profile of the Internal Auditor shall be a member who has been a member of Internal Audit Team, Local Committee President (LCP) or higher degree (MCP and MCVP are included) with at least 2 years of AIESEC experience AND who is independent of the current management team (including Executive Board, Advisory Group, Development Team) during his/her team of office as the iInternal Auditor.

! ! !2. Internal Auditor Selection Timeline: ! -

Open application - 8th September, 2014 Close application - 8th October, 2014 Submission of the draft Internal Audit plan for the election - 15th October 2014 Election and Voting at Discover 2014 Conference - 25th October 2014

! ! ! 3. ! Internal Auditor application package: !

Applications should be sent to the MCP, Ryo Enda: ryo.enda@aiesec.net, the MCVP F&LA, Jason Leung: jason.leungth@aiesec.net. No applications will be accepted after the deadline.

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Applications may be formatted according to personal preference, but should be no longer than 10 pages in font size 11 and should contain the following: - Professional CV - Application questionnaire

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General Information Contact Information!

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Please give details of: - Full name: - Nationality: - AIESEC Entities: - E-mail address: - Skype address: - Contact phone number:

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Studies and Working Experience!

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1. Details of your highest academic level achieved, studies completed and other certificates obtained

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2. Details of all relevant practical and professional experience in chronological order, and including your responsibilities and experience gained. Indicate whether it was a full-time, vacation work or another type of position.

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AIESEC Experience !

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1. Please share any relevant AIESEC Experience, its duration and location.

Specific Questions Please be as brief and concise in your answers as possible.

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1. What is your motivation in applying for the position of Internal Auditor of AIESEC in Hong Kong and how does it fit in your long-term plans?

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2. What are the main competencies that an Internal Auditor should excel at and how do you evaluate yourself in those?

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3. AIESEC in Hong Kong hasn’t had an Internal Auditor for several sessions. How do you foresee the development of Internal Auditor as a role in the coming 3 years in the entity?

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4. Availability Commitment / Please consider your time availability and express your initial commitment to: Event Discover 2014 Conference (24-26 October, Hong Kong) Annual General Meeting 2015 (Early July. Date to be confirmed)

Availability


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