sisproject.berkeley.edu
The SIS Project
The Student Information Systems (SIS) Project will replace the current constellation of aging, disparate, and internally built and maintained student systems with a modern, nimble and effective vendorsupported system that will include admissions, enrollment, registration, financial aid, student accounts, and advising.
The Journey to Now
This mission-critical solution began nearly ten years ago and is marked by a shared understanding of the risks that our current systems present, intense research and planning, and an unprecedented alignment of awareness and campuswide collaboration.
The journey to now...
2005
2006
2009
2010
2011
2011
Student Affairs began the effort to replace vulnerable SIS
Kuali Consortium identified as path forward
Student Affairs coordinated tech program and portfolio management
First ever crosscampus risk assessment, inventory, & audit of SIS
End of UC Berkeley participation in Kuali Consortium
Vendor Exploration & Logical Architecture Mapping
The SIS Project Difference
The SIS Project applies lessons learned from past campuswide projects, and commits to the following principles Placing students and faculty at the center of our design • Engage users in all aspects of the project: design, prototyping, testing, training, and support • Inform users about plans, engagement opportunities, progress, and decisions • Dedicate a User Experience/Portal Team to ensure that the product meets requirements and is user-friendly Leveraging the expertise of internal campus community members and external implementation experience • Partner with Sierra-Cedar, an implementation vendor with a proven track record of delivering on time and on budget, to guide the implementation of PeopleSoft’s Campus Solutions • Create a team of Subject Matter Experts (SMEs) from campus departments to partner with Sierra-Cedar for the ideal blend of campus knowledge and experience Supporting culture change • Rethink the way we work to fully leverage the abilities of the new SIS • Embrace new technologies that enhance and change the day-to-day work of end users • Create a dedicated training team and change management team to engage users early in the project to develop a comprehensive training plan and program
2012
2013
2014
Several “near misses” of critical systems such as TeleBears and Degree Audit
First phase of project. Developing and refining scope and requirements
CalCentral created as improved interface of BearFacts
May 2014
Aug 2014
Sept 2014
Software contract signed with PeopleSoft
SIS Project executive director hired
System implementer contract signed with Sierra-Cedar
The complexity of our current systems environme
The journey ahead...
Oct 2014
Dec 2014
Jan 2015
May 2015
June 2015
July 2015
System Planning & Discovery begins
System Fit/Gap Analysis & Design begins
System Configuring & Developing begins
System Testing for Prospect
User Acceptance Testing & Training for Prospect
System Testing for Application Review
ent demonstrates a compelling case for change.
July 2015
Aug 2015
Sept 2015
Oct 2015
Nov 2015
Dec 2015
Go Live for Prospect
User Acceptance Testing & Training for Application Review
Go Live for Application Review
System Testing for Application Scoring
User Acceptance Testing & Application Scoring
Go Live for Application Scoring
The Seven Launches Prospect (June/July 2015) 1
Launch Components: • Outreach in Slate (admissions software) (UG) • Graduate Outreach • Authentication Integration between Slate & Campus Solutions (PeopleSoft) • Configuration between Slate, JAZZEE & Campus Solutions
(Aug/ Sept 2015)
2 Application Review Launch Components: • Application Processing • Reader Norming • Test Score Load
3
Application Scoring
(Dec 2015)
Launch Components: • Class Scheduling • Reading • Scoring • Decisions • Transfer Credit
Dec 2015
Jan 2016
Feb 2016
Feb 2016
March 2016
April 2016
System Testing for Financial Aid Packaging
User Acceptance Testing & Training for Financial Aid Packaging
Go Live for Financial Aid Packaging
System Testing for Enrollment
User Acceptance Testing & Training for Enrollment
Go Live for Enrollment
of the SIS Project
4 Financial Aid Packaging
(Jan/Feb 2016)
Launch Components: • ISIRs Load • Awarding and Packaging Simulation • 3C’s (checklists, comments, communications)
5
6
Enrollment Launch Components: • Financial Aid Packaging • SIR (UG & GRAD) • Enrollment (Registration/ Waitlist) • Tuition Calculation
• • • •
(March/April 2016)
Transfer Credit Schedule of Classes Published Integration with BCourses Billing/Payment
Billing & Payment
(July/August 2016)
Launch Components: • Disbursements • Refunds
7 Advising & Transcripts Launch Components: • Advising (for Spring 2017): - Case Management - Planning - Appointments - Degree Audit
• • • •
(Sept 2016)
Graduation Grading Transcripts Other Term Processing
June 2016
July 2016
July 2016
Aug 2016
Aug 2016
Sept 2016
System Testing for Billing & Payment
User Acceptance Testing & Training for Billing & Payment
System Testing for Advising & Transcripts
Go Live for Billing & Payment
User Acceptance Testing & Training for Advising & Transcripts
Go Live for Advising & Transcripts
Change & The Campus Community UC Berkeley has made a strong commitment to provide comprehensive change management support to students, faculty, and staff. More than just a technology project, SIS is a major campus initiative that supports the Chancellor’s priority for undergraduate education. The SIS team recognizes that the systems’ users will be the ultimate drivers of a successful change. We seek direct engagement from the campus community by: • Including campus subject matter experts from many departments in fit/gap analysis and design sessions • Partnering with faculty, students and staff to include their perspectives, ideas, and needs • Starting the training effort early, and including users in the design and development of training • Utilizing a strong user experience (UX) design team • Recognizing and supporting managers’ roles as change agents
Supporting Change What you can expect from the SIS Change Management team: • Receive timely project information • Our shared desire to do the best for our campus • One-stop source for questions • Openness to your ideas and feedback Contact Andreas Pinterits at: apinterits@berkeley.edu
Sept 2016
Sept 2016
Ongoing SIS Project Support Begins
Phase 2 Planning & Evaluation Begins
Contact Us Student Information Systems (SIS) Project 2850 Telegraph Ave., Suite 600 (MC 4910) Berkeley, CA 94705-1192 sis-project@berkeley.edu sisproject.berkeley.edu