venue visit, risk management plan

VENUE VISIT AND RISK MANAGEMENT PLAN

By Sara Castillo Romero

PROJECT PARTNERS London Metropolitan University is one of the foremost providers of undergraduate, postgraduate, professional and vocational education and training in Britain.

Our courses are planned in consultation with employers and examining bodies in commercev, industry, the world of art and design, the financial services industries and other professions. The end result is high quality courses that are of direct relevance to their field.

Barnardo’s vision today is that the lives of all children and young people should be free from poverty, abuse and discrimination. Barnardo’s believe in the abused, the vulnerable, the forgotten and the neglected.

We pledge to support them, stand up for them and bring out the best in each and every child.

THE EVENT LIONEL DELUY

PHOTOGRAPHY

+ ILUSTRATION

+ DJ MUSIC

+ LIVE BAND

PRESENTS

EVOLUTION

THE SITE

1 CLEARING/CLEANING 2 ENVIROMENT 3 SELECTION

1 2 3

RESEARCH ARRANGE VENUE VIEWING CONTRACT FINAL DECISION

ENQUERING LICENCING MAPS DIRECTIONS

SUGGESTED PLACES

THE ROCKET COMPLEX @

OPTION 1

THE ROCKET UPSTAIRS

THE VENUE

OPTION 2

The Rocket :: Back Area

Exhibition Space + DJ

The Rocket :: Main Area

The Rocket Live Band

THE SELECTION OF THE VENUE :

PART OF THE FEASIBILITY STUDY

FACTORS IN SITE CHOICE Location Match the venue with the theme of the event Match the size of the venue to the size of the event.

Venue configuration, including sight lines, lay out or seating configuration.

History of events at that venue, including the venue’s reputation Availability What the venue can provide Transport to, from an around the venue, parking.

Access for audience, equipment, performers, VIPS, staff and the disabled.

Toilets and other facilities Power (amount available) and lights Climate, including microclimate and ventilation Emergency plans and exits.

LOCATION

How to get there?

V

THE IDEA IS...

MATCH THE THEME

EVENT SITE INSPECTION CHECKLIST

AMENITIES

DISABLE

CAPACITY

LOCATION

MEDICAL

EXIT & ...

ENTRANCE

CATERING

REGISTRATION

REGISTRATION

REGULATION

SAFETY & SECURITY

CONTRACT

The contract contain the following elements

Security deposit - Percentage of the hiring fee.

Cancellation - Outlining the penalty for cancellation of the event.

Access - Times of the opening and closing of the doors, Controled acces.

Late conclusion - Penalty for the event going overtime.

House seats - Reserved free tickets for the venue management

Additions or alterations - Changes to the internal structures of the venue.

Signage - Venue management approval may be required for all promotional material.

RESOURCES REQUIRED TECHNICAL REQUIREMENTS

4 5

CLEANING REQUIREMENTS

STAFF REQUIREMENTS

Plastic Glasses Trays Bucket (for clearing) Bin bags Bottle opener Table Cloth Cleaning Cloth Dust and Mop Multi switcher

Manager Assistant Manager PR Waitress Hostesses

SUPPLIERS

5 4

400 GUINNES bottles ICE + Glass - The Rocket Goodie Bag

IDENTIFY THE HAZARDS

WHO MIGHT BE HARMED & HOW

EVALUATE THE RISKS

RECORD THE FINDINGS

REVIEW & UPDATE

1 2 3 4 5

RISK ASSESMENT

1

IDENTIFY THE HAZARDS PHYSICAL HAZARD - Electrical hazards: frayed cords, missing ground pins, improper wiring.

- Unguarded machinery and moving machinery parts: guards removed or moving parts that a worker can accidentally touch.

- Constant loud noise - Working from heights, including ladders.

- Spills on floors or tripping hazards, such as blocked aisle or cords running across the floor.

- Violence - Drink Poisoning

BIOLOGICAL HAZARD TOILET - Blood or other body fluids - Fungi - Bacteria and viruses

CHEMICAL HAZARD - Liquids like cleaning products, paints, acids, solvents especially chemicals in an unlabelled container (warning sign!)

- Flammable materials like gasoline, solvents and explosive chemicals.

ERGONOMIC HAZARD - Poor lighting.

- Improperly adjusted workstations and chairs - Frequent lifting - Poor posture - Awkward movements, especially if they are repetitive - Repeating the same movements over and over - Having to use too much force, especially if you have to do it frequently.

RISK ASSESMENT FORM

Complete Assured Safe Catering Checklist

Complete Hazardous Substance Record Sheet Complete A Manual Handling Assessment Form

THE ROCKET :: FLOOR PLAN

LINKAGE BETWEEN RISK MANAGEMENT AND PLAN SITE SELECTION

EXHIBITION ROOM

3x

ENTRANCE

BAR

MAIN STAGE BAND

REGISTRATION DESK

ENTRANCE EXIT

LINKAGE BETWEEN RISK MANAGEMENT PLAN AND SITE SELECTION

THE EXHIBITI

ION ROOM

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